SECURITY IN THE CIA HISTORICAL PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80T01497R000100080012-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 14, 2016
• Document Release Date: March 12, 2003
• Sequence Number: 12
• Publication Date: September 8, 1971
• Content Type: MF

Approved For Release 2003/03/28EJ80T01497R000100080012-0
8 September 1971
SUBJECT Security in the CIA Historical Program
REFERENCE Memorandum from Executive Director-
Comptroller to Deputy Directors, 27
July 1971
1. The maintenance of security has been and con-
tinues to be a prime objective of the CIA Historical
Program. In furtherance of this objective this memo-
randum establishes procedures to place even greater
emphasis on the security of the Program, in accordance
with the policies stated by the Executive Director-
Comptroller, referenced above. Under these procedures
each component will continue to be responsible for
safeguarding histories in progress and completed his-
tories and for limiting access to such histories in
accordance with the need to know. Historical officers
and writers in each component will insure that measures
are taken to comply with these objectives as provided
below.
a. Historical officers of components within
the Office and the Area of the DCI, of deputy
directorates, and of components within directorates
will insure that custodians for their components
maintain a log of all histories in their custody
(Form 3434), showing the title, the volume number,
the control number, the copy number, and the loca-
tion. Custodians will maintain the log on a cur-
rent basis and enter therein the names and compo-
nents of all persons granted access to such his-
tories, together with the dates of access.
b. In January and July of each year every
historical officer of a component within a direc-
torate will make a physical audit of all histories
for which his component is responsible, to review
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and verify the information shown in the custodial
log. He will then transmit through his component
to the historical officer of the directorate a
xerox copy of the log, together with a statement
certifying that the log has been inspected and is
an accurate inventory of the histories for which
the component is responsible (Form 3435). In the
case of histories held within the office of a
directorate, the historical officer of the direc-
torate will similarly review, verify, and certify
such information. In the Office and Area of the
DCI this audit will be performed by the component
historical officer who will make his certification
to the Chief of the CIA Historical Staff.
c. In order to review the effectiveness of
these security procedures, the Chief and Deputy
Chief of the CIA Historical Staff may as they
deem necessary, also inspect the custodial logs.
3. Protection and Disposition of Draft Histories
a. Historical writers will insure the security
of histories in preparation and will take precautions
that histories transmitted for review will be hand
carried and receive handling. Each writer
will maintain a record of a persons to whom he
provides draft histories for review and coordination.
(Form 3434 shall be used for this purpose.)
b. Normally, all preliminary, partial, and
final drafts will be destroyed when a history has
been accepted into the CIA Historical Program and
published in final form. All such drafts will be
transmitted for destruction to the component his-
torical officer, who will maintain a log of drafts
destroyed (Form 3436), showing the title, author,
component, copy number, and date of destruction.
The historical officer of the component will trans-
mit a xerox copy of the record of destruction for
each draft destroyed during the semiannual reporting
period to the appropriate person as described in
Paragraph 2b above.
25X1
2
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c. When there is a valid requirement to
preserve the draft of a completed history, the
draft will be registered and controlled as if
it were an extra copy of the finished history.
It will be included in the log and reported in
the semiannual audit.
4. Extra Copies of Completed Histories
The number of copies of a completed history
will normally be determined by the degree of sensi-
tivity of the history and the number of components
which have participated in its preparation. Where
more than four copies are required, permission to
make them must be secured from the deputy director
or his designee of the directorate responsible for
preparing the history. The component historical
officer will inform the Chief of the Historical
Staff of the number of copies authorized and the
extra copies will be registered in the log of com-
pleted histories held by the component of origin.
These extra copies will be inventoried in the semi-
annual report.
5. Access to Completed Histories
The intent of these instructions is to main-
tain the security of draft and finished histories.
Nothing in this memorandum is to be construed as
diminishing the access to histories by personnel who
have a need to know. It will continue to be Agency
policy to encourage the use of histories consistent
with their sensitivity and the need to know principle.
25X1
L. K. White
Chief, CIA Historical Staff
eAa___ 7/
Executive Director-Comptroller
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MEMORANDUM FOR:
Headquarters
Attached for information is a copy of the
security memorandum which we are sending
to all historical officers and writers in
the CIA Historical Program.
Chief, CIA Historical Staff
21 September 1971
(DATE)
FORM 101 WHIPCH MAY BE USED10-101
.
STAT
STAT
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CIA HISTORICAL PROGRAM
Custodial Log
TITLE DIRECTORATE
COMPONENT
PROJECT NO. if draft)
VOLUME NO.
PUBLICATION NO. (if published)
LOCATION Building and room)
COPY NO. OF
ACCESS RECORD
NAME
COMPONENT
DATE OUT
DATE BACK
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FORM 3434 SECRET
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(When Filled in)
CIA HISTORICAL PROGRAM
Semiannual Audit of Histories
I certify that I have compared the attached inventory of histories
with the actual holdings of the
COMPONENT
the inventory to be accurate except as stated below.
EXCEPTIONS AND REMARKS
FORM
9-71
3435
c~nocir i _.
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(When Filled In)
CIA HISTORICAL PROGRAM
Record of Destruction of the Draft of a Published History
I certify that I have destroyed draft copy(s)
INDICATE NUMBER
of the following published history and that to the best of my knowledge no
other draft copies exist:
Title of History
Author
Directorate
Component
Remarks
FORM SECRET
3436
9-, I
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