DIRECTORATE OFFICE MANAGEMENT CONFERENCES JANUARY 1979

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00142R000200090001-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: November 5, 2001
• Sequence Number: 1
• Publication Date: December 4, 1978
• Content Type: MF

Approved For Imn v /08 : ommeG
4 DEC 1978
MEMORANDUM FOR: Director of Communications DDS RQgi'y.
Director of Data Processing Oi
Director of Finance
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
Chief, Information $ Privacy Staff
Chief, Information Systems Analysis Staff
Equal Employment Opportunity Officer
FROM John F. Blake
Deputy Director for Administration
SUBJECT Directorate Office Management Conferences
January 1979
REFERENCE Memo for Off. Dirs/Staff Chiefs fm DD/A
dtd 27 Jul 78, subj: Directorate MBO
Program for FY 1978 & FY 1979 (DDA 78-2921)
1. This memorandum forwards the schedule for the January
MBO Conferences on regular objectives and on ADP objectives
for the reporting period 1 October through 31 December 1978.
2. The MBO Conferences on regular FY 1979 objectives
will review the status of those objectives and, in addition,
will include a review of the status of the implementation of
the Director's new personnel initiatives. The manner in. which
these initiatives are reviewed is left to the discretion of
the reviewer.
3. The MBO Conference on ADP PY 1979 objectives will
follow the format established at the October ADP Conference
in that the Office Directors and Staff Chiefs will present
the joint reports on these joint ADP objectives. All Office
Directors are requested to attend, even those who do not have
ADP objectives this year.
Approved For a ea1sq 2002/01/08 : CIA-RDP81-00142R000200090001-3
ministrative - Infernal Use Only
 ? ' C1~-M1/08. ln9J,!~tI Ie 6n"
Approved Fo~~ 0014000200090001-3
SUBJECT: Directorate Office Management Conferences
January 1979
4. In preparation for these conferences, the following
are requested:
a. For the conferences on regular objectives,
please submit at least five working days before the
conference to the DD/A through the Management and
Assessment Staff six copies of the updated action
plan and status report for each objective, and
b. For the conference on ADP objectives, please
submit by 29 December 1978, an updated action plan
for each objective accompanied by a status report
and a one-page briefing paper based on the status
report. This was the reporting format used at the
preceding conferences. It is requested that one
copy of each of these forms be forwarded to Chief,
Management and Assessment Staff, Room 7D18 Headquarters,
and to Chief, Management Staff, ODP, Room 2DO105
Headquarters, Attn:
7s7 ? ehael T. Malantek
cc: AI/DDA w/att
C/MS/ODP w/o att
Attachment:
January Conference Schedule
Distribution:
Orig - D/CO w/att
1 - Other Adsees w/att
1 - AI/DDA w/att
1 - C/MS/ODP w/o att
,A!' - DDA Subj w/att
1 - DDA Chrono w/o att
1 - JFB Chrono w/o att
2 - DDA/MAS Subj folders: reg $ ADP, w/att
1 - DDA/MAS Chrono w/o att
Att Onl - O/Corrpt,
S ATINTL ORIG:DDA/MAS it : ext a 18)
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STATINT
STATINTL
STATOTHR
Administrative - Inter rai Use Only
 Apprd For Release 2002/01/08 : CIA-RDP000142R000200090001-3
DDA, MANAGEMENT CONFERENCES
REGULAR OBJECTIVES
JANUARY 1979
ICE
DATE
TIME
OFF
OC*
15 January
1330
ODP*
16 January
1330
OP*
18 January
1330
OL*
19 January
1330
I SASS
22 January
1330
23 January
1330
IPS
24 January
1530
OTR*
26 January
1330
Os
29 January
1330
OF*
30 January
1330
OMS*
31 January
1530
ADP OBJECTIVES
15 January 1030-1200
*Attend ADP Management Conference
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 A( i is ra; l Mend Use n1
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2, `j J UL 173,
MEMORANDUM FOR: Director of Communications
Director of Data Processing
Director of Finance
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
Chief , . Information F Privacy Staff
Chief, Information System Analysis Staff
Equal. Employment Opportunity Officer
FROM John F. Blake
Deputy Director for Administration
SUBJECT Directorate MBO Program for FY 1978
& FY 1979
1. The MBO Schedule which is attached signals the
beginning of the Directorate's FY 1979 Management by
Objectives (MBO) Program and the wrap-up of the FY 1.978
Program.
2. Our FY 1979 MBO Program will concentrate on two,
Directorate management goals:
a. Enhance Information Management
This goal recognizes that the responsibilities
for information handling and for optimizing the use_,
fulness of that information rests primarily on the
line managers (users) who make the decisions spanning
the entire life cycle of an information system from
the initial requirements until its replacement. or
termination. The Directorate will undertake specific.
activities to improve skills by user offices in the
management and use of information systems supporting
these activities.
~ mi f a~i~~ I r~ l s Drily
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 or i i use ur,
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SUBJECT: Directorate MBO Program for FY 1978 co, FY 1979
b_ Ensure the Maximum Utilization of Our
Personnel Resources
This goal recognizes that the basic respon-
sibility for the management, supervision and career
development of our personnel rest with the managers.
The Directorate must ensure that the skills of our
personnel are being fully utilized---tithe organi-
zation of our personnel resources is the best to meet
current and projected requirements --that specific
action is taken to see that our personnel are being
provided with the opportunities and counseling neces
sary to meet both their own training goals as well
as those of his or her career service, particularly
as outlined in Parts I and II of the Personnel
Development Plan (PDP).
3. Each Office should review its activities and plans
for identification and development of at least one objective
under each of these two Directorate goals. Although these
objectives will be deemed the priority objectives of the
Directorate, Office Directors and Staff Chiefs are expected
also to recommend objectives that are responsive to other
implicit Directorate or Office goals.
4. The MBO Schedule provides for the submission of
proposed objectives to the DDA on or before 1 September
1978. Please forward, through the Management and Assessment
.Staff, proposed objectives in the format illustrated by
Attachment 2. That format provides for:
a. Identification number (see Att 2) and short
title
Type (regular or ADP)
d.
Statement of objective
Comment or description if needed to clarify
the objective
e. Coordination with other Offices
f. Goal
- 2 -
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ula 't
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 Approved ~a~'202'/01 D81-00142W00200090001-3
SUBJECT: Directorate MBO Program for FY 1978 ?, FY 1979
5. The MBO Schedule anticipates review and approval
of FY 1979 objectives by the DDA during the month of
September for implementation on 1 October. No formal review
meeting between the DDA and Office Directors on. the prop?osedi: -
FY 1979 objectives is required. However, an individual.
review can be arranged if desired.
6. Although 'action plans need not be submittecl, with
the proposed objectives, it is recommended. that each. Office
tentatively outline -an action plan at the time the objective's
are formulated. The action plans will be reviewed. at, the
October 1978 Conferences following the final review of the
status of the FY 1978 objectives. To assist Offices in the
development of action plans, attached is a copy of "'Guidelines
for'Writing Objectives and Action Plans."
7. MBO Conferences on regular FY 1979 objectives will.
be held on a quarterly instead of a bimonthly basis. A
portion of the time allotted for each 'MBO Conference on reg-
ular objectives will be reserved for the Office to report
on its progress toward the implementation of the Director's
new personnel management initiatives. The specific report-
ing requirements for this part of the conference are still-
to be worked but and will be provided at a later date.
8. Separate MBO Conferences on ADP objectives ti;il.l be
held quarterly as in FY 1978 with attendance limited to the
Office Directors and the Assistant for.Inforanation_ Confer-
ence agenda will follow the pattern established in FY 1979.
9. During October, conferences will be scheduled. with
each Office for evaluation of its missions and functions,
preferably by the use of positive indicators. It is sug-
gested that special emphasis for the 1978 Evaluation
Conference with the Division Chiefs be placed on one of he'
three FY 1978 Directorate goals--effectiveness, proficiency
or information handling. -
STATINTL
10. ?MAS personnel are available on extension - to STATINTL
provide assistance requested by the Offices.
cc: AI/DDA w/atts
Attachments:
1. MBO Schedule
2.
Fponrmat for Proposed FY 79 Ob ' ectives
4.
Format for Status Reports
Adminidratilify
M.
 STATINTL
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