PERSONNEL MANAGEMENT SYSTEMS STUDY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00142R000400030024-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: April 5, 2001
• Sequence Number: 24
• Publication Date: November 7, 1978
• Content Type: MF

99 L
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7NOV1978
MEMORANDUM FOR: Deputy Director for Administration
Deputy Director for Operations
Deputy Director for National Foreign Assessment.
Deputy Director for Science and Technology
Chairman, Executive Career Service Board
FROM . Deputy Director of Central Intelligence
SUBJECT . Personnel Management Systems Study
1. As you all know the Director has endorsed the proposal
that we undertake a major and thorough examination of the CIA's
personnel management system by a group of exp{'rts from outside
the Agency. After considerable thought it was decided that the
for the services of four
eminent consultants Lilt: JJt personnel management and
111
administration. We have now done this and I Think we are indeed
fortunate to have obtained the services of four distinghished prac-
titioner this field to perform this chore for us --
Their biographic resumes (attached) attest their cre-
dentials to do the job.
2. It may well be that the product of the effort will precipitate
substantial change in our personnel systems -- or it may be that only
some "fine tuning" is needed. In any event b,:cause it has been many
years since the foundations of the current sy;tem were established I
am sure most will agree that a new overall examination is justified
if not overdue. I am confident that all Agen=-y exec tives and mana-
gers will respond sincerely and conscientiously to the questions and
information requirements posed by these consultants.
3. In order to assure that all employees understand clearly the
purpose and scope of this effort I am attaching a c y of the pro-
curement request, the accepted proposal of the and the bio-
graphic resumes of the individuals who will d,_) the actual study. I
wish you would reproduce this document with attach eats and give it
wide distribution among the employees of your career services.
F:2 IMPDET
CL BY: 012641
STATINTL
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STATINTL
4. Wit na day or two of the arrira p he consultants on
board I e ect to ask t eem to meet with each f you or a general
orientation discussion of the organization, missions--unctions,
personnel complement and personnel management systems of your
Directorate or Career. Service. The earlier the study group gains
a clear understanding of the organization, its activities, and the
personnel systems now existing in the Agency the more rapidly will
they be able to proceed with their to---;k. I trust that each of you
will be candid and constructive in your criticisms of the curr?3-1t
systems as well as in the defense of the status quo.
5. my Special Assistant, is the CIA
project officer for this contract and I would ask that each of
you designate and provide him with the name of a senior official
to act as your Directorate or Career Service focal point officer
responsible for assuring Directorate responsiveness to the require-
ments of the study group. The group offices will be in Room 2( 29 STATINTL
(Phone - Black 5582, Red 1263). , a senior Agency
secretary, has been designated t assistant for the group
until they have completed their task. If you have any questions
now or later, I suggest you contact either r me. STATINTL
We will do our best to resolve any problems
STATINTL
Attachments:
A. Biographic Resumes
B. Procurement Request STATINTL
C. Accepted Proposal of -
cc: D/Personnel
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 4a5IFIE
FROM:
Deputy Director of Central
Intelligence
TO: (Officer designation, room number, and
building)
& L> /'/_
'-Deputy Director
for Administration
61
^ SECRET
Personnel Management Systems Study
?FfICFR i COMMENTS (Number each commen?
IDMrfA LS 1 to whom.. Draw a line across column
I
1 ILLEGIB
J
 STATINTL
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 P '.ewing the CIA Personnel - tem
Approved For Release DO1 O5T0-1-CIK-RDDP8i=0(Y142ROOO40a,p30024-2
to Meet Present and future Agency Needs
Proposal
STATINTL
STATINTL
To examine the total Agency. personnel management Cyr
and issues and problems associated with it for the T iu r- no-)S-, of
providing advice and assistance to the Deputy Directnr of
Central Intelligence A final report with recommendation.,.
for designing and implementing a CIA Personnel Manaaemp,it
System that will meet present a.id.future Agency needs wi_](
be provided. All of the reviewing activities will b~ tai
taken with a recognition of the special sensitive nerds o
the Agency as well as the welfare and career needs of f-,nta
The
team will be composed of person: wi-y.o have had significant
experience in dealing with a variety of personnel syst-.Pric;
in several government agencies and-have dealt with and/o,r
conducted research on organizations ha-75.rg a significant
percentage of professional personnel including scientists
and engineers.
Basic Assumptions
1. In view of the sensitive nature of Agency i1r t i vi t- j eS,
team members will be c leare(l and will comply with s-
curity requirements in the same manner as if they were
Ate ,,~.j
employees.
2. All work will be performed at CIA IJeadquar tE--; -
office space, equipment, and clerical support needed t I
provided by CIA.
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 3. A' e orts and reset, rch wi l - ( ? the proper= t
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CIA and no distribution of the reports or research sail 1~
made to anyone other than a poi son or pe- rsgns desi ct
by the Deputy Director.
4. The team will have access to personnel polic-e?;.
guidelines, regulations, instructions, studies and other
data necessary to complete its work; however, data on
numbers,_geographic locations of employees,..etc. will
normally not be requested or given to team members.
5. Discussions with managers and individual 'mtlp 1 o'- Pcs
will, be held confidential by tr e team members, but _In f c r
oration gathered in such discussions will be used in de.-
findings and recommendations-
Proposed Activities
1. The team will review on site at CIA Headgnar.ter
the existing personnel management system and its operatic,
leg
and will discuss the system and its operations with manao-rc;
and employees in all career ser _rices tand is selecti>c' rr~ n-
ponents of the Agency. The team will conduct similar di --
cussions either individually or as a team with key cffici,04
in the central management activities of the Agency_
2. The team will specific.-ally review and comment r.-,
the following personnel management functions, althouch t-h
review and comments are not limited to these areas:
recruitment
management . tl-aln it;j
promotion systems _i nclucinq performance evil ~:lt. _o:,
and competitive .ranking procedures. Compos i t roll,
criteria and number/types of people reviewed b%,-
various parson l > e i nclud,,. f
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 -= vacs y notice procedures
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ca e r )> ann.Lng di[1d co iilSel LI1(j procCdures, :ind
personnel policy devel.-ipment and implements i i
The team will give recogn. Lion to the specia l i Seri
in terms of functions and occur)ations, of the various o
nents of the Agency in developi.nq its reports and in m::3k6nrr
its recommendations.
3.
include:
The team will, develop a draft report which w l
a. basic findings concerning effectiveness
present system
b. principles upon wl ich revis;ior.s, if ns ~., a
should be based
c. basic concepts for revising various aspects
the present personnel management systen r,rd
options, if and where appropriate
d. organizational concepts for any proposr~rl
revisions and sugestions for implement-trig
any changes.
4. A draft report will be presented to and
with persons designated by the Deputy Director. S U i-= 1 1;,; Y -s
will be provided to the DDCI at formally scheduled. intort,-, 5
during the conduct of the report.
5. A final report will bt- prepared by the team a -id
submitted to the Deputy Director. The report will bc=
priately classified by CIA. No copies are to be rcpt -i i nt=r1 L r
STATINTL any team member or by _ All working papers roc#f.