SAFETY TRAINING COURSES

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP81-00142R000500090003-8
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
89
Document Creation Date: 
December 12, 2016
Document Release Date: 
September 5, 2001
Sequence Number: 
3
Case Number: 
Publication Date: 
August 25, 1978
Content Type: 
MF
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PDF icon CIA-RDP81-00142R000500090003-8.pdf3.56 MB
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Approved For Release 2001/11/23: CIA-RDP8140142R000 2 5 PIIG 1978 EA. s li Fan MEMORANDUM FOR: Deputy Director for Administration FROM: Robert W. Gambino Director of Security SUBJECT: Safety Training Courses 1. Action Requested: It is requested that you sign the attar titter to the Director, Office of Federal Agency Safety Programs, Department of Labor, requesting that the Occupational Safety and Health Administration's Training Institute conduct two 1-week safety courses. It is also requested that you sign the attached memorandum to component safety officers and return to the undersigned for distribution by name to the designated component safety officers in the Headquarters area. 2. Background: Executive Order 11807 directs the head of ealchi agency to provide adequate safety and health training for officials at the different management levels, including supervisory responsible for conducting safety and .employees. The Code of Federal Regulations, Part 1960.20, further states that collateral y should be trained, through courses in the basic elements of safety and health planning to organize, plan and imple- ment an effective safety and health program. A representative of the Occupational Safety and Health Administration, Department of Labor, conducted an evaluation of the Agency's Safety and Health Program in 1977, and one of his recommendations was that the Agency should increase and upgrade the training program for collateral duty safety officers. OS 8 2174 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-0142R000500090003-8 Officials of the occupational Safety and Health Administration's Training Institute have agreed to conduct a course in electrical safety and a course for collateral duty safety officers in the CIA's Headquarters Building during the weeks of 30 October and 27 November 1978. 3. Recommendation: It is recommended that you sign the attac iec ette3r and memorandum. Robert W. Gambino Atts Letter Memo Distribution: Orig - Return to OS 2 DD/A Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approveor Release 2001/11/23 : CIA-RDP81-QQ142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142 O00500040000?$" tT 31 AU G 1978 Mr. Gerard F. Scannell Director Office of Federal Agency Safety Programs U. S. Department of Labor Occupational Safety and Health Administration Washington, D. C. 20210 Dear Mr. Scannell: The Agency's Safety Officer has just returned from two weeks of training at the Occupational Safety and Health Administration's Training Institute (OSHATI). During his stay, he determined that the Institute will provide certain training for agencies at their headquarters. At this time, I would like to request that representa- tives from the OSFIATI present the "600-2 Collateral Duty Course" for this Agency during the week of 27 November 1978. This date has been selected as it is the only available period for a number of the officers we wish to train. I would also like to request that a special 1-week course in electrical safety be presented during the week of 30 October 1978. Those attending this course would be safety and security officers who have inspection responsi- bilities, both domestically and overseas. It is entirely possible that representatives from Department of State and the National Security Agency would attend this course. It is estimated that between 2S and 30 individuals will attend each course. STATINTL If you have any questions concerning these re uests, you may contact _the Agency Safety Officer, Sincerely, John F. Blake CIA Safety and Health Official Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved ForQelease 2001/11/23 : CIA-RDP81-0014MOO0500090003-8 SUBJECT: Safety Training Courses Distribution: Orig - Adse 2 - DD/A 1 - D/Sec ORIGINATOR: STATINTL o e t am ino Director of Security Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved F'1 Release 2001/11/23 : CIA-RDP81-00WR000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142R00050009 03-8 r- UG 19 'i,9 MEMORANDUM FOR: FROM: John F..Blake CIA Safety and Health Official SUBJECT: Collateral Duty Safety Officers Training 1. The Safety Branch, office of Security (OS), has arranged for the occupational Safety and Health Adminis- tration Training Institute (OSHATI) to present a special course for collateral duty safety officers. The course will run from 1300 hours on 27 November to 1230 hours on 1 December 1978 and will be given at the Chamber of Commerce Building. 2. Because of the Director's interest in providing a safe and healthful workplace for all employees and, because of your task as your component's collateral duty safety officer, I encourage you to attend this course as it will aid you in carrying out your duties. STATINTL 3. You will be contacted by of the Safety Branch, OS, who will provz e a i ion infor- n as to the exact location of the course and its content. will handle your enrollment. F. I: a}.L John F. Blake Distribution: Orig - Multiple Addressee 2 - DD/A 1 - D/Sec Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For'Ralease 2001/11/23 : CIA-RDP81-001421 000500090 2 2 JUN 1978 Ray. In accordance with your letter of 4 April 1978, 1 ar s ittin the Central Intelligence Agency's Annual Occ.u- pat tonal Safety and Health Report for Calendar Year 1977. The ro ort was propsred in consonance with the guidelines h ed by your office. furnis I an pleased to point out the increased training activity. The safety :rofsssion*ls received 655 hours o raining (up from 518 in 1976) and spent 5S9 hours conduct' in training (up from 479 in 1976). A special safety orientation program was very successful and was attendee by scent: of all the eaploy.es in the Headquarters area. please bo assured that our efforts are directed toward oa Bence with the Occupational Safety and. Health Act and Executive Order 11307. The International Loss Control Institute of LoganvFille, ueorgia. will conduct an in-depth evaluation of the Agency's Safety and Health Progran c ,ir - aing this month. This evaluation will include organization standards, effectiveness and resources, as well, coaendatioas to correct any deficiencies. Yours, STM5f I E L.D TttEP Enclosure The Honorable F. sy 4arshell Secretary of Labor ashiei tone 0. C. 2 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For-Release 2001/11/23 : CIA-RDP81-001421000500090003-8 SUBJECT: Annual ?}ceupationai Safety and Health Report ORIGINATOR: 13 JUN 1978 oherjg ; t ambinv ree r of security Distribution: 'frig - Ads* 1 - Ci I - DDCI I - ER ~-~ - DD/A 1 - D/' S 1 - D/i. I - D/Ca I - D/Sec Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For lease 2001/11/23 : CIA-RDP81-0014214 00500090003-8 OCCUPATIONAL SAFETY AND HEALTH REPORT CENTRAL INTELLIGENCE AGENCY CALENDAR YEAR 1977 I. EMPLOYEE INVOLVEMENT A. A nonmanagement employee from each of the major Directorates serves on the CIA Safety Committee which is also comprised of the CIA Safety Officer,'Health Officer, and rep- resentatives of the major components. The Committee meets approximately once a month and provides policy and procedural guidance to the Safety and Health Official. Matters relating to the Agency's Safety and Health Program, such as regula- tion changes, adoption of standards, Department of Labor's evaluation of the Agency's Safety and Health Program, as well as the Agency's response, and the need for additional expertise to assist in the Program, are among the more critical subjects considered by the Committee. B. The current safety and health regulation directs employees to report unsafe and unhealthful working conditions to their supervisors and component safety officers. The regulation is being revised to include information concern- ing the rights of employees as provided for in 29 CFR 1960. The revised version also informs employees of the right to appeal to the Department of Labor in case of disagreement with the final disposition by the Agency concerning reported unsafe or unhealthful working conditions and the fact that no employee will be subjected to coercion for exercising rights under the Occupational Safety and Health Act (OSHA) and the Agency's Safety and Health Program. In addition, the Occupational Safety and Health Notices, which advise employees of their rights and responsibilities under OSHA, Executive Order 11807, and 29 CFR 1960, have been posted on the bulletin boards in buildings occupied by Agency personnel. C. Each professional member of the Safety Branch is a member of the Potomac Chapter, Federal Safety and Health Council, Washington, D. C., and at least one member attends the meetings. Field units have been requested to conduct special campaigns to encourage participation and general safety consciousness. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For`R6Iease 2001/11/23 : CIA-RDP81-00142REI00500090003-8 D. Safety and health standards are presented to the CIA Safety and Health Committee for review and comment prior to their adoption by the Agency. A nonmanagement employee from each of the major Directorates serves on the Committee and the employee is responsible for consulting with the re- spective components. E. The Safety and Health inspecting officer is accom- panied by the component safety officer and, in many instances, an employee who records the violations and recommended correc- tive actions. If these hazards are corrected immediately, no notices are posted. If unsafe or unhealthful conditions are not corrected immediately and are considered to present an imminent danger, the process is discontinued, equipment taken out of service, or the area marked accordingly. Inspection follow-up procedures ensure that recommended corrective actions are implemented. II. EXECUTIVE SUPPORT AND DUTIES A. The Agency, by Safety and Health Regulation HR has established a definite policy pertaining to its safety an health program. This regulation is being revised to include expanded provisions for employee involvement, reports by employees of unsafe or unhealthful standards, the posting of notices of unsafe or unhealthful working conditions, and involvement of safety and health committees. In addi- tion, on 17 January 1978, the Director personally signed a notice to each employee stating the Agency's Safety and Health Policy. B. There has been no change in the procedures for funding the Agency's Safety and Health Program since the report for Calendar Year 1976. The Agency does not have an identifiable Occupational Safety and Health Item in its budget. Adequate funds were appropriated for the conduct of safety inspections, training programs, train- ing of professional safety officers, acquisition of pro- motional and educational material, procurement of instruments to enable safety officers to check potentially hazardous conditions, and for such other programs that the Safety Branch recommends. The Safety Branch used approximately $46,000 during 1977 for these purposes. The costs for safety equipment, personal protective equipment, devices necessary to protect employees from safety and health 2 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For'Iease 2001/11/23 : CIA-RDP81-0014200500090003-8 hazards, as well as costs for new installation and renova- tions to meet safety and health standards, are normally borne by the applicable components. For instance, one component's budget included $143,000 for safety and health related ex- penditures, while another initiated a $150,000 project to meet OSHA ventilation and exhaust requirements and another spent $10,000 to ensure that chemicals are handled and shipped safely. C. The organizational structure of the Occupational Safety and Health Program within the Central Intelligence Agency is reflected in Attachment 4. In giving due con- sideration to the mission, site, and organization of the Agency in line with Executive Order 11807, this operational structure is considered to be a viable and effective one on which to build the Agency Safety and Health Program. III. SAFETY AND HEALTH HEADQUARTERS AND FIELD STAFF AND FUNCTIONS A. Full-time personnel by titles and grade levels in the Headquarters area assigned to the Agency's Safety and Health Program are listed in Attachment 2. There are no Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved Forll (ease 2001/11/23 : CIA-RDP81-00142 200500090003-8 IV. OPERATING MANAGEMENT AND SUPERVISORY DUTIES A. Published regulations outline responsibilities of management personnel regarding the OSHA and the Agency's Safety and Health Program. B. Occupational Safety and Health Notices, provided by the Department of Labor, are posted in Agency buildings in the Headquarters and domestic areas. Copies of the OSHA, Executive Order 11807, and 29 CFR 1960 are on file in the library of the Headquarters Building and at each domestic facility for reference by employees. C. Each component safety officer is briefed regarding the OSHA, Executive Order 11807, 29 CFR 1960, and the respon- sibilities of component safety officers. Special briefings are also conducted for management personnel. D. The CIA Safety Officer and Health Officer are members of the CIA Safety Committee which is also composed of management and employee representatives of the major Headquarters components. Policy or procedural changes affecting the Occupational Safety and Health Program are brought directly to members of the Committee. E. Present Safety regulations contain a policy commit- ment that all individuals who make work assignments are re- sponsible for the safety and health conditions and practices within their areas of control. Personnel regulations are being revised to include the requirement for supervisory comment on the safety and health performance of those employees whose activities make such comment appropriate. F. Employees are responsible under the current Safety and Health regulation for notifying their supervisors and safety officers of any unsafe or unhealthful working con- ditions. This regulation also requires that action be taken without delay to correct the conditions. Any such report received in the Safety Branch is given immediate attention. V. SAFETY AND HEALTH STANDARDS ADOPTION By Headquarters Regulation the Agency has adopted the Occupational Safety and Health Standards pro- mulgated by the Secretary of Labor and will also adopt Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved Forl'lIease 2001/11/23 : CIA-RDP81-00142Re00500090003-8 applicable emergency temporary safety and health standards as established by the Secretary of Labor. This regulation is being revised to indicate that the Agency also adopts the National Fire Codes (including the Life Safety Code and Na- tional Electric Code) published by the National Fire Protec- tion Association, standards of the American National Stand- ards Institute, and the Basic Building Code published by the Building Officials and Code Administrators International, Inc. Where conflicts arise between the Basic Building Code and these other codes and standards, the other codes and standards will prevail. VI. SAFETY AND HEALTH TRAINING ACTIVITIES A. A safety and health indoctrination was presented to employees at all levels in the Headquarters area from 14 June through 2 December 1977. The briefings included information concerning the OSHA, Executive Order 11807, 29 CFR 1960, and the Agency's Safety and Health Program. The briefings were attended by 83 percent of the employees. B. Four basic and one advanced safety courses were presented for 79 employees who have collateral safety inspec- tion responsibilities, and a 2-day safety orientation course was presented to 20 newly appointed security officers. C. Safety professionals received 653 hours of train- ing during 1977. The following courses were attended by one or more employees: Laser and Microwave Hazard Workshop, U. S. Department of Army Environmental Hygiene Agency, Aberdeen, Maryland; Transportation of Hazardous Materials, U. S. De- partment of Army; Industrial Hygiene for the Safety Profes- sional, Montgomery College, Rockville, Maryland; Occupational Safety and Health Act, George Washington University, Washington, D. C.; Use of Consensus Standards in the Government Process, NFPA, Washington, D. C.; Life Safety Codes Seminar, NFPA, Washington, D. C.; Federal Workshop regarding fire safety, National Bureau of Standards, Gaithersburg, Maryland; and a refresher safety course sponsored by the Potomac Chapter of the Federal Safety and Health Council. They also attended the Federal Safety Conference, National Safety Congress and Women's Safety Congress in Chicago, Illinois, and the Re- gional Federal Safety and Health Conference, Philadelphia, Pennsylvania. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For'Iease 2001/11/23 : CIA-RDP81-00142"d00500090003-8 D. The safety professionals are members and attended monthly meetings of the Potomac Chapter, Federal Safety and Health Council and the National Capitol Chapter, American Society of Safety Engineers. They are also members of the Association of Federal Safety Employees. E. One member of the Safety Branch has earned 35 credits, 12 during 1977, toward his Ph.D. in Health and Safety at the University of Maryland. F. Four 3-day classes in forklift safety and opera- STATINTL tion were attended by 44 employees. H. Fire prevention and fire protection were emphasized in the Headquarters area during National Fire Prevention Week through fire drills and the use of displays, lectures, and films. Two local fire departments brought in firefighting and rescue equipment to assist in the program. An Employee Bulletin was published encouraging employees to participate in the program. I. Special emphasis was given to safe driving during Defensive Driving Week through the cooperation of a local police department, the American Automobile Association, and Doran Precision Systems, Inc. Employees were encouraged to participate in the program through publication of an Employee Bulletin and use of the computerized driver simulator, reflex tests, and eye tests. The film "Winter Driving" was also shown. J. In recognition of Hypertension Awareness Month, a Hypertension Screening Program was held in the Headquarters Building to identify employees with unknown hypertension. Blood pressures were checked by Agency physicians, nurses, and technicians. Two Employee Bulletins were published advising employees of the program and analysis of the results. The 20-minute movies sponsored by the American Heart Associa- tion were also shown. K. A special briefing on the Agency's Safety Program was presented to 20 administrative officers of a major Agency component. 6 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved ForR (ease 2001/11/23 : CIA-RDP81-0014214x0500090003-8 L. Two briefings on bomb search procedures were pre- sented to 68 employees who may be called upon to assist in such incidents. M. Each new Security Duty Officer who has response responsibilities for the fire alarm console in the Head- quarters Building was briefed regarding the operating principles of various fire protection and detection systems and response procedures. N. Eighteen newly designated component safety officers were briefed regarding their safety responsibilities and the provisions of the OSHA, Executive Order 11807, and 29 CFR 1960. 0. Each employee who is assigned to a high-risk job, i.e., warehouse, laboratory, printing and photography, communi- cations, etc., is given thorough training in operating pro- cedures and use of equipment, chemicals, etc., as well as on-the-job training and attendance at special courses prior to assuming responsibility for the job. P. Safety training in the changing of blades in and the operating of disintegrators, working with high voltage, roof safety, electrical safety, and overall safety awareness is included in regular courses presented to the technical employees of the Office of Communications. Q. Training in cardiopulmonary resuscitation, the use of oxygen equipment and handling respiratory and cardiac emergencies was provided to 19 employees. Employees from each shift in a printing and photography facility were included. Three demand oxygen units were also purchased and strategically placed in the facility. VII. INSPECTION AND HAZARD ABATEMENT PROCEDURES A. The CIA Safety Officer, by regulation, is respon- sible for conducting inspections and tests to evaluate the effectiveness of the Agency's Safety and Health Program and bringing unsafe or unhealthful working conditions to the attention of the responsible officials. An inspection of each facility on an annual basis as required by 29 CFR 1960.26 was not accomplished. However, priority was given to compre-. hensive inspections of the major facilities and those involv- ing more hazardous activities. Thirty-five of these inspec- tions, including 14 overseas, were conducted during 1977. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For"lease 2001/11/23 : CIA-RDP81-00142800500090003-8 In addition, 147 special safety and health inspections were conducted to determine noise and illumination levels, hazardous atmospheres, and as the result of accidents or complaints of employees. B. Published regulations require that the official in charge of each major Headquarters component and each field installation designate a safety officer who is re- sponsible for conducting safety inspections. Thirty-seven safety inspections were conducted by these individuals during 1977. Further, security officers conducted basic safety in- spections of 66 facilities at the time they were conducting security inspections. Five one-week safety courses were conducted for the security officers, designated component safety officers, and other employees with primary safety responsibilities. C. Responsible officials are provided with an infor- mal list of the recommendations upon completion of the in- spection and prior to the departure of the safety officer. A formal report is submitted at a later date. The official is requested to take immediate corrective action with a 30-day maximum. Further, he is requested to submit an abatement plan to the CIA Safety Officer if corrective action cannot be taken within 30 days. In many instances, the hazards are corrected during the inspection and before the inspector departs the facility. D. As provided for in 29 CFR 1960.28, advance notices of the inspections by Safety Officers of the CIA Safety Branch are given for security reasons and to assure the presence of representatives of the official in charge. However, there are components in the Headquarters area where this requirement is not applicable and advance notices in such instances will be discontinued. E. If, in the conduct of an inspection, unsafe or un- healthful conditions are found and not corrected immediately and are considered to present an imminent danger, the equip ment is taken out of service or the area marked accordingly. Inspection follow-up procedures ensure that recommended corrective actions are implemented. VIII. RECORDKEEPING AND REPORTING PROCEDURES A. Occupational injuries, illnesses, and accidents are reported and recorded in compliance with guidelines published by the Department of Labor. Published safety 8 Approved For Release 2001/11/23 : CIA-RDP81-00142R000506090003-8 Approved For'R (ease 2001/11/23 : CIA-RDP81-0014211800500090003-8 regulations require that component safety officers investi- gate occupational injuries and accidents and forward appro- priate reports to the Safety Branch. However, the most serious of these incidents in the Headquarters area were investigated by a member of the Safety Branch. B. Each report was carefully analyzed in the Safety Branch where there are 43 cause categories of injuries and illnesses. The total recordable injuries/illnesses (does not include first aid) decreased to 258 in 1977 from 296 in 1976. There were 466 injuries/illnesses (including first aid) reported, an increase of 63 from the previous year. The three major causes of recordable injuries/ill- nesses remained the same, i.e., slips and falls, handling material and equipment (including lifting), and health hazards. The total of these three categories is 145 com- pared to 151 in 1976. C. An annual comprehensive report of the total injury/ illness and accident experience was prepared for the Director of Central Intelligence. The CIA's annual report to the Secretary of Labor covering the Agency's Occupational Safety and Health Program was prepared for the Director's signature. An annual statistical report was prepared for the Department of Labor and copies were posted for 30 days on bulletin boards in the buildings occupied by Agency employees in the Washing- ton, D. C. area. IX. PROMOTIONAL AND INTERAGENCY ACTIVITIES A. Promotional techniques used to increase employee interest and participation in the Agency's Safety and Health Program included special orientations, films, safety litera- ture, Suggestion and Achievement Awards Program, sale of safety related items through the Employee Activity Associa- tion, participation in the National Safety Council's Safe Drivers Award Program, as well as placing special emphasis on Presidential Proclamations such as Fire Prevention Week, Defensive Driving Week, and Poison Prevention Week. B. A total of 65,366 safety brochures, 30 different types, were distributed to Agency employees worldwide. The literature was distributed monthly to employees in the Head- quarters area and quarterly to employees overseas. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For`R'Iease 2001/11/23 : CIA-RDP81-00142ii*d00500090003-8 C. A Safety Indoctrination Program for employees in the Headquarters area was initiated 14 June and continued through 2 December 1977. The briefings included informa- tion on the Agency's Safety and Health Program, as well as provisions of the OSHA, Executive Order 11807, and 29 CFR 1960. Eighty-three percent of employees in the Headquarters area attended the briefings. A similar safety briefing continues to be given to each new employee. D. Employees were encouraged to submit safety sugges- tions through the Suggestion and Achievement Awards Program, and the suggestion forms are available in holders installed on bulletin boards of buildings occupied by Agency personnel in the Headquarters area. Thirty-one suggestions were eval- uated during 1977. E. Four two-hour presentations of a highly acclaimed program on Women's Safety were given to Agency employees. The guest speaker is one of the nation's leading experts on the understanding and prevention of assault and rape. F. In addition to the films shown during presenta- tion of the special orientations and safety classes, 29 safety films were shown 143 times to interested Agency per- sonnel. Forty-seven of these showings were to employees and their dependents overseas. G. Defensive Driving Week was emphasized two days at the Headquarters Building through the cooperation of a local police department, the American Automobile Association, and Doran Precision Systems, Inc. Employee participation was encouraged through use of the computerized driver simu- lator, reflex tests and eye tests. H. Two local fire departments provided various fire apparatus for display and a mobile van with fire displays and safety literature as special emphasis was placed on Fire Prevention Week at the Headquarters Building. The proper handling of various types of portable fire extinguishers was demonstrated and employees were encouraged to use the extinguishers. I. Poison Prevention Week received emphasis in the Headquarters Building. Special displays were set up ex- hibiting various common poisons, preventative measures Approved For Release 2001/11/23 : CIA-RDP81-00142R0005.00090003-8 Approved Forlflease 2001/11/23 : CIA-RDP81-00142R600500090003-8 and actions necessary if the poison were swallowed. Litera- ture providing this information was made available for em- ployees to take home. J. Off-the-job safety was promoted by the Agency Employee Activity Association through the sale of smoke detectors (170), fire extinguishers (50), first aid kits (72), and safety goggles (150). K. Six employees of the Safety Branch are members of the Potomac Chapter of the Federal Safety and Health Coun- cil and at least one member attended the monthly meetings. Field units have been requested to conduct special campaigns to encourage participation. L. Seven Employee Bulletins were published to in- crease the interest and participation of employees in the Agency's Safety and Health Program. M. One major component initiated a five-year train- ing program, including cardiopulmonary resuscitation and proper use of the pneolator and Ambu-bag, for its employees. X. INTERAGENCY EVALUATION PROCEDURES An annual comprehensive statistical report covering occupational injuries, illnesses, fires and motor vehicle accidents incurred by CIA employees worldwide was prepared for the CIA Director. Copies were also provided to members of the CIA Safety Committee. The annual report submitted to the Secretary of Labor, in compliance with the OSHA and Executive Order 11807, was also prepared and forwarded to the Director for his review and signature. Each component safety officer in the Headquarters area was provided a list of injuries and illnesses incurred quarterly by employees in the component. ACHIEVEMENT OF PLANNED COALS AND OBJECTIVES FOR CY 1977 The following accomplishments were the results of the special emphasis placed on the goals and objectives for CY 1977 as projected in the CY 1976 report. A. Provided full support and cooperation to repre- sentatives of the Office of Federal Agency Safety Programs, Department of Labor, who conducted an evaluation of the CIA's Safety and Health Program. Approved For Release 2001/11/23 : CIA-RDP81-00142R000506090003-8 Approved ForlR&lease 2001/11/23 : CIA-RDP81-001428 0500090003-8 B. An industrial hygienist was not employed. How- ever, one has been selected and is being processed. She is expected to be on board in June 1978. C. The Safety Branch expanded its four basic one week safety courses to include one one-week advanced course. A second advanced course was planned, but was cancelled because of other priorities. D. Only 8 of the scheduled 14 inspection trips were completed. This was due primarily to increased employee training and special inspections in the Headquarters area. Safety Branch personnel devoted 559 hours to conducting safety training and received 653 hours of training. Thirty- five comprehensive inspections and 147 special inspections and tests were conducted. E. Three courses, in addition to the one originally scheduled, were conducted in forklift operation and safety procedures. F. The Safety Indoctrination Program for new employees was revised to include additional information on the OSHA, Executive Order 11807, and 29 CFR 1960. The program was then presented to employees in the Headquarters area 14 June through 2 December 1977, and 83 percent attended the briefings. SUBMISSION OF PROGRAM DOCUMENTATION Documentation concerning the CIA's Safety and Health Program is the same as CY 1976. However, the Headquarters Safety and Health Regulation will be revised during 1978 and a separate policy statement will be issued. PROGRAM FOR CALENDAR YEAR 1978 The Central Intelligence Agency will continue to administer its Occupational Safety and Health Program in accordance with provisions of the OSHA, Executive Order 11807 and following the guidelines provided in 29 CFR 1960. Specific actions are planned as follows: A. The Headquarters Safety and Health Regulations will be revised to include additional provisions of 29 CFR 1960. 12 Approved For Release 2001/11/23 : CIA-RDP81-00142R000506090003-8 Approved For'RIease 2001/11/23 : CIA-RDP81-00142Rd00500090003-8 B. Issue a policy statement signed by the CIA Director indicating his support of the CIA Occupational Safety and Health Program. C. Hire a professional industrial hygienist. One has been selected and is expected to report for duty in June 1978. D. Hire a part-time clerk to assist with the clerical duties of the Safety Branch. E. Schedule each safety professional for attendance at a course at the OSHA Training Institute. One member will continue his studies toward a Ph.D. in Health and Safety. F. Contract with the International Loss Control Institute of Loganville, Georgia, to conduct an in-depth evaluation of the CIA Safety and Health Program to deter- mine its problems and recommend minimal and optimal safety and health staffing requirements. G. Safety and health inspections will be given con- tinued special attention with emphasis on overseas areas. Efforts will also be made to increase the interest and par- ticipation of the component safety officers in the Head- quarters area by having a professional safety officer accompany and assist them on their first safety inspections. H. Safety Branch personnel will continue conducting safety training and have scheduled a minimum of three five- day basic and two five-day advanced courses, as well as several two-day indoctrination courses. I. Revise Headquarters Regulations to include the provision that s_r______-_ _____- employees who assign work directly to individuals be rated on their safety and health performance when appropriate. J. Special defensive driving classes will be held for all drivers assigned to the Agency Motor Pool. K. A one-week course in safe operation of forklifts is scheduled for operators of this equipment. *Industrial Hygienist entered on duty 5 June 1978. 13 Approved For Release 2001/11/23 : CIA-RDP81-00142R00050Q090003-8 Approved For`ROlease 2001/11/23 : CIA-RDP81-00142 000500090003-8 L. Employees' interest in safety and health, both on and off the job, will be stimulated through guest speakers; special programs emphasizing health, such as colon-rectal cancer screening, diabetes, high blood pressure; and special activities during Fire Prevention Week and Defensive Driving Week. M. Have representatives of the Safety Branch attend meetings of the Potomac Chapter, Federal Safety and Health Council; the American Society of Safety Engineers; the Federal Safety and Health Conference; the National Safety Congress; and the Regional Conference of the Federal Safety STATINTL and Health Council. 14 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved Far Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved+-or Release 2001/11/23 : CIA-RDP81-G8442R000500090003-8 Administration of Agency Occupational Safety and Health Program Agency Name Central Intelligence Agency Address Washington, D. C. 20505 Agency Head Name STANSFIELI) TURNER, Admiral, U. S. Navy Address Central Intelligence Agenc Agency De Washington, D` C. 20505 Designated ~- - Safety and Health Official Name John F. Blake Title Deputy Director for Administration Address Central Intelligence Agency Washington, D. C. Phone No. Agency Safety and Health (Coordinator, Director, Chief, - Manager, etc.) Name Title Safety Officer Address Central Intelligence Agency Washington, D. C. 20505 PhorAppYtoued F 3 : CIA-RDP81-00142R000500090003-8 Approved Fir Release 2001/11/23 : CIA-RDP81-001m4 R000500090003-8 Attachment 1 (continued) Agency Safety and Health (Coordinator, Director, Chief, Manager, etc.) Name Title Health Officer Address Central Intelligence Agency Washington, D._ C. 20505 STATINTL Phone No. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved for Release 2001/11/23 : CIA-RDP81-0W2R000500090003-8 PTT Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 ATTACHMENT 2 Approved Felease 2001/11/23 : CIA-RDP81-001`2000500090003-8 AGENCY SAFETY ~ HEALTH STAFFING IN NATIONAL & FIELD UNITS GS SERIES GS GRADES 5- 8 9-11 12 13 14 15 16 H FU H FU H FU H FU FU H FU H FU SAFETY ENGINEER (803) 1 SAFETY SPECIALIST (018) 1 2 SAFETY TECHNICIAN (019) INDUSTRIAL HYGIENIST ( ) FIRE PROTECTION ENGINEER (804) 1 OTHER FULL-TIME (SPECIFY) SAFETY MANAGER (018) 1 SAFETY ASSISTANT (018) 2 TOTAL FULL-TIME 2 2 - 3 1 QUARTERS _ NI I NUMBER OF EMPLOYEES: Headquarters Field Units VACANCIES IN SAFETY AND HEALTH STAFFING: Headquarters Industrial Hygienist GS-11 scheduled EOD 6-5-78 Field Units None Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved Fef Release 2001/11/23: CIA-RDP81-004 2R000500090003-8 An Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 ATTACHMENT 3 SAFETY & HEALTH STAFFING OF FIELD UNITS DIRECTIONS: List the agency field units and provide the requested information for each unit in the following table. Define organizationally the term "field unit" relative to the agency mission, size and organization. The table should include both full-time and collateral-duty safety and health personnel. For field units staffed with collateral-duty personnel the number of personnel and the total work (in man-years) spent on safety and health should be entered for each grade level. For example, a field unit three GS-7 collateral- duty safety and health personnel, each devoting 40% of his work time on safety and health activities, would expend a total of 1.2 man-years for that grade on safety and health activities. This would be entered in the table as 3(1.2) in the CD column for the GS 5-8 grade level. DEFINITION OF FIELD UNIT: A facility or installation away from the Washington, D.C. area under the control of Central Intelligence Agency personnel There are no ull-time OSH personnel at the field units. FIELD UNITS UNIT OSH PERSONNEL* (GRADE LEVELS) (NAMES, ADDRESSES AND 5-8 9-10 11 12 13 14 15 16 AVERAGE EMPLOYMENT) FT CD El CD I FT CD M M ET 1 CR FT CD FT f CD IV CD CLASSIFIED P i P * FT=FULL-TIME OSH PERSONNEL CD=COLLATERAL-DUTY OSH PERSONNEL Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved FerRelease 2001/11/23 : CIA-RDP81-0014R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved-Por Release 2001/11/23: CIA-RDP81-01"2R000A5,~9GQQQT 4 CENTRAL INTELLIGENCE AGENCY DIRECTOR DEPUTY DIRECTOR DEPUTY DIRECTOR FOR ADMINISTRATION (DESIGNATED SAFETY AND HEALTH OFFICIAL DIRECTOR OF MEDICAL SERVICES DEPUTY DIRECTOR OF SECURITY FOR PHYSICAL, TECHNICAL AND OVERSEAS SECURITY CHIEF CLINICAL DIVISION (HEALTH DESIGNEE) CHIEF PHYSICAL SECURITY DIVISION CHIEF SAFETY BRANCH (SAFETY DESIGNEE) Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved?or Release 2001/11/23: CIA-RDP81-0W 13 JUN 1978 = ORANmJM FOR, Director of Central Intelligence BCT: Deputy Director for Administration Robert W. Gambino Director of Security Annual Occupational Safety and Health Report 1. Action Requested: It is requested that you sign the attached letter. 2. Basic Data. In a letter dated 4 April 1978, the Secretary of Labor requested the Annual Safety and Health Report of the Central Intelligence Agency. The Occupational Safety and Health Act and Executive Order 11807 require that the head of each Federal agency submit to the Secretary of Labor an annual report concerning the safety and health program of his agency. 3. Staff Position: The Safety Branch, Physical Security Division, as-prepared this report in accordance with guide- lines furnished by the Secretary of Labor. The Offices of Communications, Logistics and Medical. Services have contributed their portion to this report in regard to the safety and health program within their components. 4. Recommendation: It is recommended that you sign the attac it titter rwarding the report to the Secretary of Labor. i+(. G amb i no Robe "t OS 8 0973/A STATI NIL Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved or Release 2001/11/23 : CIA-RDP81-00442R000500090003-8 SUBJECTAnnual Occupational Safety and Health Report CONCURRENCE : J-oh F. Blake ------~- Deputy Director for Administration Distribution: - DCI DIC I I - ER Z DDIA I - D/MS I - D/L I - n/3C Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved Fes' Release 2001/11/23 : CIA-RDP8I-0 R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For-Release 2001/11/23 : CIA-RDP81-001428000500090003-8 DDIA Registry r- i'133 'L,1- - i DD/A 78-1347/4 This is to advise you that on 5 June 1978 entered on duty with this Hygienist. I can assure Mr. Gerald Scannell Director Federal Agency Safety and Health Program Office/OSHA U.S. Department of Labor Washington, D. C. 20210 Dear Mr. Scannell: you that the time that it has taken to hire a qualified Hygienist was not caused by any lack of executive support. From the beginning we recognized the desirability of having an individual with these qualifications assigned to our safety and health staff. Nonetheless, to find a qualified person who was willing to accept the position and the necessary delay in hiring due to appropriate processing was not a simple task. I am certain that will make a valuable contribution to our overa program. STATINTL Sincerely, r'- John F. Blake Deputy Director for Administration STATINTL Originator: Executive Distribution: icer/DDA;se 13 Jun 78 Orig - Addresse Ref: DD/A 78-1347/3; Ltr Signed 1 - DDA Chrono by DCI to Sec'y of Labor; - DDA Subject Att: Response to OSHA Recom- 1 - D/OS mendations/20Apr78 1 - JFB Chrono Aparovec F$r BIvaaei2001/11/23 : CIA-RDP81-00142R000500090003-8 S IF I ED "o --A pproved"For Re I ea-A- -,-ML J SU&JFCT: (optional) Occuppaa.t it_s John F. Blake Deputy Director for Administratio:. J TO: (Officer dei gnation, room number, and building) ? coordiT11 via Safety Com- mittee r ,,.L csentat ives with the Off'L (: of General Counse A DDO; DD, ,'J'; NFAC and the Offices -,:I' Cormunic .tiorts, Logistic personnel, ;arid. - D e1 F ase-2O -/23-. iADP8-ea 2RON&(*090ee6--8 . Tii' ^rS !.~J ,)f ,2E~ I 3lCJ~~i1 .{.. 3E i)L1 -- .,._I Approved For Release 2001/11/23 : CIA-RDP81-00142RN0500090003- 2 0 APR 1978 The flonorable F. Ray Marshall Secretary of Labor Washington, D. C. 21210 Dear Ray: DD/A RegistryI The Occupational Safety and Health Administration BHA) evaluation of the Central. Intelligence Agency's occupational safety and health program has been reviewed. A copy of the OSHA recommendations and our responses to them is enclosed. Before addressing myself to some of the specifics of the evaluation report, I would like to personally assure you that this Agency has a very active safety and health program which has my full support. I have found the Agency safety and health officors to be. conscientious , dedicated individuals who are constantly striving to irprove both themselves and the program. In an effort to provide these officers with Agency- wide support, a safety and health indoctrination was given to employees at all levels during the past year. Upon conn- pl.etion of these indoctrinations. I sent a copy of a personally signed notice to every employee telling abrut the Agency safety and health program and urging each one to give full support, to the achievement of a ':no hazard/no accident- working environment for everyone. Through attendance each year at technical training courses, many of which are conducted by your Department. we are steadily raising the level of expertise of our safety and health officers but inadequacies still exist. The sun- ma.ry portion of the OSHA evaluation report focused on a primary inadequacy -- our lack of an industrial hygienist. We agree that this type of expertise is needed and have identified an industrial hygienist who, upon completion of her security processing, will be added to the safety staff. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-001428600500090003-8 As to addlt i? i l st at i i,i,-= e w, ether industrial lhyziene or e1 It , v*ysics, we will of course, solicit aavico frot_ our industrial .iy~'rienist -after s.h e has had soi a xeierirnca- .h this Ai-vacy ` s workin:: environment , but we are also e`tki n the additional Ste3 of hiring an r)irtside Consult service to conduct an in-depta evaluations o?' our safety a acs esltA ! roLTa . `',e ev .lua.tion will include or;:a;:ti n- tion, aaat: e3 i a t . standards. effectiveness and resource . ;oat will to achieve compliance win the occuy Safety and ~1ealta Act and Executive Order The other area stressed in the summary 'ortion of t; ,;LA evaluation report is a requirement that we set up 4,)~tr safety a-- ad a? alti"t officers in a separate unit, outs ile of co ca chamtels, where they would report directly to t$h, Agency Safety and Health Official. I fully appreciate that your guidelines in this area are intended to ensur.our safety and health program reaches and is supported i -, theihest levels. Giving due consideration to nation of the Agency, I do not feel such a change wouL.- serve any useful purpose. This ,ency possesses su :)_por- highly responsive Offices of Security and >ied.ical aerv , Our employees are perhaps unique in their orientation, toy"Far=4 these offices for assistance at any hour of the day or ni.;lt. I will keep the safety and health problems in these channels. w id I assure you both the :Deputy Director for Jkdainistratio-q and I will it personally available to provide support uin. guidance to our safety and health officers. Yours Js/ Stansfield Turnet' S ASISFI LD A R14t l Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23: CIA-RDP81-00142PM0500090003-8 /CT. OS1iA 1977 Evaluation of the CIA Occupational Safety and Health Program Distrih trig 1 Adse DCI D CI I:R OtC DDS T DDO WFAC PDA Yt W co ll L D/r{(!ars f Sec DIMS Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-001428800500090003-8 The following actions have been taken by the Central Intelligence ency as a result of the evaluation review conducted by fice of Federal Agency Safety Programs, Occupational Safety and Health Administration, Department of Labor, Washington, D. C. These responses are keyed sequentially to the "Recommended Actions" in the above report. l.. Pnployee Involvement STATINTL Revise: lip, =CIA Safety and Health Program to include isions for employee involve- met at all levels of the program, including the development and implementation of: a. procedures for reports by employees of unsafe or unhealthful working conditions. b. adopting Of agency regulations or STATINTL st s (such as revision to HRI W in consultation with en- pIoy es . c. posting of Notices of Unsafe or Un- healthful Working Conditions. 4. safety and health committees at STATINTL Headquarters and subordinate levels. RESPONSE HR CIA Safety a n4 Health Program contains sped is procedures for reports by esploy#*s of unsafe or unhealthful working con- ditions. In its revised version, these pro- cedures are expanded and employees are also informed of the right to appeal to the Depart- ment of Labor in case of disagreement with the final disposition by the Agency concerning Arkin conditions reported as unsafe or un- healthul. To ensure employee awareness of these procedures, the Director has sent a notice of their existence to every employee. The revised version provides that reports of unsafe or healthful working conditions will Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-001428900500090003-8 be issued to the official in charge of the establishment being inspected. Any serious hazard noted during an inspection will be corrected at the time the inspection is being conducted or the operation will be shut down. A notice of unsafe or unhealth- ful working conditions will be employed for isolated hazards that can be worked around. The Safety Committee has been expanded to include employee representatives from all the major components of the Agency. Adop- tion of agency regulations or standards is done in consultation with committee repre- sentatives who, in turn, consult weir respective components. Revised HN re- flects this. 2. Executive Support and Duties a. Issue a policy statement signed by the head of the agency indicating his sup- port of the CIA Occupational Safety and Health program. b. Indicate executive support to the CIA's Occupational Safety and Health program by the designated safety and health official (the Deputy Director for Admin- istration) by removing the safety staff from within the Security Division. c. Establish an antidiscrimination policy within CIA to assure that employees reporting unsafe or unhealthful working conditions are not subjected to discrim- ination for their participation in the safety and health program as per 29 CFR 1960.19(d). d. Provide an adequate budget to implement a comprehensive occupational safety and health training program and the specialized field instrumentation for safety and industrial hygiene inspections. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release. 2001/11/23 : CIA-RDP81-00142Re00500090003-8 RESPONSE - The Director has sent a personally s gne notice to each employee of the Agency telling them that it is the policy and intent of the Agency to provide all employees with a working environment free of safety and health hazards. The notice points out the necessity for strong support of this policy at all levels and stresses that senior offi- cials and supervisory officials should lead the way in developing a spirit of cooperation in achieving a safe and healthful working en- vironment. The Deputy Director for Administration is the Agency Safety and Health Official. Reporting directly to him are the Director of the Office of Security, who is responsible for providing trained and experienced safety and fire preven- tion personnel, and the Director of Medical Services, who provides professional care of illness and injury and applies the principles of preventive medicine. The Director of Security appoints a Safety Officer, and the Director of Medical Services appoints a Health Officer to serve as their respective focal points for Agency Safety and Health activities. These officers, and members of the fire and safety staff, re- port to the Safety and Health Official through established command channels. A CIA Safety Committee assists the Safety and Health Official by serving as a conduit to and from all Agency components and providing policy and procedural guidance. The Safety Officer and the Health Officer are members of this committee. Critical policy and procedural changes recommended by them can be sent directly from the Committee to the Safety and Health Official where, exper- ience has shown, they receive his immediate attention. In line with Executive Order 11807, we have given due consideration to the mission, size, and organi- zation of this Agency, and it is our considered position that the operational structure outlined above is the most viable and effective one on which to build an Agency safety and health program. Approved For Release 2001/11/233 CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-001428000500090003-8 While there has never been any reason to suspect that any employee of this Agency would refrain from reporting unsafe or unhealthful working conditions for fear of discrimination, the revised version of HR specifically affirms each employee s right to report and request inspections of workplaces without fear of coercion. As safety and health needs are perceived and identified, there will be budgetary implemen- tation adequate to meet these needs. 3. Safety and Health Staff and Functions a. Combine and reorganize the occupational safety and health/industrial, hygiene functions as a single unit reporting directly and exclusively to the Deputy Director for Administration as required by 29 CFR 1960.16(a). b. Assign or hire qualified personnel who can provide the following: 1. Professional "Safety" expertise to assist in program development and administration. 2. Professional "Industrial Hygiene" expertise to assist in recognition and abatement of hazardous exposures. 3. Professional "Health Physics" expertise due to unique mission of this agency. c Discontinue current practice of using safety personnel for security duties. d. Evaluate the necessity for more than one industrial hygienist as currently proposed by CIA. 1ESPONSE - The organization of the Agency safety and Ilea th structure has been discussed above. 4 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142RA00500090003-8 Industrial y i$nist is new undergoing security processng, She should be on board within the next 30 Joys. This Agency currently has in its employ six ciualif ed individuals who can provide "safety exertise to assist in program development and sidninistration. We will examine the need for "health physics; expertise a how best to moot this need with the assistance of outside safety consultants whow we plan on employing within the next throe months. We will also evaluate, with their help, the used for more than one indus- trial hygienist. To the extent that the "security duties` re- ferred to here involve letter bomb training and a bomb disposal supplement to police or military i oub squads, we will continue to use trained safety personnel for theses rposes since we consider these hazards to a well within the purview of a safety program. to the use, of safety personnel in the per- foraaace of nonsafety related security duties, these duties are minimal, amounting over the past year to no more than two hours per man per month. 4. (rat i - ;ana ? eL trout and S er! i sor ties a. Inform managers and supervisors of their esponsibilties in the CIA safety and health program. Adopt procedures to insure that managers and supervisors implement the necessary corrective actions of violations ilenti- fiod by safety and industrial hygiene inspections. Assure that managers and supervisors post aetic*s of unsafe and unhealthfui warki conditions. gg5iS - Headquarters Regulation j" ias out the responsibility of office heads for Approved For Release 2001/11/231. CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-001428000500090003-8 directing the Agency's safety #n4 health pro r in their areas of jurisdiction and for ensuring that action is taken without delay to correct unsafe or unhealthful working conditions brought to their attention. If unsafe or unhealthful conditions cannot be corrected, the Safety and Health Official sat be notified and steps taa1 ea to protect employees. Supervisors and all other persons who assign work directly to individuals are also inforcd of their responsibility for the safety and health conditions and practices within their areas of control. Inspection follow-up procedures have been tightened to ensure that roconnended corrective actions are tnpleaanted and that notices of unsafe or unhealthful conditions are not only posted, whore appropriate, but are not subse- quently rozov,ed before the posted situation has been corrected. Safet . and Health Standards Ado tion provide procedures for adoption of agency safety and health standards that suppleeent the OSM standards and are unique to this agency due to its mission. to activities unique to this Agency. So-f#q And Health Training Activities a. Provide training to senior nenbers of both !POE - The revised Headquarters Regulation a ety and Health formally adopts safety and h eal+th standards supplementing the OSHA standards and addresses specifically the question of safety and health standards that will be applied safety a*d medical services staff to fil- iarise then with the requiroments of Executive Order 11807 and 29 CPR 1960. increase scope of current training progTaa to Include supervisors and naraagers and their responsibilities under fxc cutive Order 11407 and 29 flt 1960. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142R?O0500090003-8 c. Increase and upgrade the training program for Collateral Duty Safety Officers to enable them to recognize hazards within their work! places. d. Increase training opportunities for the profes- sional development of the safety and industrial hygiene staff. e. Inform employees during their indoctrination and other meetings of the procedure to report unsafe or unhealthful working conditions (other than by telephone). RESPONSE - Senior members of both the safety and medical services staff are now thoroughly familiar with the requirements of Executive Order 11807 and 29 CFR 1960. Supervisory and managerial personnel were made aware of their responsibilities during the course of a special indoctrination provided by a representative of the safety staff. We feel our current two-week training program is adequate for the needs of the Collateral Duty Safety Officers and will enable them to recog- nize hazards within their workplaces. The inspector was probably getting at our need to provide the training on a timely basis to new officers when they are appointed to this collateral duty. We are attempting to reorganize our scheduling and training resources to meet this need. During PY 78 we are sending members of the safety staff to a total of seven courses at the OSHA Training Institute and are sending one member of the staff to two safety-related courses at a nearby university. The new industrial hygienist is scheduled to attend a course at the OSHA Training Institute shortly after entering on duty. We have had no indication that any employee has experienced any difficulties in reporting unsafe or unhealthful working conditions. Some Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved ForIttlease 2001/11/23 : CIA-RDP81-001428000500090003-8 have chosen to telephone their report while others have written directly to the Safety and Health Official, Director of Security, or other respon- sible official, We will, however, specifically provide the option of writing reports in the course of safety indoctrinations and in the STATINTL text of the revised HR _ Safety and Health regulation. 7. Inspection and Hazard Abatement Procedures a. Require and implement the annual inspection of workplaces as specified in 29 CFR 1960.26(d). b. Discontinue the present practice of advance notice of inspections except when specifically required by mission. c. Establish a procedure for posting "Notices of Unsafe or Unhealthful Working Conditions." d. Establish abatement dates for safety and health violations based on realistic appraisal of the time required to correct the violation. Abatement plans must be established and posted when a long term solution is required. NOTE: There is a requirement for noti- fication of DOL when abatement dates exceed 60 days beyond inspection date. (29CFR 1960.34(c)) e. Provide employees an opportunity to participate in the safety and industrial hygiene inspections. RESPONSE - Inspections of areas where there is an increased risk, due to the nature of the work performed, are being regularly conducted by personnel with the technical competence to recognize unsafe or unhealthful conditions. We have been unable, however, to achieve a satisfactory inspection cycle for all office areas. We are attempting to Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 pproved For Release 2001/11/23 : CIA-RDP81-00142}000500090003-8 meet this need by providing more training opportunities for collateral duty safety officers. Advance notice of inspections will be dis- continued except where required by security regulations. Posting procedures are covered above in the response to Recommendation No. 4. Employees were told during the course of their safety indoctrination that they had the right to participate in safety and health inspections of their work area. Inspectors will reiterate this right again at the time an inspection is being con- ducted. Recordkeeping and Reporting Procedures a. Develop more detailed information on causal factors of injuries or illnesses of CIA employees to enable professional safety and health staff to reorient priorities of the CIA safety and health program. b. Inform employees of the availability of the annual report on causal factors. RESPONSE - An examination of our statistical reporting ring indicates that we now receive de- tailed information on causal factors of injury or illnesses. We do not, however, analyze this data to determine whether a reorientation of priorities is needed. This will be done. The availability of the annual report on causal factors will be mentioned in a revision of Safety and Health. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-001428000500090003-8 Promotional and Interagency Activities a. Increase promotional program to in- clude employee rights under Executive Order 11807 and 29 CFR 1960. b. Increase efforts in promotional pro- gram to inform employees of the high hazard factors identified in annual summaries of injuries and illnesses. c. Encourage agency personnel in field units to participate in Field Federal Safety and Health Councils. RESPONSE - An indoctrination program has Been initiated which tells each employee what his rights are under Executive Order 11807 and 29 CPR 1960. Once a high hazard factor has been iden- tified, we will alert employees through, primarily, the use of commercially avail- able promotional literature and posters. If a special situation arises, Agency notices will be distributed to all employees informing them of a unique high hazard prob- lem. Field units have been requested to conduct special campaigns to encourage participa- tion and general safety consciousness. 10. Intra-agency Evaluation Procedure a, Develop intra-agency evaluation proce- dures to enable the designated safety and health official to inform the Director of CIA of the progress that his staff is making in the Occupational Safety and Health program, b. Develop procedures to evaluate the effectiveness of the safety and health program at all operational levels. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-001428000500090003-8 RESPONSE - Current reporting does provide the ?actor with yearly highlights of the safety and health program along with a heavy dose of accident and illness statis- tics. We agree that self evaluation pro- cedures are needed and that more feedback should be received from all operational levels. The CIA Safety Committee is under- going the task of establishing such pro- cedures and providing the evaluations. is Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Next 1 Page(s) In Document Exempt Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved ForiRelease 2001/11/23 : CIA-RDP81-001420500090003-8 rMVA R&gisf rY 17 APR 1978 MEMORANDUM FOR: Director of Central Intelligence FROM: John F. Blake. Deputy. Director for Administration SUBJECT:. Occupational Safety and Health Evaluation 1. The Occupational Safety and Health Administration (OSHA) of the Department of Labor has conducted its. second evaluation of the Agency's safety and health. program. Secretary F. Ray Marshall sent the evaluation to you with a cover letter from him requesting a response and an agenda for corrective action. 2. I am forwarding-a suggested reply to Secretary Marshall along with an enclosure which lists all the OSHA recommendations and gives our responses.. 3. The Summary Statement of the OSHA evaluation confined itself to. two.issues -- the need. for industrial hygiene expertise and the organizational placement of Agency safety and health personnel. These two issues are specifically addressed in your letter to Secretary Marshall. 4. We have no quarrel with. the first point .regarding an industrial hygienist. We need industrial hygiene exper- tise and a professional industrial hygienist is being security processed for employment.. We do not,. however., know whether STATINTL we need. additional safety and health. expertise in this or allied fields. We plan to find out by contractin;: wi Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved Forelease 2001/11/23 : CIA-RDP81-001421R000500090003-8 go over all our facilities and evaluate our problems in order to recommend minimal and optimal safety and health staffing requirements. 5. As to the placement of safety and health personnel directly under me as the Agency Safety and Health Official, I feel the OSHA inspectors are needlessly devoting too much time and attention to this question. The Director of Security is responsible for providing trained safety and fire prevention personnel and the Director of Medical Services applies the principles of preventive medicine for this Agency, Both of them report directly to me. I feel that the day-today safety and health activities should remain in these command channels rather than creating another staff reporting only to me. The Office of General Counsel has reviewed the OSHA evaluation, at my request, and is of the opinion that compliance in this area is not mandatory. Distribution: Orig - Addressee I - DDCI 1 - ER 1 OGC 1 DDSFIT 1 DDO 1 - NFAC 1 D/ CO 1 - D/L 1 - D/Pers 1 D/MS 1 D/Sec Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved ForQelease 2001/11/23: CIA-RDP81-0014200050009 U. S. DEPARTMENT OF LABOR OFFICE OF THE SECRETARY WASHINGTON APR 4 1978 Honorable Stansfield Turner Director Central Intelligence Agency Washington, D.C. 20505 Section 19(a)(5) of the Occupational Safety and Health Act of 1970 and Section 2(5) of Executive order 11807 require each Federal agency to submit to me an annual report on its occupational safety and health program. Your annual report provides information for the continuing analysis of your agency's progress and problems in implementing an effective occupational safety and health program. The preparation for this report also furnishes you with essential information concerning the occupational safety and health environment for the workers of your agency. It can serve as a signifi- cant tool in the improvement of worker safety and health in the Federal sector. Your report will also provide input to the President's Report to Congress on occupational safety and health in Federal agencies. The enclosed Annual Report Guidelines for CY 1977 detail the specific information which should be included in your agency's report. These guidelines are based on the 10 element program recommended by the Federal Advisory Council on Occupational Safety and Health. The guidelines require the submission.of new or revised program documentation implemented during CY 1977. As noted in the guidelines, your report is due to the Department of Labor by June 15, 1978. As the Nation's largest employer, the Federal Government must set an example in the maintenance of safe and healthful working conditions for its employees. Sincerely, Secretary of Labor Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved ForTWease 2001/11/23 : CIA-RDP81-00142% 00500090003-8 ANNUAL REPORT GUIDELINES FOR CY 19.77 FEDERAL OCCUPATIONAL SAFETY AND HEALTH PROGRAMS INIftODUCfl0N: These guidelines are provided to inform Federal agencies of the material to be included in their annual report on occupational safety and health as required by Section 2(5) of Executive Order 11807 and Section 19(a)(5) of the Occupational Safety and Health Act of 1970. These guidelines are based on the 10 element criteria for the first time. PURPOSE: These annual reports provide information for the following: o The Secretary of Labor's Report to the President on the Federal Occupational Safety and Health Program. Selection of agencies for the President's Safety Awards. Evaluative and Consultative functions of the Office of Federal Agency Safety and Health Programs. SUMT TO: The report should be prepared on standard size (82 x 11) paper and submitted by June 15, 1978 to: U. S. Department of Labor Occupational Safety and Health Administration Office of Federal Agency Safety and Health Programs 2100 M Street, N.W. Washington, D.C. 20210 CONTENT'S : PROGR N FOR CALEMAR YEAR 1977 The annual report shall provide the following information on you. agency's program during CY 1977 relative to the 10 elements of an effective occupational safety and Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved FotIease 2001/11/23 : CIA-RDP81-0014 00500090003-8 health program. Where documentation is required you may reference the specific requirement in the enclosed program documentation or in documentation on file at the Office of Federal Agency Safety and Health Programs. 1. EMPLOYEE INVOLVEMENT o CONSULTATION WITH EI"IFLOYEES/EMPLOYEE REPRESENTATIVES-document and describe implementation of requirements for consultation with employees and their representatives in planning and operating the program. o EMPLOYEE PARTICIPATION IN PROGRAM OPERATION-document and describe implementation of provisions. o CONMI'ITEE t1EIBERSHIP-document and describe implementation of pro- cedures providing for committees, membership and participation at both headquarters and field levels. o EMPLOYEE REPORTS OF UNSAFE OR UNHEALTHFUL WORKING CONDITIONS- document and describe implementation of procedures for reporting hazardous conditions, including review and appeal to OSHA. o SAFEGUARDS FOR DISCRIMINATION REPRISAL, RESTRAINT INTERFERENCE, OR COERCION-document and describe implementation of procedures prohibiting discrimination and etc. against employees for participating in the program. o POSTING OF NOTICE, AVAILABILITY OF ACT, 29 CFR 1960, AGENCY PROGRAM- document and describe implementation of procedures for informing employees of rights and responsibilities. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved FormRelease 2001/11/23 : CIA-RDP81-00142 000500090003-8 o EMPLOYEE PARTICIPATION IN FFSHCs-document and describe implementation of procedures providing for and promoting participation and membership in FFSHCs. o REVIEW OF STANDARDS-document and describe implementation of pro- cedures for informing employees of applicable standards and their right of review. o NOTICES OF UNSAFE OR UNHEALTHFUL CONDITIONS-document and describe implementation of procedures for posting of notices informing employees of hazards in work areas. 2. EXECUTIVE SUPPORT AND DUTIES POLICY - Document and describe the implementation of the official policy statement of the agency head on the occupational safety and health program. o FUNDING - Report the dollars requested, appropriated and used for the implementation of the agency program as required in OMB Circular A-Il. Report the estimated dollars for compliance with OSHA or agency "consistent" standards. o ORGANIZATION - Describe the organizational structure of the occupational safety and health function from the designated safety and health official. to field level safety and health personnel. An organization chart y mild _aea.r: LL..:...icn should be provided. Approved For Release 2001/11/23 : CIA-RDP81-00142R00050C090003-8 Approved Fo'Iease 2001/11/23 : CIA-RDP81-00142RO00500090003-8 o ATTACF ]T 1 - Enter information on Attachment 1. Agency name and address. Agency head name, title, and address. - Agency Designated Safety and Health Official name, title, address and telephone. - Agency Safety and Health (Chief, Manager, Coordinator, Director etc.) name, title, address and telelphone. 3. SAFE'T'Y AND HEALTH HEADQUARTERS AND FIELD STAFF AND FUNCTIONS o ATTACHMENT 2 - Full-time occupational safety and health staffing at headquarters and field units - job series number, grade level. Also include employment data as requested. o ATTACHMEIfl? 3 - OSH staffing, full-time and collateral duty, of field units - definition, address, employment and OSH staffing by grade level, full-time or collateral- duty, and total work time spent on OSH activities at each field unit. RESPONSIBILITIES AND DUTIES OF OSH STAFF-doctmient and describe the OSH responsibilities and duties at both the headquarters and field levels. 4. OPERATING MANAGEMIT AND SUPERVISORY DUTIES o SUPERVISORY AND OPERATING MANAGEMENT RESPONSIBILITIES-document and describe the implementation of procedures for informing management Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 of OSH responsibilities. Approved For Release 2001/11/23: CIA-RDP81-00 44 R? 000500090003-8 o EVALUATION OF EMPLOYEES OSH PERFORMANCE-document and describe the implementation of requirement that supervisor's evaluate OSH performance of employees. o REPORTS OF UNSAFE OR UNHEALTHFUL CONDITIONS-document and describe the implementation of the requirement that management is informed of its responsibilities in investigating employee reports of hazardous conditions. 5. SAFETY AND HEALTH STANDARDS ADOPTION o ADOPTION OF OSHA STANDARDS-document and describe adoption. o PROMULGATION OF AGENCY "CONSISTENT" STANDARDS-document and describe implementation of procedures. o ADOPTION OF EMERGENCY STANDARDS-document and describe implementation of procedures. 6. SAFETY AND HEALTH TRAINING ACTIVITIES o TRAINING-describe the types, extent of, training availability and number of employees participating in training conducted for the various levels of employees including the designated safety and health official,-safety and health specialists, safety and health inspectors, collateral-duty safety and health personnel, supervisors, representatives of employee groups and employees. o SPECIALIZED TRAINING CONDUCTED FOR HIGH RISK JOBS-describe. Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 Approved For'elease 2001/11/23 : CIA-RDP81-00142900500090003-8 7. INSPECTION AND HAZARD ABATE ]T PROCEDURES o PERIODIC INSPECTION PROCEDURES-document and describe implementation of requirements. o INSPECTION PERSONNEL AT FIELD LEVELS-describe qualifications and organization. o ABATEMENT PROCEDURES AND RESPONSIBILITIES-document and describe implementation of requirements. o PROHIBITION OF ADVANCE NOTICE PROCEDURES-document and describe implementation of requirements. o IMMINENT DANGER PROCEDURES-document and describe implementation of requirements. 8. RECORDKEEPING AND REPORTING PROCEDURES o CAUSAL ANALYSIS OF CY 1977 INJURIES, ILLNESSES, AND ACCIDENTS- describe analysis and corrective actions taken. o FLOW OF INJURY, ILLNESS, ACCIDENT AND SERIOUS ACCIDENT REPORTS FROM FIELD TO SAFETY AND HEALTH OFFICIAL TO OSHA- document and describe implementation of requirements. MAINTENANCE OF AND EMPLOYEE ACCESS TO INJURY, ILLNESS, AND ACCIDENT RECnnDS AT FIELD LEVELS-document and describe implementation of requirements. 9. PROMOTIONAL AND INTERAGENCY ACTIVITIES o PROMOTIONAL TECHNIQUES USED TO INCREASE EMPLOYEE INTEREST AND PARTICIPATION-describe. Approved For Release 2001/11/23 : CIA-RDP81-00142R000506090003-8 Approved For lWease 2001/11/23 : CIA-RDP81-001421 t0500090003-8 o FIELD FEDERAL SAFETY AND HEALTH COUNCILS-describe participation 10. INTER AGENCY EVALUATION PROCEDURES o SELF-EVALUATION PLANS AND PROCEDURES-document and describe implementa- tion of requirements. ACHIEVE[= OF PLANNED GOALS AND OBJECTIVES FOR CY 1977 o Briefly, describe your agency's achievement of the planned goals and objectives set for 1977. SUBMISSION OF PROGRAM DOCUMENTATION o Attach a copy of your official occupational safety and health order, directive, etc., which implements Section 19 of the Occupational Safety and Health Act of 1970, Executive Order 11807, and 29 CFR 1960. Do not attach exhibits demon- strating elements of your program, only enclose official program documentation. If your program documentation is unchanged from that reported last year, note by stating "Same as CY 1976." The program documentation on file may be updated by submitting any new changes over CY 1977. PROGRAM FOR CALENDAR YEAR 1978 GOALS, OBJECTIVES, AND PLANNED ACTIVITIES FOR CY 1978 o Describe your agency's goals and objectives for your program in CY 1978, including the planned activities involved in ApprovedPor"kel ase 26'?/'ISl/ffd Gg1K ' b0142R000500090003-8 Approved ForQelease 2001/11/23 : CIA-RDP81-00142 D00500090003-8 Administration of Agency Occupational Safety and Health Program Agency Name Address Agency Head Name Title Address Agency Designated Safety and Health Official Name Agency Safety and Health (Coordinator, Director, Chief, Manager, etc.) Title Phone No. Name Title Address Phone No. Approved For Release 2001/11/23 : CIA-RDP81-00142R000506090003-8 AGENCY SAFETY & HEALTH STAFI Approved For.I elease 20gj/I'Fj1 QI R1D8 15420 A0090003-8 GS SERIES GS GRADES 5-7 9-L1 12 13 14 15 15 HO FU HQ FU HO I FU HO FU HO FU HO FU HO FU SAFETY ENGINEER (803) SAFETY SPECIALIST (018) SAFETY TECHNICIAN (019) INDUSTRIAL HYGIENIST ( ) FIRE PROTECTION ENGINEER (804 OTHER FULL-TIME (SPECIFY) TOTAL FULL-TIME NUMBER OF EMPLOYEES: Headquarters Field Units Total VACANCIES IN SAFETY AND HEALTH STAFFING: Headquarters Approved For Release 2001/11/23 : CIA-RDP81-00142R000506090003-8 AT ACUT1ENT Approved For Release 2001/11/23 : CIA-RDP81-00142R000500090003-8 SAFETY & HEALTH STAFFING OF FIELD UNITS DIREC'T'ION.; List the agency field units and provide the 'requested information for each unit in the following table. Define organizationally the term "field unit" relative to the agency mission, size and organization. The table shod include both full-time and collateral-duty safety and health personnel. For field units staffed with collateral-duty personnel the number of personnel and the total work (in man-years) spent on safety and health should be ntered for each grade level. For example, a field unit with three GS-7 collateral-duty safety and health peg onnel, each devoting 40% of his work time on safety and health activities, would expend a total of 1.2 man-y, rs for that grade on safety and health activities. This would be entered in the table as 3(1.2) in the CD column r the GS 5-8 grade level? DEFINITIO: Iii FIELD UNIT: i'L1:L.D UNITS (N. ;, ADDRESSES AND