SAFETY TRAINING COURSES
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP81-00142R000500090003-8
Release Decision:
RIPPUB
Original Classification:
K
Document Page Count:
89
Document Creation Date:
December 12, 2016
Document Release Date:
September 5, 2001
Sequence Number:
3
Case Number:
Publication Date:
August 25, 1978
Content Type:
MF
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Body:
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2 5 PIIG 1978
EA. s li
Fan
MEMORANDUM FOR: Deputy Director for Administration
FROM: Robert W. Gambino
Director of Security
SUBJECT: Safety Training Courses
1. Action Requested: It is requested that you sign
the attar titter to the Director, Office of Federal
Agency Safety Programs, Department of Labor, requesting
that the Occupational Safety and Health Administration's
Training Institute conduct two 1-week safety courses.
It is also requested that you sign the attached
memorandum to component safety officers and return to the
undersigned for distribution by name to the designated
component safety officers in the Headquarters area.
2. Background: Executive Order 11807 directs the
head of ealchi agency to provide adequate safety and health
training for officials at the different management levels,
including supervisory responsible
for conducting safety and
.employees.
The Code of Federal Regulations, Part 1960.20,
further states that collateral y
should be trained, through courses in the basic elements
of safety and health planning to organize, plan and imple-
ment an effective safety and health program.
A representative of the Occupational Safety and
Health Administration, Department of Labor, conducted an
evaluation of the Agency's Safety and Health Program in
1977, and one of his recommendations was that the Agency
should increase and upgrade the training program for
collateral duty safety officers.
OS 8 2174
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Officials of the occupational Safety and Health
Administration's Training Institute have agreed to conduct
a course in electrical safety and a course for collateral
duty safety officers in the CIA's Headquarters Building
during the weeks of 30 October and 27 November 1978.
3. Recommendation: It is recommended that you sign
the attac iec ette3r and memorandum.
Robert W. Gambino
Atts
Letter
Memo
Distribution:
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2 DD/A
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31 AU G 1978
Mr. Gerard F. Scannell
Director
Office of Federal Agency Safety Programs
U. S. Department of Labor
Occupational Safety and Health Administration
Washington, D. C. 20210
Dear Mr. Scannell:
The Agency's Safety Officer has just returned from
two weeks of training at the Occupational Safety and Health
Administration's Training Institute (OSHATI). During his
stay, he determined that the Institute will provide certain
training for agencies at their headquarters.
At this time, I would like to request that representa-
tives from the OSFIATI present the "600-2 Collateral Duty
Course" for this Agency during the week of 27 November 1978.
This date has been selected as it is the only available
period for a number of the officers we wish to train. I
would also like to request that a special 1-week course
in electrical safety be presented during the week of
30 October 1978. Those attending this course would be
safety and security officers who have inspection responsi-
bilities, both domestically and overseas. It is entirely
possible that representatives from Department of State and
the National Security Agency would attend this course. It
is estimated that between 2S and 30 individuals will attend
each course.
STATINTL
If you have any questions concerning these re uests,
you may contact _the Agency Safety Officer,
Sincerely,
John F. Blake
CIA Safety and Health
Official
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SUBJECT: Safety Training Courses
Distribution:
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ORIGINATOR:
STATINTL
o e t am ino
Director of Security
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r- UG 19 'i,9
MEMORANDUM FOR:
FROM: John F..Blake
CIA Safety and Health Official
SUBJECT: Collateral Duty Safety Officers Training
1. The Safety Branch, office of Security (OS), has
arranged for the occupational Safety and Health Adminis-
tration Training Institute (OSHATI) to present a special
course for collateral duty safety officers. The course
will run from 1300 hours on 27 November to 1230 hours on
1 December 1978 and will be given at the Chamber of Commerce
Building.
2. Because of the Director's interest in providing
a safe and healthful workplace for all employees and,
because of your task as your component's collateral duty
safety officer, I encourage you to attend this course as
it will aid you in carrying out your duties. STATINTL
3. You will be contacted by of
the Safety Branch, OS, who will provz e a i ion infor-
n as to the exact location of the course and its content.
will handle your enrollment.
F. I: a}.L
John F. Blake
Distribution:
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2 2 JUN 1978
Ray.
In accordance with your letter of 4 April 1978, 1 ar
s ittin the Central Intelligence Agency's Annual Occ.u-
pat tonal Safety and Health Report for Calendar Year 1977.
The ro ort was propsred in consonance with the guidelines
h
ed by your office.
furnis
I an pleased to point out the increased training
activity. The safety :rofsssion*ls received 655 hours o
raining (up from 518 in 1976) and spent 5S9 hours conduct'
in training (up from 479 in 1976). A special safety
orientation program was very successful and was attendee by
scent: of all the eaploy.es in the Headquarters area.
please bo assured that our efforts are directed toward
oa Bence with the Occupational Safety and. Health Act
and Executive Order 11307. The International Loss Control
Institute of LoganvFille, ueorgia. will conduct an in-depth
evaluation of the Agency's Safety and Health Progran c ,ir -
aing this month. This evaluation will include organization
standards, effectiveness and resources, as well,
coaendatioas to correct any deficiencies.
Yours,
STM5f I E L.D TttEP
Enclosure
The Honorable F. sy 4arshell
Secretary of Labor
ashiei tone 0. C. 2
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SUBJECT: Annual ?}ceupationai Safety and
Health Report
ORIGINATOR:
13 JUN 1978
oherjg ; t ambinv
ree r of security
Distribution:
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I - DDCI
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1 - D/' S
1 - D/i.
I - D/Ca
I - D/Sec
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OCCUPATIONAL SAFETY AND HEALTH REPORT
CENTRAL INTELLIGENCE AGENCY
CALENDAR YEAR 1977
I. EMPLOYEE INVOLVEMENT
A. A nonmanagement employee from each of the major
Directorates serves on the CIA Safety Committee which is also
comprised of the CIA Safety Officer,'Health Officer, and rep-
resentatives of the major components. The Committee meets
approximately once a month and provides policy and procedural
guidance to the Safety and Health Official. Matters relating
to the Agency's Safety and Health Program, such as regula-
tion changes, adoption of standards, Department of Labor's
evaluation of the Agency's Safety and Health Program, as
well as the Agency's response, and the need for additional
expertise to assist in the Program, are among the more
critical subjects considered by the Committee.
B. The current safety and health regulation directs
employees to report unsafe and unhealthful working conditions
to their supervisors and component safety officers. The
regulation is being revised to include information concern-
ing the rights of employees as provided for in 29 CFR 1960.
The revised version also informs employees of the right to
appeal to the Department of Labor in case of disagreement
with the final disposition by the Agency concerning reported
unsafe or unhealthful working conditions and the fact that
no employee will be subjected to coercion for exercising
rights under the Occupational Safety and Health Act (OSHA)
and the Agency's Safety and Health Program. In addition,
the Occupational Safety and Health Notices, which advise
employees of their rights and responsibilities under OSHA,
Executive Order 11807, and 29 CFR 1960, have been posted
on the bulletin boards in buildings occupied by Agency
personnel.
C. Each professional member of the Safety Branch is
a member of the Potomac Chapter, Federal Safety and Health
Council, Washington, D. C., and at least one member attends
the meetings. Field units have been requested to conduct
special campaigns to encourage participation and general
safety consciousness.
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D. Safety and health standards are presented to the
CIA Safety and Health Committee for review and comment prior
to their adoption by the Agency. A nonmanagement employee
from each of the major Directorates serves on the Committee
and the employee is responsible for consulting with the re-
spective components.
E. The Safety and Health inspecting officer is accom-
panied by the component safety officer and, in many instances,
an employee who records the violations and recommended correc-
tive actions. If these hazards are corrected immediately, no
notices are posted. If unsafe or unhealthful conditions are
not corrected immediately and are considered to present an
imminent danger, the process is discontinued, equipment taken
out of service, or the area marked accordingly. Inspection
follow-up procedures ensure that recommended corrective
actions are implemented.
II. EXECUTIVE SUPPORT AND DUTIES
A. The Agency, by Safety and Health Regulation HR
has established a definite policy pertaining to its safety an
health program. This regulation is being revised to include
expanded provisions for employee involvement, reports by
employees of unsafe or unhealthful standards, the posting
of notices of unsafe or unhealthful working conditions,
and involvement of safety and health committees. In addi-
tion, on 17 January 1978, the Director personally signed a
notice to each employee stating the Agency's Safety and
Health Policy.
B. There has been no change in the procedures for
funding the Agency's Safety and Health Program since the
report for Calendar Year 1976. The Agency does not have
an identifiable Occupational Safety and Health Item in
its budget. Adequate funds were appropriated for the
conduct of safety inspections, training programs, train-
ing of professional safety officers, acquisition of pro-
motional and educational material, procurement of instruments
to enable safety officers to check potentially hazardous
conditions, and for such other programs that the Safety
Branch recommends. The Safety Branch used approximately
$46,000 during 1977 for these purposes. The costs for
safety equipment, personal protective equipment, devices
necessary to protect employees from safety and health
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hazards, as well as costs for new installation and renova-
tions to meet safety and health standards, are normally borne
by the applicable components. For instance, one component's
budget included $143,000 for safety and health related ex-
penditures, while another initiated a $150,000 project to
meet OSHA ventilation and exhaust requirements and another
spent $10,000 to ensure that chemicals are handled and shipped
safely.
C. The organizational structure of the Occupational
Safety and Health Program within the Central Intelligence
Agency is reflected in Attachment 4. In giving due con-
sideration to the mission, site, and organization of the
Agency in line with Executive Order 11807, this operational
structure is considered to be a viable and effective one on
which to build the Agency Safety and Health Program.
III. SAFETY AND HEALTH HEADQUARTERS AND FIELD STAFF AND
FUNCTIONS
A. Full-time personnel by titles and grade levels in
the Headquarters area assigned to the Agency's Safety and
Health Program are listed in Attachment 2. There are no
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IV. OPERATING MANAGEMENT AND SUPERVISORY DUTIES
A. Published regulations outline responsibilities of
management personnel regarding the OSHA and the Agency's
Safety and Health Program.
B. Occupational Safety and Health Notices, provided
by the Department of Labor, are posted in Agency buildings
in the Headquarters and domestic areas. Copies of the OSHA,
Executive Order 11807, and 29 CFR 1960 are on file in the
library of the Headquarters Building and at each domestic
facility for reference by employees.
C. Each component safety officer is briefed regarding
the OSHA, Executive Order 11807, 29 CFR 1960, and the respon-
sibilities of component safety officers. Special briefings
are also conducted for management personnel.
D. The CIA Safety Officer and Health Officer are
members of the CIA Safety Committee which is also composed
of management and employee representatives of the major
Headquarters components. Policy or procedural changes
affecting the Occupational Safety and Health Program are
brought directly to members of the Committee.
E. Present Safety regulations contain a policy commit-
ment that all individuals who make work assignments are re-
sponsible for the safety and health conditions and practices
within their areas of control. Personnel regulations are
being revised to include the requirement for supervisory
comment on the safety and health performance of those
employees whose activities make such comment appropriate.
F. Employees are responsible under the current Safety
and Health regulation for notifying their supervisors and
safety officers of any unsafe or unhealthful working con-
ditions. This regulation also requires that action be taken
without delay to correct the conditions. Any such report
received in the Safety Branch is given immediate attention.
V. SAFETY AND HEALTH STANDARDS ADOPTION
By Headquarters Regulation the Agency has
adopted the Occupational Safety and Health Standards pro-
mulgated by the Secretary of Labor and will also adopt
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applicable emergency temporary safety and health standards
as established by the Secretary of Labor. This regulation
is being revised to indicate that the Agency also adopts the
National Fire Codes (including the Life Safety Code and Na-
tional Electric Code) published by the National Fire Protec-
tion Association, standards of the American National Stand-
ards Institute, and the Basic Building Code published by
the Building Officials and Code Administrators International,
Inc. Where conflicts arise between the Basic Building Code
and these other codes and standards, the other codes and
standards will prevail.
VI. SAFETY AND HEALTH TRAINING ACTIVITIES
A. A safety and health indoctrination was presented
to employees at all levels in the Headquarters area from
14 June through 2 December 1977. The briefings included
information concerning the OSHA, Executive Order 11807,
29 CFR 1960, and the Agency's Safety and Health Program.
The briefings were attended by 83 percent of the employees.
B. Four basic and one advanced safety courses were
presented for 79 employees who have collateral safety inspec-
tion responsibilities, and a 2-day safety orientation course
was presented to 20 newly appointed security officers.
C. Safety professionals received 653 hours of train-
ing during 1977. The following courses were attended by one
or more employees: Laser and Microwave Hazard Workshop, U. S.
Department of Army Environmental Hygiene Agency, Aberdeen,
Maryland; Transportation of Hazardous Materials, U. S. De-
partment of Army; Industrial Hygiene for the Safety Profes-
sional, Montgomery College, Rockville, Maryland; Occupational
Safety and Health Act, George Washington University, Washington,
D. C.; Use of Consensus Standards in the Government Process,
NFPA, Washington, D. C.; Life Safety Codes Seminar, NFPA,
Washington, D. C.; Federal Workshop regarding fire safety,
National Bureau of Standards, Gaithersburg, Maryland; and
a refresher safety course sponsored by the Potomac Chapter
of the Federal Safety and Health Council. They also attended
the Federal Safety Conference, National Safety Congress and
Women's Safety Congress in Chicago, Illinois, and the Re-
gional Federal Safety and Health Conference, Philadelphia,
Pennsylvania.
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D. The safety professionals are members and attended
monthly meetings of the Potomac Chapter, Federal Safety and
Health Council and the National Capitol Chapter, American
Society of Safety Engineers. They are also members of the
Association of Federal Safety Employees.
E. One member of the Safety Branch has earned 35
credits, 12 during 1977, toward his Ph.D. in Health and
Safety at the University of Maryland.
F. Four 3-day classes in forklift safety and opera-
STATINTL tion were attended by 44 employees.
H. Fire prevention and fire protection were emphasized
in the Headquarters area during National Fire Prevention Week
through fire drills and the use of displays, lectures, and
films. Two local fire departments brought in firefighting
and rescue equipment to assist in the program. An Employee
Bulletin was published encouraging employees to participate
in the program.
I. Special emphasis was given to safe driving during
Defensive Driving Week through the cooperation of a local
police department, the American Automobile Association, and
Doran Precision Systems, Inc. Employees were encouraged to
participate in the program through publication of an Employee
Bulletin and use of the computerized driver simulator, reflex
tests, and eye tests. The film "Winter Driving" was also
shown.
J. In recognition of Hypertension Awareness Month, a
Hypertension Screening Program was held in the Headquarters
Building to identify employees with unknown hypertension.
Blood pressures were checked by Agency physicians, nurses,
and technicians. Two Employee Bulletins were published
advising employees of the program and analysis of the results.
The 20-minute movies sponsored by the American Heart Associa-
tion were also shown.
K. A special briefing on the Agency's Safety Program
was presented to 20 administrative officers of a major Agency
component.
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L. Two briefings on bomb search procedures were pre-
sented to 68 employees who may be called upon to assist in
such incidents.
M. Each new Security Duty Officer who has response
responsibilities for the fire alarm console in the Head-
quarters Building was briefed regarding the operating
principles of various fire protection and detection systems
and response procedures.
N. Eighteen newly designated component safety officers
were briefed regarding their safety responsibilities and the
provisions of the OSHA, Executive Order 11807, and 29 CFR 1960.
0. Each employee who is assigned to a high-risk job,
i.e., warehouse, laboratory, printing and photography, communi-
cations, etc., is given thorough training in operating pro-
cedures and use of equipment, chemicals, etc., as well as
on-the-job training and attendance at special courses prior
to assuming responsibility for the job.
P. Safety training in the changing of blades in and
the operating of disintegrators, working with high voltage,
roof safety, electrical safety, and overall safety awareness
is included in regular courses presented to the technical
employees of the Office of Communications.
Q. Training in cardiopulmonary resuscitation, the
use of oxygen equipment and handling respiratory and cardiac
emergencies was provided to 19 employees. Employees from
each shift in a printing and photography facility were
included. Three demand oxygen units were also purchased
and strategically placed in the facility.
VII. INSPECTION AND HAZARD ABATEMENT PROCEDURES
A. The CIA Safety Officer, by regulation, is respon-
sible for conducting inspections and tests to evaluate the
effectiveness of the Agency's Safety and Health Program and
bringing unsafe or unhealthful working conditions to the
attention of the responsible officials. An inspection of
each facility on an annual basis as required by 29 CFR 1960.26
was not accomplished. However, priority was given to compre-.
hensive inspections of the major facilities and those involv-
ing more hazardous activities. Thirty-five of these inspec-
tions, including 14 overseas, were conducted during 1977.
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In addition, 147 special safety and health inspections were
conducted to determine noise and illumination levels, hazardous
atmospheres, and as the result of accidents or complaints of
employees.
B. Published regulations require that the official
in charge of each major Headquarters component and each
field installation designate a safety officer who is re-
sponsible for conducting safety inspections. Thirty-seven
safety inspections were conducted by these individuals during
1977. Further, security officers conducted basic safety in-
spections of 66 facilities at the time they were conducting
security inspections. Five one-week safety courses were
conducted for the security officers, designated component
safety officers, and other employees with primary safety
responsibilities.
C. Responsible officials are provided with an infor-
mal list of the recommendations upon completion of the in-
spection and prior to the departure of the safety officer.
A formal report is submitted at a later date. The official
is requested to take immediate corrective action with a 30-day
maximum. Further, he is requested to submit an abatement plan
to the CIA Safety Officer if corrective action cannot be taken
within 30 days. In many instances, the hazards are corrected
during the inspection and before the inspector departs the
facility.
D. As provided for in 29 CFR 1960.28, advance notices
of the inspections by Safety Officers of the CIA Safety Branch
are given for security reasons and to assure the presence of
representatives of the official in charge. However, there are
components in the Headquarters area where this requirement is
not applicable and advance notices in such instances will be
discontinued.
E. If, in the conduct of an inspection, unsafe or un-
healthful conditions are found and not corrected immediately
and are considered to present an imminent danger, the equip
ment is taken out of service or the area marked accordingly.
Inspection follow-up procedures ensure that recommended
corrective actions are implemented.
VIII. RECORDKEEPING AND REPORTING PROCEDURES
A. Occupational injuries, illnesses, and accidents
are reported and recorded in compliance with guidelines
published by the Department of Labor. Published safety
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regulations require that component safety officers investi-
gate occupational injuries and accidents and forward appro-
priate reports to the Safety Branch. However, the most
serious of these incidents in the Headquarters area were
investigated by a member of the Safety Branch.
B. Each report was carefully analyzed in the Safety
Branch where there are 43 cause categories of injuries and
illnesses. The total recordable injuries/illnesses (does
not include first aid) decreased to 258 in 1977 from 296
in 1976. There were 466 injuries/illnesses (including
first aid) reported, an increase of 63 from the previous
year. The three major causes of recordable injuries/ill-
nesses remained the same, i.e., slips and falls, handling
material and equipment (including lifting), and health
hazards. The total of these three categories is 145 com-
pared to 151 in 1976.
C. An annual comprehensive report of the total injury/
illness and accident experience was prepared for the Director
of Central Intelligence. The CIA's annual report to the
Secretary of Labor covering the Agency's Occupational Safety
and Health Program was prepared for the Director's signature.
An annual statistical report was prepared for the Department
of Labor and copies were posted for 30 days on bulletin boards
in the buildings occupied by Agency employees in the Washing-
ton, D. C. area.
IX. PROMOTIONAL AND INTERAGENCY ACTIVITIES
A. Promotional techniques used to increase employee
interest and participation in the Agency's Safety and Health
Program included special orientations, films, safety litera-
ture, Suggestion and Achievement Awards Program, sale of
safety related items through the Employee Activity Associa-
tion, participation in the National Safety Council's Safe
Drivers Award Program, as well as placing special emphasis
on Presidential Proclamations such as Fire Prevention Week,
Defensive Driving Week, and Poison Prevention Week.
B. A total of 65,366 safety brochures, 30 different
types, were distributed to Agency employees worldwide. The
literature was distributed monthly to employees in the Head-
quarters area and quarterly to employees overseas.
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C. A Safety Indoctrination Program for employees in
the Headquarters area was initiated 14 June and continued
through 2 December 1977. The briefings included informa-
tion on the Agency's Safety and Health Program, as well
as provisions of the OSHA, Executive Order 11807, and
29 CFR 1960. Eighty-three percent of employees in the
Headquarters area attended the briefings. A similar safety
briefing continues to be given to each new employee.
D. Employees were encouraged to submit safety sugges-
tions through the Suggestion and Achievement Awards Program,
and the suggestion forms are available in holders installed
on bulletin boards of buildings occupied by Agency personnel
in the Headquarters area. Thirty-one suggestions were eval-
uated during 1977.
E. Four two-hour presentations of a highly acclaimed
program on Women's Safety were given to Agency employees.
The guest speaker is one of the nation's leading experts
on the understanding and prevention of assault and rape.
F. In addition to the films shown during presenta-
tion of the special orientations and safety classes, 29
safety films were shown 143 times to interested Agency per-
sonnel. Forty-seven of these showings were to employees
and their dependents overseas.
G. Defensive Driving Week was emphasized two days
at the Headquarters Building through the cooperation of a
local police department, the American Automobile Association,
and Doran Precision Systems, Inc. Employee participation
was encouraged through use of the computerized driver simu-
lator, reflex tests and eye tests.
H. Two local fire departments provided various fire
apparatus for display and a mobile van with fire displays
and safety literature as special emphasis was placed on Fire
Prevention Week at the Headquarters Building. The proper
handling of various types of portable fire extinguishers
was demonstrated and employees were encouraged to use the
extinguishers.
I. Poison Prevention Week received emphasis in the
Headquarters Building. Special displays were set up ex-
hibiting various common poisons, preventative measures
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and actions necessary if the poison were swallowed. Litera-
ture providing this information was made available for em-
ployees to take home.
J. Off-the-job safety was promoted by the Agency
Employee Activity Association through the sale of smoke
detectors (170), fire extinguishers (50), first aid kits
(72), and safety goggles (150).
K. Six employees of the Safety Branch are members
of the Potomac Chapter of the Federal Safety and Health Coun-
cil and at least one member attended the monthly meetings.
Field units have been requested to conduct special campaigns
to encourage participation.
L. Seven Employee Bulletins were published to in-
crease the interest and participation of employees in the
Agency's Safety and Health Program.
M. One major component initiated a five-year train-
ing program, including cardiopulmonary resuscitation and
proper use of the pneolator and Ambu-bag, for its employees.
X. INTERAGENCY EVALUATION PROCEDURES
An annual comprehensive statistical report covering
occupational injuries, illnesses, fires and motor vehicle
accidents incurred by CIA employees worldwide was prepared
for the CIA Director. Copies were also provided to members
of the CIA Safety Committee. The annual report submitted
to the Secretary of Labor, in compliance with the OSHA and
Executive Order 11807, was also prepared and forwarded to
the Director for his review and signature. Each component
safety officer in the Headquarters area was provided a list
of injuries and illnesses incurred quarterly by employees
in the component.
ACHIEVEMENT OF PLANNED COALS AND OBJECTIVES FOR CY 1977
The following accomplishments were the results of the special
emphasis placed on the goals and objectives for CY 1977 as
projected in the CY 1976 report.
A. Provided full support and cooperation to repre-
sentatives of the Office of Federal Agency Safety Programs,
Department of Labor, who conducted an evaluation of the CIA's
Safety and Health Program.
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B. An industrial hygienist was not employed. How-
ever, one has been selected and is being processed. She
is expected to be on board in June 1978.
C. The Safety Branch expanded its four basic one
week safety courses to include one one-week advanced course.
A second advanced course was planned, but was cancelled
because of other priorities.
D. Only 8 of the scheduled 14 inspection trips were
completed. This was due primarily to increased employee
training and special inspections in the Headquarters area.
Safety Branch personnel devoted 559 hours to conducting
safety training and received 653 hours of training. Thirty-
five comprehensive inspections and 147 special inspections
and tests were conducted.
E. Three courses, in addition to the one originally
scheduled, were conducted in forklift operation and safety
procedures.
F. The Safety Indoctrination Program for new employees
was revised to include additional information on the OSHA,
Executive Order 11807, and 29 CFR 1960. The program was then
presented to employees in the Headquarters area 14 June through
2 December 1977, and 83 percent attended the briefings.
SUBMISSION OF PROGRAM DOCUMENTATION
Documentation concerning the CIA's Safety and Health
Program is the same as CY 1976. However, the Headquarters
Safety and Health Regulation will be revised during 1978
and a separate policy statement will be issued.
PROGRAM FOR CALENDAR YEAR 1978
The Central Intelligence Agency will continue to
administer its Occupational Safety and Health Program in
accordance with provisions of the OSHA, Executive Order
11807 and following the guidelines provided in 29 CFR 1960.
Specific actions are planned as follows:
A. The Headquarters Safety and Health Regulations
will be revised to include additional provisions of 29 CFR
1960.
12
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B. Issue a policy statement signed by the CIA
Director indicating his support of the CIA Occupational
Safety and Health Program.
C. Hire a professional industrial hygienist. One
has been selected and is expected to report for duty in June
1978.
D. Hire a part-time clerk to assist with the clerical
duties of the Safety Branch.
E. Schedule each safety professional for attendance
at a course at the OSHA Training Institute. One member will
continue his studies toward a Ph.D. in Health and Safety.
F. Contract with the International Loss Control
Institute of Loganville, Georgia, to conduct an in-depth
evaluation of the CIA Safety and Health Program to deter-
mine its problems and recommend minimal and optimal safety
and health staffing requirements.
G. Safety and health inspections will be given con-
tinued special attention with emphasis on overseas areas.
Efforts will also be made to increase the interest and par-
ticipation of the component safety officers in the Head-
quarters area by having a professional safety officer
accompany and assist them on their first safety inspections.
H. Safety Branch personnel will continue conducting
safety training and have scheduled a minimum of three five-
day basic and two five-day advanced courses, as well as
several two-day indoctrination courses.
I. Revise Headquarters Regulations
to include the provision that s_r______-_ _____- employees
who assign work directly to individuals be rated on their
safety and health performance when appropriate.
J. Special defensive driving classes will be held
for all drivers assigned to the Agency Motor Pool.
K. A one-week course in safe operation of forklifts
is scheduled for operators of this equipment.
*Industrial Hygienist entered on duty 5 June 1978.
13
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L. Employees' interest in safety and health, both
on and off the job, will be stimulated through guest speakers;
special programs emphasizing health, such as colon-rectal
cancer screening, diabetes, high blood pressure; and special
activities during Fire Prevention Week and Defensive Driving
Week.
M. Have representatives of the Safety Branch attend
meetings of the Potomac Chapter, Federal Safety and Health
Council; the American Society of Safety Engineers; the
Federal Safety and Health Conference; the National Safety
Congress; and the Regional Conference of the Federal Safety
STATINTL and Health Council.
14
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Administration of Agency Occupational Safety and Health Program
Agency Name Central Intelligence Agency
Address Washington, D. C. 20505
Agency Head Name STANSFIELI) TURNER, Admiral, U. S. Navy
Address Central Intelligence Agenc
Agency De Washington, D` C. 20505
Designated ~- -
Safety and Health
Official Name John F. Blake
Title Deputy Director for Administration
Address Central Intelligence Agency
Washington, D. C.
Phone No.
Agency Safety
and Health
(Coordinator,
Director, Chief, -
Manager, etc.) Name
Title Safety Officer
Address Central Intelligence Agency
Washington, D. C. 20505
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Attachment 1
(continued)
Agency Safety
and Health
(Coordinator,
Director, Chief,
Manager, etc.) Name
Title Health Officer
Address Central Intelligence Agency
Washington, D._ C. 20505
STATINTL Phone No.
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PTT
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ATTACHMENT 2
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AGENCY SAFETY ~ HEALTH STAFFING IN
NATIONAL & FIELD UNITS
GS SERIES
GS GRADES
5-
8
9-11
12
13
14
15
16
H
FU
H
FU
H
FU
H
FU
FU
H
FU
H
FU
SAFETY ENGINEER (803)
1
SAFETY SPECIALIST (018)
1
2
SAFETY TECHNICIAN (019)
INDUSTRIAL HYGIENIST ( )
FIRE PROTECTION ENGINEER (804)
1
OTHER FULL-TIME (SPECIFY)
SAFETY MANAGER (018)
1
SAFETY ASSISTANT (018)
2
TOTAL FULL-TIME
2
2
-
3
1
QUARTERS
_ NI I
NUMBER OF EMPLOYEES:
Headquarters
Field Units
VACANCIES IN SAFETY AND HEALTH STAFFING:
Headquarters Industrial Hygienist GS-11
scheduled EOD 6-5-78
Field Units None
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An
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ATTACHMENT 3
SAFETY & HEALTH STAFFING OF FIELD UNITS
DIRECTIONS: List the agency field units and provide the requested information for each unit in the following
table. Define organizationally the term "field unit" relative to the agency mission, size and organization.
The table should include both full-time and collateral-duty safety and health personnel. For field units
staffed with collateral-duty personnel the number of personnel and the total work (in man-years) spent on
safety and health should be entered for each grade level. For example, a field unit three GS-7 collateral-
duty safety and health personnel, each devoting 40% of his work time on safety and health activities,
would expend a total of 1.2 man-years for that grade on safety and health activities. This would be entered
in the table as 3(1.2) in the CD column for the GS 5-8 grade level.
DEFINITION OF FIELD UNIT: A facility or installation away from the Washington, D.C. area under the control
of Central Intelligence Agency personnel There are no ull-time OSH personnel at the field units.
FIELD UNITS
UNIT OSH PERSONNEL* (GRADE LEVELS)
(NAMES, ADDRESSES AND
5-8
9-10
11 12 13
14
15
16
AVERAGE EMPLOYMENT)
FT
CD
El
CD I
FT
CD M
M
ET 1 CR
FT
CD
FT f
CD IV
CD
CLASSIFIED
P
i
P
* FT=FULL-TIME OSH PERSONNEL CD=COLLATERAL-DUTY OSH PERSONNEL
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CENTRAL INTELLIGENCE AGENCY
DIRECTOR
DEPUTY DIRECTOR
DEPUTY DIRECTOR FOR ADMINISTRATION
(DESIGNATED SAFETY AND HEALTH OFFICIAL
DIRECTOR OF
MEDICAL SERVICES
DEPUTY DIRECTOR OF SECURITY
FOR PHYSICAL, TECHNICAL AND
OVERSEAS SECURITY
CHIEF
CLINICAL DIVISION
(HEALTH DESIGNEE)
CHIEF
PHYSICAL SECURITY DIVISION
CHIEF
SAFETY BRANCH
(SAFETY DESIGNEE)
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13 JUN 1978
= ORANmJM FOR, Director of Central Intelligence
BCT:
Deputy Director for Administration
Robert W. Gambino
Director of Security
Annual Occupational Safety and Health Report
1. Action Requested: It is requested that you sign
the attached letter. 2. Basic Data. In a letter dated 4 April 1978, the
Secretary of Labor requested the Annual Safety and Health
Report of the Central Intelligence Agency. The Occupational
Safety and Health Act and Executive Order 11807 require that
the head of each Federal agency submit to the Secretary of
Labor an annual report concerning the safety and health
program of his agency.
3. Staff Position: The Safety Branch, Physical Security
Division, as-prepared this report in accordance with guide-
lines furnished by the Secretary of Labor. The Offices of
Communications, Logistics and Medical. Services have contributed
their portion to this report in regard to the safety and health
program within their components.
4. Recommendation: It is recommended that you sign
the attac it titter rwarding the report to the Secretary
of Labor.
i+(. G amb i no
Robe "t
OS 8 0973/A
STATI NIL
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SUBJECTAnnual Occupational Safety and
Health Report
CONCURRENCE :
J-oh F. Blake ------~-
Deputy Director
for
Administration
Distribution:
- DCI
DIC I
I - ER
Z DDIA
I - D/MS
I - D/L
I - n/3C
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DDIA Registry
r- i'133 'L,1- - i
DD/A 78-1347/4
This is to advise you that on 5 June 1978
entered on duty with this
Hygienist. I can assure
Mr. Gerald Scannell
Director
Federal Agency Safety and
Health Program Office/OSHA
U.S. Department of Labor
Washington, D. C. 20210
Dear Mr. Scannell:
you that the time that it has taken to hire a
qualified Hygienist was not caused by any lack of
executive support. From the beginning we recognized
the desirability of having an individual with these
qualifications assigned to our safety and health
staff. Nonetheless, to find a qualified person who
was willing to accept the position and the necessary
delay in hiring due to appropriate processing was
not a simple task. I am certain that
will make a valuable contribution to our overa
program.
STATINTL
Sincerely,
r'-
John F. Blake
Deputy Director
for
Administration
STATINTL
Originator:
Executive
Distribution:
icer/DDA;se 13 Jun 78
Orig -
Addresse
Ref: DD/A 78-1347/3; Ltr Signed
1 -
DDA Chrono
by DCI to Sec'y of Labor;
-
DDA Subject
Att: Response to OSHA Recom-
1 -
D/OS
mendations/20Apr78
1 - JFB Chrono
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S IF I ED "o
--A pproved"For Re I ea-A- -,-ML
J SU&JFCT: (optional)
Occuppaa.t it_s
John F. Blake
Deputy Director
for Administratio:.
J TO: (Officer dei gnation, room number, and
building)
? coordiT11 via Safety Com-
mittee r ,,.L csentat ives with
the Off'L (: of General Counse A
DDO; DD, ,'J'; NFAC and the
Offices -,:I' Cormunic .tiorts,
Logistic personnel, ;arid.
- D e1 F ase-2O -/23-. iADP8-ea 2RON&(*090ee6--8 .
Tii' ^rS !.~J ,)f ,2E~ I 3lCJ~~i1 .{.. 3E i)L1
-- .,._I
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2 0 APR 1978
The flonorable F. Ray Marshall
Secretary of Labor
Washington, D. C. 21210
Dear Ray:
DD/A RegistryI
The Occupational Safety and Health Administration
BHA) evaluation of the Central. Intelligence Agency's
occupational safety and health program has been reviewed.
A copy of the OSHA recommendations and our responses to
them is enclosed.
Before addressing myself to some of the specifics of
the evaluation report, I would like to personally assure
you that this Agency has a very active safety and health
program which has my full support. I have found the Agency
safety and health officors to be. conscientious , dedicated
individuals who are constantly striving to irprove both
themselves and the program.
In an effort to provide these officers with Agency-
wide support, a safety and health indoctrination was given
to employees at all levels during the past year. Upon conn-
pl.etion of these indoctrinations. I sent a copy of a
personally signed notice to every employee telling abrut
the Agency safety and health program and urging each one to
give full support, to the achievement of a ':no hazard/no
accident- working environment for everyone.
Through attendance each year at technical training
courses, many of which are conducted by your Department. we
are steadily raising the level of expertise of our safety
and health officers but inadequacies still exist. The sun-
ma.ry portion of the OSHA evaluation report focused on a
primary inadequacy -- our lack of an industrial hygienist.
We agree that this type of expertise is needed and have
identified an industrial hygienist who, upon completion of
her security processing, will be added to the safety staff.
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As to addlt i? i l st at i i,i,-= e w, ether industrial lhyziene or
e1 It , v*ysics, we will of course, solicit aavico frot_
our industrial .iy~'rienist -after s.h e has had soi a xeierirnca-
.h this Ai-vacy ` s workin:: environment , but we are also
e`tki n the additional Ste3 of hiring an r)irtside Consult
service to conduct an in-depta evaluations o?' our safety
a acs esltA ! roLTa . `',e ev .lua.tion will include or;:a;:ti n-
tion, aaat: e3 i a t . standards. effectiveness and resource .
;oat will to achieve compliance win the occuy
Safety and ~1ealta Act and Executive Order
The other area stressed in the summary 'ortion of t;
,;LA evaluation report is a requirement that we set up 4,)~tr
safety a-- ad a? alti"t officers in a separate unit, outs ile of
co ca chamtels, where they would report directly to t$h,
Agency Safety and Health Official. I fully appreciate
that your guidelines in this area are intended to ensur.our safety and health program reaches and is supported i -,
theihest levels. Giving due consideration to
nation of the Agency, I do not feel such a change wouL.-
serve any useful purpose. This ,ency possesses su :)_por-
highly responsive Offices of Security and >ied.ical aerv ,
Our employees are perhaps unique in their orientation, toy"Far=4
these offices for assistance at any hour of the day or ni.;lt.
I will keep the safety and health problems in these channels.
w id I assure you both the :Deputy Director for Jkdainistratio-q
and I will it personally available to provide support uin.
guidance to our safety and health officers.
Yours
Js/ Stansfield Turnet'
S ASISFI LD A R14t l
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/CT. OS1iA 1977 Evaluation of the CIA
Occupational Safety and Health Program
Distrih
trig
1
Adse
DCI
D CI
I:R
OtC
DDS T
DDO
WFAC
PDA
Yt W co
ll L
D/r{(!ars
f Sec
DIMS
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The following actions have been taken by the Central
Intelligence ency as a result of the evaluation review
conducted by fice of Federal Agency Safety Programs,
Occupational Safety and Health Administration, Department
of Labor, Washington, D. C. These responses are keyed
sequentially to the "Recommended Actions" in the above
report.
l.. Pnployee Involvement
STATINTL Revise: lip, =CIA Safety and Health Program
to include isions for employee involve-
met at all levels of the program, including
the development and implementation of:
a. procedures for reports by employees
of unsafe or unhealthful working
conditions.
b. adopting Of agency regulations or
STATINTL st s (such as revision to
HRI W in consultation with en-
pIoy es .
c. posting of Notices of Unsafe or Un-
healthful Working Conditions.
4. safety and health committees at
STATINTL Headquarters and subordinate levels.
RESPONSE HR CIA Safety a n4 Health Program
contains sped is procedures for reports by
esploy#*s of unsafe or unhealthful working con-
ditions. In its revised version, these pro-
cedures are expanded and employees are also
informed of the right to appeal to the Depart-
ment of Labor in case of disagreement with the
final disposition by the Agency concerning
Arkin conditions reported as unsafe or un-
healthul. To ensure employee awareness of
these procedures, the Director has sent a
notice of their existence to every employee.
The revised version provides that reports of
unsafe or healthful working conditions will
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be issued to the official in charge of the
establishment being inspected. Any serious
hazard noted during an inspection will be
corrected at the time the inspection is
being conducted or the operation will be
shut down. A notice of unsafe or unhealth-
ful working conditions will be employed for
isolated hazards that can be worked around.
The Safety Committee has been expanded to
include employee representatives from all
the major components of the Agency. Adop-
tion of agency regulations or standards is
done in consultation with committee repre-
sentatives who, in turn, consult weir
respective components. Revised HN re-
flects this.
2. Executive Support and Duties
a. Issue a policy statement signed by the
head of the agency indicating his sup-
port of the CIA Occupational Safety and
Health program.
b. Indicate executive support to the CIA's
Occupational Safety and Health program
by the designated safety and health
official (the Deputy Director for Admin-
istration) by removing the safety staff
from within the Security Division.
c. Establish an antidiscrimination policy
within CIA to assure that employees
reporting unsafe or unhealthful working
conditions are not subjected to discrim-
ination for their participation in the
safety and health program as per 29 CFR
1960.19(d).
d. Provide an adequate budget to implement
a comprehensive occupational safety and
health training program and the
specialized field instrumentation for
safety and industrial hygiene inspections.
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RESPONSE - The Director has sent a personally
s gne notice to each employee of the Agency
telling them that it is the policy and intent
of the Agency to provide all employees with
a working environment free of safety and
health hazards. The notice points out the
necessity for strong support of this policy
at all levels and stresses that senior offi-
cials and supervisory officials should lead
the way in developing a spirit of cooperation
in achieving a safe and healthful working en-
vironment.
The Deputy Director for Administration is the
Agency Safety and Health Official. Reporting
directly to him are the Director of the Office
of Security, who is responsible for providing
trained and experienced safety and fire preven-
tion personnel, and the Director of Medical
Services, who provides professional care of
illness and injury and applies the principles
of preventive medicine. The Director of Security
appoints a Safety Officer, and the Director of
Medical Services appoints a Health Officer to
serve as their respective focal points for Agency
Safety and Health activities. These officers,
and members of the fire and safety staff, re-
port to the Safety and Health Official through
established command channels.
A CIA Safety Committee assists the Safety and
Health Official by serving as a conduit to and
from all Agency components and providing policy
and procedural guidance. The Safety Officer and
the Health Officer are members of this committee.
Critical policy and procedural changes recommended
by them can be sent directly from the Committee
to the Safety and Health Official where, exper-
ience has shown, they receive his immediate
attention.
In line with Executive Order 11807, we have given
due consideration to the mission, size, and organi-
zation of this Agency, and it is our considered
position that the operational structure outlined
above is the most viable and effective one on
which to build an Agency safety and health program.
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While there has never been any reason to
suspect that any employee of this Agency
would refrain from reporting unsafe or
unhealthful working conditions for fear
of discrimination, the revised version
of HR specifically affirms each
employee s right to report and request
inspections of workplaces without fear
of coercion.
As safety and health needs are perceived and
identified, there will be budgetary implemen-
tation adequate to meet these needs.
3. Safety and Health Staff and Functions
a. Combine and reorganize the occupational
safety and health/industrial, hygiene
functions as a single unit reporting
directly and exclusively to the Deputy
Director for Administration as required
by 29 CFR 1960.16(a).
b. Assign or hire qualified personnel who can
provide the following:
1. Professional "Safety" expertise to
assist in program development and
administration.
2. Professional "Industrial Hygiene"
expertise to assist in recognition
and abatement of hazardous exposures.
3. Professional "Health Physics" expertise
due to unique mission of this agency.
c Discontinue current practice of using
safety personnel for security duties.
d. Evaluate the necessity for more than one
industrial hygienist as currently proposed
by CIA.
1ESPONSE - The organization of the Agency safety
and Ilea th structure has been discussed above.
4
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Industrial y i$nist is new undergoing
security processng, She should be on board
within the next 30 Joys.
This Agency currently has in its employ six
ciualif ed individuals who can provide "safety
exertise to assist in program development
and sidninistration.
We will examine the need for "health physics;
expertise a how best to moot this need with
the assistance of outside safety consultants
whow we plan on employing within the next
throe months. We will also evaluate, with
their help, the used for more than one indus-
trial hygienist.
To the extent that the "security duties` re-
ferred to here involve letter bomb training
and a bomb disposal supplement to police or
military i oub squads, we will continue to use
trained safety personnel for theses rposes
since we consider these hazards to a well
within the purview of a safety program.
to the use, of safety personnel in the per-
foraaace of nonsafety related security duties,
these duties are minimal, amounting over the
past year to no more than two hours per man
per month.
4. (rat i - ;ana ? eL trout and S er! i sor ties
a. Inform managers and supervisors of their
esponsibilties in the CIA safety and
health program.
Adopt procedures to insure that managers
and supervisors implement the necessary
corrective actions of violations ilenti-
fiod by safety and industrial hygiene
inspections.
Assure that managers and supervisors post
aetic*s of unsafe and unhealthfui warki
conditions.
gg5iS - Headquarters Regulation j" ias out the responsibility of office heads for
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directing the Agency's safety #n4 health pro r
in their areas of jurisdiction and for ensuring
that action is taken without delay to correct
unsafe or unhealthful working conditions
brought to their attention. If unsafe or
unhealthful conditions cannot be corrected,
the Safety and Health Official sat be
notified and steps taa1 ea to protect employees.
Supervisors and all other persons who assign
work directly to individuals are also inforcd
of their responsibility for the safety and
health conditions and practices within their
areas of control.
Inspection follow-up procedures have been
tightened to ensure that roconnended corrective
actions are tnpleaanted and that notices of
unsafe or unhealthful conditions are not only
posted, whore appropriate, but are not subse-
quently rozov,ed before the posted situation has
been corrected.
Safet . and Health Standards Ado tion
provide procedures for adoption of agency safety
and health standards that suppleeent the OSM
standards and are unique to this agency due to
its mission.
to activities unique to this Agency.
So-f#q And Health Training Activities
a. Provide training to senior nenbers of both
!POE - The revised Headquarters Regulation
a ety and Health formally adopts safety
and h eal+th standards supplementing the OSHA
standards and addresses specifically the question
of safety and health standards that will be applied
safety a*d medical services staff to fil-
iarise then with the requiroments of Executive
Order 11807 and 29 CPR 1960.
increase scope of current training progTaa
to Include supervisors and naraagers and
their responsibilities under fxc cutive Order
11407 and 29 flt 1960.
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c. Increase and upgrade the training program for
Collateral Duty Safety Officers to enable
them to recognize hazards within their work!
places.
d. Increase training opportunities for the profes-
sional development of the safety and industrial
hygiene staff.
e. Inform employees during their indoctrination
and other meetings of the procedure to report
unsafe or unhealthful working conditions
(other than by telephone).
RESPONSE - Senior members of both the safety
and medical services staff are now thoroughly
familiar with the requirements of Executive
Order 11807 and 29 CFR 1960. Supervisory and
managerial personnel were made aware of their
responsibilities during the course of a special
indoctrination provided by a representative of
the safety staff.
We feel our current two-week training program
is adequate for the needs of the Collateral Duty
Safety Officers and will enable them to recog-
nize hazards within their workplaces. The
inspector was probably getting at our need to
provide the training on a timely basis to new
officers when they are appointed to this
collateral duty. We are attempting to reorganize
our scheduling and training resources to meet
this need.
During PY 78 we are sending members of the
safety staff to a total of seven courses at
the OSHA Training Institute and are sending
one member of the staff to two safety-related
courses at a nearby university. The new
industrial hygienist is scheduled to attend a
course at the OSHA Training Institute shortly
after entering on duty.
We have had no indication that any employee
has experienced any difficulties in reporting
unsafe or unhealthful working conditions. Some
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have chosen to telephone their report while others
have written directly to the Safety and Health
Official, Director of Security, or other respon-
sible official, We will, however, specifically
provide the option of writing reports in the
course of safety indoctrinations and in the STATINTL
text of the revised HR _ Safety and Health
regulation.
7. Inspection and Hazard Abatement Procedures
a. Require and implement the annual inspection
of workplaces as specified in 29 CFR 1960.26(d).
b. Discontinue the present practice of advance
notice of inspections except when specifically
required by mission.
c. Establish a procedure for posting "Notices of
Unsafe or Unhealthful Working Conditions."
d. Establish abatement dates for safety and
health violations based on realistic
appraisal of the time required to correct
the violation. Abatement plans must be
established and posted when a long term
solution is required.
NOTE: There is a requirement for noti-
fication of DOL when abatement
dates exceed 60 days beyond
inspection date. (29CFR 1960.34(c))
e. Provide employees an opportunity to participate
in the safety and industrial hygiene inspections.
RESPONSE - Inspections of areas where there is an
increased risk, due to the nature of the work
performed, are being regularly conducted by personnel
with the technical competence to recognize unsafe
or unhealthful conditions. We have been unable,
however, to achieve a satisfactory inspection
cycle for all office areas. We are attempting to
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meet this need by providing more training
opportunities for collateral duty safety
officers.
Advance notice of inspections will be dis-
continued except where required by security
regulations.
Posting procedures are covered above in
the response to Recommendation No. 4.
Employees were told during the course of
their safety indoctrination that they had
the right to participate in safety and
health inspections of their work area.
Inspectors will reiterate this right again
at the time an inspection is being con-
ducted.
Recordkeeping and Reporting Procedures
a. Develop more detailed information on
causal factors of injuries or illnesses
of CIA employees to enable professional
safety and health staff to reorient
priorities of the CIA safety and health
program.
b. Inform employees of the availability of
the annual report on causal factors.
RESPONSE - An examination of our statistical
reporting ring indicates that we now receive de-
tailed information on causal factors of
injury or illnesses. We do not, however,
analyze this data to determine whether a
reorientation of priorities is needed. This
will be done.
The availability of the annual report on causal
factors will be mentioned in a revision of
Safety and Health.
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Promotional and Interagency Activities
a. Increase promotional program to in-
clude employee rights under Executive
Order 11807 and 29 CFR 1960.
b. Increase efforts in promotional pro-
gram to inform employees of the high
hazard factors identified in annual
summaries of injuries and illnesses.
c. Encourage agency personnel in field
units to participate in Field Federal
Safety and Health Councils.
RESPONSE - An indoctrination program has
Been initiated which tells each employee
what his rights are under Executive
Order 11807 and 29 CPR 1960.
Once a high hazard factor has been iden-
tified, we will alert employees through,
primarily, the use of commercially avail-
able promotional literature and posters.
If a special situation arises, Agency
notices will be distributed to all employees
informing them of a unique high hazard prob-
lem.
Field units have been requested to conduct
special campaigns to encourage participa-
tion and general safety consciousness.
10. Intra-agency Evaluation Procedure
a, Develop intra-agency evaluation proce-
dures to enable the designated safety
and health official to inform the
Director of CIA of the progress that
his staff is making in the Occupational
Safety and Health program,
b. Develop procedures to evaluate the
effectiveness of the safety and health
program at all operational levels.
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RESPONSE - Current reporting does provide
the ?actor with yearly highlights of the
safety and health program along with a
heavy dose of accident and illness statis-
tics. We agree that self evaluation pro-
cedures are needed and that more feedback
should be received from all operational
levels. The CIA Safety Committee is under-
going the task of establishing such pro-
cedures and providing the evaluations.
is
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Next 1 Page(s) In Document Exempt
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rMVA R&gisf rY
17 APR 1978
MEMORANDUM FOR: Director of Central Intelligence
FROM: John F. Blake.
Deputy. Director for Administration
SUBJECT:. Occupational Safety and Health
Evaluation
1. The Occupational Safety and Health Administration
(OSHA) of the Department of Labor has conducted its. second
evaluation of the Agency's safety and health. program.
Secretary F. Ray Marshall sent the evaluation to you with
a cover letter from him requesting a response and an agenda
for corrective action.
2. I am forwarding-a suggested reply to Secretary
Marshall along with an enclosure which lists all the OSHA
recommendations and gives our responses..
3. The Summary Statement of the OSHA evaluation
confined itself to. two.issues -- the need. for industrial
hygiene expertise and the organizational placement of
Agency safety and health personnel. These two issues are
specifically addressed in your letter to Secretary Marshall.
4. We have no quarrel with. the first point .regarding
an industrial hygienist. We need industrial hygiene exper-
tise and a professional industrial hygienist is being security
processed for employment.. We do not,. however., know whether STATINTL
we need. additional safety and health. expertise in this or
allied fields. We plan to find out by contractin;: wi
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go over all our facilities and evaluate our problems in
order to recommend minimal and optimal safety and health
staffing requirements.
5. As to the placement of safety and health personnel
directly under me as the Agency Safety and Health Official,
I feel the OSHA inspectors are needlessly devoting too much
time and attention to this question. The Director of
Security is responsible for providing trained safety and
fire prevention personnel and the Director of Medical
Services applies the principles of preventive medicine for
this Agency, Both of them report directly to me. I feel
that the day-today safety and health activities should
remain in these command channels rather than creating
another staff reporting only to me. The Office of General
Counsel has reviewed the OSHA evaluation, at my request,
and is of the opinion that compliance in this area is not
mandatory.
Distribution:
Orig - Addressee
I - DDCI
1 - ER
1 OGC
1 DDSFIT
1 DDO
1 - NFAC
1 D/ CO
1 - D/L
1 - D/Pers
1 D/MS
1 D/Sec
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U. S. DEPARTMENT OF LABOR
OFFICE OF THE SECRETARY
WASHINGTON
APR 4 1978
Honorable Stansfield Turner
Director
Central Intelligence Agency
Washington, D.C. 20505
Section 19(a)(5) of the Occupational Safety and Health Act
of 1970 and Section 2(5) of Executive order 11807 require
each Federal agency to submit to me an annual report on its
occupational safety and health program. Your annual report
provides information for the continuing analysis of your
agency's progress and problems in implementing an effective
occupational safety and health program. The preparation for
this report also furnishes you with essential information
concerning the occupational safety and health environment
for the workers of your agency. It can serve as a signifi-
cant tool in the improvement of worker safety and health in
the Federal sector. Your report will also provide input to
the President's Report to Congress on occupational safety
and health in Federal agencies.
The enclosed Annual Report Guidelines for CY 1977 detail the
specific information which should be included in your agency's
report. These guidelines are based on the 10 element program
recommended by the Federal Advisory Council on Occupational
Safety and Health. The guidelines require the submission.of
new or revised program documentation implemented during CY
1977. As noted in the guidelines, your report is due to the
Department of Labor by June 15, 1978.
As the Nation's largest employer, the Federal Government
must set an example in the maintenance of safe and healthful
working conditions for its employees.
Sincerely,
Secretary of Labor
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ANNUAL REPORT GUIDELINES FOR CY 19.77
FEDERAL OCCUPATIONAL SAFETY AND HEALTH PROGRAMS
INIftODUCfl0N: These guidelines are provided to inform Federal agencies
of the material to be included in their annual report on
occupational safety and health as required by Section 2(5)
of Executive Order 11807 and Section 19(a)(5) of the
Occupational Safety and Health Act of 1970. These
guidelines are based on the 10 element criteria for
the first time.
PURPOSE: These annual reports provide information for the following:
o The Secretary of Labor's Report to the President on
the Federal Occupational Safety and Health Program.
Selection of agencies for the President's Safety Awards.
Evaluative and Consultative functions of the Office of
Federal Agency Safety and Health Programs.
SUMT TO: The report should be prepared on standard size (82 x 11)
paper and submitted by June 15, 1978 to:
U. S. Department of Labor
Occupational Safety and Health
Administration
Office of Federal Agency Safety
and Health Programs
2100 M Street, N.W.
Washington, D.C. 20210
CONTENT'S : PROGR N FOR CALEMAR YEAR 1977
The annual report shall provide the following information
on you. agency's program during CY 1977 relative to the
10 elements of an effective occupational safety and
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health program. Where documentation is required you
may reference the specific requirement in the enclosed
program documentation or in documentation on file at
the Office of Federal Agency Safety and Health Programs.
1. EMPLOYEE INVOLVEMENT
o CONSULTATION WITH EI"IFLOYEES/EMPLOYEE REPRESENTATIVES-document and
describe implementation of requirements for consultation with employees
and their representatives in planning and operating the program.
o EMPLOYEE PARTICIPATION IN PROGRAM OPERATION-document and describe
implementation of provisions.
o CONMI'ITEE t1EIBERSHIP-document and describe implementation of pro-
cedures providing for committees, membership and participation at
both headquarters and field levels.
o EMPLOYEE REPORTS OF UNSAFE OR UNHEALTHFUL WORKING CONDITIONS-
document and describe implementation of procedures for reporting
hazardous conditions, including review and appeal to OSHA.
o SAFEGUARDS FOR DISCRIMINATION REPRISAL, RESTRAINT INTERFERENCE,
OR COERCION-document and describe implementation of procedures
prohibiting discrimination and etc. against employees for participating
in the program.
o POSTING OF NOTICE, AVAILABILITY OF ACT, 29 CFR 1960, AGENCY PROGRAM-
document and describe implementation of procedures for informing
employees of rights and responsibilities.
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o EMPLOYEE PARTICIPATION IN FFSHCs-document and describe implementation
of procedures providing for and promoting participation and membership
in FFSHCs.
o REVIEW OF STANDARDS-document and describe implementation of pro-
cedures for informing employees of applicable standards and their
right of review.
o NOTICES OF UNSAFE OR UNHEALTHFUL CONDITIONS-document and describe
implementation of procedures for posting of notices informing
employees of hazards in work areas.
2. EXECUTIVE SUPPORT AND DUTIES
POLICY - Document and describe the implementation of the
official policy statement of the agency head on
the occupational safety and health program.
o FUNDING - Report the dollars requested, appropriated and used
for the implementation of the agency program
as required in OMB Circular A-Il. Report the
estimated dollars for compliance with OSHA or
agency "consistent" standards.
o ORGANIZATION - Describe the organizational structure of the
occupational safety and health function from the
designated safety and health official. to field level
safety and health personnel. An organization chart
y mild _aea.r: LL..:...icn
should be provided.
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o ATTACF ]T 1 - Enter information on Attachment 1.
Agency name and address.
Agency head name, title, and address.
- Agency Designated Safety and Health Official
name, title, address and telephone.
- Agency Safety and Health (Chief, Manager,
Coordinator, Director etc.) name, title,
address and telelphone.
3. SAFE'T'Y AND HEALTH HEADQUARTERS AND FIELD STAFF AND FUNCTIONS
o ATTACHMENT 2 - Full-time occupational safety and health staffing
at headquarters and field units - job series number,
grade level. Also include employment data as requested.
o ATTACHMEIfl? 3 - OSH staffing, full-time and collateral duty, of
field units - definition, address, employment and
OSH staffing by grade level, full-time or collateral-
duty, and total work time spent on OSH activities
at each field unit.
RESPONSIBILITIES AND DUTIES OF OSH STAFF-doctmient and describe the
OSH responsibilities and duties at both the headquarters and field
levels.
4. OPERATING MANAGEMIT AND SUPERVISORY DUTIES
o SUPERVISORY AND OPERATING MANAGEMENT RESPONSIBILITIES-document and
describe the implementation of procedures for informing management
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of OSH responsibilities.
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o EVALUATION OF EMPLOYEES OSH PERFORMANCE-document and describe the
implementation of requirement that supervisor's evaluate OSH
performance of employees.
o REPORTS OF UNSAFE OR UNHEALTHFUL CONDITIONS-document and describe
the implementation of the requirement that management is informed
of its responsibilities in investigating employee reports of hazardous
conditions.
5. SAFETY AND HEALTH STANDARDS ADOPTION
o ADOPTION OF OSHA STANDARDS-document and describe adoption.
o PROMULGATION OF AGENCY "CONSISTENT" STANDARDS-document and describe
implementation of procedures.
o ADOPTION OF EMERGENCY STANDARDS-document and describe implementation
of procedures.
6. SAFETY AND HEALTH TRAINING ACTIVITIES
o TRAINING-describe the types, extent of, training availability and
number of employees participating in training conducted for the
various levels of employees including the designated safety and
health official,-safety and health specialists, safety and health
inspectors, collateral-duty safety and health personnel,
supervisors, representatives of employee groups and employees.
o SPECIALIZED TRAINING CONDUCTED FOR HIGH RISK JOBS-describe.
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7. INSPECTION AND HAZARD ABATE ]T PROCEDURES
o PERIODIC INSPECTION PROCEDURES-document and describe implementation of
requirements.
o INSPECTION PERSONNEL AT FIELD LEVELS-describe qualifications and
organization.
o ABATEMENT PROCEDURES AND RESPONSIBILITIES-document and describe
implementation of requirements.
o PROHIBITION OF ADVANCE NOTICE PROCEDURES-document and describe
implementation of requirements.
o IMMINENT DANGER PROCEDURES-document and describe implementation of
requirements.
8. RECORDKEEPING AND REPORTING PROCEDURES
o CAUSAL ANALYSIS OF CY 1977 INJURIES, ILLNESSES, AND ACCIDENTS-
describe analysis and corrective actions taken.
o FLOW OF INJURY, ILLNESS, ACCIDENT AND SERIOUS ACCIDENT REPORTS
FROM FIELD TO SAFETY AND HEALTH OFFICIAL TO OSHA- document and
describe implementation of requirements.
MAINTENANCE OF AND EMPLOYEE ACCESS TO INJURY, ILLNESS, AND
ACCIDENT RECnnDS AT FIELD LEVELS-document and describe implementation
of requirements.
9. PROMOTIONAL AND INTERAGENCY ACTIVITIES
o PROMOTIONAL TECHNIQUES USED TO INCREASE EMPLOYEE INTEREST AND
PARTICIPATION-describe.
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o FIELD FEDERAL SAFETY AND HEALTH COUNCILS-describe participation
10. INTER AGENCY EVALUATION PROCEDURES
o SELF-EVALUATION PLANS AND PROCEDURES-document and describe implementa-
tion of requirements.
ACHIEVE[= OF PLANNED GOALS AND OBJECTIVES FOR CY 1977
o Briefly, describe your agency's achievement of the planned
goals and objectives set for 1977.
SUBMISSION OF PROGRAM DOCUMENTATION
o Attach a copy of your official occupational safety and
health order, directive, etc., which implements Section 19
of the Occupational Safety and Health Act of 1970, Executive
Order 11807, and 29 CFR 1960. Do not attach exhibits demon-
strating elements of your program, only enclose official program
documentation. If your program documentation is unchanged from
that reported last year, note by stating "Same as CY 1976." The
program documentation on file may be updated by submitting any
new changes over CY 1977.
PROGRAM FOR CALENDAR YEAR 1978
GOALS, OBJECTIVES, AND PLANNED ACTIVITIES FOR CY 1978
o Describe your agency's goals and objectives for your program
in CY 1978, including the planned activities involved in
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Administration of Agency Occupational Safety and Health Program
Agency Name
Address
Agency Head Name
Title
Address
Agency Designated
Safety and Health
Official Name
Agency Safety
and Health
(Coordinator,
Director, Chief,
Manager, etc.)
Title
Phone No.
Name
Title
Address
Phone No.
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AGENCY SAFETY & HEALTH STAFI
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GS SERIES
GS GRADES
5-7
9-L1
12
13
14
15
15
HO
FU
HQ
FU
HO
I FU
HO
FU
HO
FU
HO
FU
HO
FU
SAFETY ENGINEER (803)
SAFETY SPECIALIST (018)
SAFETY TECHNICIAN (019)
INDUSTRIAL HYGIENIST ( )
FIRE PROTECTION ENGINEER (804
OTHER FULL-TIME (SPECIFY)
TOTAL FULL-TIME
NUMBER OF EMPLOYEES:
Headquarters
Field Units
Total
VACANCIES IN SAFETY AND HEALTH STAFFING:
Headquarters
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AT ACUT1ENT
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SAFETY & HEALTH STAFFING OF FIELD UNITS
DIREC'T'ION.; List the agency field units and provide the 'requested information for each unit in the following
table. Define organizationally the term "field unit" relative to the agency mission, size and organization. The
table shod include both full-time and collateral-duty safety and health personnel. For field units staffed with
collateral-duty personnel the number of personnel and the total work (in man-years) spent on safety and health
should be ntered for each grade level. For example, a field unit with three GS-7 collateral-duty safety and
health peg onnel, each devoting 40% of his work time on safety and health activities, would expend a total of
1.2 man-y, rs for that grade on safety and health activities. This would be entered in the table as 3(1.2) in the
CD column r the GS 5-8 grade level?
DEFINITIO: Iii FIELD UNIT:
i'L1:L.D UNITS
(N. ;, ADDRESSES AND