NOTIFICATION OF FOREIGN TRAVEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00142R000700110002-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 9, 2016
• Document Release Date: January 9, 2001
• Sequence Number: 2
• Publication Date: June 14, 1978
• Content Type: MEMO

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MEMORANDUM
TO: Distribution List
June 14, 1978
SUBJECT: Notification of Foreign Travel
The President's memorandum of December 27, 1977 and
my subsequent memorandum of January 5, 1978, supercede
the attached Passport Office directive of July 29, 1977,
which indicates that "Notification of Travel" forms
on all government employees should be sent directly to
Department of State regional desks. Current guidelines
require that only officials at the Assistant Secretary
level and above or the equivalent notify this Department
of intended foreign travel and that these notifications
be routed to the Executive Secretariat. It is not
necessary to send separate notification to the Pass-
port Office or the regional desks.
Procedures concerning the issuance of no-fee pass-
ports as outlined in the July 29 Passport Office
directive remain unchanged.
I would appreciate your conveying these guidelines
to all those administering for ign travel within your
agency. In addition, a revis for for use in notify-
ing the Department of travel s at/ached,lto this memorandum.
Peter Tarno
Executive Secretary
1.
President's Memorandum of December 27
2.
Procedural guidelines for Notification of
Foreign Travel dated January 5
3.
New Notification Form
4.
Memorandum of,July 29, 1977,
traV 1 and no-fee passports
concerning
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7'732 L 2 9
December 27, 1977
Travel abroad by senior officials of the Federal Govern-
ment is an important part of the Administration's conduct
of foreign policy. To insure that such travel is planned
and timed in the best interests of our overall foreign
policy, I have asked the Department of State to establish
a set of procedures for coordinating travel plans by senior
Administration officials (to include Assistant Secretary
level and above or the equivalent) .. When you or senior
members of your Department'or Agency are contemplating a
trip abroad, you should notify the Executive Secretariat
of the Department of State at least 10 working days before
your trip. Before confirming your travel plans with foreign
government representatives, you should tell the Executive
Secretariat about the purpose of your trip and the expected
date of departure. The Department of State will review the
travel plans and, if necessary, will suggest modifications.
The Department will keep the Assistant to the President for
National Security Affairs informed of travel plans and will
consult with the National Security Council in making these
decisions. After the trip is cleared, the Department of
State will be happy to provide briefings or other sorts of
help you may desire.
if you hear no reply from the National Security Council
or State Department, or if there are unwarranted delays in
their response, you should'go ahead with your plans.
Instructions for reporting foreign travel will be provided
separately by the Department of State.
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TO: Distribution List
Washington, D.C. 20520
January 5;: 1978.''
A
FROM: Peter Tarnoff
Executive Secretary
Department of State
SUBJECT: Notification of Foreign Travel
Following up on the President's memorandum-.of
December 27 to the heads of executive departments and
agencies, I am enclosing a standard form for your use
in notifying this Department of travel by senior admin-
istration officials. The Department will do its best to
respond to requests within five working days of receipt
of notification.
If there is insufficient time to provide written
notification, your office may give the required information
by phone to the Office of the Director of the Secretariat
Staff (tel. [phone]). We ask, however, that you
strictly limit these phone requests to those cases where
time is insufficient to submit a written notification.
Our Executive Secretariat will respond to you first by
phone and then in writing using the attached form.
The Department will use interagency mechanisms when-
ever appropriate in reviewing these travel plans. In the
case of proposed travel to the Soviet Union, the Department
will refer the proposal to the Interagency Coordinating
Committee for US-Soviet Affairs (ICCUSA) for interagency
consultation as appropriate and for decision.
Standard Form
Distribution List
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TO: Executive Secretariat
Room 7241
Department of State
SUBJECT: Notification of Foreign Travel
Traveler's Name and Title:
Date of Travel:
Cities/Countries to be Visited:
Purpose:
Anticipated Contact with Foreign Officials:
TO: (Notifying Agency to fill in complete return address and
telephone number of contact person)
The Department of State has no objection to this travel.
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cc: NSC - Mrs. Dodson
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'DA-i C: JUL 2 9 1977 .. morc.n .U m
REPLY TO
ATTR OF. Lynn N. Peterson, Jr., Acting Deputy-Director
Passport Office
auBJEcr: Passport Procedures - Distribution of No-Fee Passport Authorizations
and Notification of Travel Forms
To: All U.S. Government Agencies
International Travel Coordination Offices
The Official Travel Section of the Passport Office has conducted a
survey to improve its workflow procedures. As a result of this survey,
the routing of "Notification of Travel" forms through the Passport
Office has been determined to be unnecessary and wasteful of manpower.
In the past, the Department of State asked that each Federal Agency in-
form the appropriate country officer of the Department of intended travel
of their personnel. Under the procedure established to assure this, the
Passport Office has received these notices-with passport applications,
and upon approval of subsequent official travel and has routed a copy to
the country officers.
Effective immediately, the routing of these "Notification of Travel" forms
to the Passport Office is to be discontinued. In concurrence with the
geographic area directorates, these forms are to be sent directly to the
appropriate office within the Department of State. There is attached a
routing list, giving the names of those countries which require noti-
fications, their area designations and room numbers within the Department.
This new routing procedure will eliminate the unnecessary "middleman" role
now performed by the Passport Office.
Please note that this is to affect only "Notifications of Travel." Two
copies of letters of authorization required for the issuance of a no-fee
passport (and for amendment of a passport or for withdrawal of a passport
from our files) must still accompany all such requests. AUTHORIZATION
PROCEDURES ARE UNCHANGED BY THIS MEMORANDUM. ,
Attachment: As stated
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Buy U.S. Savings Bonds Regularly on the Payroll Savings Plan
OPTIONAL- FORM NO. 10
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ROOM 3517
DEPARTMENT OF STATE
WASHINGTON, D. C. 20520
ALGERIA
BENIN (DAHOMEY)
BOTSWANA
CAMEROON
CENTRAL AFRICAN EMPIRE
CHAD
COMOROES
ETHIOPIA
EQUATORIAL GUINEA
GABON
GHANA
GUINEA
GUINEA-BISSAU
IVORY COAST
KENYA
LESOTHO
LIBERIA
LIBYA
MADAGASCAR
MALAWI
MAURITIUS
MOROCCO
MOZAMBIQUE
NAMIBIA
NIGER
NIGERIA
RWANDA
SENEGAL
SIERRA LEONE
SIERRA LEONE
SOUTH AFRICA
SUDAN
SWAZILAND
TANZANIA
TOGO
TUNISIA
UGANDA
UPER VOLTA
ZAIRE
ZAMBIA
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EA/Ex
ROOM 4315
DEPARTMENT OF STATE
WASHINGTON, D. C. 20520
AUSTRALIA
BURMA
CHINA
INDONESIA
JAPAN
KOREA
LAOS
MAYLASIA
NEW ZEALAND
EUR/EE
ROOM 5220
DEPARTMENT OF STATE
WASHINGTON, D. C. 20520
BULGARIA
CZECHOSLOVAKIA
HUNGARY
POLAND
ROMANIA
YUGOSLAVIA
SOVIET UNION
NEA/EX
ROOM 4249
DEPARTMENT OF STATE
WASHINGTON, D. C. 20520
AFGHANISTAN
PAHREIN
BANGLADESH
CEYLON
CYPRUS
GREECE
INDIA
IRAN
ISRAEL
JORDAN
KUWAIT
LEBANON
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ARA/LA
ROOM 3906
DEPARTMENT OF STATE
WASHINGTON, D. C. 20520
ARGENTINA
BARBADOS
BOLIVIA
BRAZIL
BRITISH HONDURAS
CHILE
COLOMBIA
COAST RICA
DOMINICAN REPUBLIC
ECUADOR
EL SALVADOE
NICARAGUA
PANAMA
PARAGUAY
PERU
TRINIDAD AND TOBAGO
URUGUAY
VENEZUELA
GUATEMALA
GUYANA
HAITI
JONDURAS
JAMAICA
MEXICO
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SENDER WILL ICATION TOP AND BOTTOM
CONFIDENTIAL
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UNCLASSIFIED
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
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ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
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CONCURRENCE
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SIGNATURE
Remarks I
I don't believe we need to take any
action as a result of the letter of
June 14. We previously received all o
the attachments, and our procedures are
both current and consistent with the
directives. Suggest you send C/CCS a
copy on the memo of June 14 just to
be sure his files are complete.
Brad
0.rE
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
DATE
UNCLASSIFIED CONFIDENTIAL
SECRET
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