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Document Number (FOIA) /ESDN (CREST): 
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Document Creation Date: 
December 9, 2016
Document Release Date: 
January 9, 2001
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Publication Date: 
June 14, 1978
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PDF icon CIA-RDP81-00142R000700110002-4.pdf337.66 KB
Approved For ReleasbE001/03/04: CIA-RDP81-00142WO700110002 MEMORANDUM TO: Distribution List June 14, 1978 SUBJECT: Notification of Foreign Travel The President's memorandum of December 27, 1977 and my subsequent memorandum of January 5, 1978, supercede the attached Passport Office directive of July 29, 1977, which indicates that "Notification of Travel" forms on all government employees should be sent directly to Department of State regional desks. Current guidelines require that only officials at the Assistant Secretary level and above or the equivalent notify this Department of intended foreign travel and that these notifications be routed to the Executive Secretariat. It is not necessary to send separate notification to the Pass- port Office or the regional desks. Procedures concerning the issuance of no-fee pass- ports as outlined in the July 29 Passport Office directive remain unchanged. I would appreciate your conveying these guidelines to all those administering for ign travel within your agency. In addition, a revis for for use in notify- ing the Department of travel s at/ached,lto this memorandum. Peter Tarno Executive Secretary 1. President's Memorandum of December 27 2. Procedural guidelines for Notification of Foreign Travel dated January 5 3. New Notification Form 4. Memorandum of,July 29, 1977, traV 1 and no-fee passports concerning Approved For Release 2001/03/04: CIA-RDP81-00142R000700110002-4 Approved For Releas O0'1.103/04 :'CIA-RDP81-001421 0700110002-4 7'732 L 2 9 December 27, 1977 Travel abroad by senior officials of the Federal Govern- ment is an important part of the Administration's conduct of foreign policy. To insure that such travel is planned and timed in the best interests of our overall foreign policy, I have asked the Department of State to establish a set of procedures for coordinating travel plans by senior Administration officials (to include Assistant Secretary level and above or the equivalent) .. When you or senior members of your Department'or Agency are contemplating a trip abroad, you should notify the Executive Secretariat of the Department of State at least 10 working days before your trip. Before confirming your travel plans with foreign government representatives, you should tell the Executive Secretariat about the purpose of your trip and the expected date of departure. The Department of State will review the travel plans and, if necessary, will suggest modifications. The Department will keep the Assistant to the President for National Security Affairs informed of travel plans and will consult with the National Security Council in making these decisions. After the trip is cleared, the Department of State will be happy to provide briefings or other sorts of help you may desire. if you hear no reply from the National Security Council or State Department, or if there are unwarranted delays in their response, you should'go ahead with your plans. Instructions for reporting foreign travel will be provided separately by the Department of State. Approved For Release 2001/03/04: CIA-RDP81=00142R000700110002-4 Approved For ReleasZ001/03/04: CIA-RDP81-00142P0700110002-4 TO: Distribution List Washington, D.C. 20520 January 5;: 1978.'' A FROM: Peter Tarnoff Executive Secretary Department of State SUBJECT: Notification of Foreign Travel Following up on the President's memorandum-.of December 27 to the heads of executive departments and agencies, I am enclosing a standard form for your use in notifying this Department of travel by senior admin- istration officials. The Department will do its best to respond to requests within five working days of receipt of notification. If there is insufficient time to provide written notification, your office may give the required information by phone to the Office of the Director of the Secretariat Staff (tel. 632-0318). We ask, however, that you strictly limit these phone requests to those cases where time is insufficient to submit a written notification. Our Executive Secretariat will respond to you first by phone and then in writing using the attached form. The Department will use interagency mechanisms when- ever appropriate in reviewing these travel plans. In the case of proposed travel to the Soviet Union, the Department will refer the proposal to the Interagency Coordinating Committee for US-Soviet Affairs (ICCUSA) for interagency consultation as appropriate and for decision. Standard Form Distribution List Approved For Release 2001/03/04: CIA-RDP81-00142R000700110002-4 Approved For Releas 001/03/04: CIA-RDP81-00142k*00700110002-4 TO: Executive Secretariat Room 7241 Department of State SUBJECT: Notification of Foreign Travel Traveler's Name and Title: Date of Travel: Cities/Countries to be Visited: Purpose: Anticipated Contact with Foreign Officials: TO: (Notifying Agency to fill in complete return address and telephone number of contact person) The Department of State has no objection to this travel. Approved For Release 2001/03/04: G&t-WD~ ' OO~f42F '~O etary cc: NSC - Mrs. Dodson Y:. Approved For Releas 2001/03/04 :CIA-RDP81-001428 ff ~~eb -~OVERN^rlEr;T 'DA-i C: JUL 2 9 1977 .. morc.n .U m REPLY TO ATTR OF. Lynn N. Peterson, Jr., Acting Deputy-Director Passport Office auBJEcr: Passport Procedures - Distribution of No-Fee Passport Authorizations and Notification of Travel Forms To: All U.S. Government Agencies International Travel Coordination Offices The Official Travel Section of the Passport Office has conducted a survey to improve its workflow procedures. As a result of this survey, the routing of "Notification of Travel" forms through the Passport Office has been determined to be unnecessary and wasteful of manpower. In the past, the Department of State asked that each Federal Agency in- form the appropriate country officer of the Department of intended travel of their personnel. Under the procedure established to assure this, the Passport Office has received these notices-with passport applications, and upon approval of subsequent official travel and has routed a copy to the country officers. Effective immediately, the routing of these "Notification of Travel" forms to the Passport Office is to be discontinued. In concurrence with the geographic area directorates, these forms are to be sent directly to the appropriate office within the Department of State. There is attached a routing list, giving the names of those countries which require noti- fications, their area designations and room numbers within the Department. This new routing procedure will eliminate the unnecessary "middleman" role now performed by the Passport Office. Please note that this is to affect only "Notifications of Travel." Two copies of letters of authorization required for the issuance of a no-fee passport (and for amendment of a passport or for withdrawal of a passport from our files) must still accompany all such requests. AUTHORIZATION PROCEDURES ARE UNCHANGED BY THIS MEMORANDUM. , Attachment: As stated Approved Fos- Release 2001/03/04: CIA-RDP81-00142R000700110002-4 Buy U.S. Savings Bonds Regularly on the Payroll Savings Plan OPTIONAL- FORM NO. 10 ~~ L'i (REV. 7-76) ppxoved For Releas2001/03/04: CIA-RDP81-001421 0700110002-4 ROOM 3517 DEPARTMENT OF STATE WASHINGTON, D. C. 20520 ALGERIA BENIN (DAHOMEY) BOTSWANA CAMEROON CENTRAL AFRICAN EMPIRE CHAD COMOROES ETHIOPIA EQUATORIAL GUINEA GABON GHANA GUINEA GUINEA-BISSAU IVORY COAST KENYA LESOTHO LIBERIA LIBYA MADAGASCAR MALAWI MAURITIUS MOROCCO MOZAMBIQUE NAMIBIA NIGER NIGERIA RWANDA SENEGAL SIERRA LEONE SIERRA LEONE SOUTH AFRICA SUDAN SWAZILAND TANZANIA TOGO TUNISIA UGANDA UPER VOLTA ZAIRE ZAMBIA Approved For Release 2001/Q3/04: CIA-RDP81-00142R000700110002-4 Approved for Releas001/03/04: CIA-RDP81-0014210700110002-4 EA/Ex ROOM 4315 DEPARTMENT OF STATE WASHINGTON, D. C. 20520 AUSTRALIA BURMA CHINA INDONESIA JAPAN KOREA LAOS MAYLASIA NEW ZEALAND EUR/EE ROOM 5220 DEPARTMENT OF STATE WASHINGTON, D. C. 20520 BULGARIA CZECHOSLOVAKIA HUNGARY POLAND ROMANIA YUGOSLAVIA SOVIET UNION NEA/EX ROOM 4249 DEPARTMENT OF STATE WASHINGTON, D. C. 20520 AFGHANISTAN PAHREIN BANGLADESH CEYLON CYPRUS GREECE INDIA IRAN ISRAEL JORDAN KUWAIT LEBANON Approved For Release 2001/03/04: CIA-RDP81-00142R000700110002-4 Approved for Release'1001/03/04: CIA-RDP81-001421 b0700110002-4 ARA/LA ROOM 3906 DEPARTMENT OF STATE WASHINGTON, D. C. 20520 ARGENTINA BARBADOS BOLIVIA BRAZIL BRITISH HONDURAS CHILE COLOMBIA COAST RICA DOMINICAN REPUBLIC ECUADOR EL SALVADOE NICARAGUA PANAMA PARAGUAY PERU TRINIDAD AND TOBAGO URUGUAY VENEZUELA GUATEMALA GUYANA HAITI JONDURAS JAMAICA MEXICO Approved For Release 2001/03/04: CIA-RDP81-00142R000700110002-4 Appr STATINTL Approv 0 61 04 F- F Release . O SENDER WILL ICATION TOP AND BOTTOM CONFIDENTIAL SECRET UNCLASSIFIED OFFICIAL ROUTING SLIP TO NAME AND ADDRESS DATE INITIALS I b 2 3 ~II y 4 6 ACTION DIRECT REPLY PREPARE REPLY APPROVAL DISPATCH RECOMMENDATION COMMENT FILE RETURN CONCURRENCE INFORMATION SIGNATURE Remarks I I don't believe we need to take any action as a result of the letter of June 14. We previously received all o the attachments, and our procedures are both current and consistent with the directives. Suggest you send C/CCS a copy on the memo of June 14 just to be sure his files are complete. Brad 0.rE FOLD HERE TO RETURN TO SENDER FROM: NAME, ADDRESS AND PHONE NO. DATE UNCLASSIFIED CONFIDENTIAL SECRET 0110002-4 0110002-4 UNCLASSI ONF AL SECR prove Release 2001/03/04 "C1A`RDP81-!_ EXECUTIVE SECRETARIAT .Routing Slip. ACTION INFO DATE INITIAL 1 DCI 2 DDCI 3 D/DCI/IC 4 DDS&T 5 DDI 6 DDA DDO 8 D/DCI/NI 9 GC 10 LC 11 IG 12 Compt 13 D/Pers 14 D/S 15 DTR 16 A/DCI/PA 17 AO/DCI 18 C/IPS 19 DCI/SS 20 21 22 SUSPENSE 0700110002-4 STATINTL Ap roved For Release 2001 /03/04 CIA-RD 1-0 00110002-4 $01 (5-77) Dot. I I