SECTION 1. PROPOSALS REQUIRING ADOPTION OF OTHER ADMINISTRATIVE AUTHORITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00261R000600030048-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 9, 2016
• Document Release Date: September 6, 2000
• Sequence Number: 48
• Content Type: REGULATION

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A. Recotmienaed by Committee
1. PROPOSAL: Authorize the payment of travel and transportation expenses to an
e_sployee retirinG under the Cent::.-al Intelligence Retirement Act regardless of
his PCS point (United States or abroad) to a place he designates in the United
States, its territories or possessions.
1'resent Re:. ula tion: Travel and transportation expenses may be authorized for
an employee retiring abroad., regardless of the source of retirement--CSCR or
Reco?ramenaation: The Committee recommends approval of the above proposal.
Comment: The Foreign Service Act provides a Greater travel benefit for some
'etirin employees than does the CIA Act. Travel and transportation costs
are authorized for Foreir,xi Service Officers upon retirement irrespective of
the location of their post of assignment, whereas CIA personnel are not
.Granted a travel benefit upon retirement unless they retire abroad. It would.,
seem that the Agency could pattern its authorities alone the Forei ?n Service
Act by authorizing the payment of travel costs to persons in the Agency whose
careers most closely resemble those of Foreign Service Officers; na rleiy,
participants under the CIA Retirement Act. In this re,;ard., the deliberations
that t?rent into the development of a rationale for {ranting the special be.-Lie-
fits of the CIA Retirement System to selected A ency personnel are well known,
and it is significant that the standards finally arrived at, e.g., career
commitment and lenGth of overseas service, bear Congressional approval.
1,1hile the Foreign Service Act, as amended, authorizes the Secretary of State
-to pay travel and transportation costs on the termination of an employee's
-ervices (retirement or resir;na' foil) ''to the place where he will reside, rr the
State Department has construed this phrase, by regulation, to mean the eT:tploy-
eots officially recordee., place of residence in the U. S. The Cormittee be-
lieves it is neither necessary nor desirable to literally adhere to all
provisiono of the Department's iinplenent3.ng regulation in order to utilize
the authority in t e Forei Gfil Service Act, as amended. Instead, the exact
arran ennent to be effected internally should be predicated upon the neec.s
a.nd interests of the Agency and its personnel -,,rithin the confines of the
adoptive authority available.
L:Lmiting the payment of travel expenses to the permanent place of residence of
CIAR retirees would preclude the applicability of the benefit to many euplo;yes
rctirinG at ?eadquarters, since their permanent residence is in the Washinzton
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Excluded iron automatic
tlo: aradin& aad
dec assuic tion
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etrr, oo1:i: ~a.n area. A11ow,rin' CIAR retirees the right of travel to 'their
~-clectca place of retirement in the United States, its territories or
ossessiors would constitute a new and significant benefit, however, which
y c o not presently enjoy. On the other hand, if the Are ency were to pay
file `g'avel expenses of CIAR retirees to a place of their choosing anywhere
c ~rorld, the Agency's i:plcaezata~ion of the adop'cive authority in the
ore-T -n Service Act would amount to a major deviation from. the system followed
the De-Darti:.lent of State. We are not reconfinenC?i-: - this action iri the
? rse ice of an observable compelling reason.
since ,re cannot foresee what places of residence CIA retirees would choose,
_ven the option to go any here in the United States, its territories or
;Dossessiois, at Government expense, it is not possible to accurately estimate
the future costs of this proposal. ' We did male, however, an analysis of some
general statistics concerning CZAR retirees during Calendar Year 1967. Of a
;ota? of 68 retirements, 22 employees retired abroad and were entitled to
travel expenses to a residence of their choosing under present reulation_s.
O? the remaining 4-6 retirements, 22 employees (ox approximately one-third of
the total number of retirees) moved to a residence outside of the Washington,
D. C. i?-letropolitan area. Based on an estimate of the average distance moved
\ 9362 miles), it is believed that the cost to the Agency for each such move
would have been approximately $2, 000, or a total of $4-4, OOO for the 22 employ-
ees affected.
A rough indication o--" future costs can be computed if it is assumed that
only o--c-third of future retirees under CIAR would continue to be the number
to w r'nom the new travel benefit would be payable, at an average rate of42, 000
per employee. Based upon office of Personnel projections of the number of
employees who will retire under CZAR in the neat five years, the future cost
estimates are as follows:
CY
Nwuber Est .
To Retire
Nkmiber Affected
By Benefit
Est . Cost
New Benefit
1968
78
X 1/3 _ 26
26 X $2,000 =
$52,000
1969
81
X 1/3 = 27
27 X
2;000 =
5 4, 000
1970
1.06
x 1/3 w .35
35 X
2,000
70,000
1971
121
X 1/30
40 X
2,000 w
80,000
1972
121
X 1/3.41
!1 X
2,000.
82,000
The Committee consulted with the Office of Personnel on this proposal and was
advised its acceptance should be of assistance in providing a "tangible incen-
tive to early retirement.
PROPOS^L: Establish a re ulatoxy policy and procedure providing for home
leave normally after. 24 months but between 18-36 months, when necessary.
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'resent, ic^i u1 ti on: The rant o'w home leave may be .jade only after
ec :pletion of2'-!.months continuous creditably service outside the United
S ate after b >Septenber 1960. r{'ollo,Vin the initial "rant, home leave may
be ran' ed upon completion of each subsequent period o:4 service outside the
United States, d hich shall not be less than the :rescribea tour of duty for
the employee's post of assignment unless the Director of Personnel determines
that an earlier grant of home leave is warranted in an individual case.
econ17Yie?ndat: ons: The current reculatory provision limiting initial grants
of hoiiie leave solely to 244 months (tirithout provision or exceptions) but allow
i::1 ; subsequent grants of home leave a:oon the conmleti on of an overseas tour,
unless the Director of Personnel eriiits an earlier lilac, should be deleted.
in lieu thereof, an employee should be authorized home leave, either on an
initial or subsequent tour, f o1.i owi.ng the completion of whatever period of
cer'Tice is required for home leave eliLibili'cy at his sta~ion or has been pre-
scribed for him personally in connection with a specific overseas assignment.
Agency regulations should state than home leave will be granted, as soon as
ac iiuinistratively convenient, after 24 months continuous service at an overseas
post unless official action is taken when necessary in advance to prescribe
some other defined period between 18-36 months.
Requests for the establishment at a designated post of a period of service
other than 21;- months for home leave proposals should be instigated by the
Operating O:L-ficial concerned and approved by the Director of Personnel, in
accordance with procedures spelled out in the reSulations. An approved re-
quest should be applied in the future granting of home leave to all personnel
or to designated classes of personnel, e.g. clericals, assig,'ned to the post
concerned. Provision should also be made for an Operating Official to re-
quest when necessary a special period for home leave eligibility applicable
only to an individual employee while on a particular assigmnnient overseas.
Consideration of requests for horse leave periods other than 24 months, at a
post or for an individual, should be permitted by regulation for any official
reason, including cover, operational, administration, compassionate, health,
or hazard considerations.
The period of home leave eligibility applicable to each employee, whether 24
months or some other approved per?od, should be shown in an Overseas Agreement',
prepared prior to his departure overseas. Once defined in the Aareernent, the
period of home leave eligibility should be adhered to unless a return short of
tour crith entitlement to home leave is subsequently approved by the Director
of Peer onnel and the appropriate Career Service, upon request by the Operating
Official concerned.
Cormneirbb The Agency's regulation on home leave is presently based upon the
Overseas Differentials and A 1oirances Act, which requires initial tours to be
2- months in duration in order for home leave to be granted. The Secretary
o:" St-ate is authorized by Section 933(a) of the Foreign Service Act of 194.6,
as amended, to order members of the Foreign Service on home leave no sooner
than 18 months and no later than 36 months from the date of assignment to an
overseas post. We believe the authority in the Foreign Service Act should be
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^(lopt,ed, in order to implement the recommendations above, without regard to
the 24 months restriction on initial tours.
,j7 he Office of General Counsel has upheld the granting of home leave following
initial tours other than 211, months when justified for cover or operational
c', asoar . Ex ceptions to the 21; rro It :! s ;?err-Jo , however, have been ini'rec uent,
and were deviations from the definitive reciutrei ent in current regulations
t'tlat initial grants of home leave can tie made oa1s,r after 24 months service.
To obviate sporadic handlings of home leave matters in the future, we are
proposin that the Agency establish a regulatory procedure which would-be
generally understood throughout the Agency and could be followed whenever it
is felt necessary by Agency officials to institute a designated home leave
policy other than 24 months.
We recognize that additional flexibility is needed in order to provide home
leave when appropriate to individual employees, especially those that the
A ency wishes to return to the United States prior to serving 24 months in an
initial tour. The reasons for such returns are often r_uite varied and valid,
e:.g., evacuation, completion of an overseas task, reduction in overseas
s"i;c.f n and desire for an employee t s services at Headquarters, but the
difficulty frequently con rontiz the Agency is its inability to grant home
leave in such cases. Sometimes, the proposed returns short of the originally
planned tour only involve a few weeks or days before the 24 months period is.
completed. The adoptive action proposed above should solve this recurring
problem.
Action to establish home leave eligibility following 18 months or some other
lesser period than 24 months at a particular station would normally emanate
from an Operating Official's desire to conform Agency home leave with cover
STATSPEC policies at the post. With respect to_personnel, it is the Committee t s
view that their home leave period normally should be 24 months, consistent
with the period required in most other Government agencies.
The Agency could adopt an 18-36 months home leave policy, having varying
applicability at different stations, as officially determined, and. it could
ldmini stet such home leave arrangements without regard to the length of over-
seas tours prescribed for return travel rights and other purposes. We
believe, however, it is preferable for clarity of understand-IL g; and simplicity
of administration to equate periods of service required for home leave eligi-
bility with the periods of overseas service required for various other over-
scas travel entitlements. We, therefore, consider it appropriate to provide
in Agency regulations for a systematic procedure to be followed in prescribing
overseas tours other than 24 months and to relate home leave eligibility,
return travel, advance return of dependents, etc., to the satisfaction of
24 months service or whatever tour is prescribed for the station concerned.
Since the proposal can be imple;ziented by internal authority, the details of
our suggestion are contained in Section II of this Report (Proposal 7).
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22 May 1968
Summary of Administrative Authorities Proposals
First Proposal
This one had to do with travel and transportation expenses of
CIA Retirement System retirees. Colonel White approved this proposal,
and the Office of Finance is revising Agency regulations. You have
a memorandum being sent to the Office of Finance with certain
suggestions. [DD/S 68-2585
Second Proposal
This proposal had to do with home leave normally after 24
months but in some cases allowable between 18 and 36 months. You
have this for Mr. Coffey's signature, and - and I will hand- 25X
carry it for concurrences before it goes to Colonel White.
[DD/S 68-2594]
While not a Proposal of the Administrative Authorities Committee,
25X1A initiated a proposal for Colonel White's approval which
would give travel and transportation expenses to dependents of deceased
CIA Retirement System employees. This has been signed by Mr. Coffey
and is being handcarried for coordination prior to going to Colonel
White. [DD/S 68-2482]
The last package includes nine (9) proposals by the Administrative
Authorities Committee whieh.do not require Colonel White's approval
but will be coordinated among the Deputy Directors in order that it will
not be bogged down as many Agency regulations are. [DD/S 68-2265]
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SEC SET
ILLEGIB
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25X1A
NOTE FOR: Mr. Coffey
1. The committee report and the memo to Executive
Director -Comptroller do not use the complete title of the
Agency retirement system but this makes no practical
difference since what is meant is quite clear.
2. Employees who elect to settle abroad (except
Hawaii and territories and possessions) apparently will
receive no payment for travel and transportation. Such
cases may be few but they may be troublesome if some
provision- -like travel and transportation to a port on a
direct route to the chosen destination--is made,
3. also points out that provision is not
made for the dependent survivors of a deceased employee.
4. Recommend signature in order to avoid further
delay. Believe points 2 and 3 can be taken care of in
implementing regulations along with other pertinent points
which have not been thought of as yet.
V q-
VRT
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261 R0
TO: Mr. Coffey
Mr. Bannerman via
ROOM NO.
BUILDING 25X1 A
REMARKS:
The attached is the memorandum to
Colonel White regarding the two proposals
of the Administrative Authorities
Committee which require his approval.
You said you wanted to see this before
any concurrences were obtained. We
will hand carry the memorandum for
concurrences.
Recommend your signature. However,
if you want any or all of the concurrences
prior to your signature, we will do it that
way.
HM
FROM:
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FORM NO 241 REPLACES FORM 36-8 (47)
1 FEB WHICH MAY BE USED.
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Background Material
Attach to DD/S Subject Copy
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ROUTING AND RECORD SHEET
Deputy Director for Support
Room 7D18
Hqs
TO: (Officer designation, room number, and
building)
1. General Counsel
Room 7D01, Hqs
2? Legislative Counsel
Room 7D01, Hqs
3 Executive Director -Comptroi
Room 7D59, Hqs
5. Deputy Director for Support
Room 7D18, Hqs
OFFICER'S
INITIALS
DATE
30 April 1968
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
TO ADDRESSEES:
The following proposal will be
submitted for your concurrence
and/or approval when it has been
staffed out completely:
"Establish a regulatory
policy and procedure providing
home leave normally after 24
months but between 18-36 months,
when necessary."
To 1 - For concurrence.
To 2 - For concurrence.
To 3 - For approval.
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FORM L USE PREVIOUS` SECRET CONFIDENTIAL INTERNAL
3-62 (~ EDITIONS lye f ^ ^ USE ONLY ^ UNCLASSIFIED
 ease 1`~
App ro e
25X1 A
25X1A
Appro
UNCLASSIFIED
CONFIDENTIAL SECRET
OFFICIAL ROUTING
SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
A DS
Rm. 7D 16
2
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
Jack Coffey spoke with Larry about this
paper recommending the adoption of adminis-
trative authorities. I in turn have just talked
with I told him Larry. has some
concern about the home leave point. Harry and
I agreed that whatever urgency there may be to
have this approved by 30 April does not apply
with respect to the home leave question. It is
his and my suggestion therefore that the home
leave point be omitted from this paper. Our
office can then concur on it immediately, and
I imagine the other offices also would require
(over)
TURN TO SENDER
D PHONE NO.
DATE
oc' Gen el
UNCLASSIFIEDNFIDENTIAL
SECRET
FORM No. 237 Use previous editions
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little time for consideration of the single
recommendation.
As you know, persons retiring by 30 April
in order to receive the benefit of the cost of
living adjustment are those retiring under the
Civil Service system, and these persons would
not receive the travel benefits of recommenda-
tion 3a.
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