YOUR HELP IS NEEDED IN REDUCING TELEPHONE COSTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00261R000700010015-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 14, 2016
• Document Release Date: October 9, 2002
• Sequence Number: 15
• Publication Date: February 11, 1975
• Content Type: REGULATION

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This Notice is Current Until Rescinded
('0\t .I:~IICATIONS
11 February
STAT
YOUR HELP IS NEEDED IN REDUCING TELEPHONE COSTS
1. The rising costs for all services provided to the Agency is an
ever increasing problem. The cost of telephone service is no exception.
The telephone company charges the Agency seven cents for each completed
"dial 9" outside black line telephone call. Seven cents may seem in-
significant unless we consider the total cost of the more than 2.5
million such calls --ade each year. This cost is in addition to rental
fees for telephone exchange equipment, instruments., and lines. Moreover,
costs may soon be increased because the telephone company has proposed
rate increases for its services in Virginia.
2. Your help in reducing the number of outside black line telephone
calls can result in considerable savings. For example, if the number of
outside calls can be reduced by one-half the Agency would save at least
$87,500 a year.
3. We invite you to:
a. Limit outside calls to official calls only.
b. Use the Inter-Departmental Code System when placing black
line calls to other Government agencies. No local charges are made
for these calls. Complete information on this system can be found
in the Agency telephone directory.
4. 11at,4 C1-"c-4L long-dIJtancc calls t11rcugh the Agency
operator to take advantage of the Wide Area Telephone Service
(WATS) provided by the telephone company at a fixed monthly fee.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
JOIN F. BLAKE
Deputy Director
for
Admin:istration
DISTRIBUTION: ALL EMPLOYEES (1-6)
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 ^ UNCLASSIFIED [ 'ERNAL USE ONLY
(I CONF'"CNTIAL ^ SECRET
1-00261 8000700010015-2
SUGGESTION EVALUATION REPORT
TO: Executive Secretary
Suggestion Awards Committee
INSTRUCTIONS: Please.complete this form in detail to guide the Suggestion Awards Committee in making a final deter-
mination of the merits of this suggestion. Retain third copy.
I. ACTION RECOMMENDED ADOPT lt111DECL!NE ? OTHER (Specify):
2. REASONS FOR RECOMMENDATION (If more space is needed, usa plain paper)
ADMAG has reviewed the suggestion to officially extend the
lunch period by fifteen minutes to bring the regulations in line
with the practices observed by the suggestor. After discussing
the matter from several points of view, ADMAG arrived at the
same conclusion that the present thirty minute lunch period is
adequate and violations of this time period are a direct result
of supervisory management failing to advise their employees of
the legal lunch period and enforcing the regulation.
ADMAG members further observed, from personal experience, that
if employees would avoid the peak periods of on the hour and half
hour, the slowness of service (elevators, long entry lines and
check out lines) would not be encountered.
The DDA has been advised of ADMAG?s, review, conclusions and
recommendation in regards to subject suggestion. ADMAG has
recommended to the DDA the issuance of a. Headquarters Notice
addressing the subject of the lunch period, stating the Agency
policy on the subject.
3. TANGIBLE FIRST-YEAR SAVINGS (Man-hours, material, equipment, etc.)
SUGGESTION NO.
Chairman, ADMAG
L_l UNILLANNIF-ItU ( rj USE` ONLY E] CONFIDENTIAL
0 SECRET
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 Wash-L,ngton Star
3,0 March 1.976
y Joseph Young:::
CPYRGHT
-:The, ' apidly-growing use of: ff`
:lon er.,wor.Kdaytor tederat employes: I
sonnet _ctions, has switched: t,.n~az
They CAO , .switched to-, a flexible 3:1
not ppart i -the1=fiouiaay, ; s=.rW9
Toted for? unchtime ha .been;eisti ndy
employes] ;:and::' fir': the, :process; Tres,'
fices and bureaus a r
-ing."the -workday, of the various>'of .
well As the agency's workload,.:t be
.l
of the lempl6yes:irfsuch.matter, :?as
IN AUTHORIZING'` the f lexii rrre"
workday sctiedufe:. th n the f ra me'T sI
troller GeneralEImer Staats ordered ::.
the lunch hour extended from 30 to 45
minutes.
Staats-said the 45-minute--lunch,.
hour was necessitated "because of
the crowded conditions it the cafete-
ria and relative unavailability . of .
But many GAO employes~..'are...
unhap y over the 45-minute Minch R
hour. What they're. not saying, is, that
many employes already take 45
minutes for lunch, 'but it is only
counted as 30 minutes. Thus, the
longer lunch period means a loner
work day without actually increasing
the lunch period for many.
the opportunity- to have a more lei
surely lunch and a longer break from
the daily routine.-This should benefit
both- the.-employe and over-all
productivity.
other luncheon facilities-Au the area:".-
Staats added, '"'The 45-minute
lunch period will provide- employe
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 u {
Approved Fo -e~ ?~?aW /,JdL'Alhfppp. 6 26 00700010015-2
TO: Executive Secretary
Suggestion Awards Committee
INSTRUCTIONS: Please complete this form in detail to guide the Suggestion Awards Committee in making a final deter-
mination of the merits of this suggestion. Retain third copy.
1. ACTION RECOMMENDED n ADOPT E] DECLINE
1XI
2. REASONS FOR RECOMMENDATION (If more space is needed, use plain paper)
The subject of flextime has been uaider consideration in Government
agencies for the past several years, and there is presently a Bill in
Congress to authorize a three-year experiment in certain agencies.
With reference to the specific suggestion, we recommend it be
referred to the Office of the DD/A. It is our understanding that
work hours in the Agency are administered primarily by that Office.
3. TANGIBLE FIRST-YEAR SAVINGS (Man-hours, material, equipment, etc.)
4. INTANGIBLE BENEFITS (See guide on reverse side of third copy)
5. WHAT OTHER OFFICES, DIVISIONS, ETC. MIGHT ALSO USE THIS IDEA?
25X1 A
10 March 1976
FORM 2114b USE PREVIOe
2-70 EDITIO.NS
(Type name and title)
Chief Review Staff, Office of Personnel
ON Y ^ CONFIDENTIAL ^ SECRET (43)
D ^ I SEERNAL
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 Approved- FRelease 2003/01/27 : CIA-RDP81-002000700010015-2
TITLE OR SUBJECT OF SUGGESTION
SUGGESTION NO.
Modification of work hou.rso
PRESENT METHOD
Agency employees are now authorized to take no more than 1/2 hour for lunch,
I SUGGEST
I suggest that the lunch period be lengthened to 45 minutes, and that the
employees' work day be extended by 15 minutes with. each individual given the option,
consistent with office staffing procedures, of either reporting 15 minutes before
current duty hours, or staying 15 minutes beyond currentcty hours to preserve the
~i hour work day.
ADVANTAGES
Whether we wT.sh to acknowledge it or not, for a variety of reasons a signif-
icant number of Agency people take more than the authorized 30 minutes for lunch.
At times this is unavoidable given the slowness of peak hour elevator service,anci long
entry lines and checkout lines in the cafeteriao The main problem, however, is that
many people regard the extended lunch period as the norm. We should recognize this
tiros lost at lunch. This
th
f
e
or
officially and lengthen the ,cork day to make up
modest application of flextime would result in considerable monetary savings arising
a Lthe availability of increased time for productivity.
FORM 244 USE PREVIOUS
(1-71) EDITIONS ~~ADMINISTRATIVE
0 SECRET ^ CONFIDENTIAL U 1 INTERNAL USE ONLY ^ UNCLASSIFIED (47)
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 L I UNCLASSIFIED Li irvlf Kr1HL
at~lr ONLY
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SUBJECT: (option,))
FR &M.
SUGGESTION A1D ACHIMEMENT
AWAB.DS COMLITTEE
6-E-54, IiE 1gUAR
TO: (Officer designation, room number, and
building)
25X1A
1.1
DDA MMAG
I -B--16 Hear qiZ rters
2.
CONFIDENTIAL
76-330
DATE
Apr .l 1976
^ SECRET
DATE
OFFICER'S
RECEIVED FORWARDED INITIALS
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
b?layne
Here's the case I mentioned
on the phone today.
The sr pester is a division,
chief in a DD1 office and may be
ha i ng production (or supervisory)
problems.
Copy of OP evaluation is
also attached.,
13. u. t~ - E F. ~1 xxY -
S1-T,, TION AND ACHIEVE,NEN
A:4/4ED3 COMMITTEE
14.
305.2M 610 USEDITIIO S ^ SECRET
111'any thanks.
25X1A
CONEIOENT1 ill ^ INTERNAL USE ONLY ^ UNCLASSIFIED
We received the suggestion
on 3 March. and, as you'll note., we
received the newspaper art? cle
from the suggester on 31 Mar 76.
To enable us to resolve thi
case we will appreciate any study
and analysis DDA MAG can do to
include getting reactions from the
Office of the DDA concerning your
conclusions and recommendations.
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 Approved For-F; ase 2003/01/27 : CIA-RDP81-002618 700010015-2
25X1A
SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED J__ I CONFIDENTIAL SECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
2
Rm. 5E5L Hq. Bldg.
Au-
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
X
INFORMATION
SIGNATURE
Remarks:
The attached article bears on my
suggestion No. 76-330. The article
may or may not be useful in arriving at
a judgement regarding the sugegestion.
FOLD HERE TO RETURN TO SENDER
25X1A
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 Approved Fo Iease 2003/01/27: CIA-RDP81-00261 100700010015-2
6 April 1976
TO: AD h 1 A G Members
Attached is an employee suggestion referred to ADMAG
by the Suggestion Awards Committee. Apparently, the Office
of the DDA is principally responsible for administration of
work hours, as shown in the Office of Personnel evaluation.
Would appreciate any expertise and comments from ADMAG members
on this subject at the next .ADMAG meeting.
25X1A
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