YOUR HELP IS NEEDED IN REDUCING TELEPHONE COSTS

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP81-00261R000700010015-2
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
8
Document Creation Date: 
December 14, 2016
Document Release Date: 
October 9, 2002
Sequence Number: 
15
Case Number: 
Publication Date: 
February 11, 1975
Content Type: 
REGULATION
File: 
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PDF icon CIA-RDP81-00261R000700010015-2.pdf396.11 KB
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Approved For R61 se 2003/01/27 : CIA-RDP81-00261R0Q700b1001"5-2 This Notice is Current Until Rescinded ('0\t .I:~IICATIONS 11 February STAT YOUR HELP IS NEEDED IN REDUCING TELEPHONE COSTS 1. The rising costs for all services provided to the Agency is an ever increasing problem. The cost of telephone service is no exception. The telephone company charges the Agency seven cents for each completed "dial 9" outside black line telephone call. Seven cents may seem in- significant unless we consider the total cost of the more than 2.5 million such calls --ade each year. This cost is in addition to rental fees for telephone exchange equipment, instruments., and lines. Moreover, costs may soon be increased because the telephone company has proposed rate increases for its services in Virginia. 2. Your help in reducing the number of outside black line telephone calls can result in considerable savings. For example, if the number of outside calls can be reduced by one-half the Agency would save at least $87,500 a year. 3. We invite you to: a. Limit outside calls to official calls only. b. Use the Inter-Departmental Code System when placing black line calls to other Government agencies. No local charges are made for these calls. Complete information on this system can be found in the Agency telephone directory. 4. 11at,4 C1-"c-4L long-dIJtancc calls t11rcugh the Agency operator to take advantage of the Wide Area Telephone Service (WATS) provided by the telephone company at a fixed monthly fee. FOR THE DIRECTOR OF CENTRAL INTELLIGENCE: JOIN F. BLAKE Deputy Director for Admin:istration DISTRIBUTION: ALL EMPLOYEES (1-6) Approved For Release 2003/01/27 : CIA-RDP81-00261 R000700010015-2 ^ UNCLASSIFIED [ 'ERNAL USE ONLY (I CONF'"CNTIAL ^ SECRET 1-00261 8000700010015-2 SUGGESTION EVALUATION REPORT TO: Executive Secretary Suggestion Awards Committee INSTRUCTIONS: Please.complete this form in detail to guide the Suggestion Awards Committee in making a final deter- mination of the merits of this suggestion. Retain third copy. I. ACTION RECOMMENDED ADOPT lt111DECL!NE ? OTHER (Specify): 2. REASONS FOR RECOMMENDATION (If more space is needed, usa plain paper) ADMAG has reviewed the suggestion to officially extend the lunch period by fifteen minutes to bring the regulations in line with the practices observed by the suggestor. After discussing the matter from several points of view, ADMAG arrived at the same conclusion that the present thirty minute lunch period is adequate and violations of this time period are a direct result of supervisory management failing to advise their employees of the legal lunch period and enforcing the regulation. ADMAG members further observed, from personal experience, that if employees would avoid the peak periods of on the hour and half hour, the slowness of service (elevators, long entry lines and check out lines) would not be encountered. The DDA has been advised of ADMAG?s, review, conclusions and recommendation in regards to subject suggestion. ADMAG has recommended to the DDA the issuance of a. Headquarters Notice addressing the subject of the lunch period, stating the Agency policy on the subject. 3. TANGIBLE FIRST-YEAR SAVINGS (Man-hours, material, equipment, etc.) SUGGESTION NO. Chairman, ADMAG L_l UNILLANNIF-ItU ( rj USE` ONLY E] CONFIDENTIAL 0 SECRET Approved For Release 2003/01/27 : CIA-RDP81-00261 R000700010015-2 Wash-L,ngton Star 3,0 March 1.976 y Joseph Young::: CPYRGHT -:The, ' apidly-growing use of: ff` :lon er.,wor.Kdaytor tederat employes: I sonnet _ctions, has switched: t,.n~az They CAO , .switched to-, a flexible 3:1 not ppart i -the1=fiouiaay, ; s=.rW9 Toted for? unchtime ha .been;eisti ndy employes] ;:and::' fir': the, :process; Tres,' fices and bureaus a r -ing."the -workday, of the various>'of . well As the agency's workload,.:t be .l of the lempl6yes:irfsuch.matter, :?as IN AUTHORIZING'` the f lexii rrre" workday sctiedufe:. th n the f ra me'T sI troller GeneralEImer Staats ordered ::. the lunch hour extended from 30 to 45 minutes. Staats-said the 45-minute--lunch,. hour was necessitated "because of the crowded conditions it the cafete- ria and relative unavailability . of . But many GAO employes~..'are... unhap y over the 45-minute Minch R hour. What they're. not saying, is, that many employes already take 45 minutes for lunch, 'but it is only counted as 30 minutes. Thus, the longer lunch period means a loner work day without actually increasing the lunch period for many. the opportunity- to have a more lei surely lunch and a longer break from the daily routine.-This should benefit both- the.-employe and over-all productivity. other luncheon facilities-Au the area:".- Staats added, '"'The 45-minute lunch period will provide- employe Approved For Release 2003/01/27 : CIA-RDP81-00261R000700010015-2 u { Approved Fo -e~ ?~?aW /,JdL'Alhfppp. 6 26 00700010015-2 TO: Executive Secretary Suggestion Awards Committee INSTRUCTIONS: Please complete this form in detail to guide the Suggestion Awards Committee in making a final deter- mination of the merits of this suggestion. Retain third copy. 1. ACTION RECOMMENDED n ADOPT E] DECLINE 1XI 2. REASONS FOR RECOMMENDATION (If more space is needed, use plain paper) The subject of flextime has been uaider consideration in Government agencies for the past several years, and there is presently a Bill in Congress to authorize a three-year experiment in certain agencies. With reference to the specific suggestion, we recommend it be referred to the Office of the DD/A. It is our understanding that work hours in the Agency are administered primarily by that Office. 3. TANGIBLE FIRST-YEAR SAVINGS (Man-hours, material, equipment, etc.) 4. INTANGIBLE BENEFITS (See guide on reverse side of third copy) 5. WHAT OTHER OFFICES, DIVISIONS, ETC. MIGHT ALSO USE THIS IDEA? 25X1 A 10 March 1976 FORM 2114b USE PREVIOe 2-70 EDITIO.NS (Type name and title) Chief Review Staff, Office of Personnel ON Y ^ CONFIDENTIAL ^ SECRET (43) D ^ I SEERNAL Approved For Release 2003/01/27 : CIA-RDP81-00261 R000700010015-2 Approved- FRelease 2003/01/27 : CIA-RDP81-002000700010015-2 TITLE OR SUBJECT OF SUGGESTION SUGGESTION NO. Modification of work hou.rso PRESENT METHOD Agency employees are now authorized to take no more than 1/2 hour for lunch, I SUGGEST I suggest that the lunch period be lengthened to 45 minutes, and that the employees' work day be extended by 15 minutes with. each individual given the option, consistent with office staffing procedures, of either reporting 15 minutes before current duty hours, or staying 15 minutes beyond currentcty hours to preserve the ~i hour work day. ADVANTAGES Whether we wT.sh to acknowledge it or not, for a variety of reasons a signif- icant number of Agency people take more than the authorized 30 minutes for lunch. At times this is unavoidable given the slowness of peak hour elevator service,anci long entry lines and checkout lines in the cafeteriao The main problem, however, is that many people regard the extended lunch period as the norm. We should recognize this tiros lost at lunch. This th f e or officially and lengthen the ,cork day to make up modest application of flextime would result in considerable monetary savings arising a Lthe availability of increased time for productivity. FORM 244 USE PREVIOUS (1-71) EDITIONS ~~ADMINISTRATIVE 0 SECRET ^ CONFIDENTIAL U 1 INTERNAL USE ONLY ^ UNCLASSIFIED (47) Approved For Release 2003/01/27 : CIA-RDP81-00261 R000700010015-2 L I UNCLASSIFIED Li irvlf Kr1HL at~lr ONLY Approved For Red /2 A 0800010015-2 SUBJECT: (option,)) FR &M. SUGGESTION A1D ACHIMEMENT AWAB.DS COMLITTEE 6-E-54, IiE 1gUAR TO: (Officer designation, room number, and building) 25X1A 1.1 DDA MMAG I -B--16 Hear qiZ rters 2. CONFIDENTIAL 76-330 DATE Apr .l 1976 ^ SECRET DATE OFFICER'S RECEIVED FORWARDED INITIALS COMMENTS (Number each comment to show from whom to whom. Draw a line across column after each comment.) b?layne Here's the case I mentioned on the phone today. The sr pester is a division, chief in a DD1 office and may be ha i ng production (or supervisory) problems. Copy of OP evaluation is also attached., 13. u. t~ - E F. ~1 xxY - S1-T,, TION AND ACHIEVE,NEN A:4/4ED3 COMMITTEE 14. 305.2M 610 USEDITIIO S ^ SECRET 111'any thanks. 25X1A CONEIOENT1 ill ^ INTERNAL USE ONLY ^ UNCLASSIFIED We received the suggestion on 3 March. and, as you'll note., we received the newspaper art? cle from the suggester on 31 Mar 76. To enable us to resolve thi case we will appreciate any study and analysis DDA MAG can do to include getting reactions from the Office of the DDA concerning your conclusions and recommendations. Approved For Release 2003/01/27 : CIA-RDP81-00261 R000700010015-2 Approved For-F; ase 2003/01/27 : CIA-RDP81-002618 700010015-2 25X1A SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM UNCLASSIFIED J__ I CONFIDENTIAL SECRET OFFICIAL ROUTING SLIP TO NAME AND ADDRESS DATE 2 Rm. 5E5L Hq. Bldg. Au- 3 4 5 6 ACTION DIRECT REPLY PREPARE REPLY APPROVAL DISPATCH RECOMMENDATION COMMENT FILE RETURN CONCURRENCE X INFORMATION SIGNATURE Remarks: The attached article bears on my suggestion No. 76-330. The article may or may not be useful in arriving at a judgement regarding the sugegestion. FOLD HERE TO RETURN TO SENDER 25X1A Approved For Release 2003/01/27 : CIA-RDP81-00261 R000700010015-2 Approved Fo Iease 2003/01/27: CIA-RDP81-00261 100700010015-2 6 April 1976 TO: AD h 1 A G Members Attached is an employee suggestion referred to ADMAG by the Suggestion Awards Committee. Apparently, the Office of the DDA is principally responsible for administration of work hours, as shown in the Office of Personnel evaluation. Would appreciate any expertise and comments from ADMAG members on this subject at the next .ADMAG meeting. 25X1A Approved For Release 2003/01/27 : CIA-RDP81-00261 R000700010015-2