ADMAG CHARTER REVISION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00261R000700020008-9
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: November 16, 2016
• Document Release Date: March 7, 2000
• Sequence Number: 8
• Publication Date: November 3, 1978
• Content Type: MF

-l1 ONLY
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3 November 1978
STATINTL
MEMORANDUM FOR: 'Deputy Director for Administration
FROM
Chairman, ADMAG
SUBJECT ADMAG Charter Revision
1. I have attached a proposed revision of the ADMAG
Charter for your review and approval. As our group began to
get increasingly active, we began to surface questions concern-
ing the functions and responsibilities of ADMAG. We attempted
to locate a current version of the ADMAG Charter to resolve
some of these questions, and were unable to locate any official
document later than the 15 June :L973 Administrative Instruction
which established the group. Since this version contained out-
dated organizational terminology, we drafted the attached
Charter to correct these references and also included several
change's. that we felt were warranted.
2. We have changed the title of the ADMAG officers to con-
form to the actual functions they have been performing for
several years. We have also changed the term of the officers
from three months to'six months, in an effort to provide the
continuity that we feel is necessary to keep the ADMAG viable
and productive. A final change that we have included is an
added qualification requirement for ADMAG membership, stipulating
the need for a minimum of five years of Agency experience. We
feel that this qualification should be added if the member is to
contribute substantially, from the perspective of the member's
career subgroup, to the efforts of the ADMAG.
3. If you approve of,the revised ADMAG Charter, we propose
that it be published as a formal notice.
STATINTL
Attachment: Revision of ADMAG Charter
Distribution:
Original & 1 -.Addressee w/att
Chairman, ADMAG w/att
{ ~. SSE OILY
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ADMINISTRATION MANAGEMENT ADVISORY GROUP (ADMAG)
1. The Administration Management Advisory Group (ADMAG) is
responsible for identifying and studying issues and problems
affecting the plans, programs, and actions of the Directorate
for Administration and for making recommendations thereon to the
DDA. Most of the topics examined by ADMAG are either self-
generated (by ADMAG members) or based upon thoughts and ideas
proffered by other DDA employees. However, the DDA may task the
ADMAG to obtain a solution to a problem or to measure the
effectiveness of a DDA plan, program or action within the
Directorate. All Directorate employees are available to counsel
or advise ADMAG in pursuit of its efforts to improve the
efficiency of the Directorate and to improve the employee work
environment.
2,. The ADMAG is a forum, outside of the chain-of-command,
for maintaining a continuing dialogue between senior Directorate
management and the employees of the Directorate. While the
selection of ADMAG members is a formal process, the ADMAG itself
has no production responsibility, and it does not replace formal
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command channels. ADMAG is not an appropriate forum for the
discussion of individual employee grievances or individual
Equal Employment Opportunity (EEO) complaints.
3. The ADMAG membership is appointed by the DDA from
nominations su$mitted by heads of each of the eight functional
offices of the Directorate and from the head of the MG Career
Sub-Group. In order to become a nominee, an employee must be a
GS-11 through GS-14 career employee of the DDA nominating
component with a minimum of five years of Agency experience.
Appointments are made semi-annually, for one year terms,
commencing in January and ending in December for nominees from
the Offices of Communications, Finance, Logistics, Medical
Services, and Personnel, and for terms commencing in July and
ending in June for nominees from the MG Career Sub-Group and
the Offices of Data Processing, Security, and Training. Heads
of components must submit nominations of ADMAG replacements in
sufficient time to permit DDA selection and publication of
appointee names. Nominations will include a narrative on the
nominee's qualifications, an updated biographic file, and a
recent photograph of the nominee.
4. Each January and July, the ADMAG members select, from
its membership, a chairman and a rec:order to serve in those
capacities concurrently for six months. The Chairman presides
over the ADMAG meetings and provides leadership and guidance;
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he or she also maintains a "C$airman's File" for reference and
for the purpose of briefing the successor to the chairmanship.
The Recorder records, publishes, and distributes the minutes of
each meeting (including the names of attendees); he or she also
maintains a complete record of activities and achievements of
the ADMAG and presides over the meetings when the Chairman is
absent. All members of the ADMAG are expected to attend meetings
and to contribute to the activities and effort of the ADMAG.
5. This.charter may be amended or revised by the ADMAG with
the concurrence of the DDA.
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