SECURITY IN THE CIA HISTORICAL PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00314R000600070002-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: November 16, 2016
• Document Release Date: February 4, 2000
• Sequence Number: 2
• Publication Date: September 8, 1971
• Content Type: MF

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MEMORANDUM FOR:
25X1A
312 Magazine Building
Attached are the revised security regula-
tions governing the control of histories.
Your directorate historical officer will
answer questions and will supply the
component historical officers with the
necessary forms 25X1A
Howard M. Ehrmann
Chief, CIA Historical Staff
15 September 1971
(DATE)
FORM NO. lol REPLACES FORM 10.101
I AUG 54 WHICH MAY BE USED.
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8 September 1971
MEMORANDUM FOR: Historical Officers and Writers
SUBJECT Security in the CIA Historical Program
REFERENCE Memorandum from Executive Director-
Comptroller to Deputy Directors, 27
July 1971
1. The maintenance of security has been and con-
tinues to be a prime objective of the CIA Historical
Program. In furtherance of this objective this memo-
randum establishes procedures to place even greater
emphasis on the security of the Program, in accordance
with the policies stated by the Executive Director-
Comptroller, referenced above. Under these procedures
each component will continue to be responsible for
safeguarding histories in progress and completed his-
tories and for limiting access to such histories in
accordance with the need to know. Historical officers
and writers in each component will insure that measures
are taken to comply with these objectives as provided
below.
2. Semiannual Audits of Histories
a. Historical officers of components within
the Office and the Area of the DCI, of deputy
directorates, and of components within directorates
will insure that custodians for their components
maintain a log of all histories in their custody
(Form 3434), showing the title, the volume number,
the control number, the copy number, and the loca-
tion. Custodians will maintain the log on a cur-
rent basis and enter therein the names and compo-
nents of all persons granted access to such his-
tories, together with the dates of access.
b. In January and July of each year every
historical officer of a component within a direc-
torate will make a physical audit of all histories
for which his component is responsible, to review
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and verify the information shown in the custodial
log. He will then transmit through his component
to the historical officer of the directorate a
xerox copy of the log, together with a statement
certifying that the log has been inspected and is
an accurate inventory of the histories for which
the component is responsible (Form 3435). In the
case of histories held within the office of a
directorate, the historical officer of the direc-
torate will similarly review, verify, and certify
such information. In the Office and Area of the
DCI this audit will be performed by the component
historical officer who will make his certification
to the Chief of the CIA Historical Staff.
c. In order to review the effectiveness of
these security procedures, the Chief and Deputy
Chief of the CIA Historical Staff may as they
deem necessary, also inspect the custodial logs.
3. Protection and Disposition of Draft Histories
a. Historical writers will insure the security
of histories in preparation and will take precautions
that histories transmitted for review will be hand
carried and receive Eyes Only handling. Each writer
will maintain a record of all persons to whom he
provides draft histories for review and coordination.
(Form 3434 shall be used for this purpose.)
b. Normally, all preliminary, partial, and
final drafts will be destroyed when a history has
been accepted into the CIA Historical Program and
published in final form. All such drafts will be
transmitted for destruction to the component his-
torical officer, who will maintain a log of drafts
destroyed (Form 3436), showing the title, author,
component, copy number, and date of destruction.
The historical officer of the component will trans-
mit a xerox copy of the record of destruction for
each draft destroyed during the semiannual reporting
period to the appropriate person as described in
Paragraph 2b above.
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c. When there is a valid requirement to
preserve the draft of a completed history, the
draft will be registered and controlled as if
it were an extra copy of the finished history.
It will be included in the log and reported in
the semiannual audit.
4. Extra Copies of Completed Histories
The number of copies of a completed history
will normally be determined by the degree of sensi-
tivity of the history and the number of components
which have participated in its preparation. Where
more than four copies are required, permission to
make them must be secured from the deputy director
or his designee of the directorate responsible for
preparing the history. The component historical
officer will inform the Chief of the Historical
Staff of the number of copies authorized and the
extra copies will be registered in the log of com-
pleted histories held by the component of origin.
These extra copies will be inventoried in the semi-
annual report.
5. Access to Completed Histories
The intent of these instructions is to main-
tain the security of draft and finished histories.
Nothing in this memorandum is to be construed as
diminishing the access to histories by personnel who
have a need to know. It will continue to be Agency
policy to encourage the use of histories consistent
with their sensitivity and the need to know principle.
Howard M. Ehrmann
Chief, CIA Historical Staff
L. 'K. hite
Executive Director-Comptroller
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