CONTRACT PERSONNEL ACCOUNTING SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00314R000600110016-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: November 16, 2016
• Document Release Date: March 1, 2000
• Sequence Number: 16
• Publication Date: September 12, 1968
• Content Type: MF

Approved For Release 20UW05/16 : CIA- 14R00060011Q-16-2
12 September 1968
MEMORANDUM FOR: Deputy Director of Personnel,
Planning and Control
SUBJECT Contract Personnel Accounting System
Answers to the following questions must be obtained before we
can complete the identification of data elements and establishment of
the coding structure to produce inventories, establish controls or to
provide for an interface with a payroll system.
Hypothesis
Is the following hypothesis currently correct and is it likely
to change or be expanded in the future?
1. The computerized group is limited to U.S. citizen
and resident alien contract employees and career agents and
2. Ceilings will be allocated by Directorate by
country.
3. Contracting authority will be vested in Headquarters.
Ceiling
1. Will the ceilings established apply to all non-staffers as
a group or will they be reallocated between different categories of
non-staff personnel?
2. Will ceilings be reallocated by Directorates to offices? If
so, does this apply to the country allocations as well? (Potential
problem: several offices have personnel in the same country).
3. What is the determining factor for counting an individual
against ceiling---amount of pay authorized, type of contract, number
of hours authorized, etc.?
This problem could become very complex as contracts call for
a number of different remuneration schedules:
Without compensation;
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When actually employed;
On a part time basis, scheduled or non-
scheduled;
On a fee basis per unit of work (varying
from a contact to a page, line or word
basis).
Some contracts are written for contingencies but in fact
the individual is never called to work.
Note: This system is based upon the conditions of the con-
tract and is not capable of capturing actual payments made under the
contract. The- latter data must be obtained after the claim and pay-
ment from a payroll or finance system yet to be considered.
Payrolling
1. Will there be a centralized payroll system eventually for
these categories?
2. If there are to be exceptions, how will they be handled?
Note: If the personnel system is to transmit the information on
entitlements provided for in the contract to a finance system, the
capability should be provided for at this time.
Costs
1. Are costs of this group an ultimate goal?
2. If so, what constitutes costs, i.e., non-taxable as well as
taxable items such as travel, separation, housing, post and equaliza-
tion allowances, etc.
3. If non-taxable items constitute costs, will these continue to
be paid in the field? This is another important item in planning so
that the necessary entitlement data can be transmitted to a finance
system which ultimately will be responsible for accruing this data as
and when paid.
Controls and Reports
1. Requirements have been received for reports of on duty
strength by country and/or by office, of separations and accessions.
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2. Are there other reports that should be programmed at this
Position and Position Control
1. Are positions going to be created for this group of employees?
2. If so, will they be reported on a Position Control Register?
Non-staffing positions could be established on the present Position
Control Register as a separate non-staffing addendum to each office with
a reasonable amount of reprogramming. In any case a decision should be
made for guidance in planning the future SIPS system.
We would appreciate it if you would secure the answers to the
above questions on behalf of top management. We would be happy to
meet with anyone to discuss the problems.
rT
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