ORGANIZATION AND FLOW CHARTS, FUNCTIONS OF SUBORDINATE SECTIONS, WDC

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00706R000200040004-9
• Release Decision: RIPPUB
• Original Classification: R
• Document Page Count: 15
• Document Creation Date: December 15, 2016
• Document Release Date: November 25, 2003
• Sequence Number: 4
• Publication Date: December 17, 1946
• Content Type: MEMO

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CENTRAL INT NEW WAR DEPARTMENT BUILDING
WASHINGTON 25, D. C.
i1EMORANDU,i FOR DEPUTY DIROCTOR OF CENTRAL INTELLIGENCE FOR
OPERATIONS.
Subjects Organization and Flow Charts, Functions of
Subordinate Sections, WDC.
In compliance with verbal instructions the following are
hereby submitteds
Tab At Funotions of Offioes,, Sections and Projects, WDC.
Tab Bt Organization Chart,
Tab C: Document Flow Chart, Japanese Documents?
Tab Ds Flow Charm,, Accession Lists.
Tab Zi Flow Chart, Summary, Translation, or Research
Report.
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FTAB
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1. Office of the Chief
a. Responsible to duty Director fo(Operations, GIG, for the
fulfillment of the won Document Getter mission, performing
functions listed below subject to GIG directives and policies.
b. Establishes policies and procedures necessary to carry out
mission.
c. Prescribes the organization and functions of subordinate offices,
projects, and sections.
d. Directs the assignment
Dro of personnel to subordinate offices,
ect s
]
t
an sec
J
ions.
e+c':
e. Establishes priorities for work undertaken by 8.
f. Approves all summaries, translations and research projects prior
to publication.
jl-V'J
g. Approves all distribution lists for Washington Document Center
-]ta-
h. Responsible for
?perta nin'g --to--theVa-shington
Document Getter ~,a ~??, ~.
.
F3 r-- ,
i. Maintains contact with ATIS Document Section, G-2, Hq, SOAP for
the procurement of documents in Japan and Southern Korea.
2. Administration and Security Office
a. Performs personnel administration for the Army, Navy and Civilian
components of the W h4 ton Document C -z
b.
Maintains such statistical records as are necessary to present a
clear picture of the personnel situation at all times
c. Assigns personnel to projects and sections in accordance with the
policies and decisions of Chief Vfizsh1ngtm Document Oenter .~ .w t.
d. Studies proper utilization of ancillary personnel making pertinent
recommendations to Chief ':'rr;ton Document Center.4l-?--.M--1
e. Prepares studies of future personnel reouirements.
f. Excercises supervision over all security matters, insuring
compliance with CIG regulations and recommending implementation of above
regulations to meet local requirements.
g. Publishes and maintains up to date &e Document Garner
security regulations.
h. Maintains roster of duty personnel.
i. Insures distribution li i,,s of We .. Document t'eirter publications
are in accordance with CIG and security policies.
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j. Makes periodic inspection of organization to insure compliance
1. Controls allocation and utilization of space assigned to the
IP/esh_ngton Document t~errter f^ m m. Maintains necessary liaison with administrative, supply and
services, and Security Officers of CIG.
n. Operates the W i ton Document der message center.
o. Maintains Central correspondence files.
3. Control Office
a. Receives all requests for translations, loan of documents, and
factual research projects.
b. Coordinates each request with Liaison Section to keep Liaison
personnel informed of each request and to enable Liaison Section to
engage in such further liaison as is indicated.
c. Upon?,completion of necessary liaison, assigns action on each
request in accordance with policies and decisions of Chief, Woshintt_on
Document Ctk-...,....
k, Provides for supply and services r
with security regulations..
414
d. Allocates to and controls flow of work thru Projects, Editorial
and Publications Sections to fulfill each approved request.
e. Maintains files of all requests and records of action taken.
f. Maintains statistical progress records necessary for the
preparation of progress reports.
g. Prepares progress reports for use of Chief Yixtmhingtvn Document
cr and such as are required by higher authority.
h. Prepares distribution lists for all publications in cooperation
with Liaison Section.
i. Maintains files of all W shi en Document,Genter Publications for
use of Liaison Personnel.
j. Routes incoming Intelligence publications to projects and sections
concerned.
4. Liaison Office
a. Maintains close liaison with the G .1 telligenee- Group and
..Intelligence agencies of the State, War and Navy Departments having interest
in the VFe~em document collection s*_.t
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b, Obtains 'thrq~written or verbal briefings the intelligence
requirements of agencies served by W'esh4. gton Document
c. Studies -rroblems involved in the distribution
of Vsht?Tton Document `"r,publi ations cooperation with the
Control Office ' d /V'4'~ ' C- V- 0
d. Studies each request referred to the Liaison Section by the
Control Office and effects such additional liaison as required.
e. Advises requesting agencies of a,tion taken on their requests
and keeps them advised of progress,
f. Briefs agencies served concerning capabilities, policies and
procedures of Wastdmgton Document .
g, 3riefs proper project and section personnel on intelligence
requirements of agencies served.
h. Arran7es for 9onferences between document research personnel of
V ft t on Document C b r and research personnel of other intelligence
agencies concerned in order to minimize the effort required to meet
their information requirements.
5. Screening Section
fed. -
a. Receives and assign Wg g*on Document Center numbers to all
incoming documents.
b. Sorts documents of Wevhi?T-ton Document Center interest on
project basis.
c. Sorts and consigns documents to storage and to Library of Congress.
d. With assistance from projects as required, prepares abstract slips
of all documents of Wanton Document Car interest.
F11111.
c. Forwards documents with abstract slips to Library Section
6. Library Section
a. Maintains the Library of Foreign language documents on the Far
East required by Wash gton Document 6 r to fulfill its mission.
b. Maintains files consisting of English puiilications ren?fired
by document research personnel and translators and complete files of
materials published by Allied Translator and Interpreter Section AFPAC,
Joint Intelligence Center Pacific Ocean Area, South East Asia Translation
and Interrogation Center, and the Sino Translator and Interrogation
Center.
c. Maintains a document loan service.
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7. Projects A. B. C, D,
a. Summarizes documents pertaining to its assigned geographical area
except scientific and technical documents.
b. Translates documents pertaining to its assigned geographical area
except scientific and technical documents*
c. Performs such factual research projects as referred to it.
d. Checks all summaries, translations and research reports to insure
equation of meaning between original documents and completed work.
e. Receives abstracts of documents pertaining to its assigned geographical
area,
f. I&Intains indexes of documents pertaining to its assigned area in
accordance with the Basic Intelligence Directive.
g. Maintains card files of information to meet intelligence requirements
of using agencies.
8. Project E
Perform same functions as those assigned to Projects A. B, C, D,
however with respect only to Scientific and Technical documents.
9. Editorial Section
a. Sorts, edits, compiles abstracts slips for accession lists.
b. Edits *e ''ton Document eter summaries, translations and
research reports for publication to insure editorial correctness without
modification of meaning contained in original document.
10. Publication Section
a. Reproduces in proper form and o, entity the reports, translations,
accession lists and other projects developed by the W on Document
Cam.
b. Performs liaison with the Central Intelligence Group reproduction
facility for the purpose of obtaining any required outside reproduction
support.
c. Advises Chief, Project and Section Chiefs and other control
personnel on publications problems.
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 ORGANIZATION CHART
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RESTRICTED
WAS-HMG-TON DOCUMENT~NER
OFFICE
OF
CHIEF
'?WDC
OCaM A 75 BP,:9&/c4
ADMINISTRATION
OFFICE
SCREENING
SECTION
PROJECT
PROJECT
PROJECT PROJECT
PROJECT
A
8
C D
E
CONTROL
OFFICE
EDITORIAL
SECTION
I DECEMBER 1946
LIAISON
OFFICE
PUBLICATION
SECTION
LIBRARY
SECTION
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 WASHINGTON DOCUMENT CENTER
W D C
STORAGE
OUTSIDE
AGENCIES
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RESTRICTED
DOCUMENT FLOW CHART
SCREENING
(PREPARATION OF
ABSTRACT SLIPS)
WDC
LIBRARY
INTERNAL SECTIONS FOR
SUMMARY, TRANSLATION OR
RESEARCH, AND PUBLICATION
OF COMPLETED WORK.
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I DECEMBER 1946
LIBRARY
OF
CONGRESS
PUBLICATION
(ACCESSION
LISTS)
 STANDARD FORM NO. 64 . ''
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Office Memorandum ? UNITED STATES GOVERNMENT
TO : Assistant Director for Office of Operations DATE: 16 December 1946
FROM : Advisor for Management, ICAPS
SUBJECT: Table of Organization, Washington Document Center
UUUU900
1. The attached memorandum from the W'a oument Center is
transmitted to you for your recommendations as to appropriate action
at this time to maintain the Document Center at operating efficiency.
2. Inasmuch as it is actually a going concern, it cannot be
given first priority in the development of its final organizational
structure and personnel regmirements. However, any emergency needs,
such as providing means for hiring as civilians the military person-
nel who will terminate their active service in the reasonably near
future can be taken care of temporarily, pending later establishment
of an approved organization.
3. Request that any such emergency requirements be submitted
on a priority basis, indicating names of individuals, dates of ter-
mination of military service, positions for vihich desired, indication
of relative importance of position within the organization, and
recommended grade as a civilian.
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Incl. Memo dtd 4 Dec 46
fr Deputy Head, 1YDC
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WAR DEPARTMENT
WAR DEPARTMENT GENERAL STAFF
MILITARY INTIELLIOENCE DIVISION, O-2
WASHINGTON 25, D. C.
U ASHINGTON DOCU NT CENTER
Homer Building
14th & L Streets, NW,
Washington, D.C.
ORE, CIG:
SUBJECTS Table of Organization? Washington Document Centero
4_i0 0
le In compliance with verbal instruction a recommended Table of
Organization for the Washington Document Center is hereby submitted,,
2. Inolosure #1 is the detailed organization recommended, All
positions have been set up as Civil Service positions except for Army
and Navy Liaison personnel. Asterisks indicates control positions
occupied by Army and Navy Officers Rt present, It is contemplated
that these positions will be occupied by present personnol until I
July 1947,,
3, Inclosure #2 is a consolidation of the recommended detailed
table of organization and indicates positions filled by the=
military and Navy personnel allotted to the Washington Document
Center, available civilian personnel including military and Naval
being converted to civilian status and the personnel requirement to
bring the organization up to recommended strength*
for the Head. WDC s
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Deputy Head, iDC
1? Tentative TO
2. Consolidated Tentative TO
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I. I)OC (E ' CENTER
rn.r Building
14th & L Streets, ,
M
4 Deoember 1946
MMUJIVUM FOR CCL.
8UBJ CTs Table of Crgani*
le in oaeap
Organization for
reocxeanded Table of
is hereby submitted.
2. Inalosure l is the detailed organization recoaaaaended. All
positions have been net up as Civil Service positions except for Army
and Navy Li ison personnel. Asterisks indicates control positions
occupied by ArsW and Navy Officers at present. It is contemplated
that these positions will be occupied by present personnel until l
July l47.
B. Inelosure 0 is a eonsolidstton of the reo nded detailed
table of organization and indicates positions filled by the
military and Navy personnel allotted to the Washington Document
Center, available civilian personnel including military and Naval
being converted to civilian status and the personnel requirement to
brim the organization up to re+a d .streox.
For the Head, C s
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're TO
dated Tentative TO
Deputy Bead, 00
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 TOP Aid Foes
(Sender will
t'29
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I cation Top and Bottom) 11
CENTRAL INTELLIGENCE GROUP
INTER-OFFICE ROUTING SLIP
Revised.10 Sept 191+6)
FROM
TO
INITIALS
DATE
DIRECTOR OF CENTRAL INTELLIGENCE
EXECUTIVE TO THE DIRECTOR
SECRETARY TO THE DIRECTOR
EXECUTIVE OFFICE: ASST. EXECUTIVE DIRECTOR
ADVISORY COUNCIL
EXECUTIVE FOR PERSONNEL & ADMINISTRATION
CENTRAL RECORDS
SECRETARY, NIA
CHIEF, INTERDEPARTMENTAL STAFF
ASST. DIRECTOR, OPERATIO
ASST. DIRECTOR, RESEARCH & EVALUATION
ASST. DIRECTOR, COLLECTION & DISSEMINATION
CHIEF, SECURITY BRANCH
APPROVAL
--ACTION
_RECOMMENDATION
SIGNATURE
REMARKS:
COMMENT
PREPARATION OF .R LY FILE
CONCURRENCE DISPATCH
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