DOCUMENT CONFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00706R000200040112-9
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: December 15, 2016
• Document Release Date: November 24, 2003
• Sequence Number: 112
• Publication Date: December 14, 1944
• Content Type: MF

CONFIDENTIAL Approved For Re sp 9%4/OA/15iCAA PO-OR7p6ROb1004040112-9
Military Intelligence Service 33-., .-
Washington (
I$ December 1945.
MEMORANDUM FOR ALL CONCERNED;
Subject; Document Conference.
1. A Japanese Document Conference will convene in Washington, D. C.
on 28 December 1944. Representatives will attend from; War Department
General Staff, MIS, U. S. Navy, AAF, AGF, ASF, War Office, Pacific MIRS,
MISTS, MITC, India Burma Command, China Command, Pacific Ocean Area,
Southwest Pacific Area, Southwest Asia Command.
2. The following have been appointed to the positions indicated by the
Director of Intelligence, MIS;
Conference Chairmang
'Executive Chat- ag
Secretary.
Colonel J. R. Lovell
Major George W. Roberts
Captain N. ' C. Floyd
3. Contemplated procedure in preparation for the conference is as
followed
a. Acting committee chairmen with personnel available in Washington
will be formed into temporary committees and will assemble the necessary data
and prepare a report in final form which is to be submitted tgfBregular committee
appointed by the conference. The temporary committee will de facto become a
part of the corresponding regular committee of the conference.
b. The reports of the. temporary committees will be coordinated and
reviewed by the personnel listed in Paragra 2. above, For this purpose, the
reports (and charts in rough form) of the temporary committees must be sub-
mitted by 1700, 24 December 194 to Room 2D777.
e. After the reports have been coordinated and reviewed., they will
be reproduced by the Conferencd Secretary and the charts will be prepared in final
form by the MIS.
4. Temporary committees will make use of all facilities available in
Washington for the preparation of their reports for presentation to the
Conference. Additional members may be added at the discretion of the Acting
Chairmen. The committees are expected to cover the entire scope of their
assigned missions. The items for consideration proposed to the various
committees are suggestions only and others should be added for inclusion in
the reports.
5. Attached hereto is a form to be followed in the preparation of
reports.
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6. Following are the assignments of temporary committees:
I. Temporary Committee A.
Major J. M. White, Acting Chairman
Captain F. $. Holman
Major V. M Connor
Major L. F. Cranford
Lt. Col. D. W. Holleman
Lt. Col. D S. Tait
Colonel Alexander
Mission: Prepare report for coordination of collection of documents
by all echelons (Incl. Charts).
Items for Consideration:
1. Methods of indoctrination troops on importance of documents:
a. Regulations on subject..
b. Souveniring
c. Indoctrination film
Training of document intelligence personnel for various
echelons.
a. G-2 - 3-2 Personnel
b. Language personnel
Procedure for transmission and acceleration of flow of documents
through intelligence channels.
a. Means tsf transportation
b. Aasigvment of priorities
c. Priority concession from ATC
II . Temporary Committee B B.
Major Porter Chandler, Acting Chairman
Lt. Col. W C. Strecker
Major W. J. TowE ll
Captain C. M. Arvnsberg
Lt. Dow,Parkes
Major J E. Anderton
Major C. M Wulkor
Mission Prepare report for systematic and complete exploitation of
all captured Japanese documents both tactically and strategically (Incl Charts).
Items for Consideration:
1. Exploitation at various subordinate echelons (tactical).
2. Exploitation at theater document sections (tactical and
limited strategic).
3. Exploitation at Pacific MIRE (strategic).
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Items for Considerationm (cont'd)
Coordination of translation effort.
(Conservation of language personnel).
a. Ln 0 and Ln Detachments.
b. Method of canmsunication (written and cable).
c. Exchange and coordination of translation projects.
d. Report of activity of language personnel.
e. Employment language personnel pools.
Central library.
a. Accession lists.
b. Translations.
c. Catalogue of documents.
d. Cross index.
III. Temcorary Committee C. Major A. R. Haney, Acting Chairman
Major 0. T. Baldwin
Capt. Pennykamp
Lt. Col. R. L. Lewis
Capt. S. N. Olson
M ssiona Prepare report on dissemination of extractions and translations
from documents as various echelons (Incl Charts).
1. Dissemination from various subordinate echelons.
2. Dissemination from theater document sections.
3. Dissemination from PMflS.
$. Coordination of dissemination.
Priority of transmission.
IV. Temiorery Committee D.
Lt. Col. R. E. Spencer, Acting Chairman
Major E. 0.Reiaohauer
Mr. Hamaaaaki
Missions Prepare report on method for establishing standardization
of English and U. S. terminology of Japanese terms (Incl. Charts).
Items for Considerations
1. Establish means for standardization of conflicting,
terminology.
2. Coordination of glossaries.
Note: The production of a military dictionary will not be undertaken.
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V Temporary Committee F.
Col. R.
H.
Sweet. Acting Chairman
Major L.
Major C.
Major J.
F.
J.
F.
Cra :,ford.
Baldwin,
Anderton
Mission: Prepare a report to effect full coordination between
interrogation and documents..(Incl Charts).
Items for Consideration:
1. Reports of prisoner background data to.document sections.
2. Authorization for document personnel to conduct interro-
gation in special cases.
3. Dissemination of interrogation reports.
4+. Acceleration of evacuation of prisoners to rear.
VI Tempory Committee F.
Lt. Col. E. A. Rieche, Acting Chairman
Lt. Col. Gould
Lt. Col. W. C. Ftrecker
Major W. J. Towell
Mission: Prepare report on most effective means of distributing and
making available:information from documents to authorized agencies in
Washington. Oriel Charts).
Items for Consideration:
1. Authorization policy for agencies.
2. Means of communication between PMIRS and agencies.
3. Liaison representation.
4. Technical specialist consultation service to PMIBS.
VII Temporary Committee G.
Major Fred Brown, Acting Chairman
Colonel L. L. Montague
Capt. F. F. Holman
Lt. S. Krieger
Mission: Prepare report on method of exploiting documents at large
objectives such as Manila. (:Iucl ;harts).
Items for Consideration:
1. Time factor.
2. Conflict'ing requirement different agencies.
3. Special d.ocument task forces.
4. Documents in other languages.
VIII Temporary Committee H. Major Perdue, Acting Chairman
Capt. Bash
Lt. Col. Tarver
Major I1ufaiirs_ is
Major John C. Grille
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Mission: Prepare report covering all aspects of security with
respect to captured documents.
Items for Consideration:
1. Handling of signal materials.
2. Protection of source.
3. Protection of language personnel.
11. Press representat.ives.
5. Protection of originals of important documents (duplication
by microfilm and photostat).
6. Review to determine adequacy of regulations.
7. Foreign language classification.
8. General classification of documents.
9. Other considerations.
7. The Document Conference is one of the most important intelligence
conferences that has ever been held in Washington. The success of the
Conference depends in large 'measure on the quality of the reports of the
temporary committees which will be used as a basis for discussion by the
regular committees of the Conference. No effort should be spared to utilize
every resource and facility in order that the preliminary reports should be
of the very highest caliber.
8. If there are any questions, the Conference Chairman should be
consulted at once. For administrative details, see the Fxecutive Chairman.
J. R. LOVELL
Col. GSC
Chairman
Room 2D777 Ext 72189
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TO Chairman of Document Conference.
1. Statement'of Problem.
2. Facts.
3. Discussion.
4. Conclusions.
Recommendations.
SIC ATURIS OF
T -:PORILRY COI S',I TTY;.. I :B-iB . .5
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