FORM AND DEVELOPMENT OF N.I.A. AND C.I.G. SHORT-TITLE PAPERS
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP81-00728R000100040001-9
Release Decision:
RIPPUB
Original Classification:
R
Document Page Count:
7
Document Creation Date:
December 9, 2016
Document Release Date:
August 19, 2000
Sequence Number:
1
Case Number:
Publication Date:
April 18, 1946
Content Type:
REGULATION
File:
Attachment | Size |
---|---|
CIA-RDP81-00728R000100040001-9.pdf | 318.75 KB |
Body:
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18 April 19k6
CENTRAL INTELLIGENCE GROUP
SECRETARIAT MEMORANDUM NO. 1
FORM AND DEVELOPMENT OF N.I.A. AND C.I.G. SHORT-TITLE PAPERS
Memorandum by the Secretary
1. The following notes and definitions are for the information
and guidance of personnel of the Central Intelligence Group:
2. Forms of short-title papers in frequent use,
a. N.I.A. numbered papers (N.I.A.1, N.I.A.2, etc.). Papers
consisting of memoranda from the Director of Central Intelli.-
c;ence (with concurrence or comment by the Intelligence Ad-
visory Board) submitted for the consideration of the National
Intelligence Authority.
b. X.I.A. directives (N.I.A. Directive No. 1, etc.). Papers
embodying decisions of the National Intelligence Authority
which require execution by the Director of Central Intelligence
or by the chiefs of the departmental intelligence agencies.
c. C.I.G. numbered papers etc.). Papers
consisting of memoranda from the Director of Central Intelli-
gence'for consideration by the members of the Intelligence
Advisory Board. This is the form used to obtain concurrence
or comment by the Board on a paper prior to its submittal to
the National Intelligence Authority.
d. C.I-.G. directives (C.I.G. Directive etc.). Papers
embodying decisions of the Director of Central Intelligence
which require implementation by the Central Intelligence Group
or (where their necessary concurrence has been previously ob-
tained) which require implementation by members of the Intelli-
gence Advisory Board.
25X1A
25X1A
25X1A
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25X1A
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e. C.I.G. administrative orders (C.I.G. Administrative
Order - etc.). Administrative instructions for the
guidance of the Central Intelligence Group. This form is
reserved for matters issued over the signature of the
Director.
f. Other forms frequently used. These include such self-
explanatory forms as Minutes and Agenda of N.I.A. meetings,
Minutes and Agenda of meetings of the Intelligence Advisory
Board, C.I.G. Personnel Orders, etc.
3. Format and development of short-title papers prepared for
Director. Draft papers prepared for the approval of the Director
and for his subsequent submittal to the National Intelligence
Authority or Intelligence Advisory Board (such as drafts or
N;I-.A-. and C.I.G. papers) will observe the following principles
which have been established by the Director:
a. The paper should be as brief and concise as possible
but must contain all facts, conclusions and discussion neces-
sary to enable the recipients to understand the import of the
recommendations and to reach informed decisions.
b. Recommendations must be clearly and positively stated
so as to result in the desired actions.
c. The basic memorandum from the Director of Central In-
telligence to the members of N.I.A. (or I.A.B.) should be
contained in two pages or less (based on double-spaced Pica
type on sheets 82 by 14 inches).
d. While the use of sub-headings within the Director's
two-page memorandum-(such as "The Problem", "Facts Bearing
on the Problem") "Discussion", "Conclusions", and "Recommen-
dations") is not desired, care should be taken to include all
of those elements in that order which are necessary for in-
formed decision.
Any draft directives or other draft actions which it is
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necessary to submit in conjunction with the Director's two-
page memorandum, for N.I-.A. or I.A.B. approval, should imme-
diately follow the basic memorandum as Enclosures "A", "B",
etc.
f. Facts, discussion or conclusions bearing on the solu-
tion of the problem which cannot be contained in the two-page
basic memorandum, but which are essential to the presenta-
tion, should be developed in a separate, final enclosure
r
(such as Enclosure "C") headed "Discussion"; and a reference
to such enclosure should be included in the text of the
basic memorandum,
j. Elements attached to any "enclosure" should be termed
('appendices"; elements attached to "appendices" should be
termed "annexes".
h. Papers which are intended for eventual submittal to
the N.I.A. will be prepared only in the form appropriate for
N:I-.A-. consideration. When such papers are submitted for
prior consideration by the I.A.B., an explanatory cover .note
will be prepared by the Secretariat, N.I.A.
~~. Sample headings for a typical N.I.A. paper are enclosed.
C,.I.G. papers should follow the same format, substituting
"Central Intelligence Group" for "National Intelligence
Authority" wherever it appears.
JAMES S. LAY, JR.
Secretary, N.I.A.
-3-
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(MODEL HEADINGS FOR N4I.A, PAPERS)
CLASSIFICATION
N-. I'. A. 00 (BASIC MEMORANDUM)
0o May 1946
NATIONAL INTELLIGENCE AUTHORITY
TITTLE OF THE PAPER TO BE WRITTEN HERE
Re )ren_ces a. N.I.A. 00
b,a N.I.A? Directive No. 00
c. Minutes, N. I.A, 00th Mtg.., Item 00
Momo.-na r.dum by tl-ie DJ.i oc to 01' `entr '! Irj-tell i_ge nce,
with th___ U':rianirr_ous_ Co.r,cur:r'ence of the T_:telli once
Advtiso.ry ~~oa,ra
1. (Here fcl!.ows statement of the problem, essential facts,
.necessary discussion, conclusions and recommendations.)
2. Xoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxo
a. Xoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxox
(1) Xoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxox
(a) Xoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxox
(DRAFT OF N.I.A. DIRECTIVE)
CLASSIFICATION ENCLOSURE "A"
D R A F T
PROPOSED N.I.A. DIRECTIVE
TITLE OF THE DIRECTIVE TO BE WRITTEN HERE
References: a. N.I.A. 00
b. N.I.A. Directive No. 00
1. (Here follows text of proposed directive.)
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CLASSIFICATION ENCLOSURE "B"
PROPOSED MEMORANDUM BY THE NATIONAL INTELLIGENCE AUTHORITY
TO THE PRESIDENT
(Text follows here.)
(FURTHER DEVELOPMENT OF THE ARGUMENT
IN THE BASIC MEMORANDUM)
CLASSIFICATION
ENCLOSURE "C"
DISCUSSION
1. (Text follows here.)
NOTE:
Where not inconsistent with the preceding, C.I.G. practice
will follow that of the Joint Chiefs of Staff Style
Manual, dated 1 April 19k6, especially as regards
uniformity and details of style and layout.
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7 ]May 1911.6
SECRETARIAT MEMORANDUM 25X1A
SECRETARIAT PROCEDURE IN INTERDE!'.`LR"PMENTAL
COMMITTEES UNDER THE COORDINATI.P OF THE
DIRECTOR OF CENTRAL INTELLf ENE
It is anticipated that a number of standing interdepart-
mental committees will be established to conduct intelligence
projects under the coordination of the Director of Central
Intelligence. Whenever such committees prepare permanent
records or formal announcements for the information and
guidance of departments and agencies, it is desirable that
they conform generally to secretarial practices established
by the Secretary, N.I.A. It is also necessary that the
Secretary, N.I.A., be currently informed of the committee's
activities. Therefore, the secretariats of such committees
should confer with the Secretary, N.I.A., with regard to the
desired standards of secretariat procedure.
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