FORM AND DEVELOPMENT OF N.I.A. AND C.I.G. SHORT-TITLE PAPERS

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP81-00728R000100040001-9
Release Decision: 
RIPPUB
Original Classification: 
R
Document Page Count: 
7
Document Creation Date: 
December 9, 2016
Document Release Date: 
August 19, 2000
Sequence Number: 
1
Case Number: 
Publication Date: 
April 18, 1946
Content Type: 
REGULATION
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PDF icon CIA-RDP81-00728R000100040001-9.pdf318.75 KB
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Approved For Release 2001/04/05: CIA-RDP81-00728R00010 RESTRICTED 18 April 19k6 CENTRAL INTELLIGENCE GROUP SECRETARIAT MEMORANDUM NO. 1 FORM AND DEVELOPMENT OF N.I.A. AND C.I.G. SHORT-TITLE PAPERS Memorandum by the Secretary 1. The following notes and definitions are for the information and guidance of personnel of the Central Intelligence Group: 2. Forms of short-title papers in frequent use, a. N.I.A. numbered papers (N.I.A.1, N.I.A.2, etc.). Papers consisting of memoranda from the Director of Central Intelli.- c;ence (with concurrence or comment by the Intelligence Ad- visory Board) submitted for the consideration of the National Intelligence Authority. b. X.I.A. directives (N.I.A. Directive No. 1, etc.). Papers embodying decisions of the National Intelligence Authority which require execution by the Director of Central Intelligence or by the chiefs of the departmental intelligence agencies. c. C.I.G. numbered papers etc.). Papers consisting of memoranda from the Director of Central Intelli- gence'for consideration by the members of the Intelligence Advisory Board. This is the form used to obtain concurrence or comment by the Board on a paper prior to its submittal to the National Intelligence Authority. d. C.I-.G. directives (C.I.G. Directive etc.). Papers embodying decisions of the Director of Central Intelligence which require implementation by the Central Intelligence Group or (where their necessary concurrence has been previously ob- tained) which require implementation by members of the Intelli- gence Advisory Board. 25X1A 25X1A 25X1A Approved For Release 2001/04/05: CIA-RDP81-00728R000100040001-9 25X1A Approved For Release 2001/04/05: CIA-RDP81-00728R000100040001-9 RESTRICTED e. C.I.G. administrative orders (C.I.G. Administrative Order - etc.). Administrative instructions for the guidance of the Central Intelligence Group. This form is reserved for matters issued over the signature of the Director. f. Other forms frequently used. These include such self- explanatory forms as Minutes and Agenda of N.I.A. meetings, Minutes and Agenda of meetings of the Intelligence Advisory Board, C.I.G. Personnel Orders, etc. 3. Format and development of short-title papers prepared for Director. Draft papers prepared for the approval of the Director and for his subsequent submittal to the National Intelligence Authority or Intelligence Advisory Board (such as drafts or N;I-.A-. and C.I.G. papers) will observe the following principles which have been established by the Director: a. The paper should be as brief and concise as possible but must contain all facts, conclusions and discussion neces- sary to enable the recipients to understand the import of the recommendations and to reach informed decisions. b. Recommendations must be clearly and positively stated so as to result in the desired actions. c. The basic memorandum from the Director of Central In- telligence to the members of N.I.A. (or I.A.B.) should be contained in two pages or less (based on double-spaced Pica type on sheets 82 by 14 inches). d. While the use of sub-headings within the Director's two-page memorandum-(such as "The Problem", "Facts Bearing on the Problem") "Discussion", "Conclusions", and "Recommen- dations") is not desired, care should be taken to include all of those elements in that order which are necessary for in- formed decision. Any draft directives or other draft actions which it is Approved For Release 2001/04/05: CIA-RDP81-00728R000100040001-9 Approved For Release 2001/04/05: CIA-RDP81-00728R000100040001-9 RESTRICTED necessary to submit in conjunction with the Director's two- page memorandum, for N.I-.A. or I.A.B. approval, should imme- diately follow the basic memorandum as Enclosures "A", "B", etc. f. Facts, discussion or conclusions bearing on the solu- tion of the problem which cannot be contained in the two-page basic memorandum, but which are essential to the presenta- tion, should be developed in a separate, final enclosure r (such as Enclosure "C") headed "Discussion"; and a reference to such enclosure should be included in the text of the basic memorandum, j. Elements attached to any "enclosure" should be termed ('appendices"; elements attached to "appendices" should be termed "annexes". h. Papers which are intended for eventual submittal to the N.I.A. will be prepared only in the form appropriate for N:I-.A-. consideration. When such papers are submitted for prior consideration by the I.A.B., an explanatory cover .note will be prepared by the Secretariat, N.I.A. ~~. Sample headings for a typical N.I.A. paper are enclosed. C,.I.G. papers should follow the same format, substituting "Central Intelligence Group" for "National Intelligence Authority" wherever it appears. JAMES S. LAY, JR. Secretary, N.I.A. -3- Approved For Release 2001/04/05: CIA-RDP8.1-00728R000100040001-9 Approved For Release 2001/04/05: CIA-RDP81-00728R000100040001-9 (MODEL HEADINGS FOR N4I.A, PAPERS) CLASSIFICATION N-. I'. A. 00 (BASIC MEMORANDUM) 0o May 1946 NATIONAL INTELLIGENCE AUTHORITY TITTLE OF THE PAPER TO BE WRITTEN HERE Re )ren_ces a. N.I.A. 00 b,a N.I.A? Directive No. 00 c. Minutes, N. I.A, 00th Mtg.., Item 00 Momo.-na r.dum by tl-ie DJ.i oc to 01' `entr '! Irj-tell i_ge nce, with th___ U':rianirr_ous_ Co.r,cur:r'ence of the T_:telli once Advtiso.ry ~~oa,ra 1. (Here fcl!.ows statement of the problem, essential facts, .necessary discussion, conclusions and recommendations.) 2. Xoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxo a. Xoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxox (1) Xoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxox (a) Xoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxoxox (DRAFT OF N.I.A. DIRECTIVE) CLASSIFICATION ENCLOSURE "A" D R A F T PROPOSED N.I.A. DIRECTIVE TITLE OF THE DIRECTIVE TO BE WRITTEN HERE References: a. N.I.A. 00 b. N.I.A. Directive No. 00 1. (Here follows text of proposed directive.) Approved For Release 2001/04/05: CIA-RDP81-00728R000100040001-9 Approved For Release; 2001/04/05: CIA-RDP81-00728R000100040001-9 (MRAFT OF OTHER NaIiAi ACTION) CLASSIFICATION ENCLOSURE "B" PROPOSED MEMORANDUM BY THE NATIONAL INTELLIGENCE AUTHORITY TO THE PRESIDENT (Text follows here.) (FURTHER DEVELOPMENT OF THE ARGUMENT IN THE BASIC MEMORANDUM) CLASSIFICATION ENCLOSURE "C" DISCUSSION 1. (Text follows here.) NOTE: Where not inconsistent with the preceding, C.I.G. practice will follow that of the Joint Chiefs of Staff Style Manual, dated 1 April 19k6, especially as regards uniformity and details of style and layout. Approved For Release 2001/04/05: CIA-RDP81-00728R000100040001-9 Approved For Release 2001/04/05: CIA-RDP81-00728R000100040001-9 RESTRICTED 7 ]May 1911.6 SECRETARIAT MEMORANDUM 25X1A SECRETARIAT PROCEDURE IN INTERDE!'.`LR"PMENTAL COMMITTEES UNDER THE COORDINATI.P OF THE DIRECTOR OF CENTRAL INTELLf ENE It is anticipated that a number of standing interdepart- mental committees will be established to conduct intelligence projects under the coordination of the Director of Central Intelligence. Whenever such committees prepare permanent records or formal announcements for the information and guidance of departments and agencies, it is desirable that they conform generally to secretarial practices established by the Secretary, N.I.A. It is also necessary that the Secretary, N.I.A., be currently informed of the committee's activities. Therefore, the secretariats of such committees should confer with the Secretary, N.I.A., with regard to the desired standards of secretariat procedure. Approved For Release 2001/04/05: CIA-RDP81-00728R000100040001-9