COORDINATION OF COLLECTION ACTIVITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100040020-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 52
• Document Creation Date: December 9, 2016
• Document Release Date: August 19, 2000
• Sequence Number: 20
• Publication Date: December 16, 1946
• Content Type: MEMO

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C0''7{'Dii TT:lL
16 December 1946
C c) ~) Tn
C' `T71J I':771LLIC177TCr (lOUP
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COOYDIT 1.TIOI OF LOLL? CT.iIOi ICTITJI TIT'S
Zef(rences: C T r.
a9
icraor;~ndumL i:)-,r t): c Director of C.r..tr~~1 I.rte11~.E ` ~~c
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1. Pursuant to t?.,.c: instructions of t'-c, Intc11i,.;oncc
-advisory Board at its 11th racetirn.r on " (: ovcrni cr 1c46 the
ad hoc committee dcsi mated at th;. tine has me>?t and con s7 do rcd
amendments to
2. Accordi!gly the Draft Y.I.... Directive in Y'.r::c1osurc
concurred in by the ad hoc committee, is ,ub:::,i.ttr_?r, hcrclnith..
3. It is recommended t'- ;t the Director of Central I'.tc1J_i
{;once; and the Intelligence Advisory board, acting for the
?'Tational Intelligence ' uthority pursuant to p)arou ra..uh 3 of
i~.I..~ . Dirc:ctiv ?'o. 1, approve the Draft I.J Directive in
Enclosure 'L .
r~
Lleut~:~i~nt GcinLrli, T1 1 J~t~
Director of Centr=al L tclligcnce
CO?-FID..l TIfiL
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COiTFI].)1'T'TIi L
1 1CL0'~UI~ I ,,A ;;
DRua!PT
PROPOSED I`T . I. t~ . DI IZ'.-CTIVT
COORDII\ TIOT, OF COLL 'CTIOI? ,O'.TIVITI??S
1 . The; fol? ov,in over-G].1. policies and obj cctivcs e+rc
cstablishcd by the IT,~.tionol Intclligcncc 1utliorit" for. Vie in.tcr-
dcpartm.cntal coordinE,tion of collection activities so tl.c,t
mcc-isures mP,y be taken promptly to cffcct sound rand cfficicnt
utilization of the various drJ ,_;rtmc nt '.1 overscas collecting, .nd
reporting services:
Thcrc sI all bc an, a1].oc :tion v11ithil cep. twin.
broad cratcr,orics of agency responsibility for collco-
tion in tl-;e: field.
b. "rho ;senior U. LS'. rcprescntative in. cc ch f orciFn.
orea v,,hcrc the Unitcd S'U-itcs maia.toins c, service
mission sl r,11 ibc respozlsi b1c for try.- coordi.nction of all
collection ~,rtmcnt
for >>su:~,ll..y Drrcp rcd or ohtoincd by othcr
dcpartmcn . tat prescn t this Direct ivc is i r. tc.~; re tcd
to a;)p1y only to tl..osc d e;;,artn:ccnts rcpr. cscntcd by the
pcrrn,_ncnt rncribf rs of t,1- c Ite11i.gcnc: ':Gvisory '9ocrc
c Common sc- sci I"'a11. .1c DppliGd i.r ti. c; i r;'}1C!'1GI1'
tion of thcsc cstQblisY_cd oticr.-oll. ,policic:s Ltr.a object?.vcs
? r surc
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to insure the, full. utiliz tion of inc':ividucil initi-
oti:-,rc and favoroblo contocts by collc.ctinc.ngcr!ts.
f. I To is tcrprctction of tl";csc cstcblishcd ovc--c,:l.l
policies rind objectives shall ngzotc the basic principle
that call dcpa'rtmantal rcpresontctivcs abroad arc indivi-
dually responsible for the collection and for the apprc--
priatc transmission to Washington of all a.ntclliP,cncc
matorial of possiblo usefulness to their dc;portmcrts
and to the cffcotivc a ccompl .srmcnt of the n:Ition,-,1
intelligence mission.
C07FIDZ'1 3.1.cl osurc.
lv
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C019FIDFNTIAL
CENTRAL INTELLIG1 TCE GROUP
COORDINA T'ION OF COLLECTION ACTIVITIES
References:
Memorandum by the Director of Central Intelligence
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1. The Special Assistant to the Secretary of State for
Research and Intelligence, in suggested that the
Interdepartmental Coordinating and Planning; Staff (ICAPS)
make a tentative report on the basic delineation of respons-
ibilities for collecting foreign intelligence information.
The Intelligence Division, War Department General Staff, in
submitted a proposed agreement which oontained
a statement of principles on the same subject.
2. .Accordingly, the draft N.I.A. directive in Enclosure
"Act, prepared by ICAPS in the light of
M is submitted herewith for consideration by the Intelli-
gence Advisory Board. The draft C.I.G. directive in Enclosure
"13U contains a tentative proposal to implement the over-all
policies and objectives in Enclosure iiA".
3. It is therefore recommended that the Director of Con-
tral Intelligence and the Intelligence Advisory Board, acting
for the National Intelligence Authority pursuant to paragraph
3 of N.I.A. Directive No. 1, approve the draft N.I.A. direct-
ive in Enclosure "All.
HOYT S. VANDENBERG
Lieutenant General, USA
Director of Central Intelligence
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CONFI DELI TIAL
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I CLOSURE "A"
D R A F T
PROPOSED N. I .,A . DIRECTIVE
COORDINATION OF COLLECTION ACTIVITIES
1. The following over-all policies and objectives are estab-
lished by the National Intelligence Authority for the interdepart-
mental coordination of collection activities so that measures may
be taken promptly to effect sound and efficient utilization of the
various departmental overseas collecting and reporting services:
a. There shall be an allocation within curtain broad cat-
egories of agency responsibility.
b. There shall be an intelligence coordinator for each
foreign area as well as a coordinator in the person of the
Director of Central Intc:lligon.ce in Washington to insure
proper implementation of thc coordinated collection program.
c. Unproductive duplication and uncoordinated overlap
shall be discontinued so that all collection facilities may
be utilized to their maximum within budgetary limitations for
the production of that full flow of intelligence material
which is the major need of all departments.
d. There shall be free and unrestricted interdepartmental
flow of information and intelligence to meet the recognized
secondary need of each department for intelligence in categor-
ies other than its on in the development of, its departmental
intelligence.
e. Common sense shall be applied in the implementation of
these established over-ail policies and objectives to insure the
full utilization of individual initiative and favorable contacts
by collecting agents
f. No interpretation of these established over-all policies
and objectives shall negate the basic principle that all intelli-
gence representatives abroad are individually responsible for the
collection and for the appropriate transmission to Washinp,ton of
all intelligence material of possible usefulness to the effect-
ive accomplishment of the national intelligence mission.
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Memorandum by the Director of Central Intelligence,
1. To implement the over-all policies and objectives estab-
lished by the National Intelligence ,futhority for the interdepart-
mental coordination of collection activities, the following program
is announced:
2. ALLOCATION OF RESPONSIBILITY AND ~G71TCY INT7RDEPIl\TD1NCE.
L. By mutual agreement the over-all field of departmental
intelligenno collection responsibility shall be allocated along
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the following lines:
Political
Cultural
Sociological
Economic
International
Military (Army, Army .Air Force,
and Separate Air Force
Naval (Navy, Navy Air, or Fleet
Mr Arms)
Scientific
b. The allocations of departmental
above shall
lo"Is:
(1
ENCLOSURE "B"
D R A F T
PROPOSED O,I.4. DIRECTIVE
COORDINATION OF COLLECTION ACTIVITIES
State Department
State Department
State Department
State Department
State Department
War Department
Navy Department
Each agency in ac-
cordance with its
respective interests
responsibility in 2-a
by mutual agreement be further broken down as fol-
State
(a) Political
(b)
(c)
Economic (i) Commercial
(ii) Industrial As related to the
,(iii) Raw materials) civilian economy
(iv) Agricultural )
Sociological
(d) Cultural
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Communications (Commercial, Civilian)
Transport (Civilian road, rail, air, water)
Scientific-Technical (Civilian).
Department
(f) Transport . (military land service) .
(g) Terrain and geographic.
(3) Navy Department
(a) Foreign navies and naval operations.
(b) Foreign naval shore, sea and air establish-
ments.
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(c)
Naval economics (includes studies of harbors,
port facilities, raw materials and i,lanufac-
turing facilities as applied to naval met-
ter.s? importance and vulnerability of tar-
getsj.
(4)
(a) Foreign service ground forces (including es-
tablishment; service organization serving
both air and ground jointly, and higher
headquarters controlling or directing both
ground and air forces).
(b) Economic (Military) (includes over-all war
potential studies).
(c)
(a)
(d)
(e)
(f)
(g)
Manpower and naval health and medicine
applied to naval war potentials).
Communications (naval).
Scientific and Technical (Naval)
Transport (naval).
(as
(h)
Hydrography and meteorology (as.it affects
naval operations).
Army Air Force
(a) Foreign Air Forces (including establishment;
ground organizations designed for or allo-
cated to its service and support).
Scientific and Technical ((Military).
Communications (ground military, both elec-
trical and physical).
Manpower, morale, health and medicine (as
applied to ground and common service forces
and over-all war potential).
Economics (as applied to air capabilities
and vulnerabilities only).
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(c)
(d
Manpower, morale, health and niedicine (as
applied to air capabilities and vulnera-
bilities).
Scientific a-"5 Technical (.Air)
Communications (including military airways
and airways communications and aids to air
navigation (ground communications facili-
ties and equipment of types which are or-
ganic to the U. S. Army Air Forces); and
civil facilities suitable for military use).
(f) Meteorology.
c. In preparing reports under this allocation, reporting
agents shall constantly bear in mind the fact that one or more
agencies other than the agency of responsibility may have a
secondary interest in any category; and they shall take full
cognizance of such interest as it may be expressed either in
any basic interagency collection guide or in special agency
collection directives.
d. Intelligence reports, regardless of source, shall be
routed direct to the agency having responsibility in this
category.
e. There shall be a free and unrestricted interdepart-
mental flow of information and intelligence. No agency shall
attempt to maintain complete file or research facilities in
categories not of its responsibility, but shall request and
receive from the agency having responsibility in the category
those intelligence reports necessary to the development of its
own departmental intelligence.
3. DESIGNATION AND DUTIES OF INT`LLIGENCE COORDINATOR.
a. Each foreign area shall have an intelligence coordinator
who shall supervise and direct the activities of intelligence
personnel within his area to the end that the intelligence ob-
jectives of the Government as a whole and the collection direc-
tives of the respective intelligence agencies shall be most ef-
ficiently and expeditiously accomplished. The responsibility
for this program shall rest with;
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(1) The Chief of a U. S. Diplomatic Mission where such
exists and no U. S. commander has a military responsibility
within the area.
(2) The Senior U. S. Military Commander (Army or Navy)
where no Diplomatic Mission exists for the area.
(3) Both the Chief of Mission and the Senior U. S.
Military Commander where both have jurisdiction in the area.,
In such cases each intelligence coordinator will be respon-
sible only for the activities of the personnel under his
administrative control. Over-all intelligence coordina-
tion will be furnished by a designee of the Director of
Central Intelligence and approved by the I.A.B.
(4) An intelligence coordinator designated by the Di-
rector of Central Intelligence through the appropriate
I.A.B. member agency in cases not covered by the above.
U. S. Territories and Possessions fall under this cate-
gory in so far as they constitute sources of foreign
intelligence.
b. To implement this program each intelligence coordi-
nator shall:
(1) Maintain a local coordinated intelligence file in
dll categories.
(2) Insure that all subjects in the above allocated
categories are being covered by intelligence'reports and
that the responsibility for such reports delegated to de-
partmental field representatives so far as possible are in
accordance with the appropriate departmental responsibility.
(3) Insure that whenever one or more of the depart-
mental intelligence agencies are not represented at a for-
eign post or the appropriate representative is unable for
any reason to carry out his mission, reporting on the cate-
gories of those departmental responsibilities is delegated
to the extent possible to other members of the staff. IN'hen
such delegation is other than temporary the coordinator
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will advise his parent agency of his action and the reasons
therefor.
c. To assist the coordinator in his over-a11 responsibility:
(1) All standing field collection instructions will be
reviewed by the initiating agency and in coordination with
the Central Intelligenoe Group be replaced when appropriate
by a basic interagency collection guide and index to insure
that all reports designed to supply basic intelligence data
shall meet the requirements of the several agencies as to
format and content.
(2) National coleotion directives based on research
requirements corresponding to current essentials of na-
tional intelligence shall be issued and reprised on a con-
tinuing basis and shall supplement interagency collection
directives.
(3) All intelligence agency collection. directives re-
leted to policies t stablished in 1T.I.A. Directives as dis-
tinct from national interagency collection directives such
as those reflecting the National Intelligence Requirements
shall be coordinated with the Director of Central Intelli-
gence before or concurrently with issuance.
4. RESPONSIBILITIES OF COLLECTING AGFNTS
a. Field representatives of each intelligence agency will
be directed by their agency to:
(1) Cooperate in the coordination measures prescribed
by the intelligence coordinator.
(2) Promptly enter into the local intelligence file
copies of all source material and intelligence reports
prepared by them and falling within their departmental
categories.
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(3)
Bring to the attention of the appropriate represen-
tative and enter into the local intelligence file any other
intelligence data of interest to the latter which may come
to the former's attention.
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(4) Collect information and prepare intelligence re-
ports other than within their own categories when specifi-
cally directed by their agency or by the intelligence co-
ordinator.
(5) Promptly forward to their home offices intelli-
gence reports reflecting the source materials which have
been collected and entered into the local intelligence
file from any source and which fall within their deport
mental categories.
(6) Make available to the intelligence coordinator
and to the other field representatives all collection di-
rectives and instructions which are received from their
parent agencies.
b. Nothing in this directive shall be interpreted as au-
thorizing the suppression or substantive change of any intel-
ligence report by any responsible officer without the concur-
rence of the officer preparing the report. Intelligence ma-
terial which may have no significance to field representatives
in a single area or which may appear to be at complete variance
with the over-a7,]. trend may have great significance and form a
definite part of a picture being developed by the individual
intelligence agency or by the Central Intelligence Group. How-
ever, any dissenting opinion or commentary will be incorporated
in the report before its submission.
o. To insure the greatest interchangeability of reports:
(1) The various report forms now in use by the re-
spective intelligence agencies will as far as practicable
be standardized to insure their greatest usefulness to all
the agencies.
(2) All, reports prepared will bear, in addition to
that information required by the'respective agencies, the
following:
(a) Name of collector and name of reporter.
(b) File index number of each member agency.
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d.
(c) Local field distribution.
(d) Recommended Washington distribution.
Each agency receiving information from the field will
ultimately be responsible only for the distribution within its
own department and to the C.I.G. The C.I.G. will ultimately
be responsible for all interagency distribution.
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28 October 3.921.6
Tlic onclosccC. draft agreel-ient, received by the Contr:,.l. Ia-
De t; .i~t~: end
te;iii once Grcu1p fi?on the Intelligence Division, War
Goner-1 St-alfIL", is circu].atec. herewith to the Intelligence
visory BoL1rc? for information in connection with
CENTRu''.L INTELLIGENCE GROUP
i RO1'0SED AGREEMENT TO GOOI-IDINSTE INTELLIGENCE
1_CTIVITIES OF THE STATE, VAIi AIW TNW.VY DE::;AR'IMENTS
Mo?.~ornndu--i by the Socretc.-Iry
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0())'Y NO. 34
JAMES S. LAY, JR,
Socrota::.r;r, N. I.111.
SI;CUL7.'
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S E C R E T
I N C LC SU
D I P F '1'
AN ~~GMELM]. '.NT TO C00I;DII'V,TE '.['HE INTELLIGENCE ACTIVITIES OF
TIE, nErA1 TMTNT N%_VY. DIiI'AETMENT,-~?aND ST1,TE PEPAIiTMEN7'
l'rcprred by the Intelligence Division,
War De1>cli~tiieht Con-Stc.lf
1. In orcl.e;r to coordinate tlio intc].ligence a.ctivitic.,s of the
yaar Dci~~:~:taent, Navy Dc:p^rti:lon't, anc'. St^te Dcp,,?.rt.:_ent and thus
S,.
JUST L ly IeM 41Y 9 Aunt 113 13.3
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.?' ~[?'-f , . L'.. (. ~ ~?:./. ,1 .e , '(? ~ 1 /.(~'P..n: tJ~..tn 0^ ~t ., ` } f~ 1
In order to coordinate the intelligence activities of the War
Department, Navy Department and State Department and thus save man power
without loss of national intelligence efficiency, it is essential:
a. That there be a minimum of overlap in the intelligence
functions of the three departments.
b. That there be a free and unrestricted interdepartmental flow
of information and intelligence.
2. The following principals are therefore agreed to:
a. Primary responsibility
Certain subjects are of primary interest to each of the
three departments. Such subjects shall be allocated to each agency
respectively and shall be considered the subjects of primary responsi-
bility for that agency. Each agency may retain all intelligence functions
relating to the USSR and the satellite nations until such time as it may
seem advisable to allocate responsibilities as for other areas.
b. Research of evaluation and analysis
Each agency shall be responsible for research, evaluation
and analysis of those subjects for which it has 'primary responsibility.
C. Collection
Field collection shall follow the line of primary responsi-
bility to prevent duplication of effort. Common sense application should
be applied to take advantage of individual initiative and favorable
contacts. The principle should never be applied in the sense of regimenta-
tion. Matters of principle will be coordinated between departments in
Washington. Coordination of collection effort within the scope of enunciated
principles will be the function of the Chief of Mission. Reports regardless
of source will be routed direct to the agency of primary responsibility,
d. Estimates
Each agency is responsible for the production of estimates
and other projects for its own department. Agencies will, therefore,
provide information and intelligence on their respective subjects of
.primary responsibility to the other agencies as their needs require.
e. Direct communication
Each agency may call on another agency for iriform.tion and
intelligence on those subjects for w'_,ich that agency has primary responsi-
bility.
ITS +ll t DI,TARTNic;T+I', NAVY D ',ART1r1 .' li'D STATE DEPARTMENT
0728R0001 000 0020-
Alr AGIZ +'DIZINT TO COORDINATE '. ',1'iE II1~:1 `,LIGEITCF A&1 1171 I OF
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f . i1lo' 3 who
Each agency shall collect information and maintain files
on personalities within -l-,heir subjects of primary responsibility. A
central master file shall be maintained for common reference.
r~. StrateF,ic Intelli~,ence Digest
Each a-*eney shall contribute and keep current chapters of
a direst of factual information on each country of the world. C}7aptcr
responsibility shall be the s"erne as the suhha jests of prim er}- responsi-
bility. The form of such ciir;est. shall follow ccenerally the Strategic
Intelli,.ence Digest form now in preparation by the Intell i;;encc, Division,
War Department.
h.' Supervision
To ins,a.re the coordination of the Tntellirence agencies and
maintain the highest standards of intelligence production, a central
agency shall maintain necessary supervision of interdepartmental cooperation
a.pri production.
SEC E,T,,
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E C R E T
25 October .L9 6
COPY NO.
CENTRAL INTELLIGENCE GROUP
RESPO1\NSIPILITIES OF THE DEPARTMENT OF STATE
FOR REPORTING AND COLLECTION OF INFORI'%,Y%.TION
AND INTELLIGENCE
Memorand~zai by the Secretary, N.I.A.
As requestod, the enclosed memorandum for the Director of
Central Intelli`;ence from the Special Assistant to the Secre-
tary of State for Research and Intelligence is circulated for
consideration at an early of the Intelli ;ence Advisor-y%
Board.
in the r:ie.lntirle, the Enclooui~e has been referred to the
Interdepartmental Coordinating and Piannii Staff (ICAPS) for
action as suggested in paragraph 5 ? t1i reof .
JAMES S. LIY, JR.
Secretary, N.I.A.
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sy
, 111,L .C
S
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E N C L 0 3 U R E
Special Assistant to the Secretary of State
Washi nston
October 18, 1946
MEMORANDUM FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Subject : Responsibilities of the Department of State for Re-
porting and Collection of Information and Intelligence
1. The Department of State is :increasingly anxious to elirlin-
ate duplication of effort, in the field, with respect to
collecting and reporting; intelligence information. The duplica-
tion seems to stem from a failure to define and +-) distingu:Lsh
basic departmental responsibilities.
2. Current meetings under the sponsorship of your Interde-
partmental Coordinating and Planning Staff have explored this
problem. it has been touched upon in meetings of the
Intelligence Advisors' Board. Since volume of information is a
major need of all Departments and since duplication of
collecting effort to that extent reduces the flow, it is
essential that measures be taken promptly to effect sound,
efficient utilization of the various departmental overseas re-
porting and collection services.
3. As a prerequisite to any such measures the Departments and
the CIG must agree upon basic delineation of responsibilities.
To that end, the Department of State proposes that it assume
complete responsibility for the overt procurement of information
and intelligence in foreign areas on all political, economic,
social and cultural matters. It also proposes that it assume
the responsibility for scientific information and intelligence
with such exceptions as fall within the naval and military
fields.
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k. It should be noted that "complete responsibility" does not
connote "cor~iplete activity". Obviously circumstances will pro-
duce variations in capabilities at the separate collecting
points, and it is to be expected that each Department will want
to assist other Departments wherever possible.
5. The Department of State requests that this proposal be
placed on the agenda for an early meeting
it is sugGested that the sub jact be referred to ICAPS in
connection with its interdepartmental meetings on collection,
and that ICAPS be asked to i-dake a tentative report, if possible,
before the IAB meeting takes place.
Special Assistant for
Research and Intelligence
cc to: Gen. Uhamber].in - ID, WDGS
Adm. Inglis - ONI
Gen. McDonald A-2
SECRET
- 3 -
Enclosure
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1 1
31
to V.1 zw
SPECIAL ASSISTANT TO THE SECRETARY OF STATE
WASHINGTON
/rr O /
Sd I
October 18, 196
ME i1ORANDUIvt FOR THE DII- CTO.R OF CENrR1LL INT.ELILIGENCE:
Subject: Responsibilities of the Department of. State for Reporting
and Collection of Information and Intelligence.
1. The Department of State is increasingly anxious to eliminate
duplication of effort, in the .field, with respect to collecting and
reporting intelligence information. The duplication seems to stem
from a failure to define and to distinguish basic departmental responsi-
bilities.
2. Current meetings under the sponsorship of your Interdepart-
mental Coordu.nating and Planning Staff have explored this problem. It
has been touched upon in meetings of the Intelligence Advisory Board.
Since volume of information is a major need of all Departments and since
duplication of, collecting effort to that extent reduces the flow, it is
essential that measures be taken promptly to effect coi nd, efficient
utilization of' the various departmental overseas reporting and collection
services.
3? As a prerequisite to any such measures the Departments and the
CIG must agree upon basic delineation of responsibilities. To that end,
the Department of State proposes that it assume complete responsibility
for the overt procurement of information and intelligence in foreign
areas on all political, economic, social and cultural matters. It also
proposes that, it assume the responsibility for scientific inforirntion
and intelligence with such exceptions as fall within the naval and. military
.f ields .
4- It should be noted that "complete responsibility's does not con-
note