RULES GOVERNING C.I.G. CORRESPONDENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100050013-5
• Release Decision: RIPPUB
• Original Classification: R
• Document Page Count: 28
• Document Creation Date: December 9, 2016
• Document Release Date: April 16, 2001
• Sequence Number: 13
• Publication Date: August 26, 1946
• Content Type: REGULATION

 Approved For Release 2001/07/12 :CIA-RDP81-007288000100050013-5
RF'STRTCTZJ'D '
`6 Au~;us ~ 1.9~~ 6
LL++NT?~AL INT~,'LL:fGENOI~ GROUP
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C . T . Cr. ADMINIS~1'FiATIVE OI~1~IaR
RULES GOV.~~~RNTNG O . I . G, UO1~3RESPOIVDLNOE
1. {;orrespondenr,e !'rom the ll~.r~,ctor of Ce:ntr~,l Int;elli~enc
ar other authorizt:;d personnel of the C.I.G. to th,-~ Pres~.dunt,
,~
members of the N~~.tions.l Intelligence ~.uthor:L~y , mem~.~ors o:C the
Intelligencr~ Advisory Bofa,rd, and to other. personnel in the
f
State, Wa.r, and Navy DF,p~+.rtmerits will bo preparF~d in memorandum
form. ;
2. C;orrespond~nae :{'rom tt~ze llirector oar otz~.:-r 2.u',horized
i
personnel of thy; C.I.G. toypersonnel of the United States
~ ?
Government departments ana agencies other ths.n the State, Wa.r
and Navy Dera.rtments , to }'Memb,~rs of t,on~ress e.iid to nrivatc:
individuals .will be nren~.red in l~;tter form .
.,
3. Internal correspondence within O.I.G. will make use o2'
buckslips whenever possible, or O.I.G. Disposition Form.
Letterhead stetionery will not bc~, used for int~~rixal corres-
t
pondence.
~. Unless otherwise instructed, all correspondence prepared
by one individual f'or another's signature will be submitted
und~.ted, and without typed signature.
corner as follows:
will b~ ;prepared undated and without typed signature in a.n
original and five (5) copies, identified in the lower right
5. All official correspondence requiring the signaturz of
the DirECtor, the Deputy Director, or ElcecutivE 0~:'fice personnel
?a. Executive Dff~ce Registry.. (This. copy should be
initialled by the originating officer
ILLEGIB
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on the .back. This Momors,ndum for Record wall indicate the
origin and background of the correspondr.:nce, together with a
list of the. concurrencr;s or comments obtained :from other
offices .within and.. outside C'.,.I. G.
e, Return to (Name of originating officer and office)
d, Sts.ybaclc (For orig~:nating office fileQ, )
Any copies prcps,red f. or ~~:he information of other of:Picts will
,.,
be in addition to tha ~nbov~; minimum rcguircments . A11 copies
(not thy; original) will,' include a Mumors,ndum for Record typod
6. The original and the copies specifiF.;d in ~ ra., b and c
above will be submitted through appropriate; channels to the
Executive Director for; approval . ~ The staybac'_c copy (5 d s:bove )
will be retained in the originating office . ~dhen approved t~:nd
signed, the Executive Office will transm~_t tho original for
mailing and the central Records :'copies for file to the Cventral
Registry Unit, will retain the Executive Office; Regis try. copy,
and will return the remaining ,;`copy. to .the originating; officer
;~
.with the date on which the correspondence caas signed.
7. A11.0,I.G, correspondence will be prepared according to
the specimens attached herr~~o. In using the Disposition Form,
"FROM" and "T0" will be indicated by an "X", or b5T "1", "2'',
"3" etc . , in c~~.se of successive addressees . The "DATE'' c,~ill
be .that on which the :Form "was`, dispatched from ~;ach office and
~~
wild .b~ shown opposite .:that o~'~'ice . When passed on by an
office, the transmitting indiv~.dua1 will initial over the marlt
in the "TO" column opposite; his office anal will ,fill in the.
"DATE" dispatched from his office .
8. Except 'as modified abovo,~ O.I,,G, practice. will i'ollow
that of the Joint Chiefs' of .Stn"ff Styli. ;Manual, dated 1 April
19?+6, in details of style and 1~aSTout.
RESTRI~~TED - 2 -
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c;olon~;l, G.A. ~.
,
Ex~cu~ivU for Pc:rsonnol
r of ATl~r C;()1'r(:S?~';11CiOnCC3 ter c~c~cLi:'unt will bc: rr.~snt-~nsiblc
f~~r c~ctE;rriinint; tht ccc~rdinrt:.rrl ?,aliich i?t is t~~ rG~ccivc a;lcl, r,lsc~, 1'till be
resnonsiblcl the:t SL1C'1 c.~4~rdirlati~;n i:, ~Utainuc bar cc,rr~r9.1M tlzc clncul:lvllt by hand.
It it de:sirod tilUt ccaordiz:c:lion nr,?~ be hanc:leu b~' t11C LISG C}f bUCli$11?75 ?
? ~ ~? In GVCr~* 1:15tanCC In 1'r'11C:1 corres.~c:.rioncc C'1' C''~;:1Ca j'?C,7Cr5 C.1'C 1'U-
fcrrEd fir, tlic Off'icc of the llircc?tcr fcr action Ur Ui~;nrt~.iru, thcrU r:tust a~;,cnr
an i.ncliec.tit~n as t(~ tllc cc~~orclind,ti:n ~~rllieh --the ;~n~~r hc.s received on the
"~tuyback" cony and thG Exocutivo Ofi'icc ;;u~istr;,T Ce~y, 't~~;;etllcr with the
init3.a,ls ti~rhich nre roquirod, bar tho usr of the star:; rlcntioncd r~bovc.
5. It is suCgc;s?i;c:d that ~, sil-lilr,r ?~recodura be nttt intr ;lractico an
cc+rresn;?ndcnco t~~ be caord:~.natUd r~rithin O:fices, Jivi~ions cnu Branches, ~f CIG;
Fvccutivc for ~orsonnel anc: l`~dl:linistr"tien
FO~t I'IIL L'I ~C TO ; 0.'r' ChTf Ti~(1L I1TTL'LhI GL.I3CE
EFFECTIVE 30 JUN. 194'7 CIG Al~r.iINISTR.~TTV~, QRDERS !;.ILL ?~~~:AIN ZZ`T ]:~ORCt~ UNTIL
E - CIA ~~Es1~~IlAL ,CANCELLED OR SU
d~. ~: e d 2 G S:~ ~TI~I=~:~:~I~ ~. c 4'7' A
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 R'''Aa .4 ~I C ~['I!'L~
"7~"~'S~R1"'F~Y Release 2001/07/12.: CIA-RDP81-007288000100050013-5
10 J'anL~r~ ry 1947
C':r;'~'I~~L IT'T"LLSG.I~I~Ci~ GROtTP
CST. G. 1~.UP.ZIA:Z aTRATIVJ? ORDER SUPPL7!~~!fiTT nt0, 2
COORDIJJATION PROC1! DURT'
I~efercneo : C.I ~ G. Admin. strata.vo Ord or 'Authority
to S1.t~,n Of:~'?icial i~ ers and
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1. C.I.G, l~drlinistrativc Order
Supplement No.
"Coorc7inatioi, PrOCedure, ?i dated l0 October 1946, 7.s hersby
rescinded.
2. On all correspendcr.c~ or papers prepared with CIG the
procedure s~:t forth :below U~ill be followed
3. It shall be 'the responsibility of the person charged
s~tiith the preparation of a paper to insure that proper coordination
bct~n,een offi ecs Gnd stai'f sr;etions of CIG is cffc~cted . A paper
ma;~ be ? shown. to intc:restcd offices and staff sections for pre-
liminary coordinetion anal concurrence v~,hilc it is in e state of
x~rcparation. 'Hovecve.r, the final .draft of the paper must receive.
fgx~mal concurrcncc or nonconcurrcncc from the interestsd offices
or staff sections. Concurrences will be obtained by hand pro-
cessing of papers and not by the List of buckslips or similar
r~.eams of routine transmission.
~.. ~ statement of concurrence or nonconcurrence by inter-
ested offices and staff sections of CIG will appear. on the
Con,tral Records copy of all :papers which require. coordination
',~cforc they arE submitted to the Executive Office for approval
in accordance.with the provisions of paragraph 2, C.I.G. Admin-
i:strative Order "Authority to Sign Or'fieial Papers and.
Correspondcncc," dated l5 September 1946. Cencurrenec will b?
indicated a~ follows:
a.
~on, the ~ Centrel Records copy:
Originating office. will type the following
Statement of Concur. rences :
(Office)
c
.(Office)
Concur or not concur (Signature
Concur or not concur (Signature
.Approved For Release 2001/07/12.: CIA-RDP81-007288000100050013-5
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 r~::cra. o:t'fic~ ir..dic~atr~d mill malcu ~L-hc, st~to-
'mCn'~ sr~ ConCL1I'~~ Or "I d0 nOt COnCUr, ri and
voriiy this fact by the s:i~,nsturc of the
official of t11e~ office indiu~ating thc~ con-
cur,r_~;;nc~; or no~~aconcurrencc. Of~iccs in-
da ~::;~,t,1t:~~ nonoc~~jr.ur.xunce v~i].1 1.ndicate on~
an ta~ttaellcd memorandlztn a brief summary of
rr>~son t?~l~;rcfor.
5. V~;h%re no eoordination i s deemed ~lecessarye statemcn~t,
~'TTo roordin;:~tion necessary, ~' followed by the signature in full
c~;~' ~ui1C 1~crson. ch~.r~ged ti~,ith the pY~cparation. of the paler, will
U;~per~r on tr,e Central Fsecords copy of x;11 p~~prrs submitted to
the ~tXCCUtivc Off7.ce for a.,~prov~l.
6. A rubber s~Lamp or similar m~:thod of reproduction will
not be used to il~dicatc the stotcmcnts rclGtive to coordination
T.` : ~~~ Release 2001/07/12 :CIA-RDP81-007288000100050013-5
.r.cc~uired by paragraphs 4 sand 5 above.
7. Tlic procE>dure outlined in paragraphs 4 and
5 above will
be followed in case of outgoing correspondence signed by
Assistant Di rectt~rs, :Secretary, PTI:~, Chief, IC,~PS, end the ~'xE-
cLttivc for Personnel and l~dminis-tratio:~, pursuant to the pro-
visions of ~,..ar~a~;r~~ph 3 b, c, and d, C.I.Cz. Administrative Order
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'~1~uthorit~T to aign Official. P~fpcrs ,and. Correspondence, ~~
dated 17 ScptemAb~.r 1946. (]'''OT'': The provisions of this pGra-
gr~ph may be suspended in the case of the Office of Special
Operations where for security rcasor_s coordination: is not
feasible or prGcticable. )
8. Assistant Directors, Chief of ICAPS, and the -executive
for Personnel ~, Admini strati on, from :whom concurrences are re-
quested, will be held responsible t~7a suoh concurrence or non.-
FOR TFiT' DIRF.CTOFt OF C HT~TTRAL IPTT7'LLIG~T'1`TCE :
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