TENTATIVE C.I.G. ADMINISTRATIVE PROCEDURES FOR THE HANDLING OF INCOMING AND OUTGOING WRITTEN COMMUNICATIONS EXCEPT CABLES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100050016-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 77
• Document Creation Date: December 12, 2016
• Document Release Date: April 16, 2001
• Sequence Number: 16
• Publication Date: September 30, 1946
• Content Type: REGULATION

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C.I.G. AD, I..,I;3T.1"TIVE
'1'Li`T..TIV:, C.T.G. AD1'liiI3TRLTIVL ?20CEDURE FO L TFT
M'. M11T,i OF PCOI T ` r i T irr~;
flCO HQ iD OUTGOING timITT -(jY71 71 i-=0111-3 .~`"CE?T C..I;L:)S
Effective 11i October 19116 the nroc(,,duru outlined laclc;r . ill 1 -gut into
effect on a tentative and trial basis in order to develop a satisfactory
C.I.G. system for the hand7.in5 of rrritton cormnunications, except cables. The
procedure for handling cables will be the subject of a later administrative
is detailed in addition to his other
duties, a o special rcjroscntativc of the Executive to the Director for
the purpose of su-)crvisin? and niacin:; into effect the system outi],ncd hclo ,-.
lie is authorized to r,za::o such chanCc; in the tentative systori as may be
necessary from time to 'G:wo until a final cystien is developed. It is
r~ a].izod that the tentative s ,rsteri have defects that 'nust '.)o corrected.
111 concerned must boar in mind that the objoctivos of this adrlinictretivo
procedure are to provide security for .rrittun communications, to expedite:
the flow of n)at:rial and the handling of C .I. G. business, and to expedite
the flea of ineomin,; intelli ,;ncc information to the Office of Research
and Evaluat:.on.
1. C21'7T1r.L R2'GISTRY SECTION
-The Contra]. Ro ;istry, F, s,.;ction under the Conmunication: Division
of the Parsonno]. and 3.drninistration Branch,
zational
c . Distributiox Unit
d. Central Record;, Unit
Information Distribution Unit
-.-ill have the folio,.rin;; orcani
COPY.i10. 37
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EFFECTIVE 30 VINE 1947 CIG ADMINISTRATIVE ORDERS WILL REMAIN IN FORCE UNTIL CANE
ADMINISTRATIVE INN.NSTRUCTION._ YVf
AND REN1ThIBERED TO C.I.A.
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'i11 Cc;ntr .l R J`J.LJtr~ ..~1.7.1 rcuiv and clio' atc'1 all irlc^m nr, and :ut-
aznd lrclrtini otration Branch, :ill uctc:ul?sh a uniform fi:l.in? cystorn for th:: in-
forn:::t .on and :uidanco of all office: s of C.I.G. in th:: fil.in , of matc;rio,l
othor than cables and int< lli:;ancu inforraatic,n, ThL CcntrulR,;,,istry Suction
-.rill puhlioh Ind diotribut. the; proccd.ur;,s for th,.; ;:stabl.isl.cn::nt of Ouch a
.yot,)I,i to callod tho nC.I.Cs. Fi1;; Clc.saification Srste;.i.II
3. OFFIC:. . 1' S 1 . FF i JSSL GE CS ~TTAJi!.S
Each off ice of C.I.G. and appropriato:: staff branchos and divisions
..:ill maintain C.:nt::ro. Tlrs or,anization and functionin' of those
Cont.;r:i 11:1C1r tlli: diri:ctl0'i of s3istant D7.r ctors fir th:ir
offices and :,f h,;-.cls :,,f apprapriat. staff ccholons.
for filinC all inc:7'.:1:i.nL and out-,An- nat.riai; :ill,aintcdn fil.::s on all
r,'.lc:ria7., -ILn?L.ll.i':(jnco information; and -All prov:idea officer and n-
lictud courior c~..rvi.cc f'ar C.I.G.
2. U1!I OJ :. 1j:.i L;1Ct SYST.21
Th: Central Ro-;:Lstry Suction, Cc')rvnun:i.cations Division, P rscnnel
X11., 11t!tGr:ia . or Ci T G , 4)".ci~?'Yli .:il..l. clay3if,, for rc~'':rJnc(f C J~. y Gl.
courier s op.:rato. Th, dLv;;lo-)n1c;nt of the syst,;nl for tho di:liv;;ry of papors
-.:ithin thu -,fficos and staff echelons of C.I.G. is left to tho discr.tion of
office and staff hucds canc. rnod.
. C.I.G. ADDRESS
Central R.;Ciotry, inform all conccrnjd of th; sch:dul; s on -..hich they
T1'Jc C: ntral Ro=;istx r Section orovid.o socure couriers for the
handlin: of c,7;?rlunieations and other '.in t
~.. ?~:, s ,~ _ ~.,:c...z 'Ua1.: Of:Cic:. and Staff
:..icssZ;;c C;.nt.;rs, and C.I.G. and curtain outside aSoncl,;s. The
Incomin" material for the Central Intulli,-enc Groups .ill be
c.ddr.;s00cl as follo::s:
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Corr.;,,;)pndnt,o of the, various 4 ctivi.t:i...,: of C.I.G. should ac advis'A to u1Ju
this ^cl.clao;~rs for forirwrdin[; both c1assifi..:d and unclas-;Af1. d matorial.
S:2C'r'ICN II
ITTCC) I ''G : W.T 2RI_.L OTI-EM TI?:;;N ?rrr' LLIo2yc:i I" Y1r6 "M_011 .;:?'D WILES
6. ?BGI3TIZI nlzcc DimE
(7-) r ~c.n :nvulo;7: nr o,th. i' c :nta inur of
in ztarial. r cciv:d.
(2) If r~~..t rial. i s r~.,cuived undo r a courier or ro istr.r
itunbc:r, the outer unvc1opo on ',';Rich this nur;'?r:r anp::ars . ?JJ. b.. tt..ched
to ?chu corr: u ,ondc;ncu .
(3) Tim.. ,,tamp
.
(~) ~.csi;;n s curit~r Clr: 3;;if LCcat'J on (l.).. TCP ,S7-CR'T, S,.;crt~
(Li) Asc;i n C.I.G. Control. :tui.>>avx~.
Confidential, R.:strictad or U'ncl,'23sified), to material -rhich is rucc;ivud
unclassified, and -:hick according tc C.I.G, -)olic; ruquir. s a s.;curity
clas cif icati,on.
(6) Route m~at.;ri,al to Special Distribution Unit if th;; classi-
fication of the mat::rial is Tor) S1;cr.:t or to the Distribution Unit if
ti.c sucurit_; cla;;cifiQ:::tion is Seer,,t, Confidential, R.:strictod, or
T iclasz.if
b. Thu )roc_dur?;s of th. S,-)ecial Distribution Unit and Distribution
Thu Incoriin;; Unit of the Centrc:7. Tlc,~ict;ry S:ction .,ill:
U:,:' t d > not differ substanti lly, their s par.:tion boin- for the purooso of
incurin_ - secur e ha..ndlin and transmission of Ton Secret. They -:ill:
(l) :,ssi n a File Classification I?um'I-.r ;.Rich is obtained from
the; File Classification Book ?ou'hlichcd by th. Central Rc,r,.istry Suction.
(2) Prcparo C.I.G. File Card, Form No. .35-1 (;;ample ,attached
as T-"B L) in five copies (original - -;hitc; first carbon - blue; second
carbon -- salmon; third cc:rbon - groan; fourth carbon - ycllo;) indicating
in the spaces provided for .teach purpose:
(~) GIG Control. Number
(h) Above 1tSccu".i.tt- C].as if'a cat,i one tmc the oo,irity
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) i:aove "Crose Rofe-:runcolt indicate such cross reference
Class:i.''iC :t;l on Llfis:i n the `jai r
(c) , r:,,.u^cu of inat.rial
(d) The basic Filu Cl:o;sificatien 11uni.)..r ??Ihich has
been a:; r:; i n:: d t h e: p f u r
Date of ;nat,.rial (in cas,. of file or series of
indor.ium(,nt,s the date rccord,,;d ?,.:i.ll be that of the a,io t r:c nt
pap?r or indorsmont)
(f) Dint;,-;r of conie::rs of material
Plumb ;r of indorsements (if indorsements ar;. con-
c.;rneed)
(h) 1'urlu.;r of inclosures for.: rdud ith the
(i) Date. of rece:i)t of . at,.rial accorcli.n- to tine sta:
(j) Th_'.t m'aerial is incoo 1.n'
(1:) C Or) T nu:,r'.b..: r
(1) D: i,:;r?,~ii~e from corr.;s ,ondonce ,.h.;thu:r a re-i1 1r is
ux.o.:ctcd or required, and :Lf soy indicate in apnronriat:: space
ti-u date on ,.-hich a is du,;, aJ.lo':in:'; in all instances a
reasonable time -
(m) Courier, registry number or any other identifying
number under ,,-hich the material ,.as received
(
as may be required to supolcment th;; basic File Classification
i`;umbe r
(o) The, subject as indicated on material, and if not
indicated thereon, a su')ject should be prepared :hich '::ill un-
(p) The office of C.I.G. to ich the mat, rial is to be
routed. In the same bo:c will he t1rocd in small letters the
initials of the person main the routing. If the: person pro
paring the fore did not indicate the routing his initial .;ill
appear after a dia^'onal mark after the, initial of the,routor.
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mistakably identify the contents.
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(3) Al.f t.;r prupar :Ltion of thu CIG FiL Card, Form No. 35-1,
th, follcr.;in;; disposition ?.;ill maclu of each copy of the form:
(a.) Ori-inaJ. to i fiLcl by Central R:, otr~r weer Fo.7...
Cl:u :dificat:Lon Irui;l:,er.
Fir"-'t carbon 1,1.17. !,)., fiJ.ad by CeuntraJ. ReCistr; under
CIG Control
(c) Fourth carbon -;ill be attached. to taper b-r staples
and ':iJll not be removed until the -aper has boon returned to
Central Records.
(d) Seoe nd carbon will b.: attached by paper clips to
the papar, to be -.;ithdre..n by tho Office or Staff i.I::ssar;::
Center for fil.. in their file records.
(e) Third carbon -..-ill b:. .filed by Central Registry
under ilSource. "
(14) Prepare for each rocoiviz- office ^ Consolidated Receipt,
Feral I?o 35-3 (sample attached as MB l3) in three co)ios on ;hich ?,:ill
be rr:corcbd classific::tion, nu-.1_,,;r of co ~i s and CIG Control T1ur&Der.
(5) Envelo-):: riat.ria1 for officor or onlist::d courier trans-
mittal accorda_n; to cst ablished C.I.G. procoduro.
(6) 33o roosronsihlc for insurin.; that all roc: ipts arc returned
from the roccivin { Gffic or Staff LIossaCc Centers in a reasonablo
l eength of time.
(7) Turn over all receipts to Central Records-Unit for filing
in permanent receipt files. These receipts -.;ill be maintained for a
period of to years, after .?:hich tine they may be destroyed.
7. OFFICE 2,1':B M,FF LESS.',GE, CENT ,R PRQCENTE
In each Cfficc or Staff Message CentLr the Top Secret Control Officer
.ill have designated specific clerics to handle Top Secret and other critical
n1^.t:;rial. Upon receipt of material in the Office or Staff h1ossagu Cantor from
~e ~~ v fC)110'::iri:"
th Central I~::g.L.,- s tr'i ScCtien, 1,Z.:S.:Jsa(C GTlt~:rs -.:ill carry out the
proceduros
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a. CI7ec''c the Consolidated I.eceil,?t Fermi to insure that all papers
are accounted for by a recorded CIG Control iTumbor. It sh(oul.d be borne in
mind that ,khan a porson signs for a CIG Control Number ho is not only sign-
:in" for t u document itself, but he is accoptin the information. contained
on the File Card as being correct (i.o. that the number of copies of the
paper, inclosures, etc. as listed on the Fil;; Card arc correct).
b. Si, .,n the Conselidat,;d Receipt Form indicatin time and date of
receipt, and nut in the out basket for imrnodiate return to Central ~tucords.
If the Office or Staff I,Iessa;c C,,ritr chock, reveals that mat.;rial listed
on the receipt hr.s not been received, or that the File Card is incorrectly
prepared, Contral Registry be contacted Lmnodiatoly bcforc the material
listucl on the receipt is distributed by the Office or Staff Massage Center.
The Central Registry Section .ill take action to:eke nocc;ssa r-y
corrections.
c. '.ftar the receipt has boon signed, the Office or Staff I.Icssago
Center ,:ill deter7-tine the routing; to' be given that paper and -rill then enter
the muting on the I:iessago Cantor Cony of the File Card, -:ith a notation
sho-:in g the data of rt uting and the initial of the parson making the routing .
d. The File Card ;;ill then be filed in numerical sequence by CIG
Control Numb,r, except that if a data has been indicated by which time a
reply must be prepared, the File Card :;ill be filc;d by due date of reply in
a suspense file. The, Office or Staff 1-Jassa; e Center in that case --ill pre-
pare on a blank card of any typo a note that a certain CIG Control ;`lumber is
filed under a certain suspense date. ? ylhcn the ans::-er has boon prepared and
for:: ardod to Central Registry for dispatch the temporary card in the numerical
file .All bo destroyed and replaced by the File Card which has boon removed
from the susponso file.
e. If the Office or Staff i,I?.osago Center .decides that the paper
..as erroneously routed to that office or staff echelon, the paper with the
office copy of the File Card -rill W. returned to Contral Registry :ith a
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note r iquestin-; thj removal of that CIG Control Numb r from the receipt form
alre,ad r :end a statement c;xplai.nin, -..,hr it has bc.;n returned
lt:~n if
l "
Itc;C1 rot.
os s ibie ?
The niocoduro to be follo?,red in the routing, recording and filing
of papers -;r:i.tl'iin an office or staff echelon will be determined by the chiefs
ee:c those offices.
S CTIOI1 III
OUT(iOIi G i ',T RI:.r, OT1i]R TI-u.: I T'rELTIGE CE F ,PORTS
a. 1,11 corrosnondonco prepared for dispc:tch from C.I.G. will be
prepared in accordance % ith C.I.G. :..dr-iinistrativo Ordor _ dated 26 25X1A
:.u ust 1946, or any subsequent ord.,r which roscinds or amolifics :.dministrativo
Ord, :r
Originating offices ?.rill insure that in all cases a memo for
record -.-i1l acc~;:many the Central Records copies of the papers to be dis-
patched givin complete background information.
c. The nroccdurc for the recording and transmittal of outgoing
material from the originating office to t - Office or Staff :.1essage Cantor
is loft to the discretion of the -assistant Directors and the chioss of the
staff echelons.
10. OFFIOE CR STAFF liESS_:GE CDi'TDR PROCEDURE
adequate n'unber of copies have been furnished by the on inning office,
.:;ell as to insure tho adequacy of the memo for record.
a. Office or Staff 1.7essa,;e Center will choci to see that an
b. Office or Staff Message Center :rill prepare receipts and
envelopes for all material for which they are required.
paper on the daily log of outgoing materi al (suggested sample
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8. RECIPE;.IT t 3 PROCEDU'
9. ORIGIl1:.TING OFFICE PROCEDURE
c. Tho,.Office or Staff Message Center -`-ill enter information ro-
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attached as T.11, C; Office and Staff I .:ssa.-c Ccnturs may ue.: a variation of
th.Ls forri as long a. all. information sh)=rn on the ;anp:Le f ri:1 is given on
hh.. substit,trt,. form), and for,,-rd the paper to the Central It: Cistr r.
d. i.ft.:r the C.,ntral R.;;;istr'ry;r, has completed its proc ssing (to
be described in p dragraph 11 belo-.r) the Office or Staff Iles a;c Contor will
receive a copy of the File Card to be placed in their numerical CIG Control
1 urml.;,,r file. U?-ern receipt of this File C lyd the record on tli- daily to of
the, Office nr Staff Liessa,;e Center -.rill b:, lined thr:.uuh. If File Card
has not received in the Office or Staff I2:ssa;;e Center i::ithir. tt.renty-
f our hours a chef: -.;ill be made -At' Central Zegisti,,r 1;o ascertain the cause
of delay.
11. Ca.TR'.L R MISTR." PTt `C aDUR7-~
a. Out going correspondence will. be deliv-rcd initially to th:.
Special Distribution Unit if the material is T,-,--) Sec . t, or to the Distribution
Unit if the ,,iat~ rial is classified Secret or bolol,r. The Outgoing Clerk of
each of those units will:
(1) Chock thu correspondence to su,. that it is prepared in
accords,nco ,, ith C . I. G. :,dministrativc: Order
(2) :Lssign CIG Control .Idwna, r (tho Special Distribution and
Distributic)n Units ;ra1l receive each day from the Incoming; Unit
bic ck of CIG Control Numbers to be used in the numb,.rinS of utg7 ing
mat.rial).
(3) i.ssign File Classification Plumber and indicate Cross
Rofaronco.
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(4) Proparo FiL Card, For:n N ' . 35-i indicating in the spaces
for that -o pose the follo-ring information:
(a) CIG Control ilumbor
(b) Security class ificaticn assigned the paper
(c) Source (originating off ice
(d) Basic File Classification llwaber assigned paper
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Distribution Unit and Distribution Unit depending upon classification
(~)
Date of out-oinC correspendenco
(f)
Plurnbor of copies of material
( )
Numb;:r of :uldorsomonts (if indorsomonts are con-
ccrnod
'(h)
Nuxab?r of inclosuros dispatched ?.:ith material
(i)
Data of dispatch
(j)
Th., fact that the, correspondence is outing
(k)
Copy nurib; r
(1)
Indicate such cross references as may ho required
to supplement the basic File Classificati-n rninor.
(m) Subject as indicated on material, and if not in-
dicated thereon, a subject should be pr ;pared .thich ,:ill un-
mistakably identify the contents.
(n) ?ddressoe of the material. In the same box -.;ill be
typed in small letters the initials of the person preparing
the File Card.
Pass Outgoing material to the Dispatchers of the Spacial
b. Th; Dispatchers of the Special Distribution Unit and
Distribution Unit ,;.tll:
(b) Second carbon to )fficc. or Staff Lcssago Center
S
(1) Remove File Card and Record copies
(2) Envelope material
(3) Indicate on the File Card the courier or registry nwnbor
andor which matoria.l is to be dispatched
(1.) Distribute File Cards as f ollo.rs :'
Records.
from ?,rhich the material eras received.
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(.'i) If m%..torial is to travel in thu air or special delivery
channels, rill. apply nuodcd postage
(6) If material is claseified ??rill proplare courier or registry
receipts for delivery ? to Post Off ice or Courier
(?) Deliver to Post Office or Courier
(8) Deliver Record coz)Les to Central Records.
INTER-OFFICE I S~.TERy:'.L
12. Material to be sent from one office of C.I.G. to another -,,i1.l be
transmitted by the Central Registry couriers directly beti'ceon offices, or by
authorized pursonnol of the office dispatching the material. There ;ri.ll be no
channolizing of such material through Central Registry for record keeping
purposes. It will be the responsibility of the Cffice or Staff Message Centers
to keep adequate records of all inter-office material.
13. The systems of recording to be used in the office or Staff PSessage
Cantors may be developed to fit the needs of each particular office, the only
requirement being that at all times the Office or Staff Message Cantors can
account for the disposition of all inter-office material, both outgoing and
incoming. It is suggested that the proposed log for outgoing material could
also be used for rocording inter-office material both incoming and outgoing.
14. The rasult of much inter-office correspondence is either a directive
or order for the division, or the production of an outgoing letter or r:-port.
in either caseee the inter--office correspondence need not be fon,,arded to
Central Records for file unless such inter-office correspondence contains in-
formation of considerable value which gill supplement the information con-
tained in trio memo for record on outgoing mail, or :,ill supplement the in-
formation in the published directive or order. In cases ,shore the inter-
office correspondence does not result in a formal product .hick t, ill mach
Contra].
P.o''ords,. the correspondence upon completion will be for carded to
Central Records only if the subject matter in the opinion either of the
origi na 'or or the final' recipient of the correspondence is of sufficient
;:1a.~ts'zr ,its rt.n+,ax+:a~n.x~.,
value-,to.,
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a XTIOi' IV
INCOI';I:IG :Cl'?'I'i;LI1Ic I'rr; IIR"'OTU.TI0N OTIIC? TIL?.i' C..PI,US
15. CD, ITR.I, R iGI 3TR ( PROC CD URF,
a. The Irlcomin^' Unit :;f the Co ntral. Runi:itry Section ill:
(1) (`pun envelope or other container of mat.:r ia1 recr: ived.
(2) Ifmat,.;ri.al is roceivod und..;r a courier or ru; istry
nunbor,' the outer envelope on `rhich this mvi);;T' :'fill be
attached t:' thu iaatorial..
(?) Tire stamp mat,:ri al.
(14)
.'.ssi;-;n C.T.G. Control NuIahher
(J) a.ssi n oacurit'r classification (i.e. TOP S"C'.ET, Secret,
C.~nf:iduritial, IZeastri(,torl -.r Unclassified) to ranturial rhi ch is received
unc7.:.scific d, and ;thich accordin to C.T.G. policy requires a security
classification.
(6) Pass to Information Distribution Unit if the material is
Secret or b,.;lotf in security cla:ss:i.fication and to Special Distribution
Unit if the 'material is Top Secret.
b. Thu, Information Distribution Unit and Special Distribution Unit
(l) :.ssi n the report a File Classification Ilunbor'-. hick is
obtained fr-ira the: File Classification Bonk published by the Central
n ,;i,tryr Section.
(2) Prepare CIG File Card, Form No. 35-2 (sample attached as
T:.ll D) indicating in the spaces provided .f.^,r each purpose:
(~) CIG Control N imb..r
(b) Security classification
(c) Source
(d) File Classification ITamber
(o) Date of receipt
(f) Number of copies
(;); Nunfoer of inclosures
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(a) Ori;;ina.l and third and f.ourtl?i car. bon will be fcr ra r~lo~
with thcr copies of mater. ].41 ?oing to ORE.
(h) First carbon c;~ooy will be filed in ','J'IG Control Number
Fil _n Central.
,rhich thu mntcrial rec,;ivcd
(1) Subject 'ritlr any other:Ln.formation ?,rhich should be
recorded for r,r]-hich spaces are not provided.
(3) Rovio;r the document very briefly to se.; if any aconcy in
C,I.G. oth-.;r than the Office: -??f Rese:%rch and Evaluation should receive
copy of the rrraterial. F,-,,r Vi:i.s nurno,sc:: repros,nt~:tivos of the Office
of Research and 3valunti-,n and the Office of Collection and Disse?,iination
:;ill sit in the Inf rt on Distributi?~n Unit (if the intollir%mce in-
formation :'rare: rout?.;d initicry:ly t, Special Di.^ t;ributi,m, that unit will
refer the intull.ir;: nc.:.. inform .ti:m d-)cw:munts to this representative for
review) . reviu?.r the distribution -.rhich the material is to receive
-,r7.thin C.I.G. will be noted in the space provided for that purp t,se on
CIG File: Card, For." 35-2.
(4) The File Card, F or:ni No, 35-2, will then be distributed in
the folio-u n-:: manner:
(u) If the distribution on a document is so -.ride that the
six c )pies -:f File. Card, F~:rm :l':. 35-2 ar ir_adequatc, another
l c) Second ct.r :):. n i1l a;, filed in Min_ Clas,,s..i ic.:ti^n
l' umber File in Central R,::Cistr-r.
(h) Piano Of a;;;oncr ;rh:i.ch fur?,rardud material to C.I.G.
u
(i) Date of docwm nt
(j) Num'e,;r ',ssi,,ned to document by transmitting agency
(1;) Courier nwnib~'r or any other identifying number under
(d) Fifth emir -,,ill b.: filed in USrurceU file of Central
Ru istr7
1j -
series of six co ies . ill be ,
prcpr.~red.
(5) Prepare for each receivin office a ConsolHatc!rl
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 Approved For Release 2001/07/12 CIA-RDP81-00728R000100050016-2
Fc,a.;?i II , 35^3 (sa:lriplu jttacli0d as T.'.J1 13) in thruu copiis on .rlri ich .;Ill
nui:ih _:r : I' c-,p:1us, r::id CIG C-ntrol. Pilllrliar~r.
(6) 'rrv~,lrr~u matur:i.a1. ;"->r trarisnittal. by c'r c:nli tor.l
rL;s*p()ns:i.b].,; for insur].nr; that ai:l. .r,ccc:i.pts r.:?i;urnod
from tho .ruc::i.vin' Of:f:Uo and Staff Cantors in a rcas?,nabJ.;
1unJth of tinic.
(8) L11 rccuipts will then bo turned ever to Central 1uc -:rds
for f ii:i.n: in poorritancnt rucoipt fibs . Those; receipts will bu maintained
for a .)oriod -}f to years, after ;,hicli tithe the :r may bu destroyed.
16. OFFICE OR ST..FF : LSS..GE Cr';TER PROC UU:R
Upon r;ocoipt in the Office or Staff I,Iussa a Cuntor from the Central
'tu istr;l Unit, II sa;e C..:nt,;rs ?,;i].1. cc:rr - out th,, follovrin" nrcc,:dures:
a. Chock the Consolidated Receipt form to insure that all papers
2rO acconzntocl four. by a roc,:,rdcd CIG C ?,ntrol Th b.;); It sh:,uld b- borne in mind
that -;hen a person sins for CIG Contr,]. ?1w:1?.~ r hu is of only si~ninC for
structions it receives from Central Rc~istry.
tho docuriont itself, but hu is accoptinC the information c-ntained on the File
Card as boinC correct (i.e. that the nur )Or Of copies Of thu paper, inclosuros,
(Ac. as listed an the File Card are correct).
b. Si;'n the Consolidated Ruccimt Form indicatin;; tint; and date of
receipt, and put in the out basket for immediate return t Central Records.
If the Office or Staff Hessa~;o Center chock rovruals that material listed on
the receipt has not boon received, or that the File Card is incorrectly pro-
pared, Central Rc istry .rill be contacted iru;iedictoly before. a sing lo, piece
of material listed on th, receipt is distributed by the Office or Staff Itt:ssagc
Ceenter. The Cffico or Staff I;IussaCo Centerrrill then abide by .-rhatovor in-
c. :.ft? r the'receipt has boon signed, the Office or Staff Massai;o
Cuntor .rill deter;-.iine the r?-,utinz to be in that paper.
The clerk ;rill then enter the routing on the T:i:.ossage Center copy
cry the File Card
,1.h notation sh:),n.n~ the date ^f routin- end the._inil,ial.
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-13
 Approved For Release 2001/07/12 : CIA-RDP81-00728R00010005001,S-2
c: f, thu parry+:~n mc:icin t e r;)utin;
u. The File Card wil L then bu filed in numerical sequence by GIG
C.):itro.:L Iftufjar~. In the caru .of the Office T:idss : C:ntar n.f the Office -f
c,;;uaz,cll ctnd ;1v;.i,:Lu:a.ti_7vi t,r~ c.dditi~nal c~pic:~; ')f the card ar furnished. In
c:,.lc?ii; n to the CIG Cemtr-, . IIUnll .;r file., t'.l .t ~1;l ce il.;~ ;Ci?.. ,nU c:rn,r of
tla:; f- ,.r;, by !!"rurcc!1; ?the third c -!gay -Al'
be :.ttac11, d t file c :' r of the d~cu;!cnt
r}:ieh is :C r;1'r~ riled t- the Intolli:encc Li'b:t'a rr (:Lf no c ,,.),r is .v :il able f ^r
direct rooutin: t,: Library th3 third c,)-.)v ?,?ri.ll. attached to t h',-', r ,utud cnpy
h is dc3iCnaLd as tlic Library c -.-)y). l b ?n recJ.ot in the Library of
O1 this cony ?;f the f o m -.rill. be m. novod when the basic
_Tntul.l3.uuncc Lirr ry
Fi1.: Classific t:i:n has bee:,-1 d.:;tee:,i,,ined for the. r;p:--rt. This class LCic.ati in
will. be ?.rrittun ever the face of th third,c-.)-r of the File Card and returned
LrrouUh the Office i?Iessa;, Center t, Central ReSistr;r, whore c. notation on
the CIG Centxcl Numi.aer Card will be made of the ORE cla ssificatio:an.
3ECTICIT V
OUTGOITIG INTELLIGE?1CE REPORTS
Int~l.7.i.;oncu rc )o-)rts pr,~pa.recl and published in Central Intei1i;cncc Gr-.'un
will be d.istr:i.l:u Li the follo:?rin; manner:
Office :.f Collection and Disse;l'!:in tioon ',rill furnish t?I1o Special
l,istribu`!,inn Unit .x. the Distribution Unit a d.iss, i:!inatinn' girder ceverin the
disscnin^ti :n c;:7" each C.I.G. pubiicition.
J. J .
:.ft rnul:l.ic .t~~~n all c ,.)pies ,of, the re_~.,rt .-rill be forwarded to
Special Distribution Unit or Distribution Unit, depending unin the classifi-
cation of the re_-nort, whore distribution will be made utematically acceerding
to the dissemination orders.
JJ.onel, (,i.
Executive for rorsonnol
and lAndmistration
Approved, For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
lT CI? TIr DIRECTOR OF C-'TR.'.L INTJLIGE; ICD :
 Approved for Release 2001/07/12 CIA-RDP81-00728R000100050016-2
Con?'rol No, Cec Cl Source
F11e' C1Fis~if?ic~ f ion.;`
Date of Mat No, Cc No, Inds No. Incis Dat.r Rec Dist,atch
In, Out Cpy, No, Reply Date Courier No.
Subject
P-orm . 35-1 Sep'. 1946
Original- File Classification Card File
1st Copy- Central Registry Control No. File
=n dopy-Oft ice P,Icssage Center Control. No, Fle
3r Coy` Central Registry Source i e
4th Copy- To Accompany Paner
Routing
(The actual size of the above form is 3".x 511)
File Card, Form No. 35-1
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 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
TO:
C ON OL:D!Tir 1 ECEIiF'T
-Y,6- or 1.0em"
Class Ho. Conirs Con`rol No. Clare No. Collier Control. NO,
Fol m i`o, 3";-3
Sep'
Time D~- - r
( ' 1 1 " n e .G'ual s' ze o'' the a!-)ovc rori 7.S 5" Y. 8 ' )
COI?Y`.OLID TED RFCr.T1"I', ''OI;r.'TrO. 35
T':B i1B'
Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
 Approved-For Release 2001/07/12 CIA=RDP81-00728R000100050016-2
Approved For Release 2001107112: CIA-RDP81-00728R000100050016-2
 r Approved For Release 2001/07/12 CIA-RDP81-00728R000100050016-2.
~G'ani.rol No, Sec C1as Source
- ? _??~ ~.+. i oit.71~LL' ':1A~ cgency
Date of Doc. Agency No. Courier Number
Dist,
in CIG
i'_st
Copy - Cenral R
id
egistry Control No. File
r
3F
Copy Central Registry File Class~f cation No.
File
L
Copy r or OR Files
Copy - For ORE Files
I Subiect
!Form NO, 35-2 Sept
uri_gina - F OA- ORE Files
f_tth Copy - Central. Registry "Source" File
(The ac1-ual size of the above form is 311 x 511)
Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
File Card, Form No. 35-2
File Class No.
L'3 s'ribu' ion in
01E
LJLL
FE
Other
 Approved For Release 2001/07/12 CIA-RDP81-00728R00010005001;6-2
STATINTL
CENTRAL INTELLIGENCE C~d'j~OJt1p AGENCY
Washington, D. C.
ADI', INIS'i'ItA'.I.'
STATINTL INSTRUCTION
Effective 1 July 1947, the offices of CIC will use the
official CIG inter-office chain envelope for the transmittal of
documents below TOP SECRET in classification and which are traveling
within the CIG Messenger and Courier Systems to other offices of
CIG. Under no circumstances will the envelope eused for the trans-
mittal of TOP SECRET documents. Documents will not be transmitted
outside CIG in the inter-office chain envelope,
b. Stocking of Inter-Office Chain Envelopes
Each Office Message Center, and designated pick-up and
delivery points within Offices which are'located in buildings
separated from the Office I.Iessage Center, Trill be supplied by
Central Records with the number of inter-office chain envelopes
needed to begin operation. Requests for such envelopes and'the
number needed should be referred to -on extension
23 June 1947
SUBJECT: Use of CIG Inter-Office Chain Envelope
EFFECTIVE UNTIL CANCELLED OR SUPERSEDED
GENERAL
a. When Used
STATINTL
719 or 720 before Friday, 27 June 19 7.
Delivery of Mail to Office I essage Center
All mail delivered to an Office Message Center b
CIG R
l
y
egu
ar
Couriers will be contained in CIG inter-office chain envelopes. The
responsible individual in the Office Message Center will detach the
receipt (CIG Form 35-16) from the inter-office chain envelope, acl;nowl-
edge receipt by signing Form 35-16, and give signed receipt to the
C ourier.
STATINTL
STATINTL
2. DISPATCHING O CIG DOCUI.E NTS IN INTER-OFFICE HAIN ENVELOPES
Additional 1frapping Not Necessary
The Office Message Center will dispatch by Courier all out-
going inter-office mail (and that intra-office mail which is destined
for a segment of an office housed in a separate building) in CIG
inter-office chain envelopes without additional tirrapping. A separate
INTEGRATED WITH CIG I?I;EiiMO -AIND CIG AD IN. O D Z-
TO C.I.A. AD-' IST ATIVI?i; IItTST U:CTTUli
Approved For Release 2001/07/12 : CIA-RDP81-007288000100050016-2
A _ TD 17~: T~, ?EIt D
 Approved For Release 2001/07/12 CIA-RqP81-00728R000100050016-2
inter-office chain envelope will be prepared for each Office Message
Center to which materials are being sent,
b. I'ro aration of Face of Envelope
It is essential that the columns appearing on the inter-office
chain envelope be filled incompletely, and that the office designation
always be indicated. If it is the desire of the sender to dispatch the
document to a specific individual, the individualls name may be noted
in parenthecos after the office designation; for example:
FROIJ: OCD TO: 0112, (Attn: I1r. Blank)
In all instances, room number, when known, and building will be
indicated in the proper column. The CIG inter-office chain envelope
will not be thrown away until all spaces have been used, or until the
envelope is completely worn out. If an Office Message Center accu-
mulates a stock of envelopes which exceeds its needs, the surplus
will be returned to the Courier serving the Office.
c. hail Transmitted Outside CIG
Mail to be transmitted outside CIO will be prepared at the
Office LIessage Center for ultimate transmittal. This will include
packaging in the manner prescribed by the Security Regulations (e, g.)
double envelopes when the security classification i-~ SECRET or CONFI-
DrPTIAL), and Trill also include preparation of appropriate transmittal
instructions (e. C., postage slip Form 35-11 or courier receipt). The
outgoing log number ass=.gned the mail by the Office Message Center will
be placed in the upper left-hand corner of the transmittal envelope.
The Central Files copy of the correspondence will be clipped to the
back of the envelope. This mail will then be transmitted to the
Central Mail Room in an inter-office chain envelope addressed to the
Central .i .Iail Room for dispatch outside of CIG through appropriate
Courier or mail channels.
.d, Transmitting CONFIDM1TIAL or SECRET Documents
STATINTL
The CIG inter-office chain envelope, when used to transmit
CONFIDENTIAL or SEC. ~~T documents, will be sealed with one CIG gummed
label and the initial of the sealer will be entered in an appropriate
place on the seal. These seals may also be obtained from
Under no circumstances should, scotch tape be used to seal the in er-
office chain envelope.
o. Transmitting Unclassified or Restricted Documents
The C1G inter-office chain envelbpo, when used to transmit
only unclassified or Restricted material, need not be sealed in any
manner, but the envelope flap should be pushed inside.
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 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016'2
-3
Inter-Office Chain Envelope Numbering System
iii ~rl\/Ir~r\ ~I I
Each Office Message Center and each designated pick-up and
delivery point within an office. will initiate its own numbering series
for the inter-office chain envelopes. This number will consist of the
month expressed in number and the next unusod consecutive number; e,. g.,
if the first envelope is dispatched in June; the number would be 6-1;
if the tenth envelope is dispatched in July, the number would be 7-10,
Since the second number is the identifying envelope number, it would
continue in numerical sequence until the end of the calendar year.
Thus., if 320 envelopes have been dispatched as of December 31, the
last one would be numbered 12-320. At the beginning of the next
calendar year, a new series would be initiated; the first envelope
in January of the next year being numbered 1-1. This office envelope
number will be placed in the office of dispatch column, before the
name in the "From" column. The number appearing on'the envelope will
also appear on the receipt attached to the envelope. Receipts for
the envelope will then be prepared in CIG receipt book (CIG Form 35-16)
in duplicate. Form 35-16 is in triplicate; however, only two copies
are to be used and colors may be disregarded. The original copy of
the receipt will be stapled to the envelope. The Office will retain
the carbon copy of the receipt. This copy will be signed by the
Courier who picks up the document. The number appearing on the
receipt and the inter-office chain envelope will be noted in the office
log opposite the individual papers transmitted in the palter-office
chain envolope. This will provide a record of the documents in any
one envelope.
Bulky Documents (Classified)
Classified documents which, because of bulk, cannot be put in
the inter-office chain envelope, will be -wrapped in a satisfactory
manner, taped with CIG gummed seals, and forwarded in exactly the
same manner as an inter-office chain envelope.
3, OPERATION OF COURIER AND SENG R SYSTEi.i
a. Courier Pick-Up and Delive
The system will operate in the following manner: The inter-
office chain envelope, after being signed for by the Courier on carbon
copy of receipt Form 35-16, will 'be delivered to the appropriate
Office iiessage Center by Courier. The Office Message Center receiving
the inter-office chain envelope will sign the original copy of receipt
Form 35-16 and return receipt to the Courier. The Central Hail Room'
will maintain a file of all completed receipts for location purposes.
b. I:iessenLer Pick-Up and Delivery
Central Records will provide the Office Message Centers with
pick-up and delivery messenger service from and to appropriate points
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 Approved For Release 2001107/12: CIA-RDP81-00728R00010005001612
4..
within the office which are located in the same building as the Office
I,2essage Center. Pick-up and delivery from parts of offices located in
different buildings will be made by Courier as indicated in paragraph
2a above.
FOR TIM D: ECTOR OF CENTRAL INTELLIGENCE:
STATINTL
ATTACHP,' ENTS : None
DISTRIBUTION: A
Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
 Approved For Release 20011Q7112 CIA-RDP81-007288000100050016-2
25X1A
Doputy ive for -ersonne
and Adninictration
FOR THE DIRECTOR OF CE.,I'I';t,,L INTELLIGENCE:
25X1A
INTEGRATED 4JI TN C. I . J. 1,'i ;i"0 NO .
and RE1TTE I13ERED TO C.I.A.
.",TTACit Ej'1TS: None
Lt April 1947
SUD'JECT:. Activation of Spacial Distribution Unit, Central
Records Section
EFFECTIVE UNTIL 30 JUNE 1917 UNLESS SOOM-31t RESCINDED
1. Supplerientint instructions contained in CIG :,d iinistrative
RESTRICTED
CENTRAL INTELLIGENCE 4)~ /
7ashinCton, D. C. ;
as o. lows:
(a) The Special Distribution Unit, Central
Records Section, has been activated and is
located in Room 303, South building,
2430 E Street, N. '. I'.
(b) The function of this unit is the handling, of
all Top Secret material received or dispatched
by CIG, and it is essential that all such
material be processt.d and controlled by this
unit, except as provided in the Top Secret
Control Procedure as contained in the CIG
Securityr Regulations,
DISTRIBUTION-. 1
RESTRICTED
(5i.3)
EFFECTIVE 30 JUNE 1947 CIG PET.ORA'.1DA ':'TILL R IJAI:3 IN FORCL UNTIL CANCELLED Oil
SUPER SEDE1)
ADI' 1111 S
IIISTRUC
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 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
realized that the tentative system ill have defect:: that -Duct ,.)o corrected.
All concerned must bear in mind that the objectives of this ayd.linistr.tivc
procedure are to provide security for ',rrittun conununic.tions, to e;;pedito
the floe: of tnat:;rial. and the handling of C .I . G. business, and to expedite
the flo-.r of incom:i.n ; intolliSencc information to the Office of Research
COP.L - rtf V?
TPi.T..T2v:' C.Z.G. AD; 11?I3TrUT1vL PtoC~DUrE FO'2 T1 12,
I1f.IIDLZI'G OF NCO, EUQ A OU`l~GOING 1'lRl 1"i''; ' COQ .L':;1C;::TIOI S
c 4. 1) 1 ?P,1 '.'. 1' .'1.'~s ~~r?9 It 1
.'01.
I ,L.,..:r...1lYIy~.._ti.J
SEGi70II
GENE . '.L
1. C~ ITfl':L .. SECTION
Central Records Unit
Information Distribution Unit
Approved For Release 2001/07/12. CIA-RDP81-00728R000100050016-2
Efilcctivo III October 1946 the )roc(:dure outlined iac>lc;:. ill bo -)ut into
of1'oct on a t.e n4 :?tivo and trial basis in ardor to develop a Satisfactory
C. Z.G. :,yst; nt for the lland]. irig of ':mitten conununications, except cables. The
proceduro for handling; cables will be the subject of a later administrative
25X1A order. is detailed, in addition to his other
duties; as a 3c_ia], rc'jrcocntatjv of the E:scutivo to the Director for
the purpose of suporvisin; and nlaciz; into eM.lct the system outlined bolo;,,
lIe is author9.zcd to r.ia'. such ch anCos in th:: tentative system as tn,:y be
ncceseur"r from time to time until a final c ;retort is dovalopcd. it is
The Central Registry9 a u,.:ction
?!
under the Communications Division
of the Personnel and .Lcdiini ctration ?]ranch, '..:ill hav? th,: folio-:in;; or:ani-
za.tiona]. units:
. Incotlin Unit
b. Spyecial. Diotribut:i.on Unit
c. Distr:i.butiox Unit
 information; and :ill provido off icor and an-
l:i."tud courier c,urv3.cc for C.1.G,
T'.s Cuntrc:l. 't,~:crtr:~ ;. 11 r:Cvrvo and clis7al;c.'.z a:1.1 9.rrc)m nC and out-
~ a, .l cla?if;;' for rcady rc;f::rc.,ncu
for j':i 7.in ; :1l inc ),:ci.n~; and rut ,ooln~ rra erial; :i7 7.lt.intain f iLe on all
',ithin th ufficos and staff echelons of C.I.G. is left to the discretion of
office and staff heads conc. rnod.
j. C.I.G. LDERESS
Approved For Release 2001167/12: CIA-RDP81-00728R000100050016-2.
2.
U! !IFOR '. FILL G S'.CST^;
Th: Cen(:ral Ro istrv S;.:ction, Car.~nuni.cat:i.ons Division, P..rsonncl
and l;elrnini etr~.tion 13ranc'h, ust~:.~~l.:i.:;h a uniform fil.in? system for the in-
formation and 1,;uidarrcc of all offices of C.I.G. in the filinC of material
other than cablos and int :lli:;once information. The Central Re; istry Suction
`::ill -)ublic>1i and distribute thu procedures for the :stablashm nt of such a
systurcr to b called the ""0.I.G. Fil:, "
C1c.ssif. ication
3. OFFIC ] ,i'D ST.:1.'F ;:ESS,"-GE CL?;TEPS
Each off ice of C.I.G. and ap rerpriatr o , ,ff branches and divisions
:i.ll maintain C. nt ,re . The or:Ianis tion and functionin of those
1.~; s,sa Cent,. ,i undo r the d~roctio.n of 'ssistant Directors f,)r th:;ir
offices and of 11o::ds of appropriate s Gaff echelons.
Thc Centi.l. Ru'istr-r Suction nrovido secure co?,.riers
for the
ha idl.in: of communications and other papers the Office and Staff
C.:nt:.re, and C.I.G. and curtain outside aScnc
1,:s ? The
Central Re~i e tr;T ?,::ill inform all concerned of th:; schedules on ::hick these
couriers operaatu. Thu d; velonment of the system for the delivery of papers
Incorrjn? material for the Central Int;:lli'-csncu Group ..ill be
addressed as folio-,,-s:
 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
Cur;'rJ ',ond~nts of the various a ctivit:Ls of C.I.G. should , o cto use
this nddre;j,s for forjardin both classified and unclassified material.
s':;cTION II
IfrCO''.I:'G 7L:T2RI:.L, OTII:;R TI,"~IJ ]:NT2LLIG ;'C I!7rr;:TIOI1?D C flLuS
CEp'TI'J, 'tEGIST'RI PROC:"DTJRE
a., The IncominS Unit of the Cc;ntral Ro:istry Section -.:ill:
Open envelop >r other c,mta inur of in.~t iric~]. r ec,"iv:;d.
(2) If r1atericl is .'?C rived under a courier or re ;istr:r
number, tho outer envelope on ~h:! ch this. our:~ber appears -,:ill b Ott robed
t!? the Ctrl^::C"~n11r enc .
(3) Tirol., sta.,! materi:al.,
(l.~) :lcc,i"n C.I.G. Control'?tu
(5) :.ooi-n s.;curit:r classification (i.e. TCP SEC ET, Secret,
Confidentii:l, Restricted or Unclassified), to material ..,hich is received
uncl.c:ssified, and -.;nich according to C.I.G. policy requir.;s a s.;curity
classifications
(6) Route material to Special Distribution Unit if the classi-
fication of the mater. ial is Too Secr't or to the Distribution Unit if
tr,~ s ;cl;.rit:r classification is, Secr:t,, Confidential, R.:strictod, or
Unclassified.
b. The procedures of th S- -,cial Distribution Unit and Distribution
U:i:. t d not differ substantially, their soar :ti.on boin- for the -cur"-0 of
insurin, secure h andlinC and transmission of To-) Secret. They ?.':il:L:
(1) 4asiCn a File 'Classification rT~un',-.r ;,ihich is obtained from
the File Classification Book naubl.iched by th.; Central RcCistr r Section.
(2) Prepare C . I . G C.I.G. File Card Term PIo ' n
35-1 car.iplu attached
as T--'.B :) in five copies (original - ,.hitc; first carbon - blue; second
carbon salmon; third carbon - ;re;n; fourth carbon - yello,:.) indicatinC
in the spaces provided for ;ach p'urcose:
(a) CIG Control Number
(b) Above USccurity Classifications? typo the security
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 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
clacs:L":tca'L".i.r'n aris:i.:,n :. tho nrt>>,:r
(r.) ourco of nklt.;riaa.
(d) The basic Filu Clc "sif icat:i.cin 1,%u6),..r -.:hick ha
assi,,nJd thc: na:p ;r
Data of mc:t.,r:ial (in cas.: of c. fil:J or u ri;;s of
indor..,umuntc thu dutu rucord?d ',.'ill h(; that of tho most 1--cc;nt
p,,,p,.;r or indorsumont)
(f)
lumber of co ~i. a of matjrial
( ) Nuinb.;r of indorsements (if indorsomunts ar.. con-
c:rnod)
(h) Nx,,1'a..r of inclosurus for: rd,d ith the ;ri,.:t, r9.al
(:i.) D.:t,., of r.:ao:i.pt of ?:,at,.r:ial accordin_ t^ t?~ -:n
(j TI-.,.t ri^.torial is
(l:) C an'r numb..; r
(1) D.t;rmLnu from corr.., a )onclcnco .:h tl1 r ` ru 1 r is
'U
, ax-o,:ctcd, or rc;aluir..:d, and if so, indicate in apnrcr riat:; space
the.; date: on i:hicll a rcnl,- is du,:, al.lo?:in!- in all instanc:us a
ru . s ortahlo 'time .
(m) Couri:;r, r.;gistry number or any other identifying
numb-;r under :hick the mc'.Lriwl. was rocuivud
(11) :.bovc; "Cross Ref.:runco"" indicate such cross raf::roncc
as may bo; roquirod to supplement the; basic File Classification
Numb:; r
(o) Tho subjoct as indicated on material and if not
indicated thor;;pn, a su'Djoct should h;; proparod -.,-hich gill un-
nista'_^bly identify the contents.
(p) Thu offic.; of. C.I.G. to..:hich the' mat?rial is tc be
routocl. In the same bo:L ::ill tyoed in small lett:;rs
t'Zc
initials of the p_;rson m~,'_;in thu routing. If the norson pm-
baring the form did not indicate; tho routing his initial .'rill
appear after a dia- oval marl: aft-,r the initial of the router.
Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
(3) 1::Ct :r _~rcnar ~t:Lon of th,.a CIG File. Card, Form IIa. 35-1,
th-i foJ;l~~.rin di;opnsition ;ill bb., made of aach copy of thu form:
(a) OrieSinal to :au fil.;d by Contral Rristry uncl:;r Fil::
C1:ification Ijlllll:),.r.
(b) First carbon v11J. b fil.od b,r Ccntrnl Ft ~;iotr;r und:.jr
CIG Control. i hui'D:r.
(a) Fourth carbo.i -,"ill bo attached t::> >~apur b;! staples
and -ill not bo ru:novod until tho napar has boun roturnud to
Coritral Recards.
(d) S.:cond crbon :ill attach'-d by paper clips to
tho papo;r, to b;; ?,.j.thdra?::n by the Office or Staff :..'.:ssato
Cnnt,>r for file in thjir fI1:: records.
(c) Third carbon :ill b-- fil:.d by Cuntral Ruistry
und:,r ItSourca. n
W Prepare for each rocoivin- office Consolidated Receipt,
Forr1 ITo. 35-3 (s mp].u att~chod as T.' B B) in three co,zics on -. hich All
be r, card d classification, nu..i:;ur of co )ics and CIG Control Plumb r.
(7) Turn over all receipts to Contral Rocords Unit for fihin-;
in p~mnancnt receipt filus. ?Tho.;so rocuipts ?::iJ.l be maintained for a
p::riod of t-o yaars, after ::hick t:huo they may bo dostroycd.
.7. OFFICE :'.?"r) STL FF 1? SS::GE CENTER FRO CEDUPE
the Contral Roistry Suction, i!I;ssw`: Centers -.:ill carry out the follo::`in-
In each Cfficc or Staff 1Iussago Ccnt?.,r the Top Secret Control riffic:r
:.11 have dusi-natod specific clerics to handle:: Top S::crot and bth.,r critical
material. Uboa r;:coipt of material in the Offico or Staff I,Iossago Center from
Approved 'For Release 200.1/07/12 : CIA-RDP81-00728R000.100050016-2
(5)
Tnvclop:; material for officer or onlist:;ci courier trans-
mittal acc,.-)rdin to c tr~:lishud C.I.G. orocoduro.
(6) r3o ra pons 7.~1c for incuri:'?.; that all roc::lpta arc r::turn?~d
from the. racoivinr Offico ,,r Staff I.:ussa-e Cunturs in a reasonable
1onth of time.
 Approved For Release 200.1/07/12 : CIA-RDP81-00728R000100050012
the Concolidatod Puccint Foryi to insure, that all papurs
are ,..ccountcd for by a rucorcled CTG Control Number. It ohou7.d be borne in
mind that ;::hon a pcroon oigns for a CIG Control Nw,'je.r he i.o not only sinn-
:i.n for the clocuriunt itou].f, but ho is accepting the information contain A
on thy: F:i.lu Card as, being correct ('i.e. that the num7;b,r of copies of the
paper, inclosurus, etc. as listed on the File Card arc correct).
Li. Sign the Consolidat~.d Receipt Form indicating time and data of
receipt, and nut in the out basket for immediate return to Central Records.
If thu Office or Staff 1M osoa u C:.nt,,r chock rovaals that mat.rial listed
on the re c';ipt has not be on rec;:ivad, or that the Fil:: Card is incorrectly
prepared, Central Registry -,-rill be contacted irnnodiately buforo the material
listed on the receipt is distributed by the Office or Staff 1,I03sagu Cantor.
The Central Rugistr?,' Section .:'ill i"'r1::Cliatcly ta.k u action necessary
corrections.
c. Lfter the receipt has bojn sir?ned, the Office Cr Staff LIcssa:o
Center .:ill dater,-.iinc the routing; to be given that paper and gill than enter
the routing on the 11cssage Cantor Copy of the Fib Card, -: i th a notation
sho.:in the data of routingg and the initial of the parson making the routing .
d. Thu File Card ;:ill then be filed in nu urical sequence by CIG
Control Nw~bur, except that if a date has bean indicated by which time a
reply must bo prepared, the File Card -:ill be filed by due data of reply in
a suspense file. The Office or Staff Message Center in that case -rill pre-
pare on a blank card of any to a note that a certain CIG Control Number is
filed under a certain suspense date. Mon the ans:.-or has boon prepared and
for-:arded. tr~ Central Regis tr~ for dispatch, the ten orarr card in the numerical
file :ill bo destroyed and replaced by the Filu Card -ahichi has been removed
from the suspense file,
o. If the, -Office or Staff, iT csage CO:nter d'ocidcs that the paper
-;as erroneously routed to that office or staff ocholon, the paper arith^. the
office copy of the File Card ;:ill W. returned to Central Registry -:ith a
 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-21
note, reclt.t~st iris; the ]:'~nlov ,1 of that CIG Control ;iwnb.;r from the, receipt form
airead;r cc n;tpJ. i.c'.i.,cl, .nd a statortunt ex a l
:~
.plci. nin?.rhy it has br.; m recur. .-d
?'ith Y'71,ti~111^J if
"aocsia c.
8. flEc PJ a.'rT S PRCCEDUM
The nr ococluro to be follrr,;;,cl in the routing, rocordinC and filin ,
of papers ;:i.tltin an office or staff ocholon be determined by the chiefs
of those offices.
S 1CTIOIT III
OUT iOIi G ii:T.iJRI:.T, 0TIi "R T H . " I'_'`i' IT,IGL'; CL i PORTS
9. CRIGIii,TI:\IG OFFICE PRCCEDU.RF
a. 1.11 corrosnondoncc prepared for dispatch from C.I.G. ;:ill be
-prepared in accordance ,.ith C.I.G. ~.cruinistrativc ?rdc dated 26
.:usus.t 1946, or any subsequent ord?r ;rhich rescinds or amplifies ..d:ministrativc
Ord,r-
'?. Cri ; inatinS offic; s -.rill insure that in all cases a merio for
record ?.;i1J. acc-~; pany the Central Recor.'ds copies Of the papers to be dis-
patched Civi:l.I complete background information.
c. The nrocodure for the recording and transmittal, of out"., .
n~~
material from the or i-inatina office to the. Office or Staff 113ssar'c Center
is loft to the discretion of the "assistant Directors and the chieds of the
staff echelons.
10. OFFICE CR STAFF 1ESS.:0CEITTER PROCEDURE
Office or Staff P:Iessa; o Center ..-ill chcc'.; to sea that an
adequate number of copies have bocci furnished by the orizinatinr; office
"",Y.111 as to inpurc the adequacy of the trhemo for record.
b. Off ice or Staff )`.2ess~. c Center .rill prepare receipts and
envelopes for all material for r:hich the r are: required.
C. The Office or Staff L ossa~;e Center .-ill enter information re-
;ardinS the paper on the daily lob of outgoing; matt: ri al (sugC:csted sample
Approved For Release 2001/07/12: CIA-RDP81-00728R000100050016-2
25X1A
25X1A
 Approved For Release 2001/07/12 CIA-RDP81-00728R000100050016-2
att,'C}li d. a ~~.,.ri C' O1'f:lee and 3t,a.c.~' r`1 LjCUnturo m,Ly t1u' a variation of
this f;`rri as 1i)n`; a;7 all information oh,-)%;n on the saimle >r? is ;:Lven on
the substitut,j form), and forward the paper to the -Control Re istry.
do .",ft-:r the Central R:;gistry has completed its processing (to
be described in para,raph 11 lelo?,r) the Office or Staff Message Contor ;ri.ll
ruceivu a cop; of thj File Mar d to be placed in their numerical CIG Control
1'?LU,i>>.:r file. Uoon receipt of this File. C.iid the record on th., daily to of
tllc Office nr Staff 1t, ssr;;e Center ,r:LlJ. b? lined thr.-~ugh. If File Card
hue -got 'peen z' c~ ived in the Officr, or Staff ?I ssr.;:;c Center :ithin t;,renty
four hours a chi c'.; -::ill riado -.,-ith Central Registry to ascertain the cause
of delay.
11. CEE''Tr,..'_L F2GISTFt PR"C 'DUR,
a. Outgoing corrospondencu will. bo ddiv.,red initially to the
Special Distribution Unit if the material is Ton Socr_.t, or to the Distribution
Unit if the material: is classified 3ocr~,t or bolov'r. The Outgoing Clerk of
each of those units
(3) i.ssign File Classification Number and indicate Cross
Reference.
(Li.) Prepare Fil, Card, r??:~ . 35_l indicating in the spaces
(a) CIG Control lumbor
(b) Security classification assi:nod the paper.
(c) Source (originating' office)
(d) Basic File Classification Iiu b>r assigned paper
(1) Chock the corres-)ondence to so; that it is prepared in
accordance With C.I.G. :administrative -Ordo
(2) :.ssign CIG Control Number (the Special Distribution and
Distribution Units will rcccive each day fro:-; the Incoming Unit a
bloc!: of CIG Control Numh: rs to be used in the numbering of outgoing
mat.r:Lal) .
provided for that purpose the follo~rin3 information:
25X1A
 Approved For Release 2001/07/12: CIA-RDP81-00728R000100050016-2
(v) Date of outgoing corresp,~ndenco
(1)
Th ber of copies of rn turial
Numb,_:r of indorsomonts (if indorsements are con-
P1wn1our of iriclosuros dispatched ith material
Data of dispatch
Th;: fact that the correspondence is out-}inn
Copy numhcr
11
Indicatj such cross references as may he required
supplomont the basic File Classification number.
(m) Subject as indicated on material, and if not in-
dicatod thereon, a subject should bo prepared ;hieh ;;ill un-
mistakably identify the contents.
(n) ',ddrjssoo of the ni terial. In the same box ;ill be
typed in small letters the initials of the person preparing
thce File Card.
(~;) Pass outgoing material to the Dispatchers of the Special.
Distribution Unit and Distribution Unit depending upon classification
of material.
1). The Dispatchers of the Special Distribution Unit and
Distribution Unit :;ill
(1) Remove File Card and Record copies
(2) Envelope material
(3) Indicate on the File Card the courier or registry -number
under ;;h:ich material is to be dispatched
(4) _ri.stributc File Cards as f ollo;s :
(a) Original, first carbon, third carbon to Contra].
Rocords.
(b) Second carbon to Ciffice or Staff Message Center
from `,rhich the material ;ras recei.ved.
 Approved For Release 2001./07/12 : CIA-RDP81-00728R000100050016-2
(5) J:f material is to travel in the air or spacial daJ.ivery
postal. channels, ;rill apply needed posta, e
(6) If material is classified will prapw.re courier or registry
receipts for dol,ivory to Post Office or Courier
(7) Deliver to Post Office or Courier
(8) Deliver Record co ios to Central Records.
INTER-OFFICE IILTDRLLL
12. I aterial to be sent from one office of C.I.G. to another ,rill be
transmitted by the Central Registry couriers directly botrreon offices, or by
authorized personnel of the office dispatching the mat;eri al. Thcro ,rill be no
channolizing of such material through Central Rolgistry for record keeping
purposes. It :;ill be the responsibility of the Office or Staff Message Centers
to keep adequate records of all inter-office ; dt,,rial.
13. The systems of recording to be used in the Office or Staff Message
Centers may be dovolopud to fit the needs of each particular office, the only
requirement boin- that at all times the Office or Staff Iiessa;;o Canters can
account for the disposition of all inter-office J-Aaterial, hoth outgoing and
incoming. It is suggested that the proposed log for outgoing material could
also be used for recording inter-office material both incoming and outgoing.
14. The result of much inter-office correspondence is either a directive
formation of considerable value v hick - rill supplement the information con-
Central Records for file unless such, inter-office correspondence contains in-
In either case the inter-office correspondence need not be fort;arded to
or order for the division, or the production of an out ,)inG letter or report.
formation in the published directive or order. In cases ;,,cc,-r; the inter-
twined. in the memo for record on outgoing mail, or ;rill supplement the in-
office correspondence does not result in a formal product ..,hich :ill roach
originator or the final recipient of the correspondence is of. sufficient
.Central Records only if the subject matter in the opinion, either of the
01
antral. ro1ords, the correspondence upon completion ;-rill be foroardod to
value to justify its retention in permanent files.
 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
S CTIOII IV
INC01cING IT ~IG;;~?03 Irr1rORU.,L,TION, OTH.SI. T} .II C..PL ,S
1> .
Thy; Iricominc Unit of the Central Ro;istry Section gill:
(1) Ope=n envelope or other containor of material received.
(2) If mat.rial. is received undLr a courier or ro;;istry
number, the outer onvolopo on -.;hick this nuiifi :r a ppe .re krill be
attached t the material.
(3) Time stamp material
CFNTI?.T, 31GISTRY PROCLD UR%
(~ )
.Issi n C.T.G. Control Nunber
.ass:iSn socurity cl.assification (i.e. TOP MC.:, ,T, Secret,
C:`nfidontlal, Restricted or Unclassified) to rmiaterial. which is received
unclassified, and ;rhich acca.rdin;7 to
C,I.G. policy requilr; s a security
clas sif ication.
(6) Pass to Information Distribution Unit if the material is
Secret or below in security classification and to Special Distribution
Unit if the material is Tap Secret.
b. The Information Distribution Unit and Special Distribution Unit
(1) i~ssiSn th; report a File Classification Number .,rhich is
obtained fr:im the File Classification Ronk published b y the Central
Registrar Section
(2) Prepare CIG File Cara, Fo~~n No. 35-2 (sample: attached as
T_:?3 D) indicating in the spaces
provided for
(a) CIG Control Nwnber
(b) Security classification
(c) Source
(d) File Classification Itunb :r
(a) Date of receipt
each purpose :
 Approved For Release 2001/07/12 : CAA-RDP81-0072.8R000100050016-2
(h) Nano of L,.-onc;r :rlZ:ich for?,rarclod material to C.I.G.
(1) Date of document
(j) Num!b6r assi; ned to document by transmitting agrcncy
(1:) Courior numb;r or any other idontify'ing number undor
:hich the material. ,:as roceivcd
(1) Subject ~A.th any othurinformation which should be
recorded for ti'r1'iich sp..cos are not provided.
(3) Roviovr the document vary briefly to see if any agency in
C,I.G. other than the Office rf Research and Evaluation should rocoiv.0
a copy of the material, F?,r t1i:i,s purpose represontc:tives of the Office;
of Research and evaluation and the Office of Collection and Di , so.,7ination
will sit in the Inf,",rm.tion D1.stribut:i.-,n Unit, (if the intelligence in-
formation yore routed initic .ly to Special Di tribution, that unit ;rill
refer the intelligence in:l'orn.,.tiom d:,cumonts to this representative for
ruvicvr). :,ft..r rovicr.; the distribution which the material is to receive
':rithin C.I.G. will be noterl in the space provided for that purpr%so can
CIG File Card, For:'.' 35--2.
(4) The File Card, Foni No. 35-2, ,rill then be distributed in
the 2o1.lc:ri l;~ manner:
(a) Ori; inal and third and f.?urth carbon ;rill be fca-. rdc:t
with the *copies of material inC to ORE.
(b) First carbon c n;~y will be filed in JIG Control Number
File .n Central I~.: ; istrtr.
Approved For Release 2001/07/12?: CIA-RDP81-00728R0001000500.16-2
) Second carbon filed in F ilir.: Classification
>` umber File in Central Rue; istr;r.
(cl) Fifth eon1r -..rill b : f i1::d in "Sourc:;01 file of Central
T c,-istry.
(L )
If the distribution on a document is so '.ride that the
six c, ,.)ics cf File Card, F: rm :'ro . 35-2 are inadequate, another
series of six copies ~:ill be prcparod.
(5) Prepare .for each rcceivul office a Consolidated Receipt,
 Approved For Release 2001/07/12 CIA-RDP81-00728R000100050016-2
Fol,:t IN, 35-3 (e;;~r;p1u tt cllud w T.'.1) 13) in three copies on r11ich ;rill
lie r::cardocl, rl.w.; ;ifa.cat:inn, Iltu':!''a :r ,a c; ,l.)iu$, ,.,.lid CIG C'',ntro:l, Ii;.unber
(6) I nvalcr~u ;n:'ster:ial f,7' t.rcns~'ti.Lta:l. b r oi'.L:i.c'.:r r e
~l.:i t~cl
c -,uric: r .
(7) 13 ~ ru,tonsihl.; 1' ~r 1a~~~tirl:nt;l'1^ ^ ,
r,.-turn d
fr art the ruc;:Lvin?t Office and St ff If
s C6n-b(.,rs in rc.Ia 'nr'bJ.,
rocaipts ;rill. then be turned o`v::r to Central cc'`rds
for fi].in; in p,err:tilnont receipt fil.;es. These r-.:ceipts will be maintained
f':;r a period ~,f ttr.~ years, aft:;i? ;;hick time they n y be destroyed.
16. OFFICE OR ST..FF : LSS..GE CE TER PROC DUI11~,
Upon receipt in the Office or Staff I,ic;ssaIj, Center from the Central
?lcgistry Unit, Ilossa-o Cent; rs ,rill c arr out th., folio tin-; ;err cdurc;s:
a. Chock the Consolidated Rucei.pt f :,rm to insure that all papers
are accounted for by a recorded CIG C 'ntrol Nu mmb.;x It sh':'uld b.; borne in , u.nd
that :then p;;rs: n signs for a CIG Contr::~l. Nizib,;r he is ^.t only sibninS for
the document itself, but ho is acceptin the :information contained i on the File
Card as boin- correct (i.e. that the nura')(Jr of copies of the paper, inclosuros,
etc. as listed on the File Card are correct).
L. Si,: n the Consul idated Receipt Farm indicating time and date of
rc c: ipt, and put in the out basket far i m;ntediate return to Central Records.
If the Offic;, or St,,~ff i.Iessa;.2 Canter chock reseals that material listed on
the; receipt has not boon received, or that the File Card is incorrectly pre-
pared, Central Registry .rill be contacted immediately before siu le piccc
of material listed on the receipt is distributed by the Office or Staff Message
Center. The Cffico or Staff I~iessc.~;e Conterrrill then abide by .-rhatcver in-
structions it' receives from Central Registry.
c. the receipt has boon r?ned the Office o sip , r Staff Message
1 Center ;rill determine the r':'uting to be given that paper.
d. The clerk ;till then enter the routing on the Message Center copy
of the File Card, -rith n notation she ,ring the date of r,~uti.ng and the initial
Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2.
 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
of the hcrs;: n b)-,u r:)ut nc.
c,. Thu F:clu Card Will tl:cn bu filed in nunlurical suquonco' by CIG
C. ntr')l. I1u,,'.~c~ri In tho c,zru :,f thc, effico C_ntur ;f the Office: f
Ru,s.arch c.nd valu::.ti,)n -dditi^nul copies '~f thy:: card 4.ru furnished. In
-dcllti. n to CIG C(o,ntr-,i 1 ) , ; fil(,
t1 ^ ,
t )fl i.co file :,n.: Cr :~,Oof
t,ll f-arm by I' 'urea"; the third c,_)ny ;,.tt; c,'N..d t'., th:; c-:, y of Via d--,cu,:,unt
ri'.ich is Ptir-,;; rclurl t.' the Intolli.^uncc Libra:,'r, (if no c., r is :,Ly:i.l :plc for
c1. i.ruct r')utin~; t Libr,^r-; the third C--.)y ;rill. '4), c:tt acllucl tc, tlz:: r ut, cl c ,p
c~y
which is d:; yi"na teen as tho Library Fib c _)y). U.i`:-n r.;c,_Apt in the Library of
-XiE this cc -)y ,f the form ;ri.ll, bu rcr:iovcd ?,.^hon tho basic Intulli, once Lihrury
file Classificati,-n has bouii dut;r.,nincd f-^r tlhiu r,:n:nrt. This classificati.,n
vrill bu ;rrittun :;vor the f,.cu f thy: third c gay cf i;1:1,: Filo Card and roturnod
~}^,rou; h the Offa.ce iJussc ;c Guntur t: Cuntral. R: ;istrlry ;nc~r a notation on
the CIG Control Member Card will bo mind:: of the ORE clan sificati,:)n.
SECTION V
Ot1TGOI!TG INTELLIGi,'1C.E REP ORT3
Coioncl, C:.C
Executive far Foss onn; l
and .dii.nistration
Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
Intoll.i?o nee rr-,w,-)rts prop^.rocl and pub1ishud in Contrail Tnt;lli.,.uncc Gr 'un
rill bo distributed in tho f ollrn?rin ; manner:
17. Office ;f Collection and Dissen in, t.'L-n ;;ill furnish the Si~ocial
fistribution Unit >r ';h.; Distribution Unit a dissunilicti^n order -co)-mrinc the
d:i.ss nin .ti in nl. each C.I.G. publ.icitir,n.
1.F3. .`a ftcrnubl.ic_,.tion all c?,pius of the rc,,.,rt Will bo for;ra.rdod to
Spec: 1 Distribution Unit )r Distribution Unit, depending 1.1 ,on the classifi-
cation of the reoort, v-rhoro distribution :rill. be made aut~:m atically acc..rdi.nE
to the dissumjnati.on orders.
FOR T'IZ, DIRZ CTCI? OF ?T1LaL INTELLIGENCE:
25X1A
 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
y 1
Con4 rol No, Sec Cl 3ource
Date of Mat No, Cc No. Inds
J F il.e' Classif?icn. ion';'
No. Inc7.s Da' .r Rec Dispatch
Out Cpy. No. Reply Date
Courier No.
Subject
Form 7`o. 35-1 Sept 1946
Original- File Classification Card File
lst Copy- Cenral Registry Control No. File
Routing
2nn opy- Office Message Oent.er Con?roJ. No, File
r opy- Gen ra Registry Source
File-4th Copy- To Accompany Parser
(`ihe actual size of the above form is 311 x 511)
File Card, Form No. 35-1
Approved For Release 2001/07/12 : CIA-RDP81-00728R0001.0005001,6-2
 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2?
CON": OL?D ;T:r'P i ECEIPT
C1a,ss 11o, Co+,Irs Con'-ro1 lio.
:N'ua'm f io , 3':'-3
i9/..6
I 0-07
No . Copier Control. NO,
ile .c ua7 137 ze o` the. a?aove nor. )rl ;.s 5"
x. o"
CO!"SOLID'''TED FFCE. ?"r, NO. 35-71
T_'..B "B"
Approved For Release 2001/07/12 : CIA-RDP81-00728.R00010005001.6-2
 Approved For-Release 2001/07/12 : CIA-R0P81-00728R000100050.016-2
Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
 Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
.c,D"
TAB
Approved For Release 2001/07/12 CIA-RDP81-00728R000100050016-2
.Cntrol NO, Sec Clas SourcE
i;ate Rec . No, Cc. No. Incls. Transmia+ing Agency
Dr t,e o.f Doc. F-enc INTO. Courier Number
File Class No.
Lis'ribu'ion in
Dist. iy~ CIG
Subject
Form INTO.. 35-2 Sept lrh
(ur~.gina~ - For ORE Files
P.-St Copy Cenral Registry Control No. File
ti, YJ (1'Mtr ~
pJ Cen1 l...Lal Registry File Classif cation No. File
;}'rd opy - For OF,' i
. 1 1es
i e hh opy - ,, or Off' File
s
h
Copy - Central. Regi.s1ry "Source" Fi.IF
(The actual size of the above form is 3" x 511)
File Card, Form No. 35-2
L7 Ed
7-10 th er
 Approved For {release 2001107/12 : CIA-RDP81-00728R000100050016-2
^i~,rw,? ?- ?. n ,
~/
1 ~.LI . J. l 1.;4rJ
30
rC, ~ rer;'~ r~Ji9Lj.
C.T. . 1:D3'I:t'trIvr
Effective 11a. Octobc 1916 the proce`dur'e outlined ill be put into
cf~'ect on a ?c,;ntativc and ial basis An * ordo'r to develop a satisfactory
C .I.R.- system for the handlin of written comiunications, except cables. The
procodtLro for handling- cables wi lr be the subject of a dater administrative 25X1A
the purpose of supcrviein and Dlacin.-; in o effect th:: system outlined bclm;,
order. is detailed, in addition to his other
duties; as a cp >cial rcprceontative of th; E,:ecutivc to tlic Director for.
i-ic is authorized to ria::e such ch n os in the tcntativc system as may be
necessary from time to time until a final rireteIi is dovolopod. It is
realized that the; tontatvo systeni ill have dofects that nust 'm corrected.
All concerned must boar in mind that the objectives of this administrative
procedure; are to provide security for ;rrittun communications, to expedite
the flo;; of material and the handling of C.I.G. business, and to expedite
tree flo?.: of incomin:; intelli,;ncc information to the Office of Research
and Evaluation.
COPY-M.
'J C .I .0 . ADM ~I'll3TR. TIvJ~ PZOC~D1J tE :'0i TiiE
IL:i?DLI ?G OF Ii?CQ, IrG K75 OUTGOING VmITTE' .CO:;i.U ;IC :'1'TOi?S EXCEPT
SECTION I
GEl,Er .L
1. CE '?'l'ithe _ REGISTRY SECTION
Tho Contral Ro istr;.r, a section under the Corm unications Division
of the Personnel and 01-i_i.nietration 3raneh, -..,ill have the follo-.in'; orSani-
S*)ecial Distribution Unit
Distr3:Uutiox Unit t.
Central Records Unit
c. Information Dietritiution Unit
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 Approved For Release 2001/07/12: CIA-RDP81-00728R00010005001 4-2
Cuntral t;;:btr;~ ..?i.ll rjcuivc and clis'atch all incoming and r.ut-
;:Min,~ llatariv.l for C.I.1 ., c::c~ 7?i; caul. o rill. clan l,..
3if. for rrc.d_r cf,a nc(
for filing; all i nca ::i n~ and out-oin;; rate,,rial; -:i.l...ttintai n files on all
ma ,ori.a7., e :copt int l].i, cnco information; and :ill Provido officer acid on-
li?tod courio:r service for C.I.
2. UiTIFOX: FILI lG S'CSTE1
3. OFF IC STIFF , S S G C-2,173 RS
Each office of C.I.O-. and appro7riato staff branches and divisions
and rldminiotration Branch, a uniform filin,, s ystom for the in-
formation and guidance of all offices of C.I.a. in th, filing; of material
other than cables and intelli;;uiico information. The Central R,:; istry Suction
:ill publish and distribute the procedures for th,; establishrn: nt of such a
'
s1stern to called the "C.I.: File Classification
S~rsto,,?i.~~
:ill maintain ;c Cent_rs. The or;:aniza tion and functionin_; of these
;.icssa e Centers -.:ill. ':b, under the direction of As ,ictant Directors fir their
offices and of heads of appropriate staff echelons.
1~. I :3S j) CTir.IfR.S
The Central Rer istrr Suction provide secure cc,1.riers for the
ha:zdlin- of communications and other Papers bet'.:c;n the Offico and Staff
L.iossa,;o Cent.:rs, and C.I.Q. and certain outside a-cncius. The
Central Re;istry ,::i ~l inform all concerned of the schedules on ;:hick these
couriers op:.ratu. Thu development of the system for the delivery of papers
;rithin the efficos and staff echelons of C.I. r is left to the discr,:tion of
office and staff heads concerned.
, . C . I . iJJDP.LSS
The Central Rr, ;istr~r Suction, Cor.Lniuiicati:onc Division, Personnel
Incomin" material for the Central Intelli' once Mu .ll be
sood as follo:;s:
25X1A
 Approved For Release 2001/07/1.2 : CIA-RDP81-00728R000100050016-2
S . CTICI1r II
IPco I TG I i:.T:sRL rL, 2TI ,R TI',N INT LILIG2*,, C I!7r1Z_i' _TIOT1 '.."D C:`. 3LES
0E!,'T??'.L 'REGIS ZIP nRCC:"DTTRE
a.. The Incortin- Unit of the Central. Rceistry Section -..-ill:
b. The oroccdures of the Special Distribution Unit and Distribution
Un t &., not differ substanti^lly, their s:par.tion. bein; for the purpose of
insurin; secure handling; and transmission of Top Secret. They -.,ill:
Corr:~,snc nd-onto of the various ar,tiv .ti. c~ Of 0.1
A. Should oc advised to uc,u
this address for forwardin both classified and unclassified material.
(:l:) Open c;nv~lope or oth;r containur of riatorial. r::cciv'd.
(2) If material is r'. ceived imder a c >uricr or rc istr;r
mmibcr, the outer envelope on -.,hick this nuifoer. anp;;c.rs -,-J_11_ b.. attached
to the corr:: )ondeneu.
(3) Tinn_, sta,.,n:: 7aat..,rial_.
(.) Assign C.I.f: Control. i'urb.r.
(5) 1.ssiCn s,;curit.r classification (i...,. TOP SEC ~T, Secret,
Confidential, Re, tricted or Unclassified), to material ??;I:ich is received
uncl.us3Jified, and which accordin to C.I.f: polic3r requir,:s a security
classifica ti'on
?
(6) Rout: material to Special Distribution Unit if the cla si-
fication of tho material is Too S:.cr.:t or to the Distribution Unit if
the security classification is Sucr;,t, Confideential, R.:strictod, or
Unclassified..
(1)
.ss3.,;n a File Classification P1rJnb .r which is obtained from
the File Classification Bode pu':lished by the Central RoCistrlr Section.
(2) Prepare C Card, Form 110. 35-1 (sample attached
as T?.B 1.) in five copies (original - ..hitc; first carbon blue; second
carbon -- salmon; third carbon .- green;. fourth carbon - yello;?) indicating
in thu spaces provided for ,;ach zi ose
(t) CIO-Control Number
(b) above crSocurity Classification1- typo the security
;Approved For Release 2001/07/12 CIA-RDP81-00728R000100050016-2
 Approved For Release 2001/07112 : CIA-RDP81-00728R000100050016-2
Cla s ifi cc.ti c)n z.wx i-no c]. the i :p: r
(C) Source of lnat,:;rial
(d) The basic Filu Claocificat:i.on Nwrii,...r '.:hicl-i has
be .n a o;,i ,nud
,~ the papur
(u) Data of mat,.ria7. (in, cas,. of a. fil.; or aeries of
indorjuinunts th; date rccord,;d ..ill be that o;f the most r:-cunt
pap.;r or indors,:mont)
(f) llumb.;r of coni,;r, of material
(;) Plumb.:r of indoracments (if indorsements ar:. con-
c.;rned)
(h) 1'fumb.:r of inclosures for'.: rd,.;d -.:ith the ;n,:t.;rial
(i) Date: of r.;ceint of r' trial accordin_ to 'c7..?.1,; eta-,n
(j) That m^ tor:ial is inccn ;in;
(k) Cony numb.;1
(1) DLt.,rm nu from corr.;s,cndonce ;:h flier a ruollr is
_~*_o,:cted or required, and if soy indicate in annronriat:: space
t}-,.u date on which a ro'7_l r is du.;, cello-.: my in' all instance s a
reasonable time.
(m) Courier, registry number or any other identifying
ntunber under .:hich the material vas received
(n) L'aovc t 'Cross Rofuronco?I indicate; such cross reference
as may be iequircd to supplement the; basic File Classification
Number
(o) The subject as indicated on material, and if not
indicated thereon, a subject should be prepared -.:hick :ill un-.
mista'-:ably identify the contents.
(p) The ' o f.fice of C . I.R. to ,-:hick the material is to be
routed. In the same be:: `::-ill he typed in small letters the
:initials of the person lnal:in; the routing. If the person pre-
paring the form did not indicate the routing his initial .-rill
apbea.r after a dia ;opal marl: a t .r the initial of the muter
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 "Approved For Release 2001/07/12,: CIA-RDP81-00728R000100050016-2
the Central R :gictry Suction, L ssag:,, Con crs ill carry out the follo-:-in;;
(3) I:ft..r orupar,.ction of t}?1+.: CI(frilu Curd, Forln IIO. 35-1,
thu fol1(-Y; in; disposition :ill b;, madc) of oach copy of thu form:
(a) 01'iCinal to b filod by Control R::, iotry wider Fil-.
C1:._i;i.fi.cat:1on I'Iulubor.
(b) First carbon filed by Contra]. flogistr;- unc,-r
CI/- Control ITunb;:r.
and will not be ru:novod until the paper has boon ruturnud to
Contral Records
(d) S.:wnd carbon :ill attach;:d by papc;r clips to
i tho paper, to b,; -..i.?thdra.-.n by the Office or Staff I,I:ssaro
C.:nt?r for file in their f'ilrecords.
(c) Third carbon -:ill b.: fil..d by Cuntral Roiistry
und:,r "Source. 11
(4) Prurparo for ouch rocciv .za office Consolidated Rucoipt,
Fore: IIo. 3 -3 (scalp].: ntt,achod as 'T-',B 13) in throe co'ics on '..hick will
'ao record: d Cl_assiiicaation, nu?>.r of co.)i:.s and CIff Control Num>>; r.
(c)
Fourth carbon -:ill be attach~,d to Papur b,T otanl;:s
(J) .,11V: 107 mat: ria l for officer or enlisted c ourio r trans-
mittal accordin?r to 0,0t1-b].ish: d C.I. : brocoduro.
(6) ?3o resronsi,)lu for insuring thc.t all rccaipts are r:; turn. d
from thc: rocci.V:inr Offico :or Staff I.Icos Co Cunt:rs in a I'casonablo
lunch of limo.
(7) Turn over all receipts to Central Records Unit for filing
in purmancnt roceipt filus. Those roceipts :iJ.l be maintain--d for a
poriod of to yoars, aftor .?:hich tiblio they may be destroyed.
OFFICE :;1':D SLIFF L SS~;GE CEL,?T ,R PRO CIDt'RI;
In each Office or Staff I1Icssa-go Ccntur tho Top Sccrot Control Offic:..r
:i.ll }Z::vc dusignatod specific clcr}cs to handlo Top S..:crot and oth,:r critical
materisal. U-oo_i roc ipt of matorial in the Offico or Staff i~iassagc Ccntor from
procoduros:
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 'Approved For Release 2001/07/12 : CIA-RDP81-00728R000100050016-2
a. CIi,c'c t,h:: Conoclidatod fucei,t F{7rri to insure: that all napurs
,111%) , cc..)untud for by a. recorded CT 'Control tTwr;:acr. It hou7.d be borne in
mind that ?;;hon a purron signs for a ClU-Control ilwn'~e;r ho Is not only oi,;n
:Ln for thu document itocJ.f, but he is accoptinC th:: information contained
on the File Card as boin(, correct (i.e. that thu numIx.r of copies of thu
paper, inclosura, etc. as listid on the rile Card are correct).
b. Sian the Consolidat.:d Receipt Form indicating ti;n; and date of
ruc,)ipt; and out in the out bask t for inunudiate return to Central R cords.
If the Office or Staff 1.4essa,;u Center chock reveals that material listed
on the receipt h,. not b: en rocuivud, or that the Fil Card is incorrectly
prepared, Central Registry 11 be contacted irnnodiately before the material
listed on the receipt is distributed by the Office or Staff Message; Center.
The Central Ru-i?tr?,, Suction ::ill :L rl.di.:t,;l~r take action to mcossary
corrections.
c. ,.fter the receipt has been cirued, the Office Cr Staff I.Icssa'o
Center -,::L1J, determine the routing to be ,,ivon that paper and will then enter
the routine on the UessaCe Center Copy of the File Card, ..:ith a notation
sho-.:in the date of ra utin.
, and the, initial of the pars :gin makin the routing.
L "J
d. The File Card ;gill then be filed in nurwrical sequence by CIG
Control PNumb,;r, except that if a date has been indicated by which time a
reply must be prepared, the File Card -.:ill be filed by duo date of reply in
a suspense file. The Office or Staff 1,zessa,;u Center in that case: ; .ll pre-
pare on a blank card of any type a note that a certain CI(l Control ;Number is
filed under a curtain suspense date.' When the ans.;cr has boon prepared and
for.: irdod to Central Reistr-y.for dispatch the ternporarr card in the numerical
file : il.l be destroyed and replaced by the File Card ;rhich has boon removed
from the suspense file.
~:. If the Office or Staff 1:,.csa.Se Center decides; that the paper
as orroncously routed to that office or staff echelon, the paper with the
office copy of the File Card -,rill bd. returned to Contral Re-istr;r :?ith a
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 Approved For Release 2701/07/12 : CIA-RDP81-Q0728R000100050d1.6-2
? - ? . .1. ? 1J? ?J l~ L. iJ c uc,r c nt uxplc:.t.nin._, ern it na lLc..n r\.; Vurri d
'1tl"1 a ,u,., ,,,,t,,,d r''utin if ;)n alJ : .
8. M, CUT-," 'IT 13 MCCEDUM
note regtta,stin;; the of that CIG Contro:l..lmnl~.,r from tl~o receipt form
alr ti.dy cc nt~1:1,0h d iv .1 ,,t,;
The nrncoclurc to be fol1o-.,;d in the routing., rocordin, and filin
of papere ,r:i.thin an office or staff echelon will be det,.ir,- inod by the chiefs