HOSPITALIZATION, SURGICAL AND LIFE INSURANCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100110001-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 90
• Document Creation Date: December 9, 2016
• Document Release Date: September 11, 2000
• Sequence Number: 1
• Publication Date: March 25, 1953
• Content Type: REGULATION

A N(YI I(
AppreeedForRelease.10110.13:C1,12.1.81-0072812000100110,101,
I,(
NOTICE
25X1A
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SECRET
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
25X1A SUBJECT : Hospitalization, Surgical and Life Insurance
,
REFERENCE: Agency Notice
for CIA Personnel
RECEIVED
DATE "/
:7[1:11,7U-1'7%;
25 March 195k
Hospitalization and Surgical
STOCK R,
3
insagliR NO.
"7, / TO
I. The referenced Agency Notice outlined the new hospitalization and
surgical insurance program to be administered by the Employee Services Staff,
Personnel Office. The Employee Services Staff is now organizedto accept
applications and subscriptions for hospitalization and surgical insurance
from all interested employees.
2. Employees may contact either their.Administrative.Officers or Group
Collectors (see attached list for the Appropriate Group Collectors). The
Employee Services Staff, Room 1020, "I" Building (Ext. 3168 or 2134), may
also be contacted between the hours of 10:00 A. M. and 1:00 P. M. Employees
are cautioned to make no direct contacts with Group Hospitalization, Inc.
3. Current Gill insurance policies will be automatically transferred to
the new insurance group. Subscribers are required to turn in their current
Gill identification Cards to Group Collectors so that new cards may be issued
to them.
4. Applications for Gni policies are being accepted during an initial
subscription ending 30 April 1953. The following procedures will apply:
a. Mutual of Omaha (GEHA) subscribers may make application for
transfer of their policies to Gill between now and 30 April 1953. If
election to transfer is not made, membership with Mutual of Omaha
will continue.
b. Present Agency members not possessing hospitalization and/or
Surgical insurance may apply for same between now and 30 April 1953.
c. Effective date of new or increased insurance coverage begins
the first day of the month following payment of the initial premitims.
d. .CR1 premiums are collected in advance of each insured month.
However, new subscribers are required to pay two months premiums and-
membership fees of $1.00- for each of the hospital and surgical policies
at the time of application.
-e. Al]. personal checks must be made payable to the order of
Government Employees Health Association.
' 1
SECRET
*OGC Has Reviewed*
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SECRET
Security Information
5. The Personnel Office will inform new,employees entering on duty
that they may transfer GHI, Blue Cross, and Blue Shield policies (with the
exception of New Jersey, Connecticut, and Atlanta, Georgia, .policies), or
subscribe to GHI- Policies within sixty days of their'entrance on duty.
4. The term life insurance policy of the War AgencieS Employees'
Protective Association (WAEPA) continues to be available to ,overseas
employees and those engaged in overseas training programs.. Further informa-
tion may be obtained from the Employee Services Staff relative to this
insurance coverage.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Attachment
DISTRIBUTION NO. 5
WALTER REID WOLF
Deputy Director
(Administration)
25X1A
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MEMORANDUM FOR: Colonel White
, 19 March 1953
1. The Personnel Office proposes to have issued the
accompanying notice as a follow-up to CIA Notice
which announced the new Hospitalization, Surgical and Life
Insurance Program and stated that more detailed information
would be issued later.
25X1A
2. I foresee one possible question not covered by this
notice: What happens to Mutual of Omaha (CIEHA) subscribers
who do not elect to transfer to the new Group Hospitalization,
Inc., Program? The answer is that their membership in the
point is adequately covered in CIA Notice but even 25X1A
Mutual of Omaha plan is retained. Personnelthat this
there it seems to be answered by implication only, rather
than a clear statement to that effect.
3. If you believe this point is sufficiently important, -
I can arrange to have it covered before publication of the
notice.
A/L-c 142(/
25X1A
25X1A
s
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SECRET
'Scrip ity
MEMORANDUM TO: Deputy Director (Administration)
SUBJECT Hospitalization, Surgical and Life Insurance
ek 2- 7Q2
MAR 1 8 t953
1. Pursuant to paragraph 4, Agency Notice Hospitali- 25X1A
zation and Surgical Insurance for CIA Personnel, dated 16 February 1953,
the attached proposed Agency Notice will inform employees that the
Em-
ployee Services Staff is now organized to accept subscriptions for Group
Hospitalization, Inc. hospitalization and surgical insurance, as well as
subscriptions for the War Agencies Employees' Protective Association
term life insurance policies.
2. It is recommended that this Notice be given the widest possible
distribution. This Office has had complaints from individual employees
and groups of employees that Agency Notice was not circulated 25X1A
for their attention and information. In this instance it appears that the
distribution system broke down at division and branch levels in some com-
ponents. It is requested that efforts be made to provide a more thorough
distribution for the attached Notice.
W. H. H. MORRIS, JR.
Assistant Director (Personnel)
25X1A
Attachment:
Proposed Agency Notice - Hospitalization, Surgical and Life
Insurance
4 ; LiVe4-46 13.".
31'4
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RECEIVED
DATE 4d14'3
No.6 e fe
DISTRIBUTED' lAr/(rj
rATE ..Y4f/r f."
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No,
25X1A srucKFe 7
ER NO
asztuuti
NOTICE
,CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
SUBJECT: 1953 Easter Seal Campaign
12 March 1953
1. The annual Easter Seal Campaign, sponsored locally by
the D. C. Society for Crippled Children, is now in progress in
the Washington area. There are approximately 1,600 children
under the age of ten in Washington who are afflicted with
cerebral palsy, and, with your help, many of these children
can receive free treatment and training.
2. The Society is supported wholly by voluntary
contributions, and Agency employees are urged to contribute.
3. The Personnel Relations Branch (Room 11260 I Building,
or Room 2270 Central Building) has been designated to receive
your contributions.
FOR TBE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. .5
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6fe 3-7751'
MAR 6 1953
MEMORANDUM FOR: Deputy Director (Administration)
SUBJECT: Proposed CIA Notice on Easter Seal Campaign
Pursuant to your request, the attached CIA Notice has been
prepared for the purpose of publicizing the annual Easter Seal
Campaign sponsored by the D. C. Society for Crippled Children.
Your approval is recommended.
W. H. H. MORRIS, JR.
Assistant Director (Personnel)
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xt.4
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41,A, grAM.4**1011,,49:i.Vial*
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
1EFIVED
110.
IMMO
AT a-/9-1-1 /:04,
4r5o
25X1A NOTICE VW 10 March 1953 10 0
.
SUBJECT Office Hours of the Acting Inspector GeneraFIN ,NE.
dated 10 January 1952 grat"411644141-1(1441."4LH
25X1A RESCISSION: CIA Notice ,
1. The Acting Inspector General will be in his office,
Room 10, Administration Building, 2430-E Street, N. W.,
during regular Agency working hours each Monday to hear
on a confidential basis complaints or constructive suggestions
which have not been satisfactorily handled through norMal
channels.
2. Anyone in CIA, without restriction will be welcome
at those times.
3. Advance appointments may be made, if desired by
telephoning Extension 6813
25X1A
:DISTRIBUTION NO. 5.
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ATANDArlD FORM No. 64
Office Memorandum UNITED STATES GOVERNMENT
The Director DATE 9 March 1953
TO
FROM :11111111111111 al:
SUBJECT: Revision of Notice re Office Hours of 0/Inspector General
There is attached a copy of the current Notice - that of 10 January
1952 on this subject.
In accordance with your approval of last Friday, I have prepared
the attached revision which departs from the substance of the current
Notice in two particulars: (1) visitors are received each Monday rather
than every other Monday and (2) a full day rather than a half day is
opened.
The reasons for these changes are that (a) in actual practice the al-
ternate Mondays schedule has not been observed strictly and, also, I
feel that a more frequent schedule is consistent with the "If you
haven't been handled satisfactorily through normal channels" concept
in that if a person has a complaint strong enough to cause him to call
on the IG it would seem in order not to keep him waiting up to two weeks
to express himself; and (b) by opening the full day a person is able to
call, by appointment, during the noon hour.
I do not .feel that these changes would have any effect of consequence
on the Volume of calls.
25X1A
Enclosures:
1. Copy of Notice
2. Proposed revision
tWQ IL 't
. 0
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RECEIVED
DATE 3/t/53
ED. 6 ei/
DISTRIBUTED
DATE
ro
sracK/dde
COURIER NO.
nomOici?od-TII
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 28 February 1953
25X1A
SUBJECT: 1953 American Red Cross Campaign
1. The 1953 Campaign for the American Red Cross will
begin on 1 March and close 31 March 1953.
2. As President Eisenhower observed in his letter to
Government agencies urging support of the Campaign, "The
American Red Cross is symbolic of the deep concern of Our
Nation for human welfare." The Red Cross is indeed a syMbol,
but it is more than a symbol, it is a means by which each of
us can give force and effect to our concern for the welfare of
others.
3. It is hoped that Agency personnel will give their
wholehearted support to this worthy cause. The goal of the
Campaign in the Washington Metropolitan Area is $1,531)0000
Keyworkers will be available in each Office to assist in the
collection of funds.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
L. K. WHITE
Acting Deputy Director
(Administration)
DISTRIBUTION NO. 5
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MEMORANDUM FOR: Deputy Director (Administration)
SUBJECT: Proposed CIA Notice announcing the
Red Cross Campaign
e,3 '2377
FEB 24 1953
Forwarded herewith is a CIA Notice proposed for the purpose
of publicizing the 1953 American Red, Cross Campaign. This issuance
is in conformance with Agency policy relative to fund-raising
activities EIS set forth in CIA Notice CIA Participation
in Annual Fund-raising Campaigns..
illimIN
. H. H. MORRIS, JR.
Assistant Directcr (Personnel)
25X1A
25X1A
NOTICE
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CENTRAL INTELLIGENCE AGENCY
Washington., D. C. .
SUBJECT : Preparation of Correspondence
28
Februar:y
REFERENCE: Correspondence Manual, April 1952, Page 31
In order that the Director and the Deputy
Central Intelligence may know who has prepared
RECEIVED
DATE - 3 -
ND. 9:39
DISTRIBUTED
DATE ?
NIL
STOCK
1953 COURIER NO.
FRom
Director of
and concurred
in correspondence for their s oaatures one of the two
copies
f all?such correspOndence forwarded for retention by. their.
Offices will bear the ? signature anO. title of the bri6inator.
and. each 'concurring officer.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
K. WHITE
Actincr, Deputy Director
(Administration)
P
25X1A
DISTRIBUTION NO.. 3
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, 44 /kia.et.?)
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CENTRAL INTELLIGENCE AGENCY .17e1:44/ 417ZW-7"c:C-7-Z3 109.:/6-7'
Washington, D, -0 090
NOTICE.?
25X1A 26 February 193
Having been duly appointed and sworn the undersigned hereby
assumes, effective immediately, the duties and responsibilities of
Director of Central intelligence.
25X1A
AL D n. DULL ES
Director
:;1'
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Rci?
e124..4e ,?
4V if /ye) :a
25X1A
25X1A
NOTICE
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C. e,
'2a -
27 February 1953
SUBJECT: Agency Telephone Information Service
1. The General Services Office will issue a CIA Telephone
Directory during the month of April, 1953.. The cutoff date* for
the April issue will be 15 march 1953. Additions, deletions or
changes for the directory as reported on Personnel Information
Cards, Form and received in the Machine Records Branch
through 15 March 1953 will be reflected in the April issue.
2. Prior to the above cutoff date, each major Agency Office
will prepare and forward a new consolidated organizational
directory listing to the Organization and Methods Service for
publication in the classified section of the March issue.
3. The efficiency and accuracy of the CIA Telephone
Directory, as well as the Telephone Information Service, is
dependent upon each Office reporting required approved
organizational listings as well as personnel locator information
in accordance with CIA Regulation
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
25X1A%
:6.7e2
DISTRIBUTION NO. 4
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
:as
4
0
25X1A
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MEMORANDUM FOR:
SUBJECT:
REFERENCE:
SEA'
r
oeCtint?'
6 March 3.953
Assistant Deputy Director (Administration)
Information for Agency Telephone Directory
CIA Notice...11111 dtd 27 February 1953
1. With regard to the referenced notice, it is recommended that
the Regulations Control Staff be listed in the telephone directory, as
an integral part of the office of the Deputy Director (Administration).
Similarly, it is recommended that the Administrative Planning Staff be
treated in like manner in the forthcoming directory. Specifically, I
suggest the following listings for the office of the Deputy Director
(Administration).
Deputy Director (Administration)
Assistant Deputy Director (Administration
Auditor.in?Chief
Regulations Control Staff
Regulations Information
Regulations Distribution
Administrative Planning Staff
226 Admin
226 Admin
308 South
308 South
308 South
308 South
2410 K
707
717
470
3221
791-792
3222
3902-3903
2. It experience with both of these adjuncts of the DDA's office
is that everything possible should be done to emphasize the fact that these
activities are the direct responsibility and are under the authority of the
Deputy Director (Administration). Although this may appear to be a small
Matter, it is believed there are worthwhile psychological values in emplm?
sizing this fact wherever Possible.
25X1A 11111141111111111
pec a Assistant to the
Deputy Director (Admin.)
SA/DDA:EDE:mes
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,
8!)
25X1A
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NOTICE
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
SUBJECT: Agency Telephone Information Service
f'breAr 15S".3
1. The General Services Office will issue a CIA Telephone
Directory during the month of April, 1953. The cutoff date for
25X1A the April issue will be 15 March 1953. Additions, deletions or
chanes for the directory as reported on Personnel Information
Cards, Form and received in the Machine Records Branch
through 15 March 1953 will be reflected in the April issue.
2. Prior to the above cutoff date, each major Agency Office
will prepare and forward a new consolidated organizational
directory listing to the Organization and Methods Service for
publication in the classified section of the March issue.
3. The efficiency and accuracy of the CIA Telephone
Directory, as well as the Telephone information. Service, is
25X1A dependent upon each Office reporting required approved
organizational listings as well as personnel locator information
in aceordance with CIA Regulation
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Acting Deputy Director
(Administration)
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?.
25X1A
25X1A
25X1A
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CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
SUBJECT: Establishment of the CIA Honor Awards Program
Reference: Regulation
I
P-L
7?41' '414
20 February 1953. -y
1. In accordance with Regulation dated 20 February 1953
the Agency may grant honor swards to CIA personnel who perform acts .of valor
or exemplary achievement of highest order in the national security
interest. To this end, the CIA Honor Awards Board has been created to set
the standards for Agency awards, and to make recommendations to the Director
for his approval.
2. The principle of recognizing individuals for deeds performed above
and beyond the call of duty is traditional. Deeds requiring a high order of
personal courage have been and will be performed by CIA personnel who are
engaged in the support of United States intelligence activities. Similarly,
CIA individuals have made and will make singularly important and highly
significant contributions of a nonvalorous nature to the national intelligence
effort. Although the anonymity demanded by our profession militates against
overt forms of recognition, a system of CIA Honor Awards has been established
which is specifically designed to meet security considerations so that deserving
personnel may receive special recognition.
3. Submission Of Nominations
a. Nomination's for CIA Honor Awards may originate at any
administrative echelon.
b. Al]. nominations shall be forwarded to the CIA Honor Awards
Board, with endorsement by the appropriate Assistant Director or
Office head. Nominations affecting CIA military personnel will be
coordinated by the CIA Honor Awards Board with the Military Personnel
Division of the Personnel Office.
c. Each nomination shall be accompanied by supporting data, thus
affording the Board sufficient information on which to base its
recommendation.
FOR TRE ACTING DIRECTOR OF CENTRAL INTELLIGENCE:
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*t.
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. CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
16
(I
- //,' `=2,e.)
12
6 ep
February 1953
SUBJECT: Hospitalization and Surgical Insurance for CIA Personnel
1. A hospitalization and surgical insurance program will be made avail-
able to all overt and semi-covert Agency employees effective I March 1953. The
new health insurance program will offer the Group Hospitalization, Incorporated
(GUI) hospital and surgical insurance coverage.
2. The following chart indicates the manner in which employees may, or
will, be affected by the introduction of the revised health insurance program.
In order to read the chart, individuals should associate their case or circum-
stance with the appropriate item in the first column.
Current status of
employee with regard
to insurance coverage
Action Required
to obtain
insurance
Notes
GHI subscriber
GEHA subscriber
(GEHA-?Government Employ-
ees Health Association90
a CIA-sponsored insur-
ance plan underwritten
by Mutual Benefit Health
& Accident Association
of Omaha, Nebraska.)
Policies will be auto-
matically transferred
to the new insurance ad-
ministration. New GUI
identification cards
will be issued.
New pcillcfes for GUI
coverage will be issued
to current GEHA sub-
scribers only upon appli-
cation. GUI rates are
higher but provide
greater coverage. See
Attachment 1. (There is
no present time limit
within which application
for GUI coverage must be
made.)
Premiums and benefits will re-
main unchanged. Those with
hospitalization coverage only
may add surgical coverage.
GEHA poli?yh?Id?
transfer to the new policy
with waiver of 10 months
waiting period for maternity,
tonsilectomy, and pre-existing
conditions, except in cases when
the current GEHA policy is
less than 10 months olds in
which case the waiting period
will be prorated appropriately.
No coverage
May make application for
hospitalization, or hos-
pitalization and sur-
gical, insurance during
announced periods.
CONFIDENTIAT,
Security Information
The usual waiting period of
ten months on maternity,
tonsilectomy and pre-existing
conditions with the GUI
policy will prevail for new
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25X1A
25X1A
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CONFIDENTIAL
Security Information
(New employees will be per-
mitted to transfer their
Blue Cross, or GHI policies
or apply for a new policy
as they enter on duty,
within a 60-day period.)
subscribers. (The waiting
period for new employees
transferring their Gill or
Blue Cross policies to the
CIA group is determined by
the period such old policies
have been in effect.)
3. The Employee Services Staff, Personnel Office, will administer the Gill
hospitalization and surgical insurance policies for two groups of Agency employees:
a. Group A subscribers will consist of overt employees (those who may
indicate CIA affiliation). The usual "service" features of the Gill policies
will apply for this group, i.e., subscribers will be issued the regular Gill
identification cards. Claims against the policies will be paid by GHI to the
doctor and/or hospital. The subscriber will be billed for the balance.
4. Within the next few weeks the Employee Services Staff will inform all
Agency personnel of this insurance coverage. Posters and insurance brochures will
be distributed to all parts of the Agency in the Washington area.
S. Since the Employee Services Staff is just getting organized for this
large undertaking, all individuals are requested to refrain from calling members
of this Staff for information, until further announcements indicate that the Staff
is ready to accept subscriptior or alter existing coverage.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
2Attachment
DISTRIBUTION NO.
VI" -4" II '14
Deputy Direc ir
(Administration)
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
ME BENEFITS OFFERED BY GROUP HOSPITALIZATION-MEDICAL SERVICE and THE BENEFITS OFFERED BY
THE PRESENT PLAN OF GROUP INSURANCE FCR THE ?OHMS OF THE GOVERNMENT EMPLOYEES HEALTH
ASSOCIATION (Mutual of Omaha policy)
OHL
Hospitalization and Surgical Plan
No dollar limit - These
services covered in full
regardless of cost for
21 days each confinement
In hospital, except in
maternity cases, plus
180 additional days for
which the plan provides
an allowance of $5.00
per day,
Unlimited
HOSPITAL SERVICES
Semi-private room (cost in
Washington area $9 to $13.50
per day). Meals and special.
diets. General nursing care.
MUTUAL OF OMAHA*
Hospitalization and Surgical Plan
Limited $6 per day for 31 days, except in
maternity cases.
Unlimited
(Thosirialmanni_
official Formularies)
Unlimited
(Blood and blood
paasma not included)
(N)TE. For subscribers using non-participating
hospital or doctor services (overseas, etc.) the
GNI policy Pays a total of $274 hospital. service
and extras for 21 days. This averages out to $10
a day for hospital services plus $64 for hospital
extras. The benefits for the first day are $21.
With succeeding days the amount of the benefits
decline gradually to the total of $274.
Limited to 1st urinalysis and blood count.
HOSPITAL EXTRAS -
Medicines
Operating room, Cystoscopic
roan, Sterile Tray-Service,
Pressings, Plaster casts,
Intravenous solutions and in-
jections, Sera, Analgesic care,
Recatery room, Oxygen and use
of oxygen equipment, Blood
transfusions.
Laboratory Examinations
Limited to $9 a day for 8 days for hospital services
and hospital extras. Full service benefits for
ectopic pregnancy, miscarriage. $80 surgical
benefits for norm]. delivery; $150 surgical. benefits
for Caesarean section; plus anesthesia, x-ray, and
pathology, if required.
'1M ........ ???
$10 to 11140 (for each administration of anesthesia.
No limit on :Ember of procedures.)
$5 to $35 (for each x-ray. No limit on number X-ray
of procedures.)
Up to $25 (for each laboratory examination. No Clinical laboratory
limit on number of procedures.)
_ _ ...
*Dependents must be hospitalized at least 18 hours in order to obtain benefits.
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MATERNITY BENEFITS
Limited Included in $30 total for hospital
extras.
Limited
Included in $30 total for hospital
extras. Specified as x-rays,
anesthetic, laboratory fees,
operating room, etc.
Included in $30 total for hospital extras.
$6 a day for 114 days for hospital services plus
430 total for hospital extras, including delivery
room, anesthetic, pathology and x-ray. Surgical
benefits: $40 for miscarriage, $50 for normal
delivery, $100 for Caesarean section.
SERVICES MIA TED TO SURGERY
Anesthetist
Included in $30 total for hospital extras.
Included in $30 total for hospital extras.
Included in $30 total for hospital extras.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
GHI
Hdspitalization and Surgical Plan
ATTACHMENT TO NOTICE
MUTUAL OF OMAHA
Hospitalization and Su !"cal Plan
The plan offers service benefits that will cover the
physician's charges in full (including charges for
x-ray, anesthetics, and pathology) if the subscriber
is a single participant and his income does not exceed
$3000, or a family participant and his income does not
exceed 45500. If the subscriber's income exceeds
these amounts the plan offers up to $250 (depending
. on the surgical procedure) to help pay the doctor bill
???
SURGERY
The plan provides indemnity payments for the amounts
set forth in the Schedule of Operations regardless
of the income of thepolicy holder. Benefits range
from $5 to $150.
EXAIULES OF.EAIMENTS OFFERED FOR SURGERY BY CHI TO SUBSCRIBERS WHOSE INCOMES EXCEED THE AMOUNT THAT
_ENTITLES THEM TO FULL SERVICE BENEFITS, AND OF PAYMENTS OFFERED BY THE MUTUAL OF OMAHA POLICY
$ loo
14o
loo
125
75
200
80
150
175
150 (one
250
5o
60.
Hernia (Inguinal Unilateral)
Hernia (Inguinal Bilateral)
Appendectomy
Fracture of Spine
Lislocation (Hip)
Prostatectomy
Pregnancy (Normal delivery)
Pregnancy (Caesarean)
Removal of Kidney
side) Mastoidectomy
Brain tumor or abscess
Tonsillectomy and Adenoidectomy
Hemorrhoidectomy
(both
$ 5o
75
loo
5o
35
150
5o
loo
100
sides) 100
150
25
25
Neither plan covers oases involving workmen's compensation, dental serxices, or normal home calls by the physician.
Both plans require a waiting period of ten months for new subscribers for benefits involving obstetrical cars.
For the removal of tonsils and adenoids, and pre-existing conditions, the Gilt plan requires a ten month waitieg
period for new subscribers; there are no waiting periods for these benefits in the Mutual of Omaha plan.
Hospitalization
only
-$ 1.70
3.70
3.70
3.70
3.40
COST PER MONTH
MUTUAL OF OMAHA
Hospitalization and Surgical
Single member only
$ 1.60
Married member and spouse
4.75
Married member, spouse and all children
6.00
Member and all children, where there is no adult dependent
4.75
Member and one child, where there is no adult dependent
4.75
- Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
25X1A
25X1A
NOTICE
CONFIDENTIAL ,
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
SUBJECT: CIA Correspondence System
Forms Control Program
Printing Advisory Staff
17
,t's?
/6c,i9 942
,r2..e.9 990
fra:40
#40_644 9
. .
pte,kj_truff?,:?..0,3
1. The functions listed below have been transferred from
the Organization and Methods Service, Office of the Comptroller,
to the Record Services Division, General Services Office:
a. The development and maintenance of a standard
Agency correspondence system.
b. The Forms Control Program as prescribed in CIA
Regulation
2. There has been established in the General Services
Office a Printing Advisory Staff with the following functions:
a. To provide technical guidance to all. Agency
components on such matters as format, size, and method
of printing or reproduction of publications, and
b. to review distribution requirements and advise
initiating components thereon in order to insure efficiency
and economical use of the Agency facilities involved.
FOR THE ACTING DIRECTOR OF CENTRAL INTELLIGENCE:
? /a/
25X1A
WALTER REiD WOLF /
DepUty Director
(Administration)
vammm=mmaw-:!":::..
,
proved For Release 2001/09/03 : CIA-RDP8I -00728R0001 00110001-1
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
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Approved For?Relea6.20p1/09/03 : clARPF,81-0072$R000100116001-1
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Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
ILLEGIB
SECRET
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rit4q11;itance witb thr e.Yo.n07.-nitd roTrArt fl era 'm:21.7'1113.6117
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Approved For Release 2001/09/03 : CIA-RDP8I -00728R0001 0011
?
ILLEGIB
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
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SotlIrrly iniortn;:11$7:1
Approved For Release 2061/09/03
7.2.00040.1091.19001l.
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Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
ILLEGIB
Appro.ved For Release 2001/09/03 : CIA-RDP8I -00728R0001 00110001-1
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
)
14"; rf,)
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
ORt;''
25X1A NOTICE 13 February 1953
SUBJECT: Washington's Birthday Holiday
Since Washington's Birthday is a legal holiday and
falls on . Sunday, 22 February 1953, the following day,
Monday, 23 February 1953, will be observed as the
official holiday by employees whose regular workweek is
Monday through Friday. Sunday, 22 February 1953, will be
observed as the official holiday by employees whose regular
workweek includes Sunday. Only such employees as are
necessary for the maintenance . of essential operations shall
.be required to remain on duty.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
ionliOto -RoR81400.728k00010!011
44",
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
NEMCRANDUM FOR: Deputy Director (Administration
FROM: Assistant Director (Personnel)
SUBJECT:
Legal Holiday on 23 February 1953
-?93,/
FEB 10 1953
1. CIA Regulation subject: "Time, Leave and Pay",
dated 6 January 1952, provides that if a Legal Holiday falls on
Sunday, the following Monday will be officially observed as the
holiday by employees whose regular workweek is Monday through
Fridgy. Sunday will be observed as the holiday by employees whose
regular workweek includes Sunday.
2. Since Washington's Birthday is a legal holiday and falls
an Sunday 22 February, attached is a proposed Notice advising
Agency personnel that Monday, 23 February 1953, will be officially
observed as a legal holiday.
25X1A
IN E4 B. MORRIS, IR.
Assistant Director (Personnel
Attachment
P.entr,111La130-1, fnalt,raart.NYWI,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
A) V
gat.
.51 :oar
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
_25X1A
NOTICE
,RESTRICTED
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
SUBJECT: Notifications of Employee Emergencies
10 February 1953
Administrative and operating officials of the Agency are
responsible for immediate 7 advising the appropriate Personnel
Relations Branch of the Personnel Office in the event of serious
illness, injury, or death Of Agency personnel. Al]. pertinent infor-
mation relating to the nature and circumstances attendant to the
emergency which is obtained initially and/or subsequently will be
supplied. Each member of the Agency shares in responsibility for
informing appropriate officials of such occurrences.
FOR THE DIRECTOR or CENTRAL INTELLIGENCE:
IA-RDP8100728R000100,11,0001.-
At,
veatiglittg&
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
25X1A
25X1A
NOTICE
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
SECRET
Security Information
CENTRAL INTELLIGENCE AGENCY
Washinston, D. C.
SUBJECT: Composition of CIA Career Service Board
RESCISSION: Paragraph I A of Tab B, and Schedule A of CIA Notice
dated 19 June 1952
ta-e-c.44,4e4Q X- /1 - 6-3 I /4-1
pcid .4410
5 IC cot 4.4
i'5L7
/ 76' go r
16 January 1953
1. The CIA Career Service Board will be composed of the
following members:
Permanent Members:
Deputy Director (Plans) or Deputy
Deputy Director. (Intelligence) or Deputy
Deputy Director (Administration) or Deputy
Director of Training or Deputy
Assistant Director (Personnel) or Deputy
Assistant Director for Communications or Deputy
Rotating Members (two at any one time for terms of
six months each):
Assistant Director
Assistant Director
Assistant Director
Assistant Director
Assistant Director
Assistant Director
for Current Intelligence
for Collection and Dissemination
for Operations
Assistant Director
25X1A for Scientific Intelligence
for Research and Reports
for National Estimates
for Intelligence Coordination
25X1A Chief, Foreign Intelligence Staff
rue., TeclinicaJ. services Ste.
Chief of Administration, DD/P
Executive Secretary - Nonvoting
2. Four members of the Board will constitute a quorum. If a
member can not be present, he maybe represented by his Deputy. The
Board w. 11 ?scheduled, monthly meetings, and agenda and minutes of
meetings- will'bo.distributed to all persons listed above.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
'5X1A
DISTRIBUTION NO.
WALTER REID WOLF/
Deputy Director(
(Administration)
7
'007284000100410,001
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
1.
SECRET
Security Information
CENTRAL INTELLIGFUCE AGENCY
Washington, D. C.
16 January 1253'
Assistant Director for
Communications, is appointed a permanent member of the CIA Career
Service Board.
2. Ur. Sherman Kent, Assistant Director for Nptional Estimates, is
appointed a member of the CIA Career Service Board for the period ending
30 June 1953, vice Ur. James M. Andrews, Assistant Director for Collection
and Dissemination, whose term expired 31 December 1952.
3. The above appointments are effective with the issuance of this
Notice.
FOR TI-TE DDECTOR OF CENTRAL Ina,LIGEVCE:
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
47_,12e) fr?")
aZ, I
a&-k. .,(e .9- 3- 3
CENTRAL INTELLIGENCE AGENCY /1-.,4--c;;?'
Washington) D. C. .f)
9 February 1953
General Walter Bedell Smith having assumed his duties
as Undersecretary of State; the undersigned hereby assumes
the duties and responsibilities of Acting Director of
Central Intelligence; effective immediately
DISTRIBUTION NO.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
25X1A
NOTICE
CONFIDENTIAL
Security information
CENTRAL INTELLIGENCE AGENCY
Washington, B. C.
cl-
6-V1
"Sro
/s7:/c)
9 February 1953
SURJEGT:. Personnel Evaluations in Cases of Reassir4nment
1. Simultaneously with the granting of a statement of
availability of any Agency employee grade GS-7 or above, a narrative
evaluation shall be prepared by the immediate supervisor for
inclusion in the official personnel folder. This narrative will
be used as a guide by any interested office in determining the
employee's suitability for any proposed action. This evaluation
should include specific comments on at least the following points:
Knowledge of the job being performed
Judgment in arriving at logical and workable solutions
Dependability, not only in being on the job, hut in
accomplishment of assigned tasks within reasonable
deadlines
Stability under pressure and ability to adjust to
changing conditions or circumstances
Imagination, initiative and originality
Security consciousness
Tact and diplomacy in dealing with others
2. The narrative evaluation must be signed by either the Chief
or a designated senior offJcial of the gaining unit to confirm his
understanding of the evaluation material. The Personnel Office will
not approve the official transfer action unless the signed narrative
evaluation is included in the official file or attached to Standard
Form 52 requesting the transfer.
3. In addition to submitting narrative evaluations with the
statement of availability of any Agency employee grade GS-7 or above,
an evaluation will be prepared aad similarly handled in the case of
any employee, regardless of grade, where there has been any evidence
of unsatisfactory performance or derogatory information.
4. This action is required only in cases of interoffice,
or DD/P area division transfers; intradivision or intrastaff
transfers require no narrative evaluation.
FOR THE DIRECTOR OF CENTRAL INTELLIGENC
25X1A
DISTRIBUTION NO.
CONFIDENTIAL
pe,nrity Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
MEMORANDUM FOR:
SUBJECT:
REFERENCE:
(iT
(JkL1 1JS(lourity InforMationl.
6 February 1953
Deputy Director (Administration)
Personnel Evaluations in Cases of Re-
assignm.ent
OC,-/b145?
A- 3.a..
3- 699s"
Memorandum, same subject, dated 5 February
1953, from the AD(Personnel)
While concurring in the principle of proposed CIA
I recommend that the following comments be considered prior to
issuance:
a. The proposed notice should be considered by the CIA
Career Service Board if such consideration has not already been
effected.
b. With reference to paragraph 2, first sentence, I suggest
the addition of the following "*** to confirm his understanding
of the evaluation material."
c. The narrative evaluation covered by the proposed
25X1A =might well be keyed to the present Agency Personnel Evaluation
Report and represent a supplement thereto.
25X1A
25X1A
25X1A,
Assistant Director for Communications
COIF 1F:r71
11
'Security Information'
? ?':. ? "
pproved
For Release
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
r,"v?fr-?-- .7" MI
t1 ?11h,
.Security Information
February 1953
MEMORANDUM FOR:t-/Deputy Director (Intelligence)
Assistant Director (Communications)
Director of Training
SUBJECT: Personnel Evaluations in Cases of Reassignment.
1. As a result of recent conversations between the DDCI
and CAO/DD/P, the CAO has developed a proposed Agency Notice,
subject as above, copy of which is attached hereto. The DDCI
has expressed the desire of having a procedure initiated imme-
diately.
2. The DD/A has requested that you review the proposed
Notice and submit your comments and/or concurrence to him not
later than Monday, 9 February 1953.
,1 attachment
Cy proposed Notice.
1!!!!!!!!!!!!!!.
Assistant Director (Personnel)
25X1A
.011) vat,:
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
?M'atiAt'S P!.!"';? :0141
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
-4.6 FEB IM53
MEMORANDUMEFOR: Deputy Director '(Administration)
SUBJECT: Personnel Evaluations in Cases of Reassignment
1. The attached proposed Notice was developed by CAO-DD/P at
the request of the DOCI. Mr. Dulles has expressed the desire of
having the procedure initiated immediately.
2. Copies of the proposed Notice have been transmitted to DD/Is
AD/Cs and Director of Training for comments and/or concurrence to
you not later than Mondays 9 February 1953. Copy of my memorandum
to each of them is attached for your information.
2 attachments
1 - Proposed Notice
2 - Cy memo to DD/Is AD/C and D/TR
. H. H. MORRIS, JR.
ssistant Director (Personnel)
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R0001001100014
25)6A
NOTICE
RESTRICTED
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
SUBJECT: Review of the Agency's 1954 Budget
?1/;?, t:
A
A,/
4 February 1953
1. For, the information of all concerned, there is attached a
copy of a letter which was sent to the Secretaries of the Depart-
ments of the Government by the Director of the Bureau of the
Budget requesting a review of the 1954 budget.
2. The provisions of this letter will be the subject of
discussion at the meeting of Assistant Directors with the Director
on Monday morning 9 February 1953.
3. It will be noted that the following over-all policies
have been emphasized:
a. With respect to personnel: To reduce the number of
Government employees by restricting the hiring of additional
personnel.
b. With respect to construction: To proceed only with
those projects which are deemed clearly essential in terms
of the objectives of this Administration, and on such
projects to employ the strictest standards of economy.
c. With respect to all programs: To operate at a
minimum level of cost and expenditures by questioning the
necessity for all work and eliminating unnecessary programs
and holding the remainder to minimum levels.
. 4. The attachment referred. to in paragraph 10 of the attach-
Ment was not duplicated asit applies to the Agency as a whole and
not to individual offices.
/ 1: /0
,FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
L. N: WHITE
Acting Deputy Director
(Administration)
ae,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
Washington 25, D. C.
February 3 1953
My dear Mr. Secretary:
One of the first and most important tasks of our new administration is
to review the 1954 Budget and to proceed toward the accomplishment of a
balanced budget.
This review will take the initial steps toward that goal; will estab-
lish in definitive form how far we can go in that direction in the fiscal
year 1954; and set the stage for the fiscal year 1955. It should help to
identify issues that will be significant in the formulation of the budget
for that year.
The problem is complicated by inheritance of the costs of a Federal
debt of more than 4265 billion; indicated deficits for the fiscal years
1953-1954 totaling 415.8 billion; and accumulated unexpended balances of
appropriations in excess of the total new obligational authority requested
for fiscal year 1954.
It is clear that this situation will not be brought under control with-
out action to reduce budgetary obligational authority, reduce the level of
expenditures, critically examine existing programs, restrain commitments for
new programs, and generally to drive for greater efficiency and reduced
costs.
In this review the policies shall be as follows:
With respect to personnel: It is the policy to reduce the
number of Government employees. Each department or agency head
shall immediately restrict the hiring of additional personnel.
No vacancies shall be filled until the department or agency head
shall have determined to his satisfaction that:
. The positions represented by vacancies cannot be
eliminated.
. Existing employees cannot be shifted to cover the
vacancies.
. Increased efficiency, better utilization of per-
sonnel, or changes in standards and policies of
department or agency operation will not make
possible the attainment of a and b above.
AlaProved For
?
efease'gopli3O*
:4 4 ..
MiEt intil6
itz-z
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
It is the policy to achieve a progressive reduction of
personnel for the remainder of the fiscal year 1953 and for the
1954 Budget. Variations from this policy, as applied to individ-
ual departments and agencies, will be granted by the President in
his review of the 1954 Budget only upon specific request and ade-
quate justification by the department or agency head.
With respect to construction: It is the policy to proceed
only with those projects which are deemed clearly essential in
terms of the objectives of this administration and on such proj-
ects to employ,the strictest standards of economy. Each depart-
ment and agency head is therefore directed to:
a. Review all proposed or authorized construction
projects on which work has not yet begun, ard to
propose initiation of construction during the re-
mainder of the fiscal year 1953 and the fiscal
year 1954 only on those projects which he deter-
mines meet the above criteria.
. Review all going construction projects in the
light of the above criteria and take such action
as he may deem appropriate, including action to
stop the work.
ifiLLE2atat_k_al: It is the policy to operate
at a.minimum level of cost and expenditures. This policy requires
that the necessity for all Tork be questioned and that action be
taken to eliminate unnecessary programs and to hold the remainder
to minimum levels. Each department and agency head is therefore
directed to:
Permit no increases over the January rate of
obligations except on complete justification
and specific approval,. unless Such increases
are clearly necessary to meet requirements
fixed by law.
Initiate an immediate review within his depart-
ment or agency calling for recommendations on
the downward adjustment of program levels and
for information as to the probable effect of
such adjustments on Government services.
The results of these reviews should be used wherever possible
in the 1954 Budget revision procedure and in the preparation of sub-
missions for the 1955 Budget.
pproved For Release 2001/09/03 : CIA-RDP81-00728R000100110001
?
,14k24..u.
op?
teia? r,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
You are expected to translate these guides into proposals for specific
revisions of the budget figures for your department or agency and to trans-
mit them to this office in the form indicated in the attachment. Your pro-
posals should be received by this office on or before March 2, 1953.
Pending the receipt of your recommendations and the President's decisions
on proposed revisions of the 1954 Budget, any significant deviation from these
policies and criteria shall be reported to the Bureau of the Budget.
Your recommendations pertaining to the 1954 Budget also should indicate
the possibilities of mailing further changes in subsequent budgets where you
propose that legislation now in effect be amended or repealed. Where your
budget review indicates the desirability of a change in legislation) a draft
bill or other proposal for action should be submitted for appropriate clear-
ance as promptly as possible.
Legislative propo sals, originating either in Congress Or in your depart-
ment Or agency, which woad affect financial requirements of your department
or agency, should be reviewed in the light of the budget policies set ,forth
above.
The recommendations Which you mice in response to this letter, like all
other budget estimates, are in the nature of advice for . the President, and
are highly confidential prior to the time that the President formally has
acted thereon.
Sincerely yours,
(Signed) Jos. M. Dodge
Director
The Honorable
The Secretary of
Approved For Relea
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
25X1A
NOTICE
SECRET
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C. ,
RECORD COPY
SUBJECT: Changes in CIA Regulations
- e
3
1114 - 3.'t
2 February 1953
For your guidance in maintaining manuals of
CIA Regulations, the following list gives the
Regulations published during the period 1 January
through 31 January 1953.
CIA REG. TITLE PAGE NOS. DATE
Index 1 - 11 1 Jan. 1953
7 Jan. 1953
25X1A
irrALTER REID WOLF/.
Deputy Director(
(Administration)
DISTRIBUTION NO. 3
SECRET
Security Information
4tAsy.,
roved For Release 2001/09/03 C1A-RDP81-00728R000100110001-
.? j
Approved For Release 2001/09/03 : CIA-RDP81,00728R000100110001-1
RESTRICTED
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
27 January 1953
25X1A
SUBJECT: Reinstatement of Notice dated 1 August 1952i
subject, Personnel Evaluation.
25X1A
The above Notice cancelled by Notice dated 5 Janu-
ary 1953, is hereby reinstated until further advice. A copy of
Notice No. is attached hereto.
25X1A
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
LAWRENCE R. HOUSTON
'Acting Deputy Director
(Administration)
Attachment:
&rt.:R*1=0424
;Astrazaarimeareet,FzegameETimeccatarazaammaromixmoMMU9604Wil
::
.
Approved. For Release 2001/09/03 1 -.Q0.7,2R0.04100,1100
25kIA
20(1A.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
NOTICE
. RESTRICTED
Security Information
CENTRAL INTELLIGENCE AGENCY
16h;shington, D. C.
1 August 1952
SUW.ECT : _Personnel . Evaluation
REFERENCE: CIA Regulation ? Revised), .effective 1. August 1952
Purpose
This Notice provides guidance and outlines de tailed respon-
sibiiil,ies tor personnel evaluation.
2. Definition of Personnel Evaluation .
a. Personnel evaluation as used in the Central Intelligence
Agency is the supervisor's considered and judicious, appraisal of
Lbc performc,nce and capabilities of eilch individual for whom he is
immedia.tely responsibl. This evalu;:ttion is in terms of the re-
quifumnts of the individual's current position and his potential
for long-term service with the ,Agency. It is not a performance or an
efficiency rating in th sense that individuals are compared on the
of a predetermined Ltdjectival or numerical scale.
b. The significance of a personnL1 evaluation lies in the cons-
tructive action which will be taken to develop and use each indivi-
dnai's aUilities and potentialities most effectively.
3.. Need for Evaluation
Continuing Day-by-Day Evaluation
A supervisor must be continually aware of the abilities
and performance of each person in his organization if he is actively
to aid him to develop his skills and abilities. The insight ga:1 nod
f:-om continuing al:praisals w.11 enable the supervisor to stimulate
the productiveness and job confidence of his people and to develop
teamwork and pride in the organization.
Recording Evaluat,ions
. In addition to day-by-day guidanee, it 'is necessary that
'periodic written reports be - prepared as an essential element- in
vaspagremmaNIMIZ#
.'.ApOroVpd: For Release 2001/09/03 cjARpp8 28R000 1 lopo
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
RESTRICTED
Security Information
each individual's career plan. The preparation of these reports
will serve periodically to focus the supervisor's attention on the
actual and potential contributions of each individual. Through
this process the supervisor acquires a systematic in,entory of the
human resources within his unit.
4. Specific Uses of Personnel Evaluation
The uses of personnel evaluation include
a. Identifying each person's aptitudes,
and interests;
the following:
knowledges, skills,
b. Promoting discussions between supervisors and those
supervised concerning work performance and career development;
c. Increasing individual efficiency by spotting and cor-
recting specific problems and deficiencies and helping in the
development of desirable traits;
d. Serving as a basis for individual plans forcareer
development;
e. Identifying outstanding service;
f. Identifying individuals who fail to perform as effective
members of the Organization; and
g. Identifying the need for training, reassignment, rotation,
promotion, demotion, separation and other, formal personnel actions.
5. Responcibilitics for Personnel Evaluation
Responsibilities of Individuals
Each individual must understand the responsibilities and
requirements of his position. This is an inherent condition of
employment and imposes a responsibility upon the individual to
discuss with his immediate suTiervisor any problem or uncertainty
which obscures his comprehension of his work. This does not mini-
mize the responsibility of the supervisor for ensuring that
those whom he supervises are provided with full information as to
their jobs. A clear understanding between the supervisor and the
individual is the result of a reciprocal relationship, and effec-
tive performance by and development of the individual proceed from
the two-way communication between them.
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Responsibilities of Supervisors
(1) immediate Supervisor
The immediate supervisor who assino and reviews
the work of Others bears primary responsibility for evaluating,
guiding r.nd developing the potentialities and capabilities of
those whom be supemises. In order to record his evaluations
and recommendations, he will prepare Personnel Evaluation
Reports as required.
?(2). ?Reviewing Official
Tbe..superv:sor?next in line .? of authority above: the.
?
immediate supervisor is responsibI.e fOr?reviewing.Personnel
Evaluation Reports. He will determiue?whether they conform
to. perlAftent Agency policy and regulations and will .assist
in the effective use of the. :recorded information. He has the
additional responsibility of .ensuring that ?supervisors ' under ?
his authority are eftective. in directing, leading, evaluating
,arid ? developAng theirparonnel.
"rrr
c ? Responsibilities of Mae .Career Service. Boards'
It is the responsibility of etch Office Career Service
Board to review plans contained in the Personnel Evaluation Report
for the training, assignment, advancement, rotation or promotion of
each individual falling within its jurisdiction and to recommend
to the Assistant Director or Office head the action that should be
taken.
6. Types of Reports
a. Initial Reports
The supervisor will prepare a Personnel Evaluation Report
for each individual at the end of his first vine months of service
with the Agency, exclusive of time that may bave been spent in
provisioual status pending full security clearance. Such a report
will bc- made regardless of the length of time that the individual
has been under his immediate supervision.
. Annual Reports
,The superyisor.willAprepare a.Perbonnel Evaluation Report
annually for .each individual'onthe'.anniversary ofhisentrance on
duty unless a report has :been made within :the three months prior
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to the anniversary date. When necessary the due cl%te of ri annual
report will be deferred until the indiVidual has been Under the
supervisor's jurisdiction for 90 days..
c. Special Reports
The supervisor will prepare a Personnel Evaluation Report
when an individual leaves the Agency. This report will include the
supervisor's recommendrition concerning his suitability for re-
employment. Such special reports shall be attached to the Personnel
Action Request form when it is forwarded to the Personnel Office.
Special reports also may be made whenever they are administratively
required.
Reassignment Reports
A Personnel Evaluation Report will Le prepared for an
individual whenever his supervisor is to be permanently changed.
Supervisors who are to be reassigned will prepare reports for all
PCI sons under their immediate Jurisdiction. Supervisors will pre-
pare reports for individuals who ,,ce to be reassigned froo their
units. In case the immediate sunelvisor is not available, such
reassignment reports will be nrepared by the person next in line
who has direct knowledge of :he individuals 's work. The Assistant
Director (Personnel) or his des,gnated representative may grant
temporary exemption from this requirement to specific organizational
components of the Agency.
7.. 'Preparation of Reports (Sec Flow Chart attached)
a. Prior to the date an initial or annual Personnel Evaluation
Report is due, the Personnel Office will notify the Office concerned
through the official designated by the Office to serve as its
Evaluations Officer, with responsfibility for administrative acti-
vities connected with the personnel evaluation program. The Eval.
uations Officer will initiate action on Form 37-151 by entering
the identifying data in Items 1 through 6 on the form and forwarding
it in duplicate to the appropriate supervisor. Special reports may
be initiated either by the Personnel Office or by the Office con
corned. Reassignment reports will be initiated by the Office concerned.
b. The supervisor will furnish the form in duplicate to the
individual concerned who will complete Items 7 through 10. At the
time the supervisor transmits the form to the individual, he will
offer his assistance tend cooperation.
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c. The supervisor will complete Itemc 11 through 18 and
will exercise ccnsidered judgment in appraising the adequacy
of the work performed, the qualifications of the individual
for his position and his potentialities for greater service to
the Agency. Upon completionoof the evaluation, he will forward
the form to the appropriate reviewing official.
d. Item 17 of the form provides a means for formalizing
warnings to individuals concerning ineffective performance. If
it is the supervisor's considered opinion that the individoal's
work contribution has been sufficiently ineffective to require
adverse action, he will attach to each of the copies of the
Personnel Evaluation Report a copy of a warning memorand3Jm. If
the supervisor has not already given the individual such a memo
randum, he will prepare one at the time the Report is made. Warning
memeranda will be coordinated eith the Personnel Office before
they arc given to the individual. When attached to Personnel
Evaluation Reports, they will serve to alert the Personnel Office
and apprepriate Career Service Boards to situations requiring special
attention.
.e. The reviewing Official will discuss the report with the
supervisor in order to. analyze 'ay.,: results ofthe evaluation and.
.to determine whether additional .action should. be recommended to
improve or better utilize .the: individual's skills. The reviewing.
Official .also should discuss with the immediate supervisor any. ?
recommendations-. which would assist the supervisor in carrying out
his.responsibilities in the personnel evaluation process and..in
taking appropriate action based onthe. evaluation. Upon the con-
clusion of his review and. after discussion with the supervisor,
the reviowing?officiaLwill .sign the form in duplicate and will
forward?-both copies to the supervisor ?
u. Tile Interview
a. Within one week after a Personnel Evaluation Report has
been reviewed by the reviewing official, or as soon thereafter as
practiceble the supervisor will interview the individual concerned
to apprise him of the evaluation and to use the Report as a basis
for constructive discussion and planning.
b. The interview will have an important influence on the
relationship between the supervisor and the individual. Therefore)
the supervisor should adapt his approach specifically to each
individual and plan tho content and sequence of the discussion
according to the personal relationship existing between them.
-5
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c. During the interview, the supervisor will discuss each
item of the Report. He should encourage the individual to discuss
his understanding of his duties and responsibilities in order to
resolve any misunderstanding of what is expected of him. Ho should
express recognition of the individual's strengths and work
achievements. Discussion of specific shortcomings should be
coupled with constructive suggestions of means by which the indi-
vidual can improve himself with assistance through supervision,
rotation and training. In this connection, he should encourage
the individual to analyze any work, personal or other situational
factors which my' have affected his performance. Before closing
the interview, the supervisor should summarize the results of the
discussion emphasizing the course of mutual action which has been
developed to advance the individual's effectiveness with the Agency
9. Routing of Reports
a. Upon completion of the discussion with the individual, thc
supervisor will sign both copies of the Report and submit them to
the Evaluations Officer. He will retain the duplicate copy and
forward the original to the Personnel Division, overt or covert,
within thirty days of the due date (the last date covered by the
evaluation period) except that trial period Reports will be sub-
mitted within fifteen days of the due date. The duplicate copy,
which is retained by the Evaluations Officer, will bc made avail-
able to the Office Career Service Board.
b. The Personnel Office will review the Personnel Evaluation
Report and will consult the Office concerned with respect to any
action which appears to be necessary or desirable. The original
copy of the Personnel Evaluation Report will be filed in the
individual's official personnel folder.
c. If an individual's performance is described as unsatisfact(
by the attachment of a warning memorandum to his annual Personnel
Evaluation Report, the fact will be posted to his service record
card by the Transactions and Records Branch of the appropriate
Personnel Division. This will make the individual ineligible for
a periodic pay increase until his next annual report is made.
Advisory Appeal Boards appointed and convened in accordance with
CIA Regulation No. 20-8 will, at the individual's request, re-
examine official warning memoranda and recommend action to the
appropriate officials.
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10. Personnel Evaluation Reports for Field Personnel
Personnel Evaluation Reports for individuals who are serving
in the field will be prepared and submitted in conformance with the
principles of this Notice. Procedures adapting this Notice to field
situations yin be established through appropriate instructions.
25X1A
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
L. K. WHITE
Acttng Deputy Director
(Administration)
DISTRIBUTION NO. 4
Attachments: Flow Chart
? 4:
1E1 1=1,
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-PERSONNEL
' OFFICE
Transactions & Records
Branch of the appro-
priate Personnel Divi-
sion notifies Office
when the report is due
Supervisor may discuss
with Placement Officer.
If action is taken re
Item 175 he shall coor-
dinate with Placement
Officer
Personnel Office ab-
stract z pertinent in-
formation, plans
follow-up action and
files the original as
a permanent record in
the individual's
official personnel
folder
PERSONNEL EVALUATION REPORT
Flow Chart
(Initial and Annual Reports)
OFFICE
CONCERNED
Evaluations Officer
completes items 1
thru 6 of PER and
forwards it to
immediate supervisor
OEM ???? =MI OEM, =NM 41?In. ?????? Mi?? =NW NM.
A
Reviewing official re-
views PIH, discusses
plans and recommenda-
tions with supervisor
as necessary and signs
and returns FEE to
supervisor
Evaluations Officer
forwards original to
Personnel Office and
duplicate to ()Mee
Career Service Board
SUPERVISOR .
Supervisor forwards
s
PER to individual
concerned, discussing
with him purpose of the
PER
-1 Supervisor completes
items 11 thru 17 and
forwards PER to re-
viewing official (su-
pervisor next in line)
153997T640 rvice
-77-
Board reviews plan and
recommendations for
approval of the Assist-
ant Director or Office
head.
INDIVIDUAL
CONCERNED
Individual concerned
completes items 7
thru 10 of PER and
returns it to super-
visor
Supervisor holds PER
pending completion of
the interview, then
, signs both copies and
forwards them to the
Evaluations Officer
All)
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4?11
Supervisor interviews
the individual, dis-
cussing the evaluation,
recommendations and
plans. If action re
item 17 is being taken
so informs individual
and explains his right
of appeal
1?10. Elm ????? OMNI.
routing of PER
related action
25X1A
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RECO9 COPY
2teezi.A.a A -
-'11'r474--- .2 ? - /90
A krvi :2
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 30 January 1953
SUBJECT: Emplfvment Commitments
1. Unauthorized and premature comments made to applicants
by Agency personnel interested in their employment have
occasionally bcen interpreted by the applicants as Commitments
As a result of these misunderstanclings the applicants have
sometimes incurred personal exiienses or made personal changes
which were not subsequently suPPPt-Wd'by Agency clearances and
employment.
2. CIA Regulation specifies that employment or
salary commitments Will be made only by CIA officials who have
been delegated the authority to make such commitments. In order
that the Agency will not be embarrassed by its inability to
fulfill ill-advised or unfounded commitments, considerable
discretion must be e;cercised in dealing with applicants. Not
only must unauthorized commitments be avoided, but great care
must be taken to insure that casual comments are not misunder-
stood and taken as.commitments.
25X1A
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
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Security Information
ir +04C,WNIA
25X1A
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
MOIR OH
W-
6.7 44/s .3
_jpd
376
NOTICE 30 January 1953
SUBJECT: 1953 Heart Fund Campaign
1. The Heart Fund Campaign for this Agency will be
conducted 1 February through 0 February 1953.
2. The Heart Fund Campaign is the organized effort to
combat diseases of the heart which are the leading causes of
death in the United States. Contributions are used for
research into the diagnosis, treatment, and prevention of
heart disease. Education, both lay and professional, in
methods of combatting this disease, and community service,
such as cardiac clinics, job placement of industrial workers
with heart disease, and coordination of medical, nursing,
welfare, and other services, are assisted by these funds.
Agency members are urged to contribute to this worthy
Campaign.
3. Contributions may be placed. in the plastic hearts
distributed throughout the Agency. The Personnel Relations
Branches, Personnel Office, have been designated to collect
and forward your contributions.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
WALTER REID WOLF
Deputy Director
(Administration)
...v.nwaton....aalliOrhranumtnive
V.1.111V. AISS e...W.Veneau
Approved For Release 04109iO3
gigagagi&
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
MEMORANDUM FOR: Deputy Director (Administration)
SUBJECT: Proposed CIA Notice announcing the Heart Fund Campaign
JAN, '48 195
Forwarded herewith is a CIA Notice proposed for the purpose of
'publicizing the 1953 Heart Fund Campaign. This issuance is in conformance
with Agency policy relative to fund-raising activities as set forth in
CIA Notice 11111111111 CIA Participation in Annual Fund-raising Campaigns.
Funds will not be solicited from Agency members, but contributions maybe
placed in plastic "hearts" which will be available in Agency offices.
W. H. H. MORRIS, JR.
Assistant Director (Personnel
25X1A
Attachment
,-2-., ? -a1J
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CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
ORD COPY
19,01 rIT
(L./ 0 SUR
301'
25X1A NOTICE 28 January 1953
SUBJECT: Employee Record Files
1. In the interest of sound personnel administration, uniform
Employee Record Files should be established by all components of the
Azency. It is proposed that each component which has not already
done so, establish visible card files which will make it possible
to have readily available information necessary for initiating
personnel action requests; for recording personnel actions, training
and qualifications data; and for noting other matters pertinent to
the employment of the individual which are desired by the operating
office. A standard form Employee Record Card (Form OF )-i.b) is
available for this purpose. To the extent that presently maintained
records are considered adequate to meet this objective, present
forms May be used. It is recommended that the Employee Record
File be maintained at the administrative level responsible for the
preparation of personnel action requests, and that only one such
record be maintained for each staff employee.
2. To facilitate the maintenance of accurate records,
operating offices should check their records at least annually
against the Position Inventory Control File in the appropriate
Personnel Division. Beginning 2 February 1953, the appropriate
Personnel Division (Overt or Covert) will prepare the Form OF Irb
On all new employees entering on duty and transmit it to the
appropriate operating office for filing.
3. The Personnel Office will prepare and distribute detailed
instructions for establishing and maintaining Employee Record Files,
and will advise and assist operating officials in the development
of these files.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
WALTER REID WOLF
Deputy Director
(Administration)
Aiw..1.0;44.04 X
NANA., it, MS,37431,231rMILISMILACOrinhk.I.,, ..441,727r.V011:101.1.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
CRIFLiiroTTP1
security
1.1EPIOIZA1Di.ki 11'04: Deouty Director (Administration)
SULJCT: Employee Record File
ig.e 6aco
JAN 1 2 1953
1. In order to provide operating offices with a basic record for
effective personnel administration, the installation of a system of Em-
ployee Record Files is proposed. These are visible card files containing
information necessary for the initiation of personnel action requests.
They are also used in recording personnel actions, training and qualifi-
cations data, and for noting other matters pertinent to individual em-
ployees.
2. A recent survey revealed that practically all offices have
Some sort of employee record. With a few exceptions, however, existing
records are of a make-shift nature. Besides being inadequate, in many
cases they are cumbersome and expensive to maintain. Conversion fo the
standard form Employee Record Card (Form OF 4b, attached) will not only
standardize operating office record-keeping, but will provide such
offices with concise records which will facilitate the carrying out of
their personnel responsibilities.
3. The attached proposal has been discussed with representatives
of the Office of Training, the Office of Communications, the Special
Assistant (Administration), DD/I, the CAO, DD/P and the Oa Service, and
has their approval. Some offices are already establishing this system
on a voluntary basis.
4. Approval of the attached proposed Agency Notice is recommended.
25X1A
W. H. H. MORRIS, JR.
Assistant Director (Personnel)
Attachments':.
Proposed CIA Notice - Installation Of Employee Record Files
Form OF!-410,-(EmPloYee. Record Card)
Standard Form 7d (Position Identification Strip)
t i 7.3:..vre4 'Itr
?";
)11:. sp.'44....rtht44) i414
War
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
?
1..LAST NAME?FIRST NAME?MIDDLE INITIAL
2. POSITION TITLE
3. GRADE AND SALARY OR GROUP
17. REMARKS
STANDARD FORM 7D
PRESCR ED JULY 1949 '
BY CIVI SERVICE COMMISSION.
FEDER PERSONNEL MANUAL
CHAPT RI
POSITION TITLE AND NO.
POSITION IDENTIFICATION STRIP
SERIES
GRADE
10-00352-1 GPO
17
NATURE OF 'ACTION
18
EFFECTIVE
DATE
19
POSITION TITLE AND NUMBER
20
GRADE AND SALARY OR
GROUP
21
ORGANIZATIONAL DESIGNATION
AND OFFICIAL STATION
July JP47
-
Y
.1,4Z
RECORD CARD
,!c
10-1520384 U S. GOVERNMENT 'PRINTING OFFICE :
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N()1
,Ppreeed,orRelease201,911:13:CIA-RIDR01-007,2000,1011000,
4..
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. . , _ ,
LAM', NAME?F1RS1 NAME?MiDDL
17. REMARKS
STANDARD FORM 71)
PRESCR ED JULY 1049
BY CIVI SERVICE COMMISSION,
FEDER PERSONNEL MANUAL
ClIAPT RI
? ? 'do - ? r. -
RDP81-00728R0001
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POSITION TITLE AND NO.
SERIES GRADE
POSITION IDENTIFICATION STRIP
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17
NATURE OF ACTION
18
EFFECTIVE
DATE
19
POSITION TITLE AND NUMBER
20
GRADE AND SALARY OR
GROUP
. CIVILsnitypon oommrssiorr
July 1047
'46
EMPLOYEE RECORD CARD
Maki'
21
ORGANIZATIONAL DESIGNATION
AND OFFICIAL STATION
10-752035-1., . U. 8. GOVERNMENT PRINTING OPFICE
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
NATURE OF' ACTION?
EFFECTIVE;
DATE
`"'"";?"10"'
POSITION TITLE AND NUMBER
ApprovecifoLRelease 2601/09/03 : CIA-RDP81
'0`;;;;"?;,11!,7,;;;47?
' OR, GROUP '
-00728R000100110001-1
771777,77771t,- ?, ,
ORGANIZATIONAL DESIGNATION
? AND OFFICIAL :STATION, ;?
? "..'"?"""''''"
16. REMARKS (ADDITIONAL REMARKS ON REVERSE SIDE OF CARD)
15, TRAINING. SKILLS, AND EDUCATION
13. EFFICIENCY RATINGS
14. IN-SERVICE TRAINING
DATE
TYPE
RATING
DATE
TYPE
RATING
DATE
COURSE
REMARKS
12. RACE
10: EMERGENCY ADDEESSE?NotE. ADDRESS,: TELEPHONE No.)
7. ADDRESS CHANGE
? '
TEL. CliANGE
G. MARITAL STATUS
P. CSC STATUS
4. HOME ADDRESS
?
5., DATE OF BIRTH
G. VETERAN'S PREFERENCE
I. LAST NAME?FIRST NAME?MIDDLE INITIAL
2. POSITION TITLE
3. GRADE AND SALARY OR GROUP
(71.1iS.TAB FOR, TYPING: CAN BE TORN OFF, FOLDGO.,UNDER. OR FOLDED LIF TO RENEW, NAME LINE)
? ?
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, ?qi
?
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25X1A
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
RECORD COPY
- 4
00114. /47e?,c/
'
25X1A
1. The 1953 March of Dimes Campaign will be
conducted 19 throu0 30 January 1953.
2. The March of Dimes is the organized fight
'Against Infantile Paralysis. Contributions are used
for the treatment and rehabilitation of those
afflicted with this disease and for research into
the cause and transmission of it. Agency members
are urged to contribute to this worthy Campaign.
3. Contributions may be placed in the
miniature iron lungs distributed throughout the
Agency. The Personnel Rolations Branches, Personnel
Office, have been des4nated to collect and forward
your contributions.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
WALTER REID Wq.
Deputy Director
(Administration
DISTRIBUTION NO. 14.
a .4
ISLD LU
oocurily If mormlinn
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
9 January 1953
MEMORANDUM FOR: Deputy Director (Administration)
SUBJECT: Proposed CIA Notice announcing the March of
Dimes Campaign
Forwarded herewith is a CIA Notice proposed for the purpose
of publicizing the 1953 March of Dimes Campaign. This issuance
is in conformance with Agency policy relative to fund raising
activities as set forth in CIA Notice CIA Partici-
pation in Annual Fund-raising Campaigns. Funds will not be
solicited from Agency members, but contributions may be placed in
miniature iron lungs which will be available in Agency offices.
I ?"" CI 60'
25X1A
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25X1C
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CENTRAL INTELLIGENCE AGENCY
Washington., D. C.
RECORD COPY
NOTICE
NOTICE
SUBJECT: Inauguration Holiday
14 January 1953
Inauguration Day, 20 January. 1953, is designated
by existing legislation as a legal holiday for Federal
employees in the District of Columbia and surrounding
counties. Accordingly, headquarters personnel in the
Washington area will be excused from duty on Tuesday, .
20 January, without charge to annual leave. Only such
.employees as are necessary for the maintenance of
essential operations shall be required to retain on
duty.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
WALTER REID WOLF//'
Deputy Director(
(Administration)
DISTRIBUTION NO. 4.
_
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cic)
25X1A
NOTICE
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
RECORD COVV
SUBJECT: Red Cross Blood Donations
14 January 1953
1. The wholehearted participation of Agency
personnel in the .Red Cross Blood Campaigns over the
Past two years reflects great credit on them as well
aS upon the entire Agency. It is appropriate that
CIA, an Agency vital to national defense, should
maintain a fine record in this activity.
2. The need for blood is critical. The Red Cross
Bloodmobile has been invited to visit us as often as
possible during the coming year, and publicity will be
given to the visits so that all who wish to do so may
participate. I also uro those of you who can do so to
make arrangements with the Red Cross for other blood
contributions.
25X1A
DISTRIBUTION NO. [
pproved For Release - 970.13909?1 0-11:ApP011...?
??? ? ???? ??,??,.? ?,??.?
RESTRICTED
I.I A r. a-: II IIS IS Si
01-1
FREE
ROUTING AND RECORD SHEET
INSTRUCTIONS.?Officer designations should be used in the "TO" column. Under each comment a line should be drawn
across sheet and each comment numbered to correspond with the number in the "TO" column. Each officer should initial
(check mark insufficient) before further routing. This Record and Routing Sheet should be returned to Registry.
TO.7.
AD/P
A-DD/A
4.
GOY )1t1
ROOM
NO.
226
Adm
?kov4
DATE
RECEIVED
FORWARDED
OFFICER'S
INITIALS
/2-
7.5-1
5.
NO.
DATE
33. Dec 52
COMMENTS
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-714. 0-94.-? e01"a4140(
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10.
'JAN 14163cop4FIDENTIAL
10_04012-1 GPO '
Approved For Release 2001/09/03 : CIA-RDF'81-00728R000100110001-1
StUi.
,?.
)4
ek3-45-1y
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
3 1. DEC 1952
MEMORANDUM FOR Deputy Director (Administration)
SUBJECT: Red Cross Blood Donations
Recommend the attached CIA Notice be published as a means of con-
veying the Director's interest in the Red Cross blood campaign. We
anticipate a visit by the Bloodmobile during February. We shall pre-
pare a suggested Notice sufficiently in advance far all to be informed.
1 attachment
Notice
roved or Release 2001
etASVOMMO4
W. H. H. MORRIS, JR.
Assistant Director (Personnel)
-RDP8I
?
25X1A
Approved ForikeCease 2001/09/0SEMINRDP81-00728R0604:61060.4:114.11
Security information/Tot-
? -
rttrle
CENTRAL INTELLIGENCE AGPQY
Washington, P. C.
25)(1A
NOTICE 13 January 1953
SUBJECT: Advances to Employees for l'ersonal Expenditures
The advance of Agenay fimds to employees to meet
personal obligations is 12ro1iibited by law. Funds are
appropriated or made available to CIA only for official
expenditures necessary to the accomplishment of CIA missions.
Officers or employees permitting improper use of Agency funds
may be held personally liable.
3. Personal loans may be obtained by officers and
employees located in the United States, and on a limited
basis by officers and employees at overseas locations, by
application to the Credit Union. Procedures are being
initiated to extend complete facilities of the Credit Union
to all overseas installations.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
WALTER REID wv.P'
Deputy DirecteSr
(Administration)
DISTRIBUTION NOT
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
Approve
25X1A
25X1A
UNZVASSIFIED
'
I For Release
'
.
RESTRICTED ' CONFIDEKTIAL
(SENDER WILL CIRCLE CLASSIFICATION TOP AND BOTTO
2001/69/03 : CIA-RDP81-00728R000100110001-
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
,
767717
TO
.
'INITIALS
DATE
1
Comptroller
2
3
4
.
5
,
FROM
.INITIALS
DATE
I
ADD/A
.4Ric,111/
I i veil ?/
2
rfmcnr.
3
SIGNATURE
RETURN
DISPATCH
FILE '
1952,
draft.
APPROVAL INFORMATION
IACTION DIRECT REPLY x
E:=DCOMMENT
I tPREPARATION OF REPLY1 I
I oc CONCURRENCE I RECOMMENDATION
,
REMARKS:
. The original draft of the attached
notice, ?( dated 26 November 1952)0
has been rewrittenby General Counsel. General
Counsel's draft is attached for your concurrence
and return. An ADD/A memo, dated 5 November
and directed preparation of this
ECRET CONFIDENTIAL RESTRICTED UNCLASSIFIED
Approved For Release 2001/09/03 : CIA-RDP8I -OO728R000I 00110001-1
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
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Approved For Release 2001/09/03 : Clk?RbP81-00728R000100110001-1
4. The contents of paragraphs 5 4=d=trof the submitted draft are :
already spelled out in Section 11.0 of the Confidential Funds Regulations..
We believe the notice should not do more than to cal attention to the
fact that advances are to be authorized may in strict accordance with
the provisions of that regulation.
We have no comments with respect to paragraph of the submitted
25X1A
t ?nq
SOCI..1,1101 t 01%,1s1..
16.14g44,174.%
90AtPOWS.41,147,7A.1,474,,"4,-.Za 41.(0,41......n. 0.1.i., .1 4.
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
Next 6 Page(s) In Document Exempt
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25X1A
25X1A
Approved For &ease 2001/09/03 : CIA-RDP81-00728R000'60116--ct41- /55.9
El- ri:AA.,
CONFIDENTIAL
r-1214Z1010(0
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 13 January 1953
SUBJECT: Ninth Agency Orientation Course
R=RENCE: CIA Regulation
1. The Office of Training will conduct the Ninth Agency
Orientation Course on Tuesday, Wednesday, Thursday, and Friday,
10 through 13 February 19531 from 0900 to 1200 hours each morning.
The Course will be held in the Department of Agriculture Auditorium
(FiiThh Wing, South Agriculture Building, Independence Avenue near
Llith Street). CIA badges must be shown to gain entrance to the
Auditorium. Printed programs of the Course will be sent to each
02fice for distribution to personnel nominated to attend.
2. In accordance with CIA Regulation (5 September 1952),
the folloving policy governs attendance at the Agency Orientation
Courses:
a. All CIA personnel, Grades GS-5 and above, who have
not attended any previous Agency Orientation Course, are
required to attend one of these quarterly courses.
b. The priority in filling quotas will be determined
by length of service with the Agency. Office heads are
directed to make their personnel available for one of the
Orientation Courses within two years of their entrance on
duty.
c. The Office of Training will assign a quota to each
Office. Scheduling of personnel will be carried out by the
Training Liaison Officers designated by the various Office
heads, with the help of the Chief, Orientation and Briefing
Division, Office of Training, acting for the Director of
Training.
3. No arrangements can be made for those attending the Course
to park in the vicinity of the South Agriculture Buildin:s, Special
Capital Transit chartered busses, therefore, will leave at 0830
hours each morning from:
a. The "loop" at the north end of qiI" Building to
transport those persons whose offjces are located in North,
Central, South, Administration, WI "Q", Riverside, and
adjacent buildings.
-1-
CONFIDENTIAL
Security Information
onn.....metrax.nriac.90,41.111.1
'-',VIV.,,,,VVASS.i7,,silL-r,Za,Vigii,36;,-LiA'651.4":31ign,41P,ANT=7,,WrIt..4=i47?4=74:04;;.,14( ?
Approved For Release 2001/09/03 :,c1A-RDp81-00728R000100110001-1
,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
CONFIDENTIAL
Security Information
b. Gate 9 in the rear of "K" Building to transport
those persons whose offices are located in "I", "j", "K",
"LY: and adjacent buildings.
c. Quarters "I" to transport those persons whose
offices are located in that general area.
The -busses will make a return trip to these three points
at noontime.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
25X1A
r)"Arre) 93:r
Approved For Release 2001/09/03RENETE-00728R00010011000 ;41 ,?
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
RECORD COPY
NOTICE 12 January 1953
SUBJECT: Indebtedness of Agency Personnel
1. The personal affairs of personnel are private and of no
concern to the Agency unless of such a nature or conducted in
such a manner as to affect their general reputation and suitability
for employment. Although the Agency can not and will not act as a
collection agent for any creditor outside of the Government,
excessive claims or inquiries in connection with personal debts
must necessarily reflect on the individual concerned. Such claims
or inquiries are sent to the Personnel Office) which, in turn,
informs the individual concerned through his supervisor. The
Agency will take action where there is indication of indebtedness
to the Federal Government and will cooperate with State and Local
Governments which assert claims against Agency personnel.
2. Although supervisors or employees may call on the Personnel
Office for advice or assistance in connection with personal indebted-
ness or other affairs, it is assumed that each employee will so
conduct .his private life and personal affairs as to insure that they
never come to the official attention of the Agency.
FOR TBE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 5
25X1A
WOLF
Deputy Director
(Administration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 CIA-RDI381-00728R000100110001-1
,
'lr 4
1
RESTRICTED
Approved For Release 2001/09/03 : abetwPalkii.F4110l7c218R000100110001-1
1 Executive Registry
NOV .2 6
MEMORANDUM TO: Deputy Director (Administration)
SUBJECT: Proposed Notice on Indebtedness of Agency Personnel
?
1. The attached Agency Notice is proposed to standardize pro-
cedures in respect to handling cases of employee indebtedness. It
is considered that the Agency should avoid participating in collection
procedures on debts. At the same time employees should be made aware
that this Agency, especially, cannot countenance continued refusal to
pay just debts.
2. Approval of the proposed Agency Notice is recommended.
Attachment
Security InformatiOri :
?-sors,
W. H. H. MORRIS, JR.
:44,15,;16,NN.
'Approved For Release 001/09/03 : CIARDP81 -09729R00 100110001-1
0,3?????A!:,,7.???,
25X1A
Ap
iiNclAiSiF1 D RESTRICTED CONFIDENTIAL SECRET
roved FdisitikgaMLickifkliiciVAktifti-VoffiFi8bTe6o110001-1
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
To
INITIALS
DATE
1
I
ADD/A
2
3
4
5
FROM
INITIALS
DATE
I
GetA_Gi'a_ (wig-kJ e i
2
3
SIGNATURE
DISPATCH
FILE
X- 0 u
NC (f-
oc4.e
I 4 pPROVAL L INFORMATION
lACTION 1 I DIRECT REPLY I (RETURN
]commENT i tpREpARATIok REPLY
1::::=IONURRENCE
REMARKS:
a k-k?
ut.
SECRET
OF
I RECOMMENDATION
,
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CC14-ckcL?11 (lc (A.A.
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CONFIDENTIAL RESTRICTED UNCLASSIFIED
FORM NO.
SEP 1947 30.4
proved For Release 2001/09103 : ?IA-RDP8I-00.728R000100i10001-1
,
;ALL,.
,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
DRAFT
MEMORANDUM FOR:
SUBJECT: Proposed Notice on Indebtedness Agency
Personnel
1. An employee's personal or business debts are his awn
business unless they-tare of such nature or number as to effect
his general reputation and his suitability for employment. The
Agency cannot and will not act as a collection agent for any
creditor outside the Government. Claims or inquiries in connection
with such debts will be sent to the Personnel Office which, in
turn, will inform the individualconcerned through his supervisor.
Also supervisors or employees may &111 on the Personnel Office for
advice or assistance in connection with their personal indebtedness.
2. The Agency will take action where there is indication of
indebtedness to the Federal Government and4t will cooperate with
state and local governments Which assert clad* against Agency
employees.
OGC/LRH:.kr.
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?V,-
1?5*taIBE2Etitl?ZMZ;ra---'
25X1A
Approved For RPlea4q.'2P0,iii? /CP -RDP04-00728k0001001 000i -1
,
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25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
Next 21 Page(s) In Document Exempt
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FORM NO.
SF2
SF3A
sF7
SF 71)
sF1.4
pF14
SF19
SF 22
SF23
SF2 h
SF25
SF2 5A
SF26
SF2 7
SF27A
SF2 71.2.
SF28.
SF3 0
SF3 1
SF3 2
SF33
SF3 4
sF3
SF3 6
SF39
SF40
sF44
sF5p
sF52
sF57
sF56
sF61
sF63
sF64
sF64
sF66
SF7 1
SF75
SF 75A
SF78
SF88
SF89
SF91'
SF 93
SF103
SFl05
SF1,13
SF113A
I *RESTRICTED
Approved For. Release 2001/09/03 : CIA-RDP8I -00728F0O?0110001-1
SLINDAltD 1110aMS STOCKED IN CIA
TITLE
Real Estate Lease
Schedulu of Obligations (Green)
Service Record Card
Positien Identification Strip
Telegram, Size 6 x 7
Telegram, Size 8 x 101
Bond of Indemnity - Advance
Instructions to Bidders
Construction Contract
Did Bond
Performance Bond
Payment Bond
Award (Supply Contract)
Performance Bond - Corporate Co-Surety
Payment Bond - Corporate Co-Surety
Corporate Co-Surety Continuation Sheet
Affidavit of Individual Surety
Invitation & Did (Supply Contract)
Schedule (Supply Contract)
Genera/ Provisions
Invitation, Bid & Award
Annual Bid Bond
Annual Performance Bond
Supply Contract Continuation Sheet
Request for Certification
Contract for Telephone Service
U. S. Government Purchase Order,
Notification of Personnel Action
Request for Personnel Action, Blue
Application .for Federal Employment
Experience & Qualification Sheet
Appointments Affidavits
Memorandum of Call
Office Memorandum (White)
Office Memorandum (Blue)
Inquiry Regarding Status,
Service
Application for Leave
Position Description
Guide for Writing Position Descriptions
Certificate of Medical Examination
Report of Medical Examination
Report of Medical History
Operators Report of Motor vehicle Accident
Report of Investigating Officer
Application for Service Credit
Certificate of Membership in the U. S. Civil
Service Retirement System
Monthly Report of Federal Civilian Employment
Quarterly Report of Federal Civilian Employment
Invoice and Voucher
Veteran Preference & or
-A -
R.ESTRICTED
mwm zoe4=nalw.wag-ca=w- crit?pzir . .110.=
Approved For Release 2
t RESTRICThD
Approved For Release 2001/09/03 : CI4-RDP81-00728R000100110001-1
FORM NO. TITLE
SF119 Contractorts Statement of Contingent or other
Fees for Soliciting; or Securing Contract
SF:1.2a Bond Issuance Schedule 7 Continuation Sheet
SF1/01 Statement of Previous Federal & Military Service
SF150 Standardized Government Travel Regulations
SF5lbt, Urinalysis, 2 Part, Yellow
SF510 Hematology., 2 Part, Cherry
SF51h0 Serology., 2 Part, Printed Brown Ink on Pink Bond
SF5114C Serology, 2 Part, Carbon Interleaved
SF51/4D Blood, Chemistry, Cherry
SF l91 Radiographic Reports 2-Part
SF1012 Voucher for Per Diem and/or Reimbursement of
Expenses Incident to OffiCial Travel
SF1012A Voucher for Per Diem, nerno
SF1012P Voucher for Per Diem, Continuation Sheet ,
SF10120 Voucher for Per Diem, Nemo of Continuation Sheet
SF1012D Receipt for Cash 7 Subvouchor
SF1.0lia General Ledger
SF:1.01511 Allotment Ledger, White
SF1015B Allotment Ledger, White,
SF1016 Distribution Ledger
SF10170 Journal Voucher
SF 103 b Public Voucher for Purchase and Service
SF103 Lih Public Voucher, Yellow
SF103 5 Public Voucher, Continuation Sheet
SF103 6 Stntement and Certificate of Award
SF103 8 [ppIdeation &-. Account for Advance of Funds
SF 1044 Schedule of Collections
SF1046 Schedule of Transfers - Specit:11 Deposits
SF1011.8 Vouchers for Refunds M.,no, Yellow
SF:1.0)49 Voucher for Refunds, White
SF1050 Voucher for Refunds Copy Memo
SF1055 Claim Against the U. S. for Amounts Due in the Case
of a. Decedent
SF1067 Public Voucher for Transportation of Passengers
SF10671. Public Voucher, Yellow
SF106713 Public Voucher
SF1067C Public Voucher, Memo, Yellow
SF1069 Voucher for Allowances at Foreign Posts of Duty
SF1069A Voucher for Allowances, Memo, Yellow
SF1070 Schedule of Retirenwnt and Disability Fund Credits
SF1080 Voucher for Transfers '
SF1080A Voucher for Transfers Memo, Yellow
SF1080P Voucher for Transfers, (Collection), Blue
SF1000C Voucher for Transfers, (Collection) , Green
SF1001 Schedule of Voucher of Withdrawals and Credits
SF1.096 Schedule of Voucher Deductions .
SF1097 Adjustment Voucher to Effect Correction of' Erf ors
ST109 7!., Adjustment Voucher, Memo, Yellow
SF1098 Schedule of Cancelled Checks .
SF1103A U. S. Government Dill of Lading, Yellow
SF1104 U. GOvernment Bill of Lading, Shipping' Order
-
T-6ESTRICTED
MaNtYPI12.4 7,2 V14.2.CillIWS1.1.145,741.7, ? ?44.4t:' V4Va1241,11.7 L, ,
Approved For Release 2001/09/03 : CIA-RDP8I -00728R0001 00110001-1
FORm NO.
sF1105
SF1106
SF1108
SF1108i.
SF1113
SF111311
SF1116
SF1117
SF1125A
SF1126
sF1126
SF1126
sF1128
sF1128A
sF1129
SF1129A
sF113o
SF1136
SF113 7
SF1150
sF1152
SF1153
sF1154
sF1154t:
SF11.55
sF1164
SF1165
sF1166
SF1166A
spa.2.67
SF1167A
SF2802
SF2805
SF2806
sF2807
sF2807-2
sF2808
Approved For Release ROSIM1%DCIA-RDP81-00728R000100110001-1
TITLE
U. S. Government Way-Bill
U. 5. Government Way-Bill Carrier's Copy
Certificate in Lieu of Lust U. S. Government Bill
of Lading - Original
Certificate in Lieu of Lost U. S. Government Dill
of Lading, Memo Yellow
Public Voucher for Transportation Charges
Public Voucher for Transportation Charges, Memo Yellow
Statement of General Accounts Balance
Schedule of Balances Showing Status of Appropriations
Pay Roll Certification Control
Pay Roll Change Slip, Payroll Copy
Pay Roll Change Slip - 5 Part
Pay Roll Change Slip - 5 Part (CIA)
Pay Roll for Personal Services
Pay Roll for Personal Services, Memo, Yellow
Voucher for Petty Purchases
Voucher for Petty Purchases, Memo
Time and Attendance Report
Time and Attendance Report (Long Form
Leave Record
Record of Leave Data Transferred
Designation of Beneficiary
Claim of Designated Beneficiary and/or Surviving
Spouse - Unpaid Compensation of Deceased
Civilian Employee
Public Voucher - Unpaid Compensation Due a
Deceased Civilian Employee
Public Voucher - Memo of the SF1154
Claim for Unpaid Compensetion of Deceased Civilian
Employee - No DesiEnated Beneficiary or Surviving
Spouse
Claim for Reimbursement for Taxicab Expenses
Receipt for Cash Sunvoucher
Voucher and Schedule of Payments - Original
Voucher & Schedule of Payment, Memo, Yellow
Voucher & Schedule of Payments - Continuation
Sheet, White
Voucher & Schedule of Payment - Continuation
Sheet, Yellow
Application for Refund of Retirement Deductions
Request for Recovery of Debt Duo the United States
Civil Service Retirement System
Individual Retirement Record
Register of Separations and Transfers
Annual Summary of Retirement Fund Transactions
Designation of Beneficiary, Change, Revocation
of Beneficiary
RESTRICTED
V.:solailalaCriViA-W4AW94,1
::Approvect?f0..Roi.006:20Q.1/09103:.:ciA-RD.P.014?..08Rog019011.:..99'01t.H.i.-.
? ? ( ; ? j ? ?
Approved For Reld?-" e " 03 : CIA-RDP81.-00728R000100110001-1
CIVIL SLitVICE FOILMS STOCKED. IN CIA
CS12. Proof of Residence
CS2390 ? Fint:crprint Card
OS2806-3 loticu...of 'Correction of individual RutireMent hocord-
CS2807-1 Register of Adjustments. ?
MISCILLANLOUS? FOrdA.S .,STOCKID IN CIA
Treasur. D.c.rtrtment Folms?
W-72 Withholding: StlAeMont ?
W4t? . Employee' S Withholding Exemption Certificate
TD-1737 Tiond Issuance 'Schedule Urdted States Savings
? Ponds Seri.es E ? ?
TD-2254 Individual Authorization Card. and Record of Pay Roll
.Allotments ? .
TD-6569 Power of Attorney...by Individual for the Collection of
.
Checks Drawn on the Treasurer of the United States .
Department. of Defense Forms
DD-278 Yon C ntrol Ruccrd
WD-)13 Indivicard EarninFs Record
WD-L4 Pay itn11 far lersonal Services (Civilian Employees)
WD-11)11. Py ioll f_ r Personal Services - Continuation Sheet
WD-;,G0-17 Requisition for Publications and Blank Forms
WD-ACO-)4115 Requisition
111D-;.G0-41.15/, Requisition, Continuation Sheet
WD-AGO-h50-
)4, Army Shipping Document
WD-1,00-450-
11.LA Army Shipping Document - Continuation Sheet
IAD-AGO-150-
101 Army Shipping Document
-LGO-14C-
iLF Shipping Document - Continuation Sheet
G,..nural Services Administration Forms
OF-JIB Employee Record Card
OF-7 Property Pass - General Services Administration Pad
Government Printins Office Forms
R2390 Order for Standard Forms or Supplies
ItESTRICTED
4.1?? Oti..41.31./194NA OZW::,A4
/09/03 : CIA-RDP81-00728R000100110001-1
pr7777''
'
Approved For e ease 2001/09/03 : CIA-RDP81-00728ROQQh0110001-1
(FJ
RESTRICTED
Bureau of Employees' Compensation Forms
OA-1 Employees:' Notice of Injury or Occupational Disease
CA-16 Request for Treatment of Injury Under the U. S.
Employees Compensation Act when Cause of Injury
is in Doubt
CA-17 Request for Treatment of Injury Under the U. S.
EmployWs Compensation Act when Cause of Injury
is in Doubt
Public Health Service Forms
PITS - 73 1
International Certificate of Inoculation and
Vaccination
RESTRICTED
KUM 0141244444:;117,Wea4147,Z,-::
Approved For For Release 2001/09/03 : CIA-RDP81-00728R000109110001-1
J.....;;;;
SECRET
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington,. D. C.
25X1A
EOTICE
ULUORD COPI
5 January 1953
X1A
SUBJECT: Changes in CIA Regulations
11or your guidance in maintaining manuals of CIA
IIulations, the following list gives the Regulations
Liublished during the period 1 DeceMber 1952 through
31 December 1952.
TITLE PAGES DATE
Promotions and
Decorations for
Military Personnel
Assigned to CIA
J. - 2 3 Dec 1952
Travel 1 3 Dec.1952
Transportation 1 - 7 21 Nov 1952
Control of Code 1 - 5. .26 Nov 1952
Designations
25X1A
Chief, 0 & M Service
saAtipais,Q31".k.u,A.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110001-1
25
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