CENTRAL INTELLIGENCE AGENCY NOTICES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100110009-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 300
• Document Creation Date: December 9, 2016
• Document Release Date: September 14, 2000
• Sequence Number: 9
• Content Type: LIST

? . . . . . . ? .
' (..; .1, A ' ' N( )' 11, ( : 1 s',,,,,(....)' ? ? 1 ,, ( ) i,?.. ;',..2,.1,, ir?,,,,Reiea,. '0..9,03 :,.,..,,,,,....,...728,,.....,....,?,...9.3 '
,\ ._ ,I ( ) i. . 1./ ? ' _ -
,
, .
,
? ?? . , . . . ,
. . . .
?
, ?, , . . . .
.
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 2 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENEAL INTELLIGENCE AclENGY
Washington, D. C.
10 July 1952
SUBJECT: Policies and Assumptions to Govern Propacation of
1954 Budget
Attached is a copy of a letter to DCI from the Director
of the Pureau of the DIdget outlining the cr.:neral economic and
other assuiqytions und(?r which the 1954 budget will be
by the Bureau of the Budget. This statement of budr2;et
also gives enoral crikJria under which budget etimates will be
evaluated? A copy of this letter is being f .nished for general
information as the fiml overall Agency budget is 1.equired to be
based on these assumptions and policie..
FC1I. THE DDECTO OF CENTBAL INTELLIGENCE:
1 Attachment
DIST.IBUTION J10. 1
L. K. WHITE
Acting Deputy Director
(Administration)
?
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
EXECUTIVE OFFICE OF THE PRESIDENT
BURAU OF THE BUDGET
WP2HINGTON 25, D. C.
June 27, 1952
My dear General Smith:
The President has established the following policies and
assumptions to govern the preparation of the 1954 Budget. The
material contained. in this letter is for the guidance of yor
agency in preparing its estimates and is not to be released.
outside the agency.
A E: umptions
Employment, production, and national income will continue
to rise, with the gross notional product in the fiscal year
1954 being arourid *365 billion (compared to Januar-March 1952
rate of $339 billion) and unemployment not exceeding an average
of 2 million. .The availability of materials will not be a
limdfing factor On Government civil programs.
Prices on the average will remain unchanged at aout the
present level.
International situation - no substantial change in inter-
national tensions.
Bureau staff will supply more detailed information on the
economic assumptions as they may relate to yo:Jr specific pregrams.
Budri,et Policies
The level of programs and activities to be financed in the
1954 Budget will be determined by their necessity for the planned
defense program, the internal security of the Nation, or the
maintenanCo.of essontial civilian services. In general, any
increase over the level of activities provided by. 1953 appropria-
tions iill require exceptionally strong justification. Programs
.relating to defense needs must meet the same strict tests as
those related to essential civilian needs. Each activity should
be appraised in the light of the following specific policies:
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
-2-
1. Each activity and servico should he scrutinized as to
urgency and. intensity of need for continuation at the
existing level of operation. Those not making a
significant contribution to defense or essential
Civilian needs should be critically reeramined if
elimination would result in loss of the C,overnment's
previous investment in physical improvements, accumu-
lation of valuable data, or continuing programs to
attain.long-rauge objectiVes, they may be continued
at a minimum level. .
2. Provision should be made only for minimum acceptable
standards of secvice even though such standards may
involve a reduction in service.
3. No increase in activities above the 1)53 sppropriation
level should be provided for unless (a) di)'ectly re-
lated to and needed for the current de2ense program,
(b) clearly required for the support, essential
civilian services, taking into account incasing
workload snd backlogs reachinjunmanageosidx) propor-
tions, or (c) required to produce a tangible and
S ubstantial augmentation of our ability to continue
devoting a large portion of our economic and phys-
ical resources to military purposes. Increases under
(c) sbeve should be specifically identified and
justified.
Estimates should anticipnte to the maximum extent
practicable increases in efficiency, such as .those
resulting from reorganizations, improved. management
and mchanicol procedures, and be ';I':'. programming
of work to be done.
Date and Completenest of SUbmission
. . - . _ . . .
Your budget for 1954 which is due on or before September 15,
should cover the complete requirements of your agency for the
year.
Sincerely yours,
(Signed) F. J. LAWTON
Director
Honorable Walter B. Smith
Director, Central Intelligence
Agency
Washington 25, D. C.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
a,
RESTRICTED
Security Information
CENTaAL INTKLIGENCF AGENCY
1..lashin6to:a, D.
Nr.).CE
5 July 19r,:2
UBJECT; Pre-exit Interviews
1.. CIA No tic dated 22 Octobr l951, :subject: e?sonel
Exi.t-jnterviewthg called attention to the necessity frr reducing pre-
ventable turncrver of competent pers,:mne3.? ezit interviews arc
being conducted for viruaily all separated 1:;ersonnel, they usually
occur so late that no action can he taken to save the employee. Ex.:.t-
htor-viewin procedure is profitable only if supervisos ree to..ct tht
emplyees who contemplate lea7ing the Agency are ?referrea to the Personnel
Office before their plans for leaving are made firm. Frevehtly immeciha be
iY.ktermediate supervisors fall in their 01)11atil)n. to tofte effectve ?
ad. timely action when an employee expresses diestjafactunOr ahnoances
irtention to resign.
Gooa peson.oci manager::ent starts .with the .:Lmmediate or first-
line s Lcrvis.ix lie effectives of the Rzehey depends tr, In
doree on how well the suporvisor appreciates what his contribuLloh
can and Si] uld be fleter.?tion of capable employees one of mane-
mcnt's prime responsibilities. .L5O].'4. all levels mur:t be con-
stantly alert to establishng and maintaining :job satisfaction of a
h:i4!..1i degree.
Accordirrdy, it is directed that rvisors refer to the
appropriate Personnel Relatioas Branch any employee who expresses job
or other diss-3.tis:Zuctioh which can not be solved 5hrol%;1-1 holual
supervi.sory channels. Procrastination must oe aw)idca in such mat here
particularly when there is indication. that the emploYee is contemplatins
resignation.
FOR THE DIMCTOR OF CENTRAL INTELLIGENCE;
DISTNIBUTION NO. 4
L. K. WHITE
Acting Deputy Director
(Administration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
55(1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FORM NO. 64
Office Memorandum ?
TO
FROM
SUBJECT:
Acting DD/A
Acting AD/P
Pre-Exit Interviews
UNITED STATES GOVERNMENT
DATE:
IT
52
1. From my review of reports of exit interviews I am convinced that
we need to tighten up our requirement that our Employee Counsellors be
given the earliest possible chance to put the wheels in motion to salvage
good people who may be leaving the Agency for preventable reasons. Our
past successes have been fair but I feel we have much room for improvement.
2* There is attached a draft of a proposed CIA Notice which is aimed
at further decreasing our preventable losses. Recommend it be published
at the earliest possible date. Distribution should be made to the lowest
supervisory level.
25X1A
1 Attachment
Draft of proposed Notice
MATTHEW BAIRD
MTP:Ti
. a
Security informailon
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
. 25X1A NOTICE
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY ?
Washington, D. C.
1 July 1952
SUB3TCT: Dismissal of Personnel Due to Excessive Hcab.
25X1A 1. CIA subject: "Dismicsal of Personnel Due
to Excessive Heat", ::rants authority to. Office heads to dismiss groups
sf personnel under certain specified haat and hami.dity conditions.
2. The conditions specified in the Regulation are that the
temperature be 5( or higher accompanied by a humidity of 55% or more,
or similar conditions which render a particular area unsuitable for
work.
3. In order to assist Office heads in making determinations as to
whether existing conditions are such. that :;roup or mass dismissals are
warranted, the Chief of General Services wA.1. provide facilities for
tsklnc temperature and humidity readings when requested. These tempera.-
tare and humidity readings will be furnished automatcally when general
weather conditions are such that it appears this service wall be needed.
At other tizies, such e:vice may be obtained by culling the Building
Maintenance and Utjlittes DAvision, Extension 2163.
4. Groups of personnel dismissed under this policy will not be
chaaged with leave.
5. In cases where determinations have not been made by the Office
heads that group or mass dismissals aro necessar-d in particular areas,
individual dismissals will be handled in the normal manner; i.e., indi-
viduals who feel that they must be excused will be charged with annual
leael or sick leave in accordance with medical determination.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
L. K. WHITE
Acting Deputy Director
(Adunini stration)
DISTRIBUTION NO.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 3 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
ii=rariculED
CENTRAL .INTELLIGENOR--.AtIENCY
Washinston,.. D. C.. ?
SUBJECT: Transit Strike -Emergency -Service
? 1. In the event of a transit strike, the cooperation of all empibyees
will be appreciated in helping theil- lellow employees .who normally use
public transportation in traveling to and from ?work.
2. The following suggestions-are-offered and it is strongly ur6ed
that all employees cooperate to the fullest extent possible.
a. Employees who use public-transportation should try to arrar
for a. ride to and from work with a fellow ompleyee or :friend who
driving to workin the vicinity. of CIA :buildings.
b. Those ?employees driving their own. cars ean be of great
service durin this emerency by placirw; hand made placards in the
window of their c`2ax indicating the general area of destination. both
. going to -and from work, ? such afth:
(1). Riverside StaduM
(2) West Potomac Park
(3) Lir1C014 Memorial
These sins should not read CIA. On the return trip in the evening
employees might indicate on the revereside of the sign, general
destinations as follows;.
(1) Bethesda via Wisconsin-Avenue.
? (2) .SiIver Spring via. 16th Street
(3) Southeast via South. Capitol Street Bridge
c. Signs will be printed on request to. the Reproduction, Di,risicn,
. Administrative Service, Extension 3606.
d. To facilitate the abovesuggested plans, the? Agency has es-
tablished the following pickup and delivery. Employee.s?driving
their own automobiles would pass by one of 'the fbilowlng assembly
' -points in the evening where employees without transportation would
assemble..
-1-
RESTRICTED
? ..
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Sucuiity Information
Assembly point's arc esta'olished as follows:
No:1:th, Central, Administration, South, "Q" and "M" Buildaags
Thu Capital Transit turn around stop T:itween. "M" BuLldin
and the Ilcurich Brewery and directly. across the street from .
Riverside Stad,um-
"L" and "K" Buildings
In. the rear of "L" and 'Km Buildings at gates .1:
Quarters "I", and Alicott Hall
In the parking area behing Quarturs "I".
3, 9, and 10.
e. Office heads should exercise reasonable latitude ia e:4cUsng
omployees who arri've late or must leave early due to transportation
difficulties or arranements.
3. Information from the Ti. S. Park Commission indicates that
additional parkin:; will be permitted on thu Polo West. .Potomac
Park adjacent to Quarters "I". .
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. i.
L, K. WHITE
Acting Deputy airector
(Administration)
-2-
RESTRICTED
'Security Information
Approved For. Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
25X1A
NOTICE
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
. RESTRICTED
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
25 jitne 1952
SUBJECT: Expenses cf Studeats Enrolled In Exeraal Training
25X1A PA'oguirts.
REFERENCE: CIA regulation
1. Effective 1 July 1952 the. expenses of travel and per diem
Aneurred by students enrolled in external Lrainia4:, -vograms after
that date will he borne by tho Office of Trainin(L, and not by the
sponsoring office as provided for in CIA .Regulatoh No.
2. CIA Reulation No.OMMOMpill be revised to include this
provision.
FOR THE DIRECTOR OF CENTRAL aTELLIGENCE:
DISTRIBUTION NO. 2
L. K. WHITE
Acting DepuLy Director
(Administration) ?
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESIRICTEP
smgaiy wrvniigildro
MEICRANDUM FOR: Chief, CRcM Services
SUBJECT
? ? Proposed CIA Notice Covering
External Training Expenses
25 June 1952
1. Attached herewith is a proposed CIA Notice concerning
the expenses of students enrolled in external training programs.
This Notice is a result of discussions held between representatives
of this Office and the Comptroller.
2. It is requested that your Office coordinate and prepare
this notice for issuance as soon as possible in order that the
Office of Training may be authorized to budget for such expenses
in the estimates now being prepared.
RESTRICTED
Director of Training
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDEWIAL
Socuril;; Information
CENTEAL INTEELIGEACE AGEi,iCY
Viallinc;ton, D. C.
NOTICE5 July 1952
GUBJECT: Employment and Training of Clerical Personnel
1. General.. The Interim Assignment Branch, formerly the Personnel
Pool, has as its oNectrve the improvement?of the selection and placement
of butter qualified clerical personnel. The interim Assignment Branch
(IAB) is operated by the Personnel Office for the purpose of maintainini2;
a constant reserve of clerical personnel for assignment as re2viar turn- ?
over replacements and to supply. expandin staffing requirements. The
Office of Trainin is responsible for the training of clerks, typists,
stenographers, and secretaries who are assigned to IAD. The IAD serves
as the medium through which the AJ,ency holds such personnel during the
Period of security proc005iilh and subsequently until they are considered
qualified for their specific. assiolments.
2. Overseas-Assignment. It is highly desirable that personnel with
previous Agency ezperience be utilized for overseas positions. Accordingly,
it is the general policy of the AitIP.Cy to fill all types of overseas
clerical positions .by transfer and reassignment of .present departmental
personnel. All offices will give fullest cooperation in implementing
thio policy, which should stop many of the present difficulties. concerning
or!ientation, per diem, and other problems evolving from the present
practice of recruiting ezternally for direct overseas assignment.
3. Slotting. All clerks, typists,. stenographers, .and secretaries
hereafter recruited will be slotted against positions of the IAB re-
girdiess of recruitment source. Clerical personnel recruited by members
of operating offices will be earmarked for eventual ass:ignment to the
operating office making the referrals if such action is desired. Vacancies
in operating offices will be filled by placement of qualified employees
from the IAB. Through this device, positions will not be encumbered with
clerical personnel in process who may finally fail to enter on duty. When
the Assistant Director (Personnel) determines that e:;.ception is justified
he may approve tiottinc; of a recruit directly against an overseas position.
4. Standards of Proficiency. The Personnbl Office will enter on
duty in the IAB only those persons who meet the standards of proficiency
for the grades for which they are recruited. or whose potentialities assure
that acceptable standards of proficiency will be reached through the
training given in the IAB. If an individual fails to attain these
acceptable standards; the Offico of Training and the Personnel Office will
CONFIDMITIAL
lec unity Information.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
'
ApprOved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDElaIA!,
Oecuf:Lty information
det,ermine the :Ldvisability a additj.onal detrmined.
that additfonal trainin3 w,Duld not bo profitable., t,J, employ.:,e will
eithor be osi.',:;ned to anothr p0si_twu.1106 ragnirin the skills wh)_ch
he appears unable to dev,aop oc .W.11 Ou separated for k' ..Lure tn qualify.
5. Training. ?All:provis_eually clorical personnel assined
to the IAB must tal.;e trann; course of at ieast. two weeks duration
unless results of tests indi.cabe no nued for furthor'tmdnin, in which
case the individuals wal be assiu,ned ava.abble work proj:2cts. Insofar
as operatin6 office requirements will !,*:!IT1:;.6,, clerical personnel who
enter on duty only after full security clearance will completu the same
tranint.?; as that required of pursOns who are assind to the 1AB while
m security. clearance. Since certain portions of th,2 full tra:Lnin
course are of a classified nature, ex.th cleared c.:ix:h1:. will he cLiven two
days and all othors '61.cree days of traininL mmed.iately pri..er to release
from the IAB. Tlyls latter br.:ini.n0 will' consist of j/,...ct:i.cal applicaions
of office procedures and sk.1.11s for whAcn the new 'employer:: w-all be held
responsible.
6. Work Projects. Provisionally cluared clrioal personnel in the ,
IAB will be detailed to perform work projects for all p. nods not devoted'
to the trainin prosram. The Personnel. Office w.),I1 accept unclassified .
work projects from operaLing offices, providin dedline commitments aro
not involved. in order that such work procc L5 will not backloz to the
dAriment of the opurati.nc offices, the Personnel Office will accept them
only to the extent that tho IAB 's capacity .11dicates their prompt com-
pletion in a reascmade period of time
FOR THE DIEECTUR OF CENTRAL INTELLIGENCE:
1,0
DISTIaBUTION NO. ,
L. K. WHITE
Ac 1144 Deputy Director
(Administration)
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Information
CENTdAL IfiTII;LtiON'ACE '4.1UOY
Wathin:;Lon, D. C.
25X1A NOTICE
5 July 1952
I.
SUBJECT: Employment und Tralning of Clerical Personnel
I. GeneraL The Interim Assignment Branch, formerly the Personnel
Pool has as its oblective the imiavvement of the belecton and placement
of butter Qualified clerical personnuI. The Interim Ass6nment Branch
(IAB) is operated by the Personnel Office for the Ifte...pose of maintainirn?;
a constant reserve of clorical personnel tor assumeni; a reular turn-
ovr replacements and to supply ex4.:aad7i.aj, stuffin requirements'. The
Office of Trainin.is responsible j:Of thu iLaiuii. of clerks, typists,.
stenographers, and se;:retaries who arc assined to IAB. The ?IAB serves
as the medium through which the .P3ency holds such personnel during the
period of security.procussing and subsequently until they are cor:7rdered
qualified for their specific assignments..
2. Oven: Assignment. It is hiIlly desirable that personnel with
_ . ? _ .
previous Agency uxperiunce be btA.i.2,ed for overseas. positions. Accordingly,
it is the gerwrad policy of the A6;ency to fill all types of overseas
clerical positions by transfer and reassgnment of pre departmental
personnel. All offices will give fullest cooperaton in implementing
this policy, which should stop many of the present difficulties concerning
orientation, per diem, and other problems evolving from the present
practice of recruitinF; ezternally for di.rect overseas assignment.
3. Slotti]4:;. All clerks, typists, stenographers, and secretaries
hereafter recruited will be slotted against positions of the IAB re-
grrdiess of recruit:gent source.. Clerical personnel recruited by members
of operating oM.ces will be earmarked for eventual assignment?to the
operatin office making the referrals if such action is desired. Vacancies
in operating offices will be filled by. placement of qualified employees
from the IAB. Tnroujh this device, positions 'w 1.1 not be encumbred with
clerical personnel in process who may finally fail to enter on duty. When
the Assistant Director (Personnel) determines that u.:;.ception is justified
he may approve slotting of a recruit directly a6ainst an overseas position.
.Li.. Stand aa of Proficiency, The Pursonnl Office will unter on
duty in the TAB only those persons who meet the standards of proficiency
for the grades for which they arc recruited or whose potentialities assure
that acceptable standards of proficiency will be reached. through the
training g-iven in the IAB. ?II' an 'Individual falik; to attain. these
acceptable standards, the Office of Training and the Personnel Office will
.CONFIllaTIAL
. Security Informution
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
,11(11._ 2/1
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
In.orinatJon
determine Lb e :Ld.vsabthLy of addiL.on:d d.(1trirtnr2d.
that aaTILJonal .w.)uld not b profitabl*, Umploye will ?
eAi,i1r be u.ss-.;.ned, to anothr pauL .OL UL the LiLilis wh)..ch '
ho appears ut b to Lo devolop oc ou fol LU.Ci tcJ qualify.
5. Traminz. All iii-3,orlaLly ciezed (.1ercal pefE,,onnel
to the IAB InuEE take a traui.n. CG ;11.2 of at loac.;t two weeLL; durati.on,
unless resalbs of tets 'LldicaLe LO need fo:c trinlnc2;, in which
w.1.11 be a5signed ?:Lv1.01z::TO.0 worL pro,.,ects. Insofar
oMce requirements Will ;,),Yra.1.6, .spen;onneh who
enter en duty only aftr full Becurity cle.:1rance will complece thu same
tra]nin as that ruquj.red of persons who are ass:i.,11,Jd to the ?IAB while
:.W u: security. clearance. curtain portious o. th full trf:I.:Ln.i,n
COUX3Q arc of J. classifie nature, e6,ch cleared clerk will be u,i,Nfl two
days and all othurb tha:ec days of trainan rnmed.;.atel.y.,-.,r:Lor to raease
from the IAB. This latter bra Lain; will consist of j):;!at!.tict.11 appiica'oA.ons
of cifT.Le procedures and skAls for whjch.the new-emyloyuowAl-be-hela
6. Work Projects. Prol:c.Lsonally cleaco. clerical pc-f:sdnn,a in the
wIll be dutailed? to .perform work p'ojects for aLL p...riods not de.,;oted
to the training pro[gm. The Personuel Wflce w11 accopt unclassilid?
work projects from operatin offices., provIdin:, de;VJlinc: commitments arc.
not involved. In order that such w(;fk:. projects nct backlog to the
dutrimnt of th opratIne; office:i,, the Personnel Office will accept t;'Acm
only to the c,-y,t(!nt that the 11W' ii capac.Lty ..njJcates their prompt com-
pletion in a rasenable period of time.
.FOR THE DIRECTOR OF CENTRAL
DISTRIBUTION NO. 3
L. K. WHiTE
Deouty Dircctor
(Adminitration)
CONFIDEJWIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Oral NO. 04
e41/2?P?ig 7 5--
Office Memorandum ? UNITED STATES GOVERNMENT
TO 1 Assistant Deputy Director (Administration)
FROM : Acting Assistant Director (Personnel)
SUBJECT: Employment and Training of Clerical Personnel
REFERENCES: (Attached as Numerical Tabs)
DATE: 24 June 1952
1. Memorandum dated 28 April 1952 to ADD/A from AAD/P,
subject "Per Diem for Clerk-Stenographers."
2. Memorandum dated 21 May 1952 to Personnel Director
from AAD/P, subject "Clerical Employment Operations."
3. Staff Study dated 12 June 1952 to ADD/A from AAD/P,
subject "Initial Slotting and Training of Clerical Personnel."
1. The policies, procedures) and ideas involved in the three
references have been consolidated into the attached draft of a CIA
Notice, subject as above. It is recommended that this Notice be
published at the earliest practicable date.
2. Reference 1 covered the proposal of the Inspector General
to Slot all new clerk-stenographers against departmental positions
to avoid further dissention regarding payment of transportation
expenses and per diem to such individuals who were being slotted
against overseas positions. It has been agreed by all concerned
that the Inspector General's suggestion should be adopted but
broadened to include all clericals.
3. Reference 2 covered my instructions to the Personnel
Director to revamp the operations of the old Personnel Pool so
as to provide a means by which adequate training of new members
could be accomplished. You have agreed to the principles involved.
4. Reference 3 advanced the idea of entering all clericals
on one T/O and assigning them from a common source after completion
of required training. You have approved this idea.
S. We will appreciate return of the references after they
have served your purposes.
25X1A
Attachments:
3 as listed
IpT111{EW. BAIRD
/ SECRET
Security information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTLiAL INTELLIGENCE AONCY
Washington, D. C.
NOTICE
25 June 1952
SUBJECT: Voting Information
1. In many cases Armed Forces personnel and civilians serv-
ing with the Agency will not be able to vote in person in the
coming Presidential Election because of being stationed Outside
of their home status. Laws in most ?states provide for voting by
absentee ballots, and, undoubtedly, a considerable number of
servicemen and civilians who cannot vote in person will want to
take advantage of these provisions.
2. The Armed Forces information and Education Division of
the Department of Defense has prepared a pamphlet entitled, "Voting
Information", copies of which have been obtained and distributed
to each Office. The primary purpose of this pamphlet is to out-
line the procedures for registering at the place of legal residence
and. to provide a summary of absentee registration and voting pro-
cedures for each state in a condensed and understandable .ashion.
All members of CIA who may have any questions as to their eligi-
bility to vote are urged to consult the above-mentioned pamphlet
which may be obtained from the various administrative officers.
In addition, members of the Personnel Iielations Branches and the
Military Personnel Division of the Personnel Office will be avail-
able to discuss. voting problems with any Agency personnel who
desire to avail themselves of this service.
FOLI THE DINECTOR 07 CENTRAL INTELLIGENCE:
L. K. WHITE
Acting Deputy Director
(Administration)
DIST3IBUTION NO. 3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
!STANDARD FORM NO, 64
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Office Memorandum ? UNITED STATES GOVER.NiI-
.,ht?l ..
TO Assistant Deputy Director, Administration DATE: 0 1/.5
FROM Acting Assistant Director, Personnel
SUBJECT: Voting Information
1. I have secured a number of copies of the Department
of Defense pamphlet on "Voting Information" in the belief that
all members of the Agency, both military and civilian, should
be informed fully on the voting requirements of their particular
State of residence. I propose to have these copies distributed
to each Office. Copy is attached for your information.
2. There is also attached a draft of a proposed CIA Notice
announcing the availability of the pamphlet. Recommend it be
published as soon as possible.
MATTHEW BAIRD
Attachments:
1 - Pamphlet, "Voting Information"
2 - Proposed CIA Notice
OPD/COTC:sm (19 June 1952)
Distribution:
1 - A/AD/P
1 - OPD
1 - PSPS
41bli ?41 VO,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
26 June 1952
SUBJECT: Procurement Contacts
.1. The Chief; Procurement and Supply Office: is responsible for
the procurement of supplies and equipmeht required fur logistical
suuport for all components of the Agency, except as departure therefrom
Is properly authorized.
2. Office heads are responsible for ensuring:
a. complance with CIA Regulation which
provides that the Chief, Procurement and Supply Office, will
determine and supervise all liaison with other U. S. Government
agencies in connection with requirements fol. and procurement of
equipment and supplies: and
b. that approval is obtained from the Procurement and Supply
Office prior to making other contacts which have as their ultimate
purpose the procurement of equipment or supplies, and further
c. that contacts which do not have procurement as their
original purpose but which so develop are reported promptly to
the Procurement and Supply. Office and approval of that Office
obtained prior to any further procurement action with such contact.
25X1A
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE: 25X1A
DISTRIBUTION NO. 3
L. K. WHITE
Acting Deputy D. rector
(Administration)
SECRET .
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Sr!cui I Iitrr,14,:,1
MEMORANDUM FOR: Chief, General Services
SUBJECT : Revision of Regulations
i
4/ ? 4, S'. pa 77
4 June 1952
1. Included in a recent report made by the Special Assistant
to AD/PC for Review and Inspection is a recommendation that Agency
Regulations be clarified to make it explicit that all negotiations
and inquiries which may culminate in procurement should first be
cleared with the Office of Procurement, arid Supply.
2. Please initiate appropriate Organization and Methods
action.
DD/A :LTS : j dc
Distribution:
1 - ADD/A
1 - Ch Proc
1 - DD/A chrono
WA ER REIDALF
Deputy Dire6tor
(Administration)
.SCCUr Irr" 7
190
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
aCMT
3c ldf. Ly Infcrmation
CENTRAL INTAD.CENCE AGENCY
Wa;..;hint(.n, D. C.
19 Juno 1)52
CiA Ca C iice Pr.exi;lam
1. Attahd lo.: Aulmat,On an6 for appob?.iae action the
Final Eepor.0 thc CIA Ca.,.er fl .Lc. CommIttee.wbIch )-Ja;:, been ap-
ped Hy the DA.reet,:ir of Central Intelligence.
2 Re,!;.dat ons pr17,codure'4. azA asie:pment2 fLd.tuer implentjnu,
thc Pa:oam will be ino...porated ih the c:fi Mani..Lal or ed (.ii.
fotic.:e,.J, as veq?in: in .)-rder that it may be phaud. tnto full opeation.
FOR THE DIRECTOE OF CEJARAL INZKLIGEXE:
DISTRIBUTIOP NO.
/-
WALTER RID WOLF //?
Deputy Director,'
(Admnictcation)
SECRET
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Tab A
Tab 13
Tab C
Tab D
Tab E
Tab F
Tab G
Tab H
Schedule A
? Schedule B
SECRET
Security Information
CONTENTS
Page
Final Report of Career Service Committee 1
Summary of the CIA CAREER SERVICE PROGRAM 3
Organization Relationships and Functions
of the CAREER SERVICE BOARDS 6
The PERSONNEL EVALUATION REPORT 10
The EXECUTIVE INVENTORY 11
The Selection and Training of TRAINEES
for PROFESSIONAL POSITIONS 12
ROTATION 16
CAREER BENEFITS 22
The HONOR AWARDS PROGRAM 24.
Membership on the CIA CAREER SERVICE BOARD 25
ROTATION LOAN SLOTS 26
SECRET?
Security. Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
11 June 1952
TO : Eci.rector of Central Intelligence
FROM Chairman, Career Service Committee
SUBJECT: Final Rcport of the Career Service Committee
PROBLEM? To devise a Career Service Program that identifies,
develops, effectively uses and rewards individuals who
have the skills required by CIA; motivates them towards
rendering maximum service to the Agency; and eliminates
from the service, in an equitable manner, those who in
spite of the Program fail to perform as effective members
of the organization,
2, ASSUMPTIONS? It is assumed that:
a? Required skills can be identified through appropriate
evaluation and selection devices
bo Potential skills can be developed and maintained through
appropriate supervision, training and duty rotation?
co The skills of CIA personnel can be utilized most effectively
through planned assignment of individuals to positions of
progressively greater responsibility as their skills arc
developed to meet CIA requirements for those positions.
do The experience of personal growth together with a personal
identification with the objectives and operations of the
Agency will stimulate maximum service among CIA personnel?
Co Aspirations of CIA personnel to a career with the Agency
will depend on the extent to which their contributions
are recognized by the Agency and on maintenance by the
Agency of the best possible climate for work,
SECRET .
Security Information ?
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET.
Security Information
3, DISCUSSION. Tabs A through H present a Cs' 'qr Service Program
which has been tailored to the needs c..u:A. by experienced
members of the Agency, This Program is based upon tech.
niques which have proven to be effective in private industry
and other Government establishments.
RECOMMENDATION, It is recommended that you approve this report
and authorize the Deputy Director (Aiministration) to
implement the CIA Career Service Program.
Approved: 13 June 1952
Director of CentralIn el igence
ragegreo..?*.Yro r4marne.
Chairman,
Career Service Committee
SECRET
Security. Information.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
SUWARY OE TT' CIA CAT:177R. SERVICE PROGRAM
1. The CIA Career Service Program is controlled by a CIA Career
9ervice Board which consists of the Deputy Director (Administration),
thf. 9eputy Director (Plans), the Deputy Director (Intelligence), the
Assistant Director (Personnel), the Direotor of Training and, on. a.
rotating basis, two Pssist2nt Directors. The two rot.)ting members of
the Board will each serve for six months, there being at all times one
from the overt office group and one from the covert offic? grou2. Their
tours of duty pre staggered so that there is continuity. The CIA Career
srvice Board meets once a month. If any member iS unabl,T to be present
he may be represented by his Deputy. Four members constitute n quorum.
The Chairman of the Board will Pe one of the Deputy Directors, each of
whom will serv,:,, succssively for a term of four months. The Career
Development Staff of the Personnel Office serves as Secretariat of the
-Board and the Chief, Career Development Staff, acts as the Boardts
Executive Secretary. :(See Tab B).
2. The CIA Career Service Board is responsible for advice to the
DCI on making CIA a better place in which to work. It develops policy.
governing the Career Service Program and advises concerning all policy
matters affecting Agency peronnel. This is a continuous process in
order that the Program may be immediately responsive to the needs of the
Agency and in order that the Agencyts personnel policy may remain .
sufficiently flexible to meet all contingencies. The Board serves to
guide the Agency in its doyelopwnt of long-range plans for the best
utilization of the Agencyts human resources. It is conorned primarily'
with policy, not with day-to-day decisions or details. (See Tab B).
3. The (Office) Career Service Boards are located in each of the
major Offices and units of CIA and are responsible to their respective
Assistant Directors or Office heads for the operation of the Career
Service Program in accordance with policy established by the CIA Career
service Board. They are also resnonsible for collaboration with other
(Office) Boards on inter-Offioe Career Service problems. It is at this
level and through the: functioning of these (Office) Boards that the
rotation, training, advancement and assignment plan recommended for the
individual by his supervisor is reviewed for the approval of the Assistant
TilmC7or or Office head. TFese Boards are concerned primarily with the
?implementation of policy and with the review of detailed recommendations
concerned with the careers of individuals. (See Tab B)..
3
SECRET
Security Information Tab A
Approyed For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SPOTT.T
9curity Information
)1. Annually, or as often as required, each person is evaluated by
)*: supervisor and the evaluation is reviewed by a reviewing official.
This evaluation together with a proposed development program forms the
basis for a detailed discussion between the supervisor and the person
being evaluated. The proposed development program is reviewed by the
(Office) Career Service P.oard and when approved by. the Assistant Director
or Office cad becomes the plan for: the individual's career for the next'
year or two. (Fee Tab C),
5. Special emphasis is olaced on the identification, training and
'development of individuals who .demonstrate potential for assignment to
pOsition's requiring executive ability. Individual talent for planning,.
organizing and diractin< the work'df others is one of the Agencyfs prize
assets .provided it is carefully developed and guided effectively toward
the.accomplishment of some spncific aspect of the Agency's mission.. Such
potential is of interest to the Agency: as a whole since it is seldom tied'
to technical oroficiPncy in any one f:leld and, therefore, ? not limited 'to'
use in any particular area of activity. (See Tab D),
6- All new junior personnel recruited and selected to fill pro-
fesional positio-n777g:, all new personnel up to and including CS-ll
to fill slots designated as professional positions) will be screened by
the Professional Selection Panel (in a manner similar to that employed
by the Fioard of Fxaminers of the Foreign Service) with respect to over-
all suitability to work in CIA on a career basis. 7xception to this .
procedure may be made .in each case by the appropriate Deputy Director.
(See Tab 7).
7. All new vr'sonnel recruited and selected to fill professional
posit7lonsricluding all new "lateral-entry" personnel, GS-12 and above,
will.entr the CIA intelligence School at the first session commencing
after their EOD. Exception to this procedure may be made in each case ?
by the appropriate Deputy Director. (Sep Tab 7).
8. One of thP most effective methods of training CIA personnel,-
develoPing their latent talents and preparing those .persons with high ?
potential for more responsible nositions is by means of rotation through.'
one or more positions that can Provide broadening experience. '7xecntive.
skills can often be developed through experience in a variety of areas' '
of responsibility. (See Tab
4
S7CRET
Security Information Tab A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
c7CRIIIT
Security Information
9c The favorable work otto th t i onm of thc goals of thc
Cavecr !7ervice Program would be eahancmd by crtain benefits not now
to CIA personnel. Many of these can be achived? only through
le7islation.? The CIA Carer Sorviqp Board will give continuous attention.
to thin problom. (Fem Tab 70.
10. Much of th work that nco()mplish.ed in CIA must, for scUrity
reasons, be donc anonymously.. An important incentivu that is common to
mcmt human endavors, the acclaim. and approbation of one. fellow man, is
tWrmfore not venerary available to. CIA. The entablishmnt of an in-
.brn!.3.1 flTA Honor bwards Procram will in part fulfill tbis ne,A.
(Scc! Tab H).
SECRET
Security Information Tab A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
Organization, Relationships and. Functions of the CAREER SERVICE BOARDS
I? Organization and Functions of the CIA CAREER SERVICE BOARD
A,, The CIA -Career Service Board will be composed of the following persons:
Deputy Director (Plans)
.Deputy Director (Intelligence)
Deputy .Director (Ackiiinistration)
Assistant Director (Personnel)
Director of Training
Two Assistant Directors., each to serve
for terms of six months? duratiOn..
(Sue Schedule A)
Executive Secretary ? Nonvoting
Four members of the Board will constitute a quorum; If a member cannot
be present, he may be represented by his Deputy. The Board will hold
scheduled monthly meetings, and agenda and minutes of meetings will be
distributed to all persons on Schedule AG
Bo It will be the responsibility of the CIA Career Service Board to:
1. Develop policy governing the Career Service Program for approval
by the DCI and serve as his advibor on all .matters concerning
the Program?
2. - Supervise and review the functioning of (Office) Career Service
Boards,
Establish and maintain an Executive Inventory to be composed of
those persons which the Board shall from 'time to time determine..
it Make recommendations for filling key positions in. the Agency
with personnel from the Executive inventory.
50 Review evaluation of personnel contained in the Executive Inventory
and. review rotation programs for their further development.
60. Approve the allocation of Rotation Loan Slots, to (Office) Career
Service Boards, (See Schedule B)0.
SECRET
Security Information Tab B
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
Supervise supporting groups or Boards for handling specialized
functions on an Agency-wide basis, such as, Hazardous Duty Board,
Honor Awards Board, Professional Selection Panel, etc., drawing
on Agency personnel as necessary.
8 Prepare and submit annually to the DCI a summary of the operation
of the CIA Career Service Program.
II. Organization and Functions of the SECRETARIAT of the CIA CAREER SERVICE
BOARD
Ao The Career Development Staff of the Personnel Office serves as
the Secretariat of the CIA Career Service Board and the ChiefA,
Career Development Staff serves as the Executive Secretary of the
Board?
It will be the responsibility of the Secretariat of the CIA
Career Service Board to:
10 Recommend to the CIA Career Service Board ways and means of
improving the CIA Career Service Program.
20 Perform, all secretariat and administrative functions for the
CIA Career Service Board. These include, but are not. liMited
to:
a. Maintaining master files concerned with career Service
matters on a current basis for the CIA Career Service
Board, including agenda and records of meetings,
Transmitting to the CIA Career Service Board recommenda-
tions and periodic reports of the (Office) career Service
Boards for considerations,
cs Initiating and supervising such studies as are needed to
improve the. Career Service Program,
Assisting (Office) Career Service Boards in effecting
rotation appointments,
ao Submitting unresolved inter-Office Board problems to the
CIA Career Service Beardfor decision.
7
SECRET
Security Information Tab B
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
f, Coordinating with the Office of Training training
arrangements and needs respecting the CIA Career
Service Program,
gc, Acting in support: of Boards established by the CIA
Career Service Board for handling specialized
functions on an Agency-wide basis.
1110 Organization and Functions of the (OFFICE) CAREER SERVICE BOARDS
A0 (Office) Career Service Boards will be composed of the following
persons:
Assistant Director (or Office head) ex officio
Three or more Staff or Division Chiefs, or
comparable high-level officials
Secretariat . Non.voting, (In most cases, the
secretariat will be composed of Administrative
Personnel Officers of the Office concerned and
will perform staff support for the Board.)
B0 (Office) Career Service Boards will be established in the follow-
ing units of CIAt
Office of Special Operations Office of Scientific Intelligence
Office of Policy Coordination Office of National Estimates
Office of Communications Office of Training
Office of Operations Technical Services Staff
Office of Research and Reports Personnel Office
Office of Collection and Medical Office
Dissemination General Services Office
Office of Current Intel- Inspection and Security Office
ligence Procurement and Supply Office
Comptroller's Office
An Administration Career Service Board will be established which
will be concerned with those individuals who do not come under
the jurisdiction of any one of the above Career Service Boards,
It will be the responsibility of an (Office) Career Service Board
to:
1. Serve as advisor to the Assistant Director (or Office head) on
all matters pertaining to the Career Service Program,
- 8 -
SECRET
Security information
Tab B
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
2. Direct within the Office ?the application and functioning of the
.Career Service Program, including but not limited to:
a. Executing relevant decisions of the CIA Career Service Board
and making recommendations to the CIA Career Service Board
for improvement of the Career Service Program.
b. Sponsoring: developing and executing the Career Service Program
of the Office concerned, including an intra-Office rotation
system, and reporting periodically to the CIA Career Service
Board.
C . Reviewing Personnel Evaluation Reports and proposed development
plans for individuals in terms. of training, assignment,
advancement, rotation and promotion.
de Recommending cancellation or continuance of career development
actions,
co Participating in the development and execution of approved
extra-Office rotation systems.
fo Submitting a semi-annual Personnel Evaluation Report to the
Sponsoring Office on each rotation appointee from another Office.
go Ensuring that the rotation appointees detailed by their Office
to another Office are not overlooked for warranted promotion
and ensuring that rotation appointees received by their Office
are productive and their assignments commensurate with the
purpose of the appointmentso
110 Reviewing continuously conditions of service and duty with a
view to making recommendations to the CIA Career Service Board
.concerning working conditions and benefits that can strengthen
morale and increase "esprit de corps".
Reviewing continuously the personnel intake of the Office,
especially at the junior professional level, with a view to
ensuring the acquisition of highly-qualified, versatile persons
with long-range potentiality?
Supervise supporting groups or Boards as appropriate for handling
specialized functions, assigning to them Office personnel as:.
necessary. ?
SECRET ?
Security Information
Tab B
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
1, The Personnel Evaluation Report (Soo Form Noo 37-151, attached) is
prepared annually or as often as required. It deals with:
a? The job being done.
b.
The person's performance on the jobo
co The person's potential for assuming grcatcr responsibilities?
d. The program recommended for the person?s development,
2, Effective use of the Personnel Evaluation Report is dependent primarily
on the extent to which supervisors are objective in reporting useful
information on the form. The Office of Training and the Personnel
Office are currently preparing the program necessary to place this
system in operation.
The Personnel Office will be primarily responsible for administration
of the personnel evnluation program.
Attachment - 1
-10-
SECRET
Security Information Tab C
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
SECURITY INFORMATION
PERSONNEL EVALUATION REPORT
(See Instructions on Reverse Side)
The Personnel Evaluation Report is an important part of the Career Service pro?
gram. It seek'- to assure for every person a carefully planned career, with advance?
ment based 'AI demonstrated ability. For the individual, it means an opportunity to
voice hl, interests and to discuss his job and his progress with his supervisor. To
the ',pervisor, it gives assistance in carrying out a major responsibility, the de ?
v,Iopment of the people he supervises. For the Agency as a whole, it means successful
L_teamwork based on mutual understanding and respect.
THIS PORTION TO BE DETACHED ONLY BY AUTHORIZED OFFICIAL
SECRET
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
SECURITY INFORMATION
20. COMMENTS (Continued):
INSTRUCTIONS
1. Instruction to the Administrative or Personnel Officer
Consult current Administrative Instructions regarding the initiation and transmittal of this report.
2. Instruction to the person evaluated
Since this evaluation will become an important part of your record, you will want to give to it as much care
and attention as you would lhe to have it receive from your Supervisor and the Reviewing Official. With
respect to Items 8 and 9, you should include courses of instruction or assignments, either within or out-
side of the Agency, which you consider pertinent to your career development.
3. Instruction to the Supervisor and the Reviewing Official
a. As the supervisor who assigns, directs and reviews the work of others, you bear primary responsibility for
planning and fostering the development of each person under your supervision, commensurate with his ca-
pacity, aptitude, knowledge and skills. As an alert supervisor, you judge the people working with you on a
job,by-job and day-by-day basis and use this information in carrying out your supervisory responsibilities.
Although evaluation is a continuous process, it is necessary periodically to record your observations and
recommendations for appropriate action. In preparing the report you should consider the individual's capa-
bilities for further development in his present assignment and his potentialities for more effective
utilization in other positions, including work of a more responsible and difficult nature.
b. The following traits are generally regarded as having some bearing on a person's performance and develop-
ment. Although you are not asked for specific ratings, do not hesitate to refer to these or similar traits
in your comments, which should be terse and precise.
COOPERATION
DEPENDABILITY
ACCURACY
SECURITY CONSCIOUSNESS
INITIATIVE
RESOURCEFULNESS
STABILITY UNDER PRESSURE
ABILITY TO OBTAIN RESULTS
JUDGMENT
LEADERSHIP
c. In fairness to the individual and in the interest of the Agency, the importance of carefully prepared and
accurate Personnel Evaluation Reports can not be overstressed. The following basic principles of evaluation
should be kept in mind:
(1) Base your judgment on
a What you have observed the individual do or fail to do.
b Typical performance as well as critical incidents.
C Examples relevant to the duties under consideration.
(2) Different standards prevail in different assignments. Every effort should be made to arrive at a just
estimate of the qualities of the individual as demonstrated during the report period. Avoid exaggera-
tions. They detract from the value of the report and are unfair to others.
(3) BIASED OPINIONS BASED ON PERSONAL LIKES AND DISLIKES MUST BE SCRUPULOUSLY AVOIDED. IT SHOULD BE BORNE
IN MIND THAT THE PREPARATION OF EVALUATION REPORTS IS AN IMPORTANT RESPONSIBILITY OF ALL SUPERVISORS
AND THEIR CAREFUL PREPARATION IS AN INDICATION OF THE SUPERVISOR'S OWN ABILITY AND QUALIFICATION FOR
THE POSITION HE HOLDS.
4. A FRANK DISCUSSION BETWEEN SUPERVISOR AND INDIVIDUAL CONCERNING THIS REPORT IS NECESSARY IN ORDER TO ASSIST IN THE
DEVELOPMENT AND BEST USE OF EVERY INDIVIDUAL'S CAPABILITIES.
THIS PORTION TO BE DETACHED ONLY BY AUTHORIZED OFFICIAL
SECRET
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
SECURITY INFORMATION
PERSONNEL EVALUATION REPORT
Items 1 through 6 will be completed by Administrative or Personnel Officer
1. NAME (Last) (First) (Middle)
2. GRADE
3. POSITION TITLE
4. OFFICE
STAFF OR DIVISION
BRANCH
I I DEPT'L.
IF FIELD, SPECIFY STATION
I I FIELD
5. PERIOD COVERED BY REPORT
From To
6. TYPE OF
REPORT
I !Initial
r 1 Minuet I ISpecial
of Supervisor
I 'Reassignment
r I Reassignment
Items 7 through 10 will be completed by the person evaluated
7. LIST YOUR MAJOR DUTIES IN APPROXIMATE ORDER OF IMPORTANCE, WITH A BRIEF DESCRIPTION OF EACH. OMIT MINOR
DUTIES.
B. LIST COURSES OF INSTRUCTION COMPLETED DURING REPORT PERIOD.
Name of Course Location Length of Course Date Completed
9. IN WHAT TYPE OF WORK ARE YOU PRIMARILY INTERESTED?
IF DIFFERENT FROM YOUR PRESENT JOB,' EXPLAIN YOUR QUALIFICATIONS (APTITUDE, KNOWLEDGE, SKILLS).
10.
DATE SIGNATURE
Items 11 through 18 will be completed by Supervisor
11. BRIEFLY DESCRIBE THIS PERSON'S PERFORMANCE ON THE MAJOR DUTIES LISTED UNDER ITEM 7 ABOVE.
FORM NO. 37-151
MAY 1952
SECRET
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
(Over)
(4)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
SECURITY INFORMATION
12. IN WHAT RESPECT 15 THIS PERSON'S PERFORMANCE ON PRESENT JOB MOST NOTICEABLY GOOD OR OUTSTANDING?
13. ON WHAT ASPECT OF PERFORMANCE SHOULD THIS PERSON CONCENTRATE EFFORT FOR SELF IMPROVEMENT?
14. COMMENT ON THIS PERSON'S ABILITY TO HANDLE GREATER RESPONSIBILITIES NOW OR IN THE FUTURE.
15. ARE THERE OTHER DUTIES WHICH BETTER SUIT THIS PERSON'S QUALIFICATIONS? (Recommend appropriate reassignment, if
possible.)
16. WHAT TRAINING OR ROTATION DO YOU RECOMMEND FOR THIS PERSON?
17. IF PERFORMANCE DURING REPORT PERIOD HAS BEEN UNSATISFACTORY, THERE 15 ATTACHED COPY OF MEMORANDUM NOTIFYING THIS
PERSON OF UNSATISFACTORY PERFORMANCE.
18. THIS PERSONNEL EVALUATION REPORT HAS BEEN DISCUSSED WITH THE PERSON EVALUATED. ADDITIONAL COMMENTS INCLUDING
COMMENT ON ITEMS 7, 8 AND 9, ARE SHOWN BELOW UNDER ITEM 20.
DATE SIGNATURE OF SUPERVISOR
19. I HAVE REVIEWED THE ABOVE REPORT. (Comments, if any, are shown in item 20.1
DATE SIGNATURE OF REVIEWING OFFICIAL
?
20. COMMENTS: (If necessary, may be continued on reverse side of cover sheet.)
Ii
SECRET
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SPCRPT
Security Information
EXPCUTIVE IiMPNTORY
1. The purpose of a Career Service Program is to develop people
to the fullest extent to meet present and anticipated job ricds of the.
'Agency. An "executive inventory" is merely n. means of matching present
and potential executive-type assets against prEsent nnd anticipated needs
for executive ability in order to plan intelligently to meet these needs.
2. As an aid to personnel planning for the drvelopment and Use
of executive skills throughout the Agency, the CIA Career Service Board
'will maintain an inventory of all personnel who evidence executive ?
ability or potential according to criteria which the Board shall de-
termine from time to time in relation to Apency. needs. The Board ?uill
review Personnel 'Evaluation Reports on all personnel included in the
'inventory and will recommend inter-Office rotation assignments for such
persons when appropriate in the interest of their further development.
The Board '81so will use its inventory of executive abilities to recom-
mend inter-Office transfers of persons to fill key Agency positions.
3. In addition (Office) Career Service Boards are encouraged to
maintain inventoris of any skills and abilities which they find helpful
for use in their internal personnel planning.
? SECRPT
Security Information Tab D
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SFCRET
Socurity Inforfriation
TJ V'!'171,rCT1ON 4ND TRAIMC
OF
TRATNFES FOR PPOP7,SSIONAL POSIT'IONS
1. with rard to train,?o for ovort activitis, inclndin ovort
P-rsonn,1 asignad to covrt Officr:s it r,:corm:t:nd
no All nc,v personnd rocruitod t,) fill prosional ooFAtions
in th Aancy bo roquira0 to rTO throup:h tralnin v)ro;.,,ram
in ordor to civ e tham an adoquat basic back-
an-mind& T,'xcootions may ))c mada for indiy:Hunls who havo hnd
provious -j.nt(1.1.1t.nco
h. Th: pro sant Profossional Tr nn.- Fro7,ram in tho CTn IntTlliFTnco
School bo rooriyntatod and fYiDandod as spi-dlly as nbsiblo into
Profnnional Sdoctjon .nnd Tr1.nn -rorrnm to .1.vr: all now
oarsorn1 for nrorosSional on tion broad intHnEivc)
intd137nca trainincro Sociali7od trainin,
"ran and 000ratonal traininp:, will bo handld An ?thr Ty3rts of
th trainin oro.,7,ram,
? Th a curriculum of ti;. SchoA., inclnding recom-
ru.ndd roadAn, ry,:isod to co-v-r subjacts of 7articul2.r
intrr.st to ()Moos and conrdinatA with TRS to roduco
duplication In tha
do A solPction board to bo. known tha?Proonl Salt,ction
llama oa artnhljshod undr th dirction of tho CIA Caro or
Forvic Board. It would consist of J.i.VP votry. T.3T.Irs. and
throe advisory mcmb(2rs ns follow:
(1) Two inprsmtat.ivs from thr, ovrt Offioos
(2) Two r'nrosontativns from tha co.D.,rt Officsc
(3)
Ono rooresantativo from n Donuty Directorts Offic, ti
TTD/P,. Dn/A nd PD/T, to ha rpprap(rtod on a
rotattinn. basis. ?
. 0!) Thre advisory rtorentntivar:, ori ,:ch from the Porsonnel
flffica3 thr Inspectjon and !.:;ecurity Offiof:: and th, Offico
:of Training,
-12,
FTICRFT .
Security Informntion Tab E
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 1 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SRORRT
Security. Information
(6) Clearance by thc. Medical Office (to be carried out betwen
steps tnd 10).
(7)
Assessnmt, , (To bo carried out, at the option of the
obliating Office, between steps 5 and 10.)
(8) Oblic;ation of Slots by Offices.
(9) Mcurity invontigation initiated by. I&SO.
(.10) '::edurity Clnrnnce.
(11) IntrvAw) rview and dcision by Pr.:)fessional Selection
Panel.
(12) 70tifict1on to candidate by Personnel Office.
(13) ROD
(1h) Pntrance into CIA Intelligence School.
(15) Review of Trnining record by Professional SEllection Panel.
(16) ssumption of duty ,status in Office obligating slot
S7CRET
Security Informntion Tab E
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
ROTATION
1, The objectives of rotation for the Agency are as follows:
a, A more effective and more economical utilization of the Agencyls
manpower.,
b. A method of improving the selection and broadening the experience
of individuals, to servo in key posjtions,
co The cultivation of an esprit de corps based primarily on the
reward-for-merit principle
2. The objectives of rotation for the individual are as follows:
????{10?11????
a. Assisting him to do his present job more effectively by:
(1) Increasing his knowledge in his field?
(2) Providing him with new skills, techniques and methods of
performance.
Improving his ability to plan his work and to direct and
supervise others in it,
(3)
(4) Increasing his understanding of the necessary relationships
of his job to those of collateral and higher echelons of the
Agency,
b, Preparing him to undertake jobs of increasingly greater responsi-
bility commensurate with his growth poLential by:
(1) Broadening his understanding of the objectives of the Agency
and its mission
(2) Intensifying the development of his planning, managerial and
supervisory skills,
c0 Providing him more opportunity to find the field in which he does
best.
d. Removing him from a "rutu,
- 16 -
SECRET
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Tab F
`W:
1,amk
oi)3.1
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECPET
Security Information
3. In order to provide a terminology that will promote a common under-
standing of rotation problems, the following definitions have been
adopted:
a, Potation: The process of systematic designation and rodesirno-
Era?gThn individual to various kinds of duty and braining for
the purpose of improving his capacity to serve the Ag(ncy,
b, Transfer: The process of removing an individual from the rolls
oria afice and his concurrent addition to the rolls of another
Office, This process is independent of the process of rotation
though it may be a consequence thereof,
0, Exchange: The process of rotating an individual by placing him
UiEriorarily under the operational control of another Office in
return for another individual similarly attachudo
do Loan: The process of rotating an individual by placing him
temporcrily under the operational control of another Office
without reciprocity, or of attaching him temporarily to on
activity not a part of CIA.
00 Sponsoring Office: The administrative unit of CIA on whose rolls
Individuals wIth-rotation assignments are carried and under whose
administrative control individuals remain irrespective of whore
attached.
fo Receiving Office: The administrative unit to which !individuals
benT-Faan-are attached and under whose operational control
individuals remain until they are returned to the Sponsoring
Office
4. Principles which arc concerned in the process of rotation are as follows:
a, Personnel Covered: In general, any individual who has boon in the
Zi715Wy of trio Agency for a period of two years is eligible for
rotation. Rotation of persons who have been on duty for less than
two years would be the exception rather than the rule.
b, Positions Covered: Any position within the control of the Agmcy-
EYWHITEh the assignmmt of personnel will serve the objectives of
rotation is rog.:Tded as covered by these principles. These include
executive, operational, intelligence, technical, administrative and
- 17 -
SECRET
Security Information Tab F
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
A 4
exiqi4-Aaa,f, ,r;
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Se,curity Inforr at ion
training positions, either in th: field or at headquarters, within
the Agency or with other public or private agenCies or institutions.
co Job Groups Covered: The clasres of individuals covered are inclu-
6Y-m-FETETFITIn exclusive'0 rhe professional or technical
activity of a given class of individuals may, by its nature,
limit the job-type groups .t.D which members of such a class will
.rotate.
do Normal Duration of Tour if Duty: Each individual rotation period
ME37 vTirr6E-1=Tiorri less than six months, and will probably
????W ?
average between eldrboen and twenty-four months, Thus, a rotation
assignmont at the National War College will run some ten months ?
While a rotation assignment to a position overseas may well run
twenty-four to thirty months.
00 Degree of Compulsion to Rotate: As a matter of principle,
acceiXEEEE or-a-FOTaion assignment is compulsory for persons who
intend to make a career of CIA employment, Any individual or
Sponsoring Office, or Receiving Office, may, however, show cause
why a rotation assignment ,shall or shall not be carried out. The
reviewing authority (the CIA Career Service Board) shall in such
cases make recommendations to the appropriate Deputy Director whose
decision shall be final?
Administrative Control: Individuals with rotation assignments will
remain on the rolls of the Sponsoring Office 'and under its admin-
istrative, control for promotion and transfer purposes o The Sponsor-
ing Office will pay the individual from home office funds at his
home office grade,
go Operational Control: The individual being rotated will be undor
the operational control of the Receiving Office for the duration
of his tour of duty with that Office, during which period Personnel
Evaluation Reports will be prepared by the Receiving Office and
forwarded to the Sponsoring Office.
h. Effect of Grade Differential between Jobs concerned in Rotation:
Assignments given to individuals being rotated shall be generally
commensurate with their abilities, keeping in mind the -purpose of
making the specific assignment. Rotation Loan Slobs (See Schedule
B, attached) will be allocated to Offices to maintain flexibility
in effecting rotation where exchange of approximately equivalent
personnel is not practical.
-18-
SECRET
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
io Changes in Grade: Promotions and other changes in grade shall
remain under= control of the Sponsoring Office. The eligi-
bility of the individual for promotion shall not be prejudiced
or overlooked by reason of his status as an individual being
rotated,
J.. Duration of Rotational Pattern: It is premature at this'time to
formula Ira policy covering the duration in years during which
period the individual is subject to rotation policies, or to
attempt to prescribe an arbitrary 'ago limit after 'which rotation
policies will not be applied,
ko SettleMent of Disputes: Divergence of views between Office's or
balloon EFIEZI7ITErand his (Office) Career. Service Board which
cannot be satisfactorily resolved between the parties shall be
referred in the first instance to the Secretariat which will
review the case and forward its recommendation to the concerned'
(Office) Career Service Board(s). In the event the recommendation
Of the Secretariat is not accepted, the case 'shall be referred to
the CIA Career Service Board for disposition.
lo Policy Governing _Rotation within an Office: Intra-Office rotation
policy gin e se ETthe (bffice) Career Service Board within
the framework of policies prescribed by the CIA Career Service Board,
mo Policy Governing Rotation between Offices: Within the framework of
policies prescribed.77113775Tareer service Board inter-Office
rotation will be based largely on a series of bilateral agreements
between Offices which will set forth in each case the person being
rotated, the expected duration of his assignment and any other
pertinent facts.
S. There are two basic types of rotation as follows:
ao Rotation by Exchange
(1)
The Exchange procedure authorizes Office Boards to negotiate
the nswapping" of two persons when it haS been judged that
rotation is the best method of broadening their ,experienceo
This procedure will be used when the two positions in question
are of corresponding responsibility,.. RespectiVe grades of the
positions ?or incumbents need not be exactly the same.
-19-
SECRET
Security Information Tab F
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
(2) Individuals being rotated will be under the operational
control and supervision of the Receiving Office Boardc
(3) The Receiving Office Board will outline to the individual
the responsibilities of the new position.
Rotation by Loan
.(1) The Loan procedure authorizes an Office Board to recommend
the. :temporary .assignment of ? an individual to another Office
withoub receiving anyone in return or to recommend his
assignment to outside actiVities for the purpose of broaden-
ing"his knowledge of his fiOldQ
(2) Rotation slots, allotted by quota outlined in Schedule B,
attached, will be available to Office Boards.. These slots
will be allotted by the CIA Career Service Board and will
be l'openu positions to accommodate any grade.
(3) ? The Receiving Office Board will outline to the appointee
the responsibilities of his now assignment. The, appointee
is lion loan" to the Receiiring Office ,and will therefore not
tie up an authorized 110 position. He will be assigned to
a .logical unit in the Receiving Office s organizational
?structure.
(4). Appointees will be under the operational control of the
Receiving Office Boaa..do
6, Specific questions raised by the DCI in his memorandum of 7 March 1952
and recommendations in response thereto are as follows:
a, Do you recommend limiting overseas duty to any particular number
of years?
It is recommended that the Agency not limit total overseas duty
to any particular number of years but that, in accordance with
their needs and in consideration of the health and hazard condi-
tions prevailing at various foreign posts, the several Offices
concerned, in conjunction With the Medical Office, arrive at and
recommend a uniform policy.
20 -
SECRET
Security Information Tab F
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
b. Do you recommend bringing all foreign personnel home, say, one
year in each four or at any other intervals?
It is recommended that as a policy and in conformity with
existing and proposed federal laws all staff personnel serving
overseas be brought home at least once every two years for
home leave. Determination of the relative lengths of tours of
duty in the United States and overseas will have to be adjusted
constantly in consideration of the proportion of total staff
personnel serving in the United States and abroad.
Do you recommend moving officers as a matter of policy from Office
to office within the Agency or do you mean from division to
division within an Office?
Tho rotation system recommended provides for intra-Office, inter.
Office and extra-CIA rotation of the individuhl to duty or train.
ing. At the Agency level, the CIA Career Service Board is
empowered to levy requirements on the Office Boards for individuals
to prepare them to fill key Agency positions.
d. At what rank does the rotation by the Career Service Board stop?
The rotation system recommended by this Working Group covers all
positions and all ranks without restriction.
-21-
SECRET
Security Information Tab F
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
IL-
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security. Information
UREER BENEFITS
10 In order to induce able persons to make their careers in CIA,
the goncy should provide specific and tang[ble benefits to them.? The
scourity arnects of Cfys mission which forces on many CIA personnel
role of anonymity, repugnant under normal circumstances to professional
peopl, and the physical and mental stresses resulting therefrom. are
such that a compensating factor is desirable0
2. Most of the tangible benefits that might be provided to CIA
personnel will require legislation. Continuous attention must be given
to this problem since the opportunity to collaborate wlth some other
department of government that is sponsoring desired legislation may
provide an indirect means of attaining the objective.
Denefits that may be installed without additional legislation.
a 0 Additional nay for various types of hazardous duty?
(Separated from the Career Service Progr,Im at your request
but brim!, carried forward through other channelse)
b. A meritorious award system providing for rcognition of
distinguished service to the Agency. (Sec Tab H).
c. A CIA overseas post classification system providing
benefits responsive to unhealthful conditions0
It is recommended that:
(1) Tha. Agency continue to follow the Department of State
system0.
(2) The Director of Personnel continue the exorcise of his
powers as in the past. ?
(3) The Director of Personnel, with the advice and assist-
ance of the operating Offices concerned and the Medical
Office, establish an Agency policy regarding the length.
of assignment in unhealthful posts, giving regard to
the probable deterioration of health.. This determina..-
tion to be made without reference to salary differential
or possible accrated retirement credit..
-22-
SP,CRET
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Tab G.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET.
Security Information
d. Better group health insurance. (At present being actively
worked on.)
h. Benefits that will require additional legislation.
a. Additional benefits for personnel disabled while in the
employment of CIA.
b. Pay, within-grade raises, and grade promotions for personnel
who are detained, involuntarily by foreign governments, known
as "Kissing Persons Act,' for vouchered funds employees.
c. Application of the principles of the United States Employeest
Compensation "lot to dependents of employees engaged in
hazardous duties who are themselves exposed to hazard.
d. Death gratuity of six months? base pay to dependents of
CIA employees whose death occurs in line of duty while
serving overseas .
e. A more liberal retirement system..
f. An appropriate and adequate leave system for all oversees
employees.
It is recommended that the CIA Career Service Board give it con-
tinuous attention to benefits a., through f. above.
-23-
SECRET
Security Information Tab G
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Inf ormation
THE HONOR AWARDS PROGRAM
l. An. honor award for intelligence service should be distinguished
from an incentive award. for meritoriou;.3 suggestion or for outstanding
efficiency and economy in administration as well as from longevity
recognition for long and faithful service. An incentive awards program
is well estgblished in CIA, and a system for recognition of longevity is
now being considered. Awards for intelligence service do not exist. It
is therefore recommended that:
ao CIA establish a medal for presentation by the Director of Central
Intelligence to any individual associated with CIA, or to any
other person, who makes a notable contribution to United States
intelligence activities,
bQ The deTign of the medal incorporate those features of the Agency
seal adaptable for use in the medal and that the medal be
suspended from a distinctive ribbon emplaz:ing the colors of the
Agency seal.
c. Units which have contributed. oubstanding performance be
recoglized by a personal award to each member of the unit
rather than a group award,
d, There be established an. Honor Awards Board, under the juris-
diction of the CIA Career Service Board, which will be
responsible for reviewing rcommGndctions concerning any
honor awards in CIA, and for forwarding these recommendations
to the DCI for his approval.
e. The CIA Career Service 13oard. give further attention to the
problem of creating an Honor Awards Program.
?-? 214^
SECRET
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Tab H
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
Schedule A
Membership
on the
CIA CAREER SERVICE BOARD
l 0 The following porcons are permanent memb ors of the CIA CZ:,RhER
SERVICE BOARD
Deputy Dir ctor/Plans or Deputy
Deputy DirLctor/Intelligence or Deputy
Deputy Director/Administration or Deputy
As Director (Personnel)
Director of Training
20 The following persons are rotating members of the CIA CAREER
SERVICE BOARD:
Assistant Director for
Assistant Director for
Assistant DirtJctor for
Assistant 'D'octor
Assistant Director for
Assistant Director for
As Director for
Assistant Director for
Assistant Director for
As Director for
- 25
Special Operations
Policy Coordination
Communications
Current intelligence
Colloction and Dissemination
Operations
Scientific intelligence
Research and Reports
National Estimates
Intelligence Coordination
SECRET
Security* Information
Apprbved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
S7CRET
Security Information
Schedule 13
. ROTATION! LOAN SLOTS
lo Rotetion Loan Slots, 'Iononn with respect to grade mid over and
aboy the normal T/9. of the Offices, ere nllotted to the Officesa
indicated below. Only personnel on uloann rotation assignment will bc
carried against those slots. These slots will?only be used to c.ffct
rotation assignments when Ifexchangell rotation is not practical,
2. The allotment of Rotetion Loan Slotc is as follows:
Unit
Office of the Director of Central. Intellince
Office of the Deputy flirector of. Central IntelLigcnce
Office or Traniors 1 1
Totel
1 1
Office of the D!7)uty Director (Piens) 1
Office of Soecial Oprations 5
Of'f'ice of Policy Coordiuntion
Office of Communications 3
Technical Servics Staff 1 15
Office of the Deputy Director (Intolligence) 1
Office of Nationl 7stimates 3
Office of rcientific Intdligencc: 3
Office of Rsearch and Reports
Office of Current Intelligence ? 3
Office of Collection and Dissemimtion 2
Office of Operations 2 18
Office of the Deputy Director (Administration) 1
Personnel Office 1
Con :'1 Scrvices Office 1
Comptrollerfs Office 1
Inspection end Security Office 1 5
licad in reserve by the CIA Career Service Bonrd 10
.TOTAL 50
- 26 -
STTR7T
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
.. ,
ApprovedForRelee.01109103.......81-0072.000.0110009-3 ,_
' \
, ? - , , ? ? , 4 i 4., , ?, , ,
c 1 /? NI (1 1 ( ,., ( (i 1.,,, . ' , ) ( ,- I ,., , ....
. ,., ,. 4. ,. , ., -, vi ., . .. . 4 ., 4 i ) - . . ,, ,,,,, , , , , , ' , ,
,
.
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
6 July 1952
INKRANDU FOR: Chief, Organization and Methods Service
ATTENTION:
FROM: Executive Score Lary/Career Service Ccmmit LP?
SUBJECT: Car Lified True Copy of CI A Career Service Program
1. There is attached for your records a certified true copy
of the CIA Career Service Proran as approved by General Smith.
2. The pror;fam was publisher:. as CIA Notice dated
19 June 1952, by the authority of Colonel L. K. White, Assistant
Deputy Director (Administration).
3. The original copy is beinc, retained in the files of the
Secretariat of the CIA Career Service Board.
Attachment
CDS/RB:nkr (8 July 1952)
Distribution:
Addressee (2)
Signer (2)
SECRET
Security Information
Approved For Release. 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFID1N1L11AL
Security Informition
CENTRAL, INTELLIGENCE AGENCY
Was1'in6bon, D. C.
NOTICE .
12 june 1952
? SUBdECT: Seventh &.2,ency Orientation Course
BEFERENCE: CIA Reulation
1. The Office of Training will conduct the Seventh. Agency 0.1..:.enttJon
Course in. the Department of Agriculture Auditorium (Fifth Win,y,, South
culture BuliclinL) Independence iivenue near 14t1i Stree'c.) from 6 thro141 11
Jay 1952. The program will be6in prom.lp,tly at 0900 hours and.
1200 hours on each of these days. Schedules for the Seventh. Course wal be
sent to each. Office for distributaon t9 those nominated to attzhld. CIA
badges must be shown to gain entrance to the audit.Jrium.
2. In accoAance with CIA Eesulaton (21 November 1951), the
following poncy !2;overns attendance at the Agency 0..:iontation Courses: ?
(a) Manaatory for all employe.. Grade GS -5 (or its equivalent)
and above, who have not attended or completed any previous Agency
Orientation Course or TES Staff indoctrination Course. Accordingy,
Off cc heads are directed to make thi,!ir personnel available for
one of these quarterly Orientation Courses at th earl es
possible occasion.
(b) 0:1'.; cc heads may nominate fully-cleaed employees in
GS-4 pro7ided such employees are assiEned to positions requiring
general knowledge of Aency or8anlz,ation and. operations.
(c) Schedulin,:, of personnel w:.11 be carried out between the
Trainin6 Liaison Officers designated by the varif,us Office heads
and the Chief, Olr'ientation and Briefing Division, Office of
Trainin act in for the Director of Trainin.
3. (a) No arranements can be made for those attondin6 the course
to park in the vicinity of the South Agr:Jnikture Building.
(b) Capital Transit chartered buses will leave the "loop" at
the .north end of "M" Building at 0830 hours on the mornins of the
course to take those persons whose offices are located in North,
Central, South, Adminiotration,.v, "M", and. ad;;acent buildings
to the auditorium. They will make a return trip to this point each
day at noontime.
-1-
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Informat:Lon
(c) Capital TrLusit chartered busses wAl leave fr,pm Gate
in the rear Q"h" Buildin at 0830 hours (mch mornin of the
course, to. take 1.)CVSODE whw:A-:: offices are *located "I", "J",
and "L" Buildinzs, as yell as:"QUarters Eye" c..cid adjacent
1$ulidin6,3, to the Auditor). um.
(d) Sp(:cial arran6cments can be made for the transportation
cf personnel locatc:d in othr buildings.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 2
? Deputy Director
(Admindstratien)?
n
CONFIDENTIAL.
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDED/11.
Security 1?formatiorr
29 May 1952
MEMORANDUM FOR: Assistant Deputy Director
(Administration)
SUBJECT: Proposed CIA Notice, "Use of
Provisional Clearances
The proposed CIA Notice on the use of provisional
clearances has been revised in accordance with your
suggestions and is forwarded for signature and
publication*
Attachment
MATTHEW BAIRD
Acting Assistant Director
(Personnel)
CONFIDENTIAL
.Security Information.
I
IFr nril!iveji! j3 jiistry/
i -"--. 'it-7--17----
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 1 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release, 2001/09/03 : CIA-RDP81-00728R000100110009-3
NOTICE
CONFIDENTIAL
5ccur1ty InfrMatIon.
CEETriAL INTELLIGIZOL AGENCY
Wash.ingl;on, Ti. C.
Tles.dhcJile Dimetory
I. Thc klmlnistrative E',2-..ve! Office..:J3 rd,...ipied to isse
CIA Tel(;i11.10 Diroctory quart,xly thc month6 januai..y,
juiy and OcLo'Der.
2. The cut-off 6ate for the July 19')2 wil be 16 ione
1952. Addition6, deletions or chungd5 .or the dix.detoy, xoporte0
on. 1an6onne1 information Card. 3n1 in tho
BI.o.hch i6 June 1952, will be rcflect(,:e. ia tii' July i.e
The ef:fic':_eacy of the.CIA_telephono..:sorvico alLL1 ti d acc1rn4Jor
of the Telephonii, Directory is depondent upon oucb Ofzioe
reclWred -eronnel lodator :Lnformcltion u ohtlin..Jh. in CIA Rd6u1ation
FOP TEE DDECTOR OF CENMAL INTELLIGENCE:
DL-1TRIBUTION NO. 4
.WILTEE REID WOLF ./
Ddputy Dirctof
(AdmiLdLrat.j..01,)
CONFIDENTIAL
Security Infomation
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03: CIA-RDP81-00728R000100110009-3
RESTRICTED
Security information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
5 juriG. l952
SUBJECT: Recall of Rserve Personnel tu Active Dut;,;- for CIA
AssInment.
For buetary reasons the Department cf tLc. Amy Is un-
w.aling to call additional reserve officers to acti.ve duty for sdb-
scciaent detail to CIA unless reiMbured by this .A.Lency for the pay,
allowances and expenses of such officers. In t.h.! it interest:J of
1nter-departmehtal. relationships, CIA will noi; partLcipate 1.a reim-
bursement arranements unless 3ustifie3. by exceptional operating
icqurenients.
2. In the future, requests for recall of anal7.1dual reserve
officers and enliTtei pers:)nnel will he fuii:wafded to the Armed Services
only after all other means for filling personnel requ:,rements'have been
.exhausted. When the recall of reserve rcilitar peronnel is a matter
of operational nec6-ssty, requests for such recall wA.1 be forwarded
to the Department of .i.efc;n3e- only after approval of the Deputy Director
(Administration).
FOR THE DIRECTOR OF CENTRAL INTELLIG
DISTRIBUTION NO. 2
VALTE
Deputy Director
(Administration)
RESTRICTEL
Security IliZo_rmation
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 1 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
SUBjECT: Domestic and Foreign Shipment of Supplies and Equipment.
1. Submission of R(!gitests
4 June l9)2
a. )..;(11).u. ::')P shipment of supplies and equipment shall be
submitted on Form t:o. 36-4, "Requests for Domestic or Forein Ship-
tothe TraLi:portation Division, Administrative Service, which
will 8,11T C: mei of ransportation to destination.
b. Copies of requisitions (Which inqolve shipment of supplies
and/or equipment) will be immediately forwarded to the Transportation
Division by the Office of Procurement and Supply.
c. Each request for shipment will include detailed shipping in-
structions or, if they are not available at the time of request, there
w311 be indicated on the request a date by which lich instructions
will be provich:d.
2. Establishment of Schedules
a. The Transportation Division, Administrative Service, will
establish, maintain and publish a transportation time allowance
schedule which will provide the normal number of days required for
shipments from the United States to all parts of the world, including
both air and surface shipments, for logistical planning purposes.
b. The Office of Procurement and Supply will publish a procure-
ment time allowance schedule for logistical plannin, purposes.
3. Whenever a shipment must be accomplished in less than the normal
time, details of requiramentL, for special handling will be provided by
the requesting office.
4. On receipt of a requisition involving shipment to an overseas
station, the Office of Procurement and Supply is responsible for furnishing
the Transportation Division with the cubes and weights of the materiel.
This is necessary to facilitate arrangements for securing space. When
actual cubes and weights caanct be determined an estimate will be furnished
at the time of procurement action.
-1-
CONFIDENTIAL
ri:,!cor7I.ty Inforrntion
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03: CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
5. Thu Office of Procurement and Supply is responsible for ,i.v?inr!.;
notice to the Transportation Divi3ion and the requesting office of any
changes in the procurement actions and/or deadljne.3 requested.
? 6. The Transportation Division will notify the requestinG offi.ce
of any.chanGcs in the shipping deadlines requested.
7. The Transportation Division is responsible, in coordination
with the actAvity concerned, for the preparation of cables, documents and
pouch letters to the field concerninL shippinG and delivery information.
3. A monthly status report on all outstandinG shipments will be
furnished to the appropriate activity by the, ?ansportution Division.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCt':
DISTRIBUTION NO. 3
WAD' El, REID VIOS,
Deputy Direetdr
(Adminis tration)
CONFIDENTIAL
Security
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security. Information
CENTTAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
2 June 1952
SUBJECT: Procedure for Recommending Promotion of Military Officers
REFERENCE:CIA Notice Subject: Promotion of Military Officers
1. ? The following is the administrative procedure to be used in sUb-
mitting recommendations for promotion of military officers assigned to duty
in CIA:
(a) Support .Ln information. Information bp support the
recommendation may be classified when necessary to cite outstanding
performance. This data should be prepared by a supervisor who is
familiar wj.th the officer's duties and performance, preferably the
individual responsible for prepating his efficiency reports. Accurate
information on time-in-grade and other service qualifications ez.tracted
from personnel records, should be included.
(b) ? Review. Information supporting each recommendation will
be reviewed by the Assistant Director, or Office Chief in whose
activity the recommended officer is working, by his desiGnated
representative, or by a board of senior officers appointed for that
purpose.
(c) Preparation of Recommendation. Recommendation to be for-
warded to the appropriate service will be prepared by the reviewing
individual (or by a designated member of the review board). ?Although
25X1A this recommendation is based upon classified supporting information,
it will be written language requiring classification no higher
than RESTRICTED. Format will conform with CIA instructions concerning
correspondence ( , Corresprndence Manual, April 1952).
(d) Signature., Recommendations, in finai form will be prepared
for signatures as follows:
(1)? For promotions up to and including grade of Major
(Lt. Commander):
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Deputy Director
(Administration)
CONFIDENTIAL
Pazoor1fv.7nfrmatAnn
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03.: CIA7RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
(2) For promotions to grades of Lt. Colonel and Colonel
(Commander and Captain):
Director
(e) Addressee. Recommendations signed by the Director of Central
Intelligence will be addressed to the Secretary of the service con-
cerned. Recommendations signed by the Deputy Director (Administration)
will be addressed to the personnel chief of the ervice concerned,
i.e., The Adjutant General (Army), Chief of Navy Personnel (Navy),
Deputy Chief of Staff, Personnel (Air Force).
(f) Routing. Recommendations, together with supporting infor-
mation, will be forwarded under proper classification to Military
Personnel Division for final processing and forwarding for appropriate
signature. After recommendation is signed, the Military. Personnel
Division will return classified supporting information to the office
of origin, and will deliver the recommendation to the Department of
Defense addressee.
2. Special Efficiency Reports.
Special Reports of efficiency of outstanding officers may be
submitted at any time in lieu of recommendations for promotion. Procedure
25X1A will conform with CIA Regulation and instructions accompanying
CIA Notice No.111111 31 March 1952; currently in use for routine submission
of reports.
25X1A
3. Commendations.
Commendations will be processed, signed, and forwarded in the
same manner as Recommendations for Promotion.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Distribution U... 2 .
-2-
WALTER REID WOR/
Deputy Director'
.(Administration)
CONFIDENTIAL
Security. Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
? NOTICE
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
UNCLASSIFIED
CENTRAL INTELLIGENCE AGENCY
Washington ,.D. C.
2 dune 1952
SUBJECT: Saturday Couriei Service to Other Government Agencies in the?
Waaingten
1. Administrative Service A.s unable to make Saturday del.iverjes
of a considerable amount 01 mail addressed to other agenc.J.es within ?
the C1ty because the offices of the addressees are not open on. that day.
The last reuiar city delivery for the week leaves the central mail room
in Que Building at 1.00 hours Friday afternoon. Mail addressed to other
ai;encies and received in the mail room after that will ordinarily
be held for delivery- on Monday of the following week.
2. Nowe7e1, if the originat..in office Li.. aware that the office of
the addressee will be open Saturday, delivery can be Er.sited by attaching
a separate note to the envelope or package which. stateu "To be delivered
not later than Saturday, (datH).
FOE THE DIRECTOli OF CENTRAL intelligence:
DISTRIBUTION NO. 3
UNCLASSIFIED
WALTER REID WOLF/
Deputy Director(
(Admin....strat ion)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
UNCLASSIFIED
CENTRAL INTELLIGENCE AGENCY
Wa,A,tnzton, I). .C.
NOTICE ?
2 June 1952
SUBJECT: Fair Employment Procedure
REFERENCE: CIA Reculation No 13 Decembe-!.. 1.51
1. As. rec4ui...ed by Executive Order 9:A30, p2ocedures adopted by
each?department Ym handlin6 fair employment .2omplaints. .and appeals
mu be broubt to the attention of all employees. ?
2. In cbmpl:Lance with these provisions office beads will
ensure that:
(a) All emplo ceo undel...their jarl.sdiction liave read
CIA Eegulab.on No. Fair Employment 2rocedu, and have
understo. 'Ale rights and privileges contairie6 th rein.
(b) req ealioyees are recinired to read Li.s Eulation in
its entbtty wnLn ass:zncd to their activitle.
3. Extra co ieneeded .ibr th.e briefin 02 new employees may be
obtained by calling Ore;anization and Methods Service, E.:tension 791
FOR THE DIIJ.C'I\JR OF CENTHAL INTELLIGENCE:
'DISTRIBUTION. NO. 4
UNCLAWI7IF;) ?
WALTE ;EID JtJLF
Deputy Director /
(Admitristration)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
, . .
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 9 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
02 TRAVEL
Schedule of Estimated Rates
APMNDIX I
From
To
One Way Round Trip
Washington Domestic:
New York $20 $40
Boston 35 70
South 75 150
East Coast 25 50
Mid-West 60 120
West Coast 175 350
Foreign:
South America 600 1,150
Europe 500 1,000
Middle East 1,000 1,800
Far East 1,200 2,000
Note: Schedule includes average costs of transportation, per diem
while en route, etc.
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 5 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A NOTICE
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Seculity Information
CENTRAL INTELLIGENCE AGENCY.
? . Washington, D. C.
27 May 1952 ?
8UBJECT: Procedures and Responsibaities Relative to P(2rsonnel Statistics
and Table.,:, or Organ.zati.ms
RECTJ'JION: CIA Notice No.
1. The provisions of this Noice aro effectiie 1 June 1952.
2. The Personnel Office will assume responsibility for production,
advice and technical supervision relative to personnul statistics' through-
out CIA. and should be kept apprised of the need for such. statistics 'by ail
elements of CIA An order to improve accuracy- and eliminate duplicaton.
The inspection and Security Office will continue to prepare clearance
statAstics and coordinate them with the Personnel Office.
3. The Personnel Office will. also assume responsibility for central .
record keeping in connection with CIA on-duty personnel ceilings and tables
of arganization.
4. All classified. (including ungraded.) positiunL,, except positions
under the jurisdiction of the Deputy Director (Plans) authorized for pro-
jects and foreign field stations, shall be processed as follows:
a. Office heads shall address proposals fur new or changed tables
of organization to the Deputy. Director (Administration) and submit
them directly to he Classification and Wage Administration Division,
Personnel Office, in triplicate accompanied by complete :justification
including any workload data, organizational charts, functional state-
ments and statements of basic related procedures which are necessary
for an understanding of the proposals. The Classification. and Wage
Administration Division will accomplish classification review and in-
sure that the requests are expeditiously and simultaneously processed
and coordinated as follows:
(1) The. Organization and Methods Service will review as
to soundness of organizational structure, functions and
procedures.
(2) The Comptroller will comment as: to the availability of
funds and other appropriate matters.
CONFE;ENTIAL
Security information.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
C 0 N 10 IDE N.r.la AL
Se cur ty In Co rmat ion
(3) The appropriate Administrative Office Chiefs will
ewlmino if space, equipment, transportatLon, or other admin-
is.cative support is required.
(4) The Deputy Director (Administration) .will all
proposals for. action, except as indicated in paragraph b, below,
tou,ether with sianed concurrences or comments obtained durin
coordination.
(5) The Personnel Office will effect dissemLnation of
approved proposals.
b. Bevisions involving only changes .r.L position nomenclature or
grades may be effected through the concurrences of the Office concerned,
the Personnel Office and the Comptroller (where significant budgetary
chances are invol.Ved.); provided, however, that approval of the Deputy
Director (Administration) is obtained on grade changes at. the GS-lb or
GS-17 level and provided also that the approval of the Director is Ob-
tained on grade changes at the GS-1.6 level. The Classification and
Wage Administration Division. will arrange for coordination ahd dissem-
ination of such changes upon receipt of proposals in duplicate from.
originatin offices,
c. CIA Form No. 30-25, copy attached, will be used by the
Personnel Office in renderin immediate notification to all organi-
zations concerned, of approved T/0 changes. Ths form will serve as
immediate authorization for the encumbrance of the position. Machine
listed T/0 pages will be furnished in lieu of the forms whenever the
approved changes on single proposals are numerous; and whenever the
accumulated page changes warrant the correction of machine listed WO' s.
When new machine liutings are received, the appropriate Form No. 30-25
should be destroyed.
FOR THE DIRECIUR OF CENTRAL INTELLIGENCE:
Attachment: Form No. 30-25
DISTRIBUTION NO. 2
WALTER REID 'WOLF,/
Deputy- Director
.(Administration)
CONFIDENTIAL
Security Wormation
Approved For For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
. ? .
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
OFFICE OR STAFF
OFFICE CODE
REQUEST DATE
APPROVAL DATE
CONTROL NO. I
I
I
Page 1 of 2 Pages
DELETIONS
ADDITIONS
NET CHANGE
ORGANIZATION
CODE
(Machine Records)
ORGANIZATION
AND POSITION TITLE
SERIES & GRADE
POSITION NO.
ORGANIZATION
AND POSITION TITLE
SERIES & GRADE
POSITION NO.
NEW BR. &
DIV. TOTALS
NEW OFFICE TOTALS
APPROVAL
The Tb o changes listed above are hereby approved. Please make changes on office
records as necessary. Retain this authority until new machine printed T/0 page(s) is
received.
SIGNATURE TITLE
FORM NO. .2n_25
MAY 1952
I/O CHANGE AUTHORIZATION
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
(4-39)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Snru, iiy
22 May 1952
MEMORANDUM FOR: Assistant Deputy Director (Administration)
THRU: Chief, General Services
SUBJECT: Notice re Transfer of Personnel Statistics
to Personnel Office.
The attached Notice implements the approved recommendations
in the Staff Study of 9 May relative to responsibility for
personnel statistics. It hard been concurred in by the Personnel
Office and Comptroller. Request your authority to pub
25X1A
Att'.chment
W. L. PEEL
Chief, O&M Service
(,c()NFDEN,110Ai
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approve4Fdr Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
t for .Paity to -;Ai8h :Of.xt Jo. 30-2, ,
ixtLOization.'
'1'.!c! buQ4 af.:,,!Tir;t1a foz thc ofp
TiO 47fWzice..c. to. offices
co:os to cc :u the r.ruar4L40 of
W/018.
2. 01-.2.(1: obviou3 of Hio" whe:m thero ia vol'e
charaLx: :lonth., it will only 1..) .',:tee.x88,:xy to
ovLI. And socQndly Qach
tho
The zo....:.?..;7;. and ;:.;11.174Jotanco of tho 'fLoi4co I'Acvvo coa:..d1:Jx.Gted
(1ncludJ?Lz WaN;'3. :ma Cl.JilacatIon)
.;Vb3:Laiztrativ!'..:
razry;totiJLocttin3 of 1-24c
of .'cp7:.!.c. 1;?(.):?nri, 7:17() 0,1-fiC) 020:,
CIO 32,:La COrTiaZ 1:2,titer? Q' (C 31.4.1vo
vcry :voe,T,Y.(4c.,04
15. Yaw: J.):1.0:,:ty 18 rg.,,,(131tictcd to the forlaanalkJtice.
4t, L.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 4 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Security Information
CENTRAL IDITELLIGENCE AGENCY
Wasnir0;on, D. Q.
NOTICE
SUBJECT: Shuttle Service
16 May 1952
1. The existing shuttle schedule between CIA Ouildinfss is
l'escinded effective at the close of business on Friday, 16 biay 1952.
c). The new schedule to be effective on Munday, 19 May 1952,
will provide sel.vice evefy ten (10) minutes between Nor di Building
and Quarters 'Eye" start in52; from North. Building at 0800 and from
Quarters "Eye" at 0807. The last bus will leave North Building at
iylo and the last bus will leave Quarters "Eye" at 171/.
3. The busses between the "L" Building stop at Memorial Circle
and the Pentaon will continue to operate every. fifteen (15) minutes.
LI.. The new schedule will be distributed separately.
FOR ThE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 1,
WALTER REID WOLF
Deputy Director
(Administration)
REUICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
?1:
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Securi.ty Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
16 May. 1;52
6UWECT: Promot...on of Military Officer's
1. The following service procedures govern promotion of officers:
a. ARMY. Central Selection Boards perlodically con de.!.! all
officers within stated zones of elizibility for prO111Ot1011. This
procedure limits the consideration of specific recommendations to
that normally j.ven commendations. Special zones of consLderaton
allowing reoommeadations are periodically announced by. Department
of Lhe Army and disseminated to CIA activities by the Military.
Prsonnel Division. Recomiendations are required fur promotion of
all Second. Lieutenants and are g,:epared by tho Military Personnel
sion upon request.
b. AIR FORCE. Central Selection Boards consider offcers ouaterly
for promotion in eligibility zones announced in advance. The Military
Personn..a Division furnshes the .M.r Force with listings of c1i6ible
officers. Recommendations are net required, but are accepted for
outstandin efficers. Recommendation letters, to the Director of ?
Military Porsonnel, Headquarters USA10, should cite, in unclassified
language, actual incidents of unusually meritorious performance.
The procedure stated in 1 a., above, applies to Air Force Second
Lieutenants.
c. NAVY 1-1.0 MARINE CORPS. Central Selection Boards emphasize ?
seniority, normally precluding positive action on a specific recom-
mendation. Such recommendations are filed for consideration as a .
commendation when seniority makes an ?Moor ellible for promotion.
2. Letters of Commondation. or special performance ratings may be sub-
mitted any time an offIcor's performance of duty exceptionally outstanding
Thu greatest sinle factor influencing promotions is consistent recognition
of ability by means of efficiency latingS and commendations. The career
and promotion prospects of officers assi6ned to CIA will be protected by
complete and unroservod compliance with CIA policies in this regard.
3. All recommendations, commendations, etc. will be forwarded through
the Military Personnel Division. This does not preclude prior evaluation or
screening by a board, within a component of CIA. Questions and problems
related to officer promotion should be referred to the Military Personnel
Division.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 2
WALTER REID WOLF
Deputy Director
. (Administration)
RESTRICUD
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
d 6 2.3
Sw:mity
NEMORAOUE FOR: Deputy Director/Administration
FRON: Assistant Director/Personnel
SUBJECT: Procedures for Promoting Officers Assigned to CIA
1. The Problem: To furnish adequate information on current
Promotion criteria and procedures to a11 officers and CIA activities
in which officers are on duty.
2. facts Bearing on the Problem:
a. Instances continue to arise wherein Division Chiefs and
higher CIA officials are not aware of the several Armed Forces
promotion systems for officers.
b. An erroneous concept - that a recommendation automatically
results in promotion - has become quite general, leading to an
adverse effect on morale when results ere not forthcoming.
c. Likewise, changes in promotion criteria and service policies
are infrequently considered, through failure of supervisors to
consult the talitary Personnel Division for assistance in promotion
problems.
d. The prevailing tendency to enhance all recommendations by
forwarding them over the Director's signature is, in effect,
diminishing the impact of recommendations which are bona fide
exceptional cases which warrant unusual consideration and action.
3. Discussion:
a. The Military Personnel Division is responsible for keeping
abreast of all promotion programs, and the eligibility of all
assigned officers with respect to promotion criteria. Timely
dissemination of this information throughout CIA, both to super-
visors and officers, constitutes a considerable problem in
communication, which can best be solved by distributing periodic
memoranda covering the progrrtnen current.
b. In additionolAie pva**Spor of technical assistance and
advise from the MilitaryINnibnneiNWO-sion should be widely
advertised, and use of.f.pl ervice should be encouragedl to
preclude any misundersfan 4117fhe part of supervisors or
officers.
RESTRICIEL.
Scurily Isifort;I:Ition
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
11.5'1''Yk(*.:1 ED
c. Processing of recommendations (i.e. signature and
forwarding) should be standardized to the extent that the
Director is not obliged to handle all of them. The Commanding
Officer of the appropriate administrative unit can legitimately
sign and forward recommendations, as desired by the Director.
L. Action Recommended:
a. That the attached notice be approved for distribution
over your signature.
b. That the Commanding Officer of the appropriate adminis-
trative unit be authorized to sign and forward recom-
mendations for promotion up to Lieutenant Colonel.
c. That the Director continue to sign recommendations for
promotion to Colonel, and other recommendations which,
in the opinion of the Chief, Military Personnel Division,
merit special attention.
1 Incl. F. TRUDa DAVISON
Draft Notice
Pt( VH CH
livh 2 a rts till 32.5
LIEY2oPmEr
RES1RICTED
cc
iaosivrICln
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
25X1A 12 Jay 1952
.1 .......
SUBJECT: Changes in Organizat-ion and Procedures F,.2rtaininc.,, to
Supply. Division
1. Effective l2 May. 1952, all supply recor6.s will be located
in WLng "C", Quarters Eye and will be under tne direct supervision
of the. newly activated Stock Control Branch, Supply Division, Office
of Procurement and Supply.
2. Subsequent .to 12 May 1952; all requisitions will be for-
warjed to the Stook Control Branch, Wing "C", Quarters Eye, for pro-
cesin.g and approval. Warehouses will furnish supplies and equipment
to us:ng activities only upon receipt of prober requisitions, authorized
by the Stock Control Branch, Supply Dillision.
3. Information relative to availabillty of stock, status of
requisitions, and any other information which is required by requisi-
tinirr activities will be furnished, where authorized, by the Stock
Control Branch, Supply. Division, Extension ._-)491 or
FOR TEE DIRECTOR OF CENTRAL INTELLIGENC
DISTRIBUTION NO. 4
?
J .jl WOLF
Deputy Director
(Ildministration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
?,"(NDARD F?RM'
Office Memorandum ? UNITED STATES GOVERNMENT
TO : Chief, Organization and Methods Service
FROM : Chief of Procurement and Supply
SUBJECT: Request for Issuance of CIA Notice
DATE:8 May 1952
In order that all concerned may be informed of the
changes in organization and procedures pertaining to the
Supply Division, Office of Procurement and Supply, it is
requested that the attached draft of CIA Notice be reviewed,
signed, and issued as an official CIA Notice.
AMES A. GARRISON
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Security Information
CENTRAL INTZLLIOENCE AGENCY
War5hing1on, D. C.
NOTICE
NO
SUBJECT: Absence for Registration and Voting.
5 May 1952
Attention of all Office heads and supervisors is called to CIA
Regulation L (1) and (2) reading as follows:
"(1) insofar as may be practicable without inte ...feri.nL seriously
with production, employees who desire to vote at communities
where they maintain voting residence, except where voting by
absentee ballot is permitted, will be excused for that purpose.
Jithout charge to leave, for a reasonable time on all election
days. Further, employees who will be voting in jurisdictions
which require registration in person will be excused for that
purpose, without charge to leave, for a reasonable time during
the registration periods specified by the jurisdiction in whicb.
they will vote. Such authorized absence should not exceed the .
time actually required to vote or registor, as the case may be;,
and in no event should it exceed one working day for each election
or registration period.
(2) In those cases when an employee requests additional leave for
voting or registration which will require longer than one day
in order to enable him to go to his legal residence to vote
or register, permission will be granted whenever practicable
and the period of absence in excess of one day will be charged
to annual leave or, if annual leave is exhausted, to leave
without pay."
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 4
WALTER REID WOLF
Deputy Director
(Administration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
. ? .
II
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
'1k-
THE WHITE HOUSE
WASH I N GTO N
April 28, 1952
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES:
Under date of July 24, 1948, the executive
departments and agencies were notified of the policy
with respect to release of employees for registration
and voting.
While that policy has not been changed and
is continuing in its effect, it is felt it should be
again called to the attention of all employees so that
they may be fully informed on this subject and encouraged
to exercise their rights.
ALL .4 /1, 04-44,-",
DONALD S. DAMON
Administrative Assistant
to the President
MAY ILO
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
?taf::
sl-cwi?tat'S,+,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
THE WHITE HOUSE
WAS H I NG TO N
July 24, 1948
TO TBE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES:
In so far as may be practicable without interfering
seriously with production, employees who desire to vote at
communities where they maintain voting residence, except where
voting by absentee ballot is permitted, will be excused for
that purpose without charge to leave for a reasonable time on
a1' election days. Further, employees who will be voting in
Filsdiotions which require registration in person will be ex-
cused for that purpose without charge to leave for a reasonable
time during the registration periods speoified by the juris-
diction in whioh they will vote. Such authorized absenoe should
not exceed the time actually required to vote or register, as
the case may be, and in no event should it exceed one working
day for each election or registration period.
In these oases when an employee requests additional
leave for voting or registration whioh will require longer
than one day in order to 3nable him to go to his legal resi-
dence to vote or register, permission will be granted whenever
practicable and the period of absence in excess of one day will
be charged to annual leave or, if annual leave is exhausted,
to leave without pay.
This letter supersedes that on the same subject ad-
dressed to the Heads of Executive Departments and Agencies by
William H. McReynolds, Administrative Assistant to the President,
October 12, 1944.
frri 4-eoe
DONALD S. DS ON
Administrative Assistant
to the President
Ably 2NA"
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
ILLEGIB
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
?A,
-41,:;14.?eahc%
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 2 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
,.
.
. 2
,
' ' '' , Approved For Reieese.oid..3 : ci...Prri-o.z.R000ioofl000s-3 ? . .
. c , 1 ./, ri, , ( ) , , , , . , ( , .t ; c; ? , i ._, r ,,,,, ?( , ,i '', 7 , , ,. _
' ' ' ' .. . 0 1 ' ' .
I
' .
.
i
.
. r ? r , ? ? r r r
. , 1 1 )
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C,
NOTICE 9 May 1952
SUBJECT: Separation for Unsatisfactory Performance
1. It is essential that each member of the Agency contribute his full
share townrd the accomplishment of the Agency's mission. Prompt action must
be taken to release those individuals who are undesirable or whose perform-
ance is nnsatisfactory when there is no reasonable prospect of bringing about
adequate improvement through less drastic administrative or supervisory action.
2. Personnel who have completed the probationary period will not be
separated involantaray (except for reduction in force, security reasons, for
cause -- misconduct, delinquency, etc.) unless there is a prior notice in-
forming the persen concerned in what respect his services were unsatisfactory
and unless he has been --Oxen a reasonable opportunity to improve or to correct
objectionable traits.
3e Personnel need assurance against adverse action based on arbitrary,
uninformed decisions. Each member of the Agency represents a sizable invest-
ment in time, money, and human effort. Therefore, it is important that per-
sonnel be nnnefuLly evaluated both during their probationary or trial period
aid sabseouenty in order to eliminate those wh. manifest an inability to
moot requirements,
4. Responsibilities and Authorities
(a) qmprvisory Responsibility,. Supervisors bear primary respon-
sibility for determining the adequacy of performance and conduct of per-
sonnel under their supervision and for initiating corrective action
where necessary. Such corrective action may be in the form of closer
supervision? on-the-job training, admonitions or warnings, and repri-
mands. There may be some instances in which a conscientious worker is
In a job beyond his actual or potential capacity. In such instances,
the individual should be reassigned to duties commensurate with his
skill. If reassignment is not nrecticable, he may be separated. When
corrective acLion requires a personnel action; such as transfer, demo.
tion, or separation, supervisors are responsible for recommending ap-
propriate action to the Personnel Office, together with ftll supporting
reasons. While the ultimate authority for taking personnel actions
rests with the Personnel Office, this fact does not relieve the operat-
iiig office of the responsibility for disciple and proper management
of personnel.
-a-
CONFIDENTIAL
Security Information
Ph
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
(b) Personnel Office Rosronsibility, The Personnel Office is re-
sponsible for rendering advice and assistance at all supervisory levels
on matters pertaining to personnel of the Agency, for reviewing pro-
pesals affecting individuals, and assuring that they conform to pro-
scribed regulatory and procedural requirements and are not arbitrary
and unreasonable, and for approving or recommending to higher authority
final action to be taken. In any instance in which adverse action is
necessary, the Personnel Director or his designee will, with the assist-
ance of the supervisor, prepare -1 advance notice or statement of charges
for the supervisor's signature and will bear joint responsibility with
the supervi, or in determining the adequacy of any statement by the indi-
vidual affected as to why the proposed action should not be taken.
Separation during Probationary Period
The probationary or trial period should be fully utilized as a final
examining and weeding-out period to determine the capacity of new personnel.
Perfermence ovalunbions prepared during the probationary period should show
in detail the individual's performance, progress, and growth potential. The
Personnel Director or his designee will review such evaluation reports and
when an inllvidual's Lerformance is not satisfactory, take immediate action
with the supervisor to work out a remedial program for the individual Or to
reassign or separate him. Individuals must be given written notification by
the Personnel Director two weeks in advance of separation action. Probation-
ary employees do not have the right of appeal on such actions,
6,, Separation subsequent to Probationary Period
(a) Su' orviser's Recommendation 1'Jhon the supervisor's efforts to
bring about a more satisfactory performance by the individual are un-
availing, and less drastic action is not possible or desirable, the
supervisor will initiate sol ,.ration action. He will take such action,
however, only after he has notified the employee in writing wherein he
has failed to perform adequately and has given the employee a reasonable
time in which to demonstrate his ability to perform satisfactorily, The
supervisor's recommendation for separation action shall contain pertinent
facts concerning the individual's unsatisfactory performance with a
statement summarizing supervisory efforts to bring about improvements'.
(b) Personnel Office Action on Recommendation. Upon receipt of
such a recommendaLionj the Personnel Director or his designee will con-
duct a review to develop any additional facts pertinent to an appro-
priate decision.
(c) Proausing_the Sonarg.tion Action,. If the Personnel Director or
his designee determines that separation is appropriate or that demotion
or other loss drastic administrative action should be taken, he will
prepare for signature by the appropriate supervisor a notice to the indi-
vidual affected of the proposed action. This notice shall contain the
following information:
-2-
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
(1) A statel,ent (T the action proposA as well as the effec-
tive (late thereof (30 days from the indiviJualls receipt of the
Notice).
(2) A statement, spe-Afic and in detail) showing the reasons
fer the proposed action and including a review of the administrative
Pnd supervisory actions which have been taken to correct the situa-
tion,
(3) A sbatement inCorning the individual that if he wishes to
reply he must do so within t4in calendar days orally or in writing;
that his reply will be given full consitlerabien before a decision
is reached; and that he will be notified of the decision within 10
days after his reply is received,. In additien, he will be informed
that he may present his answer emlly before an advisory committee,
(d) Presentation of Individualls licrlx before an Advisor Committee,
The Personnel Director or his designee will pronptly arrange for presen-
tation of an oral reply to an advisory committee upon the individualls
request.
(1) Membership of Advisory Committee
The Assistant Director (Personnel) wii aploint a committee
of three responsible and impartial Central Intelligence Agency offi-
cials who are not members of the Office to which the individual is
assigned. The Personnel Director or his designated reprcsentativo
will servo as nonvoting chairman.
(2) Assistance to the Committee
The Committee nay secure the technical advice and guidance
of auropriato specialists.
(3) Witnesses
The individual has the right of requesting that there ap-
pear before the Committee other Agency employees in possession of
facts pertinent to the issues.
(e) Final Action. After considering the individualts reply and the
recommendations of the Advisory Committee, if any, the Assistant Director
(Personnel) will make the final decision as to the action to be taken.
The Assistant Director (Personnel) or his designee will notify the indi-
vidual in writing, giving the reasons for the decision and stating, 1f
applicable, the effective date of the action,.
(f) Appeal to the Ut_as. Civil Service Commission,
is to be taken on an individual eligible for preference under the Veteranst
If adverse action
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
Preference Act, his final notice will include a statement informing him of
his right to appeal to the U. S. Civil Service Commission within ten cal-
endar days of receipt of such notice.
7. Appropriate portions of this Notice will be included in the 25X1A
of the CIA Regulations at a later date. Where inconsistencies occur between
this Notice and CIA Regulations in the IMI=, this Notice shall govern, 25X1A
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Distribution No. 4
CONFIDENTIAL
Security Information
WALTEii REID WOLF
Deputy Director
(Administration)
Approved. For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
ILLEGIB
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
AR?D-0415
27 March 1952
MEHORANDUM FOR: Chief, Organization and Methods Service
SUBJECT
: Draft of CIA Regulation on Involuntary Separation
1. In general, the attached proposed Regulation on involuntary
separation says what I think we want. However, I have some points
to raise which I would like to have you straighten out with Person?
nel and, after you have agreed, submit to me for approval and publi?
cation. As usual, I am anxious to get this published, within the next
few days
2. It occurs to me that one Regulation announcing the policy
placing responsibility, etc., should be in the and that a '25X1A
second Regulation on procedures should be in the 25X1A
3. We speak of the probationary period. It is my understand?
ing that this is a one year period; however, I am not sure whether 25X1A
this is spelled out in present Regulations.
L. we also speak of performance evaluations. I think that it
is correct that no performance evaluations have been rendered on CIA
employees for almost two years.
5. In paragraph D (1) we say that separations on grounds of
security violations will be processed according to
This Regulation does not say haw termination action will be processed.
It merely says that personnel may be terminated for security viola?
tions.
ILLEGIB
6. With reference to paragraph D (2), there is a question in
my mind as to whether termination for security violations is not in?
cluded in termination "in the interests of the United States."
cc: Actig Pers Dir
L. K. WHITE
Assistant Deputy Director
(Administration)
.SCIrorir
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
Washit4z,ton, D. C.
NOTICE
30 April 1952
SUBJECT: Correrpondence Manual
i. There is attached hereto a-copy of a new CIA Corres-
pondence Manual which Should be used as a ,culde in preparing official
correspondence.
2. Additional copies as required may be obtained from
Building Supply Officers.
FOR TEE DIRECTOR OF CENTRAL SMELL
h... ....i
DIU.NIBUTION NO. 3
WALTER REID WOLF
Depiity Director
(Administration)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CORRESPONDENCE
MANUAL
April 1952
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
TABLE OF CONTENTS
Page
Foreword
General
The Memorandum
1
9
Samples
14
The Letter
25
Samples
27
Correspondence for DCI and DDCI
31
Samples
33
Examples of Addresses
35
Definitions
41
Commonly Used Government Abbreviations
43
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
FOREWORD
A great deal of the business of the Central Intelligence
Agency is done through correspondence and this, of course, be-
comes the written record. To do an efficient job of maintaining
a thorough and complete record, it is essential that the proce-
dures for the preparation of official correspondence be uniform,
and that the styling, routing, and filing of it be done according
to a given pattern or plan.
The purpose of this Manual, therefore, is to present, in a
simple way, these rules and regulations to the secretarial and
stenographic personnel of the Agency. There is really nothing
difficult about any of the procedures, and with a little study
and practice they are easily mastered. The instructions given
here are only general in scope, and do not cover all cases.
Should special problems arise, they should be brought to the
attention of the immediate supervisor or Administrative Officer
for a solution.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
GENERAL
Style
In the preparation of official CIA correspondence, the memoran-
dum form or the letter form is used.
Stationery
The following types of stationery are used:
CIA Letterhead (bond)
Thin CIA Letterhead (tissue)
CIA Letterhead (Office of the Director) (bond)
Thin CIA Letterhead (Office of the Director) (tissue)
CIA Letterhead (Office of Deputy Director of Central
Intelligence)
Thin CIA Letterhead (Office of Deputy Director of
Central Intelligence)
Standard Form No. 64 (Office Memorandum-U.S. Government)
Plain Bond
Plain Thin White Tissue
Plain Thin Yellow Tissue
CIA Letterhead (bond)
The CIA Letterhead is used in the preparation
of all correspondence sent outside the Agency.
When such correspondence is prepared for the
signature of the Director of Central Intelligence,
the CIA Letterhead (Office of the Director) is
used. When "outside" correspondence is prepared
for the signature of the Deputy Director of Central
Intelligence, the CIA Letterhead (Office of Deputy
Director of Central Intelligence) is used:
Thin CIA Letterhead (tissue)
The thin CIA Letterhead is always used for the:
1. "Courtesy" copy (sometimes called
"dvplicate copy") to accompany the original on
a CIA Letterhead.
2. Information copy, if one is to be sent
to another addressee outside the Agency.
3. Copies of "multiple addressee" memoran-
da sent outside the Agency. (A "multiple
addressee" memorandum is a memorandum addressed
to a list of two or more officials. This type of
memorandum is a timesaver, and when used it is
necessary to prepare a copy for each addressee
listed.)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Thin CIA Letterhead (Office of the Director) (tissue)
This letterhead is used when the original is
prepared on the CIA Letterhead (Office of the Direc-
tor) and for the same purposes stated in the preced-
ing paragraph.
Thin CIA Letterhead (Office of Deputy Director of
Central Intelligence) (tissue)
This letterhead is used when the original is
prepared on the CIA Letterhead (Office of Deputy
Director of Central Intelligence) and for the same
purposes stated above.
Plain Bond
This paper is used only when addressing memoran-
da to the Director of Central Intelligence or to his
four Deputies, and when writing to two or more offi-
cials within the Agency (multiple addressee), and for
second sheets.
Standard Form No. 64 (Office Memorandum-U.S. Government)
This form is used when addressing memoranda to all
officials within CIA, with the exception of the Direc-
tor of Central Intelligence and his four Deputies. It
is also used when writing informally to officials of
other Government agencies or departments.
Plain Thin White Tissue
Plain thin white tissue is used for the:
1. Information copy, if one is to be sent
to another addressee within the Agency.
2. File copy.
3. Copies of "multiple addressee" memoran-
da sent to officials within the Agency.
4. Extra copies, as required.
Plain Thin Yellow Tissue
Plain thin yellow tissue is the Administrative
Files copy. (The color is used simply to identify it
as the CIA file copy.)
2
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Number of Copies Required
Original
1 - Thin CIA Letterhead -
tissue (or CIA Let-
terhead-Office of the
Director; or, CIA
Letterhead-Office
of Deputy Director
of Central Intelli-
gence.)
1 Thin CIA Letterhead -
tissue (or CIA Let-
terhead-Office of the
Director; or, CIA
Letterhead-Office
of Deputy Director
of Central Intelli-
gence.)
1 - Plain thin white
1 - Plain thin white
tissue
1 - Plain thin white
tissue
1 - Plain thin yellow
tissue
Extra copies
Multiple Addressee
Memoranda
-3
For dispatch.
"Courtesy" copy to be forwarded with
the original, if the addressee is a
Member of Congress, or an official
of another Government agency or de-
partment.
Information copy (if necessary) to
be sent to another addressee out-
side the Agency.
Information copy (if necessary) to
be sent to another addressee within
the Agency.
For the signing official. (Two
thin white copies, if the signer is
the Director of Central Intelligence
or the Deputy Director of Central
Intelligence.)
Copy for return to the originating
office to indicate the date on which
correspondence was signed and dis-
patched.
- Administrative Files copy.
Additional thin white copies as may
be required by individual offices.
1. Original on appropriate CIA Let-
terhead, with a thin white let-
terhead for each addressee, when
sent outside the Agency.
2. Original on plain bond, with plain
thin white for each addressee,
when sent within the Agency.
3. Additional thin whites required
for file and other copies.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Margins
Margins are set to give a "framed picture" appearance to memo-
randa and letters. However, margins are never to be less than
inches.
Date
The date is placed in accordance with the length of the letter
or memorandum, flush with the upper right-hand margin, and is writ-
ten in this sequence - day, month, year - as, 15 January 1952.
The date is omitted when preparing correspondence for the signa-
ture of the Director of Central Intelligence or his Deputies. It
is placed by the Executive Registry when the correspondence has been
signed and is ready for dispatch.
Heading of a Memorandum
The heading of a memorandum is begun five lines below the date
line.
Address of a Letter
The address of a letter is written five lines below the date
line.
Salutation
The salutation is typed two lines below the address of a let-
ter. The memorandum has no salutation.
Body
In the memorandum, the body is begun four lines below the last
line of the heading, while in the letter, the message is started two
lines below the salutation.
Line Spacing
The body of correspondence is single spaced. However, if the
text is less than eight lines, double spacing is used. In both
instances, double spacing is used between paragraphs. (NOTE: In
memoranda addressed to the President of the United States, regardless
of length, double spacing is always used, with double spacing between
paragraphs.)
Paragraphing
Paragraphs are indented five spaces. They are separated by a
double space.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Ptragraphs of memoranda.
When a memorandum is but one paragraph
numbered, but subparagraphs are let-
two or more paragraphs in length, the
with Arabin numerals. Tht pat-
in length, the paragraph is not
tered. If the memorandum is
paragraphs are numbered consecutively
tern for paragraphing is as follows:
1.
a.
(1) .
(a)
?
?
1
a.
Exception:
In memoranda addressed to the President of the United
States, paragraphs are not numbered.
Paragraphs of letters. In letters, paragraphs are not numbered.
Command Line
The command line, or the authority line, is 'FOR THE DIRECTOR
OF CENTRAL INTELLIGENCE:" It 'is used only on the memorandum form,
and when the individual signing the correspondence has been delegated
authority to do so for the Director of Central Intelligence. The com-
mand line is indented five spaces from the left-hand margin, typed in
all caps, and is followed by a colon.
Complimentary Close
The complimentary close is used only in the writing of letters.
It is typed two or three spaces to the right of the center of the page.
No complimentary close is used in the writing of memoranda.
Signature
On memoranda, the signature is typed five or six lines below the
last line of the body, or the command line, if there is one. The
name is written two or three spaces to the right of the center of the
page in all caps. The title is centered in respect to it, and is typed
in initial caps. When Standard Form No. 64 (Office Memorandum-U.S.
Government) is used, the title appears in the heading on the "From"
line. Therefore, it is omitted at the close when this form is used.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
On letters, the signature is typed five or six lines below, and
flush with, the complimentary. close. The name is written in initial
caps only. The title is centered in respect to the name, in initial
caps.
Enclosures
The number of enclosures is typed two lines below the signature
and flush with the left-hand margin, on the original and all carbons.
Indented two spaces and one line down, each enclosure is listed by
number and briefly described. If an enclosure consists of more than
one copy, the number of copies is shown in parentheses following the
description of the enclosure. For example,
2 Enclosures
1. Form No. 37-3 (dup)
2. Form No. 38-1 (trip)
Information Copies
Information copies and the officials to whom they are addressed
are indicated flush with the left-hand margin, and two lines below
the last written line of a memorandum or letter. (Signature line or
enclosures listing.) This notation always appears on all the carbons
retained in the Agency. However, if it is the desire of the dicta-
ting official, the notation is made on the original and courtesy copy,
if there is one. For example,
cc: Personnel Director
cc: Chief, Administrative Services
Identification Initials
The identification initials consist of the office designation,
or symbol, the writer's and the secretary's initials. Following the
initials and on the same line, the date is typed in parentheses, as,
OCD/ABC:xyz (15 January 1952). In memoranda addressed to officials
within the Agency (with the exception of the Director of Central In-
telligence and his four Deputies) the identifications are typed on
the original and all the carbons. In memoranda and letters addressed
outside the Agency, the identifications are typed only on the carbons
remaining in CIA. They never appear on originals, "courtesy" copies,
or information copies.
Distribution
Distribution of the various copies of correspondence is noted
on all carbons retained in the Agency. For example,
1- DD/A (signer's copy)
1- Return to Organization and Me-c4fiods Service
1- Administrative Files
Approved For Release 2001/09/03 : CIA-RDF'81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Continuations
The body of memoranda or letters is continued at least eight
lines below the top of the page.
A paragraph or three or fewer lines is not divided between pages.
At least two lines of a divided paragraph appear on each page. In
dividing a sentence between pages, at least two words of the sentence
appear on each page. In no case is a word divided between two pages.
If the body of a memorandum or letter is completed so near the
bottom of a page that there is no room for the signature, at least
two lines of the last paragraph are carried over to the last page.
This is done so that the signature will not become separated from the
text.
Page Numbering
No number is placed on the first page. Subsequent pages are
numbered consecutively with Arabic numerals. The number is centered
and typed about one inch above the bottom of the sheet, as, -2-.
Classification
The classification is stamped as specified in the current CIA
Security Regulations.
Envelopes
When envelopes are necessary, they are prepared in accordance
with the existing CIA Security Regulations.
Receipts
Receipts, when necessary, are prepared as required by the CIA
Security Regulations.
Routing Slips
The official routing slips (Nos. 36-8 and No. 30-)) are used
when correspondence is referred through one official to another.
They are also used at times for the transmission of informal com-
ments on the basic correspondence. It is unnecessary to use rout-
ing slips to transmit correspondence from one office to another.
Chain envelopes are used for this purpose.
7
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
THE MEMORANDUM
When to Use the Memorandum Form
When addressing the following, the memorandum form is used and
is prepared on a CIA Letterhead (or CIA Letterhead-Office of the
Director):
1. The President of the United States
2. Officials of the National Security Council (NSC)
3. The Intelligence Advisory Committee (IAC) (or to indi-
vidual member Agencies of the Committee)
4. The National Security. Resources Board (NSRB)
5. Other Government agencies, if the incoming corres-
pondence was in memorandum form.
The memorandum form is used when addressing the following, and
it is prepared on plain bond paper. (This is the only instance in
which plain bond paper is used.):
1. The Director of Central Intelligence
2. The Deputy Director of Central Intelligence
3. The Deputy Director (Administration)
4. The Deputy Director (Plans)
5. The Deputy Director (Intelligence)
6. Multiple addressees.
When corresponding with the following, the memorandum form is
used, and prepared on the Standard Form No. 64 (Office Memorandum-
U.S. Government):
1. All officials of CIA in Washington, with the exception
of those listed in the immediately preceding paragraph.
2. All officials of CIA in the U.S. Field.
3. Other Government agencies, informally.
How to Prepare a Memorandum on Letterhead or Plain Bond Paper
Keeping in mind the "framed picture" appearance, the margins are
set accordingly.
Place the date (if it is to be entered) in accordance with the
length of the memorandum in the upper right-hand corner and flush
with the margin.
Dropping five lines from the date, the headings MEMORANDUM FOR,
SUBJECT, and REFERENCE, ATTENTION or THRU lines are typed in all caps,
block form, and flush with the left-hand margin. The addressee, the
subject proper, and the reference are typed in lower case, initial
caps, and separated by two lines. For example,
9
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
THE MEMORANDUM
When to Use the Memorandum Form
When addressing the following, the memorandum form is used and
is prepared on a CIA Letterhead (or CIA Letterhead-Office of the
Director):
1. The President of the United States
2. Officials of the National Security Council (NSC)
3. The Intelligence Advisory Committee (IAC) (or to indi-
vidual member Agencies of the Committee)
4. The National Security. Resources Board (NSRB)
5. Other Government agencies, if the incoming corres-
pondence was in memorandum form.
The memorandum form is used when addressing the following, and
it is prepared on plain bond paper. (This is the only instance in
which plain bond paper is used.):
1. The Director of Central Intelligence
2. The Deputy Director of Central Intelligence
3. The Deputy Director (Administration)
4. The Deputy Director (Plans)
5. The Deputy Director (Intelligence)
6. Multiple addressees.
When corresponding with the following, the memorandum form is
used, and prepared on the Standard Form No. 64 (Office Memorandum-
U.S. Government):
1. All officials of CIA in Washington, with the exception
of those listed in the immediately preceding paragraph.
2. All officials of CIA in the U.S. Field.
3. Other Government agencies, informally.
How to Prepare a Memorandum on Letterhead or Plain Bond Paper
Keeping in mind the "framed picture" appearance, the margins are
set accordingly.
Place the date (if it is to be entered) in accordance with the
length of the memorandum in the upper right-hand corner and flush
with the margin.
Dropping five lines from the date, the headings MEMORANDUM FOR,
SUBJECT, and REFERENCE, ATTENTION or THRU lines are typed in all caps,
block form, and flush with the left-hand margin. The addressee, the
subject proper, and the reference are typed in lower case, initial
caps, and separated by two lines. For example,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
?;:
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
MEMORANDUM FOR: Director of Cenral Intelligence
SUBJECT: Change of Office Hours
REFERENCE: Budget Circular No. 10 dtd 1 May 1951
or,
MEMORANDUM FOR: Deputy Director (Administration)
? ATTENTION: Assistant Deputy Director (General)
SUBJECT: Change in Office Hours
or,
MEMORANDUM FOR: Deputy Director (Administration)
THRU: The Comptroller
SUBJECT: Change in Office Hours
(In this instance, an extra copy is forwarded with the original
for the files of the Comptroller, if he so desires to retain a copy.)
In the preparation of "multiple addressee" memoranda, the ad-
dressees are listed, block form, following the heading MEMORANDUM
FOR. The remainder of the heading is completed in the usual way.
For example,
MEMORANDUM FOR: The Comptroller
Personnel Director
Chief, Administrative Services
Chief, Organization and Methods Service
SUBJECT: Change in Office Hours
(In this instance, a carbon is prepared for each addressee
listed.)
The body of the memorandum is begun four lines below the last
line of the heading. Single spacing is used, except when the memo-
randum is very short, in which case double spacing is permissible.
(NOTE: In memoranda addressed to the President of the United States,
regardless of length, double spacing is always used, with double
spacing between paragraphs.) Paragraphing is as described under
General.
The command line, if one is used, is indented five spaces and
typed two lines below the last line of the body.
-10 -
TI
1
ST.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
The signature is typed five or six lines below the command. line.
It is written in all caps two or three spaces to right of the center
of the page. The title is typed one line below the signature and is
centered in respect to it.
Enclosures are listed two lines below the signature and title.
These appear on the original and all carbons.
Information copies are indicated two lines below the last writ-
ten line, which may be the signature line or the enclosures listing.
The notation is made on all carbons retained in the Agency; however,
if the dictator so directs, it is also noted on the original and
"courtesy" copy.
Dropping two lines, the identifying office symbol, initials and
date are typed. In memoranda addressed to officials within the
Agency, the identifications are typed on the original and all car-
bons, except when addressing the Director of Central Intelligence or
his four Deputies. In these exceptions they appear on carbons only.
In memoranda and letters addressed outside the Agency, the identifi-
cations are typed on carbons remaining in CIA. They never appear
on originals or "courtesy" copies.
Page numbering. The first page is not numbered; however, sub-
sequent pages are numbered consecutively with Arabic numerals. The
number is centered and typed one inch or so above the bottom of the
sheet.
Stamp the classification, if there is one, following the pre-
scribed CIA Security Regulations.
Prepare routing slip, receipt and envelopes if they are neces-
sary.
How to Prepare a Memorandum on Standard Form No. 64
Type the addressee in initial caps following the TO heading.
The date is entered on the DATE line.
The official's title is entered following the FEOM heading
in initial caps.
Type the subject in initial caps following the word SUBJECT.
An ATTENTION line or a TERU line, if desired, may be added
one line below the TO line.
A REFERENCE line if needed is typed two lines below the SUB-
JECT line.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
The following are examples of the different styles of headings
for the Form No. 64:
TO: Assistant Deputy Director (Administration)
FROM: Personnel Director
SUBJECT: Revision of Form No. 37-3, dtd 18 June 1951
or,
TO: Personnel Director
THRU: Comptroller
FROM: Chief, Organization and Methods Service
SUBJECT: Revision of Form No. 37-3, dtd 18 June 1951
or,
TO: Personnel Director
ATTN: Chief, Classification Division
FROM: Chief, Organization and Methods Service
SUBJECT: Revision of Form No. 37-3, dtd 18 June 1951
or,
TO: Personnel Director
FROM: Chief, Organization and Methods Service
SUBJECT: Revision of Form No. 37-3, dtd 18 June 1951
REFERENCE: Memo dtd 18 June 1951 ft Personnel Director to Chief,
Organization and Methods Service
The body of the memorandum is started four lines below the last
line of the heading. It is single spaced except when the memorandum
is very short, in which case it is permissible to use double spacing.
The rules for paragraphing are followed as prescribed under GENERAL.
The short Memorandum Form No. 64 is used if the body of the memo-
randum is short.
The command line (if one is used) is indented five spaces and
typed in all caps two lines below the last line of the body.
The signature follows five or six lines below and is typed in all
caps. Since the title appears in the heading, it is omitted at the
close.
-12 -
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Enclosures are listed two lines below the signature and title,
and typed flush with the left-hand margin. They appear on the orig-
inal and all copies.
Information copies are indicated two lines below the last writ-
ten line, which may be the signature line or the enclosures listing.
The notation is made on all carbons retained in the Agency; however,
if the dictator so directs, it is also noted on the original and
"courtesy" copy.
Dropping two lines, the office symbol and identifying initials
and date are typed on the original and all carbons of memoranda
addressed to officials within the Agency. However, they are omitted
on the original and "courtesy" copy when addressing the Director of
Central Intelligence or his four Deputies, and also when addressing
officials of other Government agencies and departments.
Page numbering. The first page is not numbered; however, sub-
sequent pages are numbered consecutively with Arabic numerals, and
centered one inch or so above the bottom of the page.
Place classification following the prescribed regulations. (CIA
Security Regulations.)
Prepare routing slip, receipt and envelope, if necessary.
13
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
WASHINGTON 25, D. C.
MEMORANDUM FOR:
ATTENTION:
SUBJECT:
15 September 1951
Director of Personnel
National Security Council
Mr. Michael O'Rourke
Clerical Training Program
1. This Agency is in the process of establishing a
clerical training program. In view of the fact that your
organization has had a similar program in effect for some
time, it is felt that one of your training officers could
be of assistance to us in setting up our courses. A ten-
tative schedule of courses is enclosed.
2. It would be appreciated if you would send us the
name and the telephone extension of this individual, so
that we may contact him.
1 Encl.
Tentative Schedule
0/TR/JRD:xyz (date dictated)
Distribution:
1 - Admin. Files (yellow)
1 - Personnel
1 - Pool
JOHN R. DOE
Director of Training
))
Typed on original
and all carbons.
Typed on all carbons,
except the "courtesy"
copy.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
WASHINGTON 25, D. C.
MEMORANDUM FOR:
ATTENTION:
SUBJECT:
15 September 1951
Director
Federal Bureau of Investigation
Mr. C. D. Long
Letter from Mrs. John Jones,
Selbyville, Kentucky
1. The attached communication is referred to
your office for such action as may be necessary.
ence.
2. The writer has been notified of this refer-
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
1 Encl.
Ltr dtd 30 May 1951
fr Mrs. John Jones
OS/JRD:xyz (date dictated)
Distribution:
Orig. and 1
1
1
1
- Addressee
- Admin. Files
- SCS
- Chrono
-15 -
JOHN R. DOE
Colonel, GSC
Security Officer
Typed on original and
all carbons.
Typed on all carbons,
except on the "courtesy"
copy.
Approved For Release 2001/69/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
(USE PLAIN BOND STATIONERY)
15 September 1951
MEMORANDUM FOR: Deputy Director (Administration)
SUBJECT: Change in Office Hours
1. Upon an oral request from your office, members
of OCD were queried as to their desires in changing the
present office hours to 8:00 A.M. - 4:30 P.M. The result
was as follows:
Yes: 24 (in favor of change)
No: 20
2. The decision of several of the persons who op-
posed the change was influenced by the fact that the
present working hours, i.e., 8:30 A.M. - 5:00 P.M., conform
more uniformly to the office hours of the IAC agencies.
JOHN R. DOE
Assistant Director
Collection and Dissemination
OCD/JRD:xy'z (date dictated)
Distribution:
1 - Chrono
1 - Admin. Files (yellow)
-16-
Typed on carbons only.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
(USE PLAIN. BOND STATIONERY)
15 September 1951
MEMORANDUM FOR: Deputy Director (Administration)
ATTENTION: Asst. Deputy Director (Administration) (General)
SUBJECT: Change in Office Hours
1. Upon an oral request from your office, members of
OCD were queried as to their desires in changing the present
office hours to 8:00 A.M. - 4:30 P.M. The result was as follows:
Yes: 24 (in favor of change)
No: 20
2. The decision of several of the persons who opposed
the change was influenced by the fact that the present working
hours, i.e., 8:30 A.M. - 5:00 P.M., conform more uniformly to the
office hours of the IAC agencies.
OCD/JRD:xyz (date dictated)
Distribution:
1 - ADD/A/G
1 - Admin. Files (yellow)
1 - Chrono
JOHN R. DOE
Assistant Director
Collection and Dissemination
Typed on original and all
carbons, except when
addressing the Director
or his four Deputies.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
(USE PLAIN BOND STATIONERY)
15 September 1951
MEMORANDUM FOR: Deputy Director (Administration)
TI-IRU: Comptroller
SUBJECT: Change in Office Hours
1. Upon an oral request from your office, members
of OCD were queried as to thetr desires in changing the
present office hours to 8:00 A.M. - 4:30 P.M. The result
was as follows:
Yes: 24 (in favor of change)
No: 20
2. The decision of several of the persons who op-
posed the change was influenced by the fact that the
present working hours, i.e., 8:30 A.M. - 5:00 P.M., conform
more uniformly to the office hours of the IAC agencies.
OCD/JRD:xyz (date
JOHN R. DOE
Assistant Director
Collection and Dissemination
dictated)
Distribution:
1 - Comptroller
1 - Admin. Files (yellow)
1 - Chrono
-18-
Except when addressing
the Director or his
four Deputies, type
on original and all
carbons.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
(USE PLAIN BOND STATIONERY)
15 September 1951
MEMORANDUM FOR: Deputy Director (Administration)
SUBJECT! Change in Office Hours
REFERENCE: Bureau of the Budget Circular No. 10,
dated 10 May 1951
1. Upon an oral request from your office, members of
OCD were queried as to their desires in changing the present
office hours to 8:00 A.M. - 4:30 P.M. The result was as
follows:
Yes: 24 (in favor of change)
No: 20
2. The decision of several of the persons who opposed
the change was influenced by the fact that the present work-
ing hours, i.e., 8:30 A.M. - 5:00 P.M., conform more uniformly
to the office hours of IAC agencies.
OCD/JRD:xyz (date dictated)
Distribution:
1 - Admin. Files (yellow)
1 - Chrono
19
JOHN R. DOE
Assistant Director
Collection and Dissemination
Except when addressing the
Director or his four Deputies,
type on original and all carbons
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
(USE PLAIN BOND STATIONERY)
15 September 1951
MEMORANDUM FOR: Comptroller
Personnel Director
Chief, Administrative Service
SUBJECT: Change in Office Hours
REFERENCE: Bureau of the Budget Circular No. 10,
dated 10 May 1951
1. Upon an oral request from the Deputy Director
(Administration), members of OCD were queried as to their
desires in changing the present office hours to 8:00 A.M. -
4:0 P.M. The result was as follows:
Yes: 24 (in favor of change)
No: 20
2. The decision of several of the persons who op-
posed the change was influenced by the fact that the
present working hours, i.e., 8:30 A.M. - 5:00 P.M., conform
more uniformly to the office hours of the IAC agencies.
JOHN R. DOE
Assistant Director
Collection and Dissemination
OCD/JRD:xyz (date dictated)
Distribution:
1 - Admin. Files (yellow)
1 - Chrono
-20 -
Typed on original and all
carbons, except when
addressing the Director or
his four Deputies.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FORM NO. 04
Office Memorandum ? UNITED STATES GOVERNMENT
TO : Asst. Deputy Director (Administration)
FROM :Asst. Director for Collection and Dissemination
SUBJECT: Change in Office Hours
DATE: 15 September 1951
1. Upon an oral request from your office, members of OCD
were queried as to their desires in changing the present office
hours to 8:00 A.M. - 4:30 P.M. The result was as follows:
Yes: 24 (in favor of a change)
No: 20
2. The decision of several of the persons who opposed the
change was influenced by the fact that the present working hours,
i.e., 8:30 A.M. - 5:00 P.M., conform more uniformly to the office
hours of the IAC agencies.
OCD/JRD:xyz (date dictated)
Distribution:
1 - Admin. Files (yellow)
1 Chrono
JOHN R .DOE
Typed on original and
all carbons.
- 21 -
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FORM NO. 134
Office Memorandum ? UNITED STATES GOVERNMENT
TO : Asst. Deputy Director (Administration) DATE: 15 September 1951
THRU : Comptroller
FROM :Asst. Director for Collection and Dissemination
SUBJECT: Change in Office Hours
1. Upon an oral request from your office, members of OCD
were queried as to their desires in changing the present office
hours to 8:00 A.M. - 4:30 P.M. The result was as follows:
Yes: 24- (in favor of a change)
No: 20
2. The decision of several of the persons who opposed the
change was influenced by the fact that the present working hours
conform more uniformly to the office hours of the IAC agencies.
OCD/JRD:xyz (date dictated)
Distribution:
1 - Comptroller
1 - Chrono
1 - Admin. Files (yellow)
JOEN R. DOE
Typed on original and
all carbons.
22
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FORM NO. 84
Office Memorandum UNITED STATES GOVERNMENT
TO : Chief, Administrative Service DATE: 15 September 1951
AWN : Chief, Building and Maintenance Division
FROM : Assistant Director, OCD
sulumm Change in Office Hours
1. Upon an oral request from your office, members of OCD
were queried as to their desires in changing the present office
hours to 8:00 A.M. - 4:30 P.M. The result was as follows:
Yes: 24 (in favor of a change)
No: 20
2. The decision of several of the persons who opposed the
change was influenced by the fact that the present working hours
conform more uniformly to the office hours of the IAC agencies.
OCD/JRD:xyz ( date dictated)
Distribution:
1 - Comptroller
1 Chrono
1 - Admin. Files (yellow)
JOHN R. DOE
Typed on original and
all carbons.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FOPM M. SI
Office Memorandum ?
UNITED STATES GOVERNMENT
TO :Asst. Deputy Director (Administration) DATE: 15 September 1951
THRU :Comptroller
FROM :Asst. Director for Collection and Dissemination
SUBJECT': Change in Office Hours
REFERENCE: Memo dtd 18 June 1951 fr Personnel Director to Chief,
Organization and Methods Service.
1. Upon an oral request from your office, members of OCD
were queried as to their desires in changing the present office
hours to 8:00 A.M. - 4:30 P.M. The result was as follows:
Yes: 24 (in favor of a change)
No: 20
2. The decision of several of the persons who opposed the
change was influenced by the fact that the present working hours
conform more uniformly to the office hours of the IAC agencies.
OCD/JRD:xyz (date dictated)
Distribution:
1 - Comptroller
1 - Chrono
1 - Admin. Files (yellow)
JOHN R. DOE
Typed on original and
all carbons.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
THE LETTER
When to Use the Letter Form
The letter form is used when addressing the following:
1. Executive Offices of the President.
2. Members of Congress.
3. Officials of Government departments and agencies,
except when the memorandum form is used.
4. Private individuals.
5. Private organizations.
How to Prepare a Letter
Set the margins, following the "framed picture" format.
The date (if it is to be entered) is placed in accordance with
the length of the letter in the upper right-hand corner, flush with
the margin.
Five lines below the date line, enter the address in block form
and single spaced.
Dropping two lines, the salutation is typed. For example,
Mr. John Doe
814 Sheridan Street, N.W.
Atlanta, Georgia
Dear Mr. Doe:
The body of the letter is started two lines below the salutation.
Single spacing is used, except when the letter is very short, in
which case double spacing is used. Paragraphs are indented five
spaces and are not numbered. Subparagraphing is to be avoided.
Two lines below the last line of the body, type the complimentary
close.
Dropping five or six lines, the signature is typed in initial caps
only. The title of the official is centered in respect to the signa-
ture, and is typed one line below in initial caps.
Two lines below the signature, the enclosures are listed flush
with the left-hand margin. They are typed on the original and all
carbons.
25
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03: CIA-RDP81-00728R000100110009-3
Two lines below the signature or the enclosures listing the
information copies are indicated, typed flush with the left-hand
margin.
Dropping two lines, the identifying office symbol and initials
of the dictator and secretary and date are typed on the carbons only.
These never appear on the original and "courtesy" copy.
Stamp classification, if any, according to the current CIA
Security Regulations.
Prepare routing slip, receipt, and envelope, if necessary.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
WASHINGTON 25, D. C.
15 September 1951
The Honorable Richard B. Randolph
United States Senate
Washington 25, D. C.
Dear Senator Randolph:
In accordance with the telephoned request from your
office yesterday, I am herewith enclosing CIA application
forms. If you will ask Mr. John Smith to complete these
forms and return them to me, I shall be glad to have his
qualifications and background considered in the light of
current vacancies, and to keep you advised of the progress
of his application.
2 Encl.
1. Form No. 38-1
2. Form No. 30-1A
cc: Director, Federal Bureau
of Investigation
XYZ/JRD:xyz (date dictated
Distribution:
1 - Admin. Files (yellow)
1 - Personnel
1 - Stayback
27
Sincerely yours,
JOHN R. DOE
Legislative Counsel
Typed on all carbons retained
in CIA. Typed on original
and "coul:tesy" if so desired
by dictator.
Typed on all carbons retained
in CIA.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
WASHINGTON 25, D. C.
15 September 1951
The Honorable Clarence Cambell
U. S. House of Representatives
Washington 25, D. C.
Dear Mr. Cambell:
This is to acknowledge receipt of your letter of
25X1A 15 May 1951, on behalf of who has
applied for a position with this Agency.
25X1A
has been requested to complete some
necessary personnel forms. As soon as these have been
receiverl, and a determination has been made as to whether
there is a suitable vacancy for him, we shall be glad to
let you know.
With appreciation for your interest in the Central
Intelligence Agency, I remain
XYZ/JRD:xyz (date dictated)
Distribution:
Orig. and 1 - Addressee
1 - Admin. Files
1 - Personnel w.
2 - Chrono
Sincerely yours,
JOHN R. DOE
Legislative Counsel
(yellow))
basic )
Typed on all carbons,
except on the "courtesy"
copy.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
WASHINGTON 25, D. C.
15 September 1951
Mrs. John Jones
134 East Pines Street
Selbyville, Kentucky
Dear Mrs. Jones:
Thank you for your letter of 20 May 1951. It has
been referred to the Federal Bureau of Investigation,
since that Bureau is primarily interested in the inter-
nal security of the United. States.
Sincerely yours,
XYZ/JRD:xyz (date dictated)
Distribution:
Orig. - Addressee
1 - Admin. Files (yellow)
1 -SCS
1 - Chrono
_ 29
JOBN R. DOE
Colonel, GSC
Typed on all carbons.
Approved For Release 2001/09/03 : CIA-RDP81-.00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
WASHINGTON 25, D. C.
Mr. William F. Schaub
132 Old State Building
Washington 25, D. C.
Dear Mr. Schaub:
Reference is made to Mr. Miller's recent discussion
with Mr. Saunders relative to a change in the schedule of
work hours for the Central Intelligence Agency.
On the basis of experience during the last few months
in conforming with the schedule of hours previously ap-
proved by the Bureau of the Budget, it has been determined
that a change in the schedule of hours from 8:30 A. M. to
5:00 P. M. will be more practical and advantageous to the
Agency. Also, a recent survey indicates that the employees
of the Agency are overwhelmingly in favor of returning to
these hours of duty. It is, therefore, requested that the
hours of duty for this Agency be changed from 8:00 A. M. -
4:30 P. M. to 8:30 A. M. - 5:00 P. M. on a permanent basis.
Yours very truly,
JOHN R. DOE
Deputy Director
XYZ/JRD:xyz (date dictated) )
)
Distribution: )
Orig. and 1 - Addressee ) Typed on all carbons,
1 - Admin. Files (yellow) except on the "courtesy"
2 - DD/A ) copy.
1 - Comptroller )
30
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SPECIAL INSTRUCTIONS FOR THE PREPARATION OF CORRESPONDENCE
FOR THE SIGNATURE OF THE DIRECTOR AND DEPUTY DIRECTOR OF CENTRAL INTELLIGENCE
Stationery
The stationery used is that of the Director of Central Intel-
ligence, or the Deputy Director of Central Intelligence.
Number of Copies
1. Original and 1 - Addressee. (If the addressee is a Government
agency official or a Congressman. Do not
send a "courtesy" copy to private individuals
or organizations.)
2 - Signer.
1 - Yellow. Admin. Files. (Top Secret material
will not be forwarded to Admin. Files.
Therefore, if the material is TS, this
line will read: 1-TSC.)
1 - For return to originating office
(Example: AD/NE).
Any additional copies as required for internal
distribution.
Date
The date is omitted.
Format
The format is the same in all CIA correspondence.
Complimentary Close
If the Director of Central Intelligence is signing, the compli-
mentary close is "Sincerely." If the Deputy Director of Central
Intelligence is signing, the complimentary close is "Sincerely yours."
Signature
The name is centered in respect to the complimentary close, and
the title is centered in respect to the name. Both are typed in
lower case, initial caps.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Enclosures
The enclosures are typed on the original and all carbons,
following the same regulations as set forth for all CIA correspon-
dence.
Information Copies
Information copies are indicated on all carbons retained in the
Agency. However, if the dictator so desires, the notation may be
made on the original and "courtesy" copy also.
Distribution
Distribution is noted on all carbons retained in the Agency.
Classification
The classification is stamped in accordance with the current
CIA Security Regulations.
Routing slips, receipts and envelopes
Routing slips
Prepare routing slips. Routing slips are prepared com-
pletely.
Receipts and envelopes
Receipts and envelopes are prepared in accordance with
the current CIA Security Regulations.
All correspondence prepared for the signature of the
Director of Central Intelligence or the Deputy Director of
Central Intelligence, is to be complete with proper envelopes,
addresses, room numbers, receipts, and if necessary, postage
slips (Form No. 35-11). It is forwarded with all carbons and
basic material to the Executive Registry, Administration Building.
Top Secret Material
If the material is Top Secret, the TS number is typed in the
upper right-hand corner on the original and all carbon copies. If
the classification is below Top Secret, a number will be given by
the Executive Registry upon its receipt of the correspondence. Also,
if the classification of the correspondence is below Top Secret, no
number other than the ER number should be on outgoing correspondence.
32
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
WASHINGTON 25, D. C.
OFFICE OP THE DIRECTOR
Mr. John Doe
1905 Row Street, N.W.
Washington 16, D. C.
Dear Mr. Doe:
Here is a list of books on Mexico which we thought
might be of interest to you. You have probably already
read most of them but there may be a few that you will
find of value.
It was a great pleasure talking with you last week
and I hope that I will have the opportunity of meeting
you again sometime in the future.
With best personal regards,
Enclosure
ORR/WOL:xyz (date dictated)
Distribution:
2 - Signer
1 - Admin. Files (yellow)
-33-
Sincerely,
Walter B. Smith
Director
Typed on original and all carbons.
Typed on all carbons.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
WASHINGTON 25. D. C.
OFFICE OF DEPUTY DIRECTOR OF CENTRAL INTELLIGENCE
Mr. John Doe
1905 Row Street, N.W.
Washington 16, D. C.
Dear Mr. Doe:
Here is a list of books on Mexico which we thought
might be of interest to you. You have probably already
read most of them but there may be a few that you will
find of value.
It was a great pleasure talking with you last week
and I hope that I will have the opportunity of meeting
you again sometime in the future.
With best personal regards,
Enclosure
ORR/WOL:xyz (date dictated)
Distribution:
2 - Signer
1 - Admin. Files (yellow)
Sincerely yours,
JOHN R. DOE
Deputy Director
Typed on original and all carbons.
Typed on all carbons.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
ADDRESSEE
EXAMPLES OF ADDRESSES AND CLOSES
T FiTIER ADDRESS
SALUTATION AND CLOSE
The President
The President
The White House
Dear Mr. President:
Respectfully yours,
Secretary to
the President
The Honorable John Doe
Secretary to the
President
The White House
Dear Mr. Doe:
Sincerely yours,
Secretary to
the President
with Military
Rank
Major General John Doe
Secretary to the
President
The White House
Dear General Doe:
Sincerely yours,
Director of the
Bureau of the
Budget
The Honorable
The Director of the
Bureau of the Budget
Bureau of the Budget
Washington 251 D. C.
Dear Mr. Doe:
Sincerely yours,
Secretaries of State,
Defense, the Army,
the Navy, the
Air Force
The Honorable
The Secretary of Defense
Department of Defense
Washington 25, D. C.
Dear Mr. Secretary:
Sincerely yours,
Secretaries of
Treasury, Agricul-
ture, Interior,
Commerce, and Labor
The Honorable
The Secretary of Labor
Department of Labor
Washington 25, D. C.
Dear Mr. Secretary:
Sincerely yours,
Head of Department
of Justice
The Honorable
The Attorney General
Department of Justice
Washington 25, D. C.
Dear Mr. Attorney
General:
Sincerely yours,
Head of Post Office
Department
The Honorable
The Postmaster General
Post Office Department
Washington 251 D. C.
Dear Mr. Postmaster
General:
Sincerely yours,
-35 -
Approved For Release 2001/09/03.: CIA-RDP81-00728R000100110009-3
?.:7,
ADDRESSEE
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
LETTER ADDRESS SALUTATION AND CLOSE
Heads of:
General Accounting
Office
Government Print-
ing Office
Library of
Congress
National Archives
The Honorable John Doe
Comptroller General
General Accounting Office
Public Printer
Government Printing Office
Librarian of Congress
Library of Congress
Archivist of the United States
National Archives
Washington 25, D. C.
Dear Mr. Doe:
Sincerely yours,
Head of Independent
Office
The Honorable John Doe
Administrator, Federal
Security Agency
Washington 25, D. C.
Dear Mr. Doe:
Sincerely yours,
Head of agency
subordinate to
department of inde-
pendent office
The Honorable John Doe
Governor, Farm Credit
Administration
Department of Agriculture
Washington 251 D. C.
Dear Mr. Doe:
Sincerely yours,
President or
Chairman of Board
or Commission
The Honorable John Doe
President, Board of
Commissioners of the
District of Columbia
Washington 251 D. C.
Dear Mr. Doe:
Sincerely yours,
President of the
Senate
The Honorable John Doe
President of the Senate
Washington 251 D. C.
Dear Mr. President:
Sincerely yours,
Committee Chairman
United States
Senate
The Honorable John Doe
Chairman, Committee on
(name of committee)
United States Senate
Washington 251 D. C.
Dear Senator Doe:
Sincerely yours,
Senator
The Honorable John Doe
United States Senate
Washington 251 D. C.
Dear Senator Doe:
Sincerely yours,
36
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
ADDRESSEE
LETTER ADDRESS
SALUTATION AND CLOSE
Speaker of the
House of Repre-
sentatives
The Honorable John Doe
Speaker of the House
of Representatives
Washington 25, D. C.
Dear Mr. Speaker:
Sincerely yours,
Committee Chairman
House of Representa-
tives
The Honorable John Dee
Chairman, Committee on
(name of committee)
House of Representatives
Washington 25, D. C.
Dear Mr. Doe:
Sincerely yours,
Representatives
The Honorable John Doe
House of Representatives
Washington 25, D. C.
Dear Mr. Doe:
Sincerely yours,
The Chief Justice
The Chief Justice
The Supreme Court
Washington 25, D. C.
Dear Mr. Chief Justice:
Respectfully yours,
Justice of the
Supreme Court
Mt. Justice John Doe
The Supreme Court
Washington 25, D. C.
Dear Mr. Justice:
Respe,2tfully yours,
An American
Ambassador
The Honorable John Doe
American Ambassador
London, England
Dear Mr. Ambassador:
Sincerely yours,
An American
Consul General,
Consul or Vice
Consul
John Doe, Esquire
American Consul General
or American Consul,
or American Vice Consul
Paris, France
Dear Mr. Doe:
Sincerely yours,
Army Officer
(Title) John Doe, U.S.A.
Department of the Army or
Department of the Air Force
Washington 25, D. C.
Dear (Title) Doe:
Sincerely yours,
Navy Officer
(Title) John Doe, U.S.N.
Department of the Navy
Washington 25, D. C.
Dear (Title) Doe:
Dear Mr. Doe: (below
Commander in Rank)
Sincerely yours,
-37-
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
ADDRESSEE LETTER ADDRESS
Governor of State
The Honorable John Doe
Governor of Wisconsin
Madison, Wisconsin
SALUTATION AND CLOSE
Dear Governor Doe:
Sincerely yours,
Mayor-
The Honorable John Doe
Mayor of Albany
Albany, New York
Dear Mayor Doe:
Sincerely yours,
Doctor, President Dr. John Doe (Degree)
of a college or President, (Institution)
university (Street Address)
(City, State)
Dear Dr. Doe:
Sincerely yours,
Dean of a school
Dean John Doe
School of Jurisprudence
The University of Maine
(City, State)
Dear Dean Doe:
Sincerely yours,
Professor
Professor John Doe
(Name of School)
(Street Address)
(City, State)
Dear Professor Doe:
Sincerely yours,
Physician
Dr. John Doe
(Street Address)
(City, State)
Dear Dr. Doe:
Sincerely yours,
Lawyer
Mr. John Doe
(Street Address)
(City, State)
Dear Mr. Doe:
Sincerely yours,
Corporation
(Name of Company), Inc.
(Street Address)
(City, State)
Gentlemen:
Sincerely yours,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
ADDRESSEE
Clergymen:
Catholic Cardinal
Catholic Archbishop
and Bishop
Catholic Monsignor
Catholic Priest
Protestant Episcopal
Bishop
Protestant Episcopal
Dean
Other Clergymen
Jewish Rabbi
LETTER ADDRESS
His Eminence
John Cardinal Doe
The Most Reverend
John Doe
The Right (or Very)
Reverend Monsignor
John Doe
The Reverend John Doe
The Right Reverend John
Doe
Thc Very Reverend John
Doe
The Reverend John Doe
Rabbi John Doe, or
The Reverend John Doe
SALUTATIOT AND CLOSE
Your Eminence:
Most Faverend Sir:
MonFignor:
Reverend Sir:
Ught Reverend Sir:
Very Reverend Sir:
Reverend Sir:
Sir:
Respectfully yours,
Other Civilians
Mr. John Doe
Mrs. John Doe
Miss Jane Doe
Messrs. (full names)
Mesdames (full names)
Misses (full names)
(Street Address)
(City, State)
-39-
Dear Mr. Doe:
Dear Mrs. Doe:
Dear Miss Doe:
Gentlemen:
Dear Mesdames:
Dear Mesdames:
Sincerely yours,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
't?
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Advice, advise
Affect) effect
Better, best
DEFINITIONS
- Advice is a noun meaning counsel or
suggestion. Advise is a verb meaning to
give counsel or guidance or suggestion.
Affect is a verb meaning to influence.
Effect (verb) means to bring to pass or to
accomplish. Effect (noun) means result.
- Say the better of two things, the best of
three or more.
Buck slip - Official routing slip.
Capital, capitol
Chain envelope
Consul, council, and counsel
Continual, continuous
- Capital as a noun means principal sum,
wealth in general, a principal city; as
an adjective it means excellent, chief,
leading, admirable. Capitol is the
official building of a state or country;
a statehouse. When capitalized, it means
the building occupied by the Congress of
the United States at Washington.
- A chain envelope is an envelope properly
lined so that it may be routed from office
to office by courier or messenger. It is
for internal use only, and may carry docu-
ments classified from restricted through
secret. This envelope effects economy as
it may be used many tildes.
A consul is an official representing a
government in foreign countries. A council
is a meeting or conference or consultation.
Counsel is advice or an adviser, usually in
legal matters.
Continual means repeated in regular succes-
sion. Continuous means continuing without
interruption.
Courtesy copy - The extra copy of a memorandum or letter
accompanying the original.
Effect - See affect.
Farther, further - Farther refers to distance; further to
time, quantity, or degree.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Imply, infer
Indexes, indices
Inter-Agency
Intra-Agency
Lay, lie
Lend, loan
Principal, principle
Regulations and Notices
Reproduction
Shall, will
Should, would
Sit, set
DEFINITIONS - Continued
- Imply means to intimate a meaning not
expressed. Infer means to reach a conclu-
sion or make a deduction.
- Both are correct as the plural of index.
- Between CIA and other departments or
agencies of the Government.
- Between offices of CIA.
- Lay means to place or put; lie means to
recline, to remain inactive. The principal
parts of lay are lay, laid, laid; the
principal parts of lie are lie, lay, lain.
- Lend is a verb.
- Principal means
capital. As an
highest in rank
is a noun only.
policy.
Loan is a noun.
chief, leader, or invested
adjective it means the
or importance. Principle
It means truth, belief,
- The official CIA publications.
- The Reproduction Division where all
duplicating work is done.
To indicate simple futurity, use shall with
the first person, and will with the second
and third persons.
To express determination, promise, or voli-
tion, use will with the first person and
shall with the second and third persons.
As,
Futurity,
Use shall with I and we
Use will with all other subjects
Determination, etc.:
Use will with I and we
Use shall with all other subjects
- Follow the same rules as those that govern
shall and will.
- Sit means to seat or to rest. Its principal
parts are sit, sat, sat. Set means to place
in position; to cause to sit. Its parts are
set, set, set.
42
ApProved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
LIST OF COMMONLY USED GOVERNMENT ABBREVIATIONS
IAC - Intelligence Advisory Committee
NSC - National Security Council
JCS - Joint Chiefs of Staff
JIG - Joint Intelligence Group
AEC - Atomic Energy Commission
JIC - joint Intelligence Committee
USAF - United States Air Force
BJSM - British Joint Services Mission
CIA - Central Intelligence Agency
GSUSA - General Staff, U. S. Army
AC/S, G-1 - Office of the Assistant Chief of Staff
AC/S, G-2 - Office of the Assistant Chief of Staff
AC/S, G-3 - Office of the Assistant Chief of Staff
AC/S, G-4 - Office of the Assistant Chief of Staff
MATS
MSTS
MB
MDW
NSRB
NWC
EOD
COB
PL
PES
37-3
T/0
- Military Air Transport Service
- Military Sea Transport Service
- Munitions Board
- Military District of Washington
- National Security Resources Board
- National War College
- Entered on Duty
- Close of Business
-.Public Law
- Personal History Statement (form)
- Personnel Action Request (form)
- Table of Organization
-11.3 -
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
16; ,,a.:(AciA&ii,-,Lecoai% VNiStAiraOL:Wh
5.k1:04;k11:. (4.,.11hAcky,u,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
LIST OF COMMONLY USED GOVERNMENT ABBREVIATIONS - Continued
IBM - International Business Machines
T&A
- Time and Attendance (reports)
PRC - Project Review Committee
Note: When any of the above, or similar abbreviations are to be used
in text, you must first write them out fully and follow with
the accepted abbreviations in parentheses. Further reference
may then be made by using only the abbreviations.
44
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
4614 Vi vAii;S:64,:agiha
xv.:4 :s&661,1!
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Rdlease 2001/09/03 : CIA-RbP81-00728ROOOTP01117009-3
........ ..?
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
18 April 1952
SUBJECT: Use of Overtime and Sick Leave
1. The amount of sick leave taken by CIA personnel hih. Th .s
may be caused by adverse working conditions, such as crowded offices,
poor ventilation, etc., or by continuous overtime. Frequent Leaves of
short duration not requiring a doctor's certificate would indicate that
there may be an abuse of sick leave regulations.
2. The amount of overtime worked is also very high. While overtime
may be required and justified under unusual conditions, it is important
that it be kept to a minimum. Not only does it increase operational costs,
but continuous and excessive overtime reduces employee productivity.
25x1A 3. CIA Regulation No. is called to the attention of all super-
visors. It provides that:
Overtime shall be kept to a minimum throughout the
Agency with emphasis being placed upon full utilization
of the normal cfficial working hours of each employee.
Overtime will not be authorized except in those cases
essential to meet emergency requirements and where it
can be demonstrated that normal workinE, hours are insufficient.
Office heads are charged with the personal responsibilfty
for control and continued examination of overtime require-
ments to insure the effective application of this policy."
. Excessive overtime and the abuse of sick leave privileges affects
the general efficiency of an office. To insure proper administration of
these problems, a procedure is being developed for the periodic tabulation
of overtime and sick leave for each employee and a summary report prepared.
These reports will he reviewed by higher staff authority 'before being for-
warded to the proper supervisors for appropriate action where there is an
indication of abuse.
4
FOR TEE DIRECTOR OF CENTRAL INTELLIG
DISTRIBUTION NO. 3
TER REID WOLF
Deputy Director
(Administration)
CONFIDENTIAL
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
4E,
25X1A
a
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
SECURITY INFORMATION
MEMORANDUM FOR: Deputy Director (Administration)
SUBJECT: Study of Sick Leave and Overtime Status
DISCUSSION:
Exocutivo Ilwgintry
Reference to the above subject the following comment is made.
VIhile the record of sick leave taken and overtime worked by CIA employees
appears to indicate some abuse of this matter it would be difficult
after the employee has returned to work to prove such abuse. The most
practical approach to the subject appears to be to take action to stop
the abuses in the future. The best deterrent for abuses of this kind
is for supervisors to review attendance cards and question those em-
ployees having bad sick leave records. Where ansvrers are not convincing
the employee should be warned that a continu.ance of frequent absences
of this nature will be given consideration in rating the individuals
efficiency. The fact that such records are being checked will have
a very salutary effect on the individualt s tendency to take advantage
of the sick leave regulations.
25X1A Reference the matter of overtime, the regulations on this subject
read as follows: (1) The normal official working hours for
all activities of the Agency are from 0830 hours to 1700 hours
Monday through Saturday. Office heads shall schedule Saturday
duty for only those employees necessary to meet the requirements
of their respective Offices."
25X1A . (1) Overtime shall be kept to a minimum through-
out the Agency with emphasis being placed upon full utiliza-
tion of the normal official working hours of eech employee.
(2) Overtime will not be authorized except in
those cases essential to meet emergency requirements and where
it can be demonstrated that normal working hours are insuffi-
cient.
(3) Office heads are charged with the personal
responsibility for control and continued examination of over-
time requirement to insure the effective application of this
policy."
Existing regulations require supervisors to submit a request to
work overtime to the Comptroller for approval in advance. A spot exam-
ination of some of these requests show that one of the main reasons
cited for the overtime is the existing policy listed in CIA Manual Rego.-
25X1A announcing that the normal work week includes Saturday. A
CONFIDENTIAL
SECURITY INFORMATION
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009.3
oiaagew,,,
Po, CI,..1.07.3.00100110009,
Approved For Release 2001/09/03 : CIA:RQP81-00728R000100110009-3
CONfillENTIR
SECURtlY INFORMMION
? 2 ?
major reason given in most of the other requests is that the office is
understaffed and until additional personnel to carry their normal work
load is employed, overtime is necessary. In view of these two major
factors it is difficult to determine whether there is a real abuse of
overtime within the Agency without questioning the basis upon which
these requests are made. Whether it is necessary to go to this extent
to determine abuses is questionable. Investigation of what abuses have
occurred, if any, can only be time consuming and raise numerous incon-
clusive arguments. It would appear advisable that instead of review
of past records that we adopt some procedure for curtailing abuses in
the future. To accomplish this, it is necessary that some procedure
be adopted which will impell supervisors to exercise a closer super-
vision over overtime. It is believed that the following will accom-
plish this desired result.
A procedure is now being developed using IBM equipment whereby
a record of overtime and sick leavevEll be tabulated periodically for
each individual and a summary report made. This report will be reviewed
by the Comptroller for the affect overtime has on funds available and
by the person in charge of personnel of the operating offices for
management purposes prior to being furnished to the supervisors. The
fact that such a record is being maintained and will be reviewed at
a higher staff level before submission to supervisors will, in the
opinion of the undersigned, accomplish the immediate desired results
of holding sick leave and overtime to actual requirements.
RECGMMENDATION:
It is recommended that a memorandum reading substantially as per
the attached draft be published.
25X1A
arF/Ma:Vi
Attachment
CONFIDENTIAL
SECURITY INFURMiuiu
u or-In-Chief
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
)
? ? ?,??? r "le ? ...my* . ? , 7
RESTRICTED
Security Information
CENTRAL. INTELLIGENCE AGENCY
,WashinGton, D. C.
NOTICE
15 April 1952
SUBJ'ECT: Additional Wi.thholding of Tax from Salaries upon Request
of Employees.
1. Numerous employees have found that withholdin of taxe 2 from
salary, bused on the total number of exemptions to whicb they are en-
titled, does not deduct, enouzh to satisiy their oVer-all income tax
payment. Therefore, on recomputation at the end of the year, they find
they are compelled. to make a final cash paymuut.
2. For those who wish to avoid this situation, it is now possible
to request that additional withholding of income tu be mid.e by the
Payroll Branch. Thi5 may be done by filing a revised Form W-4 (Employee's
Withholding Exemption Certificate), which will indicate the basis for the
increased deduction. Thus if an employee is entitled to a maximum of :'our
e:,;emptions, he may request the Payroll *Branch to compute the withhold in
on the basis of 3,2, 1 or 0 exemptions, thereby increaJin?; the tax beductior.
accordingly. In those instances where the zero. exeLipt1on will not provide
sufficient tax deu,7:tion., the employee may insert in Column 2(c) 01 Form
W-4 ti.J notation "zero p1u8 $5.00" (or $10.00 or any other multiple of
$5.00).
3. Font W-4 should be obtainud through Administrative Officers of
the employee's office and should be forwarded through such1 Administrative
0.J2ficors to the appropriate Payroll Branch. of the Finance or Fiscal Division.
FOR?THE DIRECTOR 02 CENTRAL INTELLIT0
DISTRIBUTION NO. 4
?????
WALTER REID WOLF
Deputy Director
(Administration)
RESTRICTED
Security information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
0M!TN
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
P-
0,93
RESTHIGTED
gClliarY INFORMIMON
2 April 1952
4-ao
MEMORANDUM FOR: Deputy-Director (Administration)
FROM Comptroller
SUBJECT Additional Withholding of Tax from Salaries
Upon Agreement by Employer and Employee
1. Attached hereto as Tab-A is Bureau of the Budget
Circular No. A-26 which provides that employees may have
additional tax withheld from their salaries by decreasing
the number of exemptions claimed for tax withholding purposes,
and by having additional deductions made in multiples of 45.00
per pay period.
2. Attached as Tab-B is a proposed Agency notice setting
forth the provisions of Circular A-26 and advising employees
how they may request additional tax withholdings from their
salaries.
3. It is recommended that Tab-B be approved for publi-
cation and release.
Attachments
E. R. SAUNDERS
17372.3TRICTED
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
March 25, 1952
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON 25, D. C.
CIRCULAR NO. A-26
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Additional withholding of tax an wages upon agreement
by employer and employee (Section 1622 of Title 26,
United States Code)
The Commissioner of Internal Revenue with the approval of the
Secretary of the Treasury, an March 7, 1952, prescribed regulations
for the additional withholding of income tax, as authorized by law
(Federal Register, March 8, 1952, 17 F. R. 2045).
In order to utilize pay tables to the maximum extent possible
and minimize separate computations in pay roll and audit work, it is
requested that the following policy be adapted when additional
withholding of tax is involved.
1. Except as provided in paragraph 2, the amount of tax
presently withheld plus the additional amount requested
to be withheld each pay period shall conform to one of
the amounts shown in the tax withholding tables as set
forth Section 1622 of Title 26 of the United States
Code. in other words, if an employee now has three
exemptions, he may request that an amount be withheld
equivalent to 9221n "1" or 110" exemptions.
2. In those cases where withholding is requested in excess
of the amount provided by the nOu exemption, such excess
amount shall be $5 or multiples thereof for employees
paid on a biweekly or less frequent basis and $2 or
multiples thereof for employees paid on a weekly basis.
By direction of the President:
FREDERICK J. LAWTON '
Director
(No. A-26)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
. ? Orin
tievimed Oolober 1018)
(LB. Tromso*, lloo.rtment
Internal Revenue dervloo
EMPLOYEE'S WITHHOLDING EXEMPTION CERTIFICATE
(Collection of Income Tax at Source on Wages)
Ftnployer: Keep this
. certificate In your
files.
Print .full name Social Security No.
Print home address
FILE THIS FORM WITH Youu EMPLOYER. Otherwise, he is required by law to W".hold tax from your wages without exemption.
HOW TO CLAIM YOUR WITHHOLDING EXEMPTIONS
I. If you are SINGLE, write the figure "1"
II. If you are MARRIED, one exemption is allowed for the husband and one exemption for the wife.
(a) If you claim both of these exemptions, write the figure "2"
(b) If you claim one of these exemptions, write the figure "1"
(c) If you claim neither of these exemptions, write "0"
III. Additional exemptions for age and blindness:
(a) If you or your wife will be 65 years of age or older at the end of the year, and you claim this
exemption, write the figure "1"; if both will be 65 or older, and you claim both of these
exemptions, write the figure "2" ?
(b) If you or your wife are blind, and you claim this exemption, write the figure "1"; if both are
blind, and you claim both of these exemptions, write the figure "2"
IV. If during the year you will provide more than one-half of the support of persons closely related to
you, write the number of such dependents. (See instruction 3 on other side.)
V. Add the number of exemptions which you have claimed above and write the total
I CERTIFY that the number of withholding exemptions claimed on this certificate does not exceed the number to which I am entitled.
Dated , 194_ 0-10?M717-2 (
Signature)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
I. NEW EMPLOYEES.?To receive the benefit of your
withholding exemptions, file a withholding exemption certifi-
cate with your employer on or before beginning work. How-
ever, if you have more than one employer, it may be to your
advantage to claim withholding exemptions with only one
employer, in order to keep your tax currently paid.
2. CHANGES IN EXEMPTIONS.?You may file a new
certificate at any time if the number of your exemptions
INCREASES.
You must file a new certificate within 10 days if the number
of your exemptions DECREASES for any of the following
reasons:
(a) Your wife (or husband) for Whom you have been
claiming exemption is divorced or legally separated, or claims
her (or his) own exemption on a separate certificate.
(b) The support of a dependent for whom you claimed
exemption is taken over by someone else, so that you no longer
expect to furnish more than half the support for the year.
(c) You find that a dependent for whom you claimed
exemption will receive $500 or more of income of his own
during the year.
OTHER DECREASES in exemption, such as the death
of a wife or a dependent, do not affect your withholding until
the next year, but require the filing of new certificates by
December 1 of the year in which they occur.
For further information about changes in exemption
resulting from marriage, divorce, legal separation, birth, death,
new dependents, old age, blindness, etc., consult your local
collector of internal revenue or your 'employer.
3. DEPENDENTS.?To qualify as your dependent (line IV
on other side), a person must (1) receive more than one-half
of his or her support from you for the year, (2) have less than
$500 of income of his or her own during the year, and (3) be
closely related to you. "Closely related" means that the
person is?
Your son or daughter (including legally adopted children),
or their descendants; stepson, stepdaughter, son-in-law,
or daughter-in-law;
Your father, mother, or ancestor of either; stepfather,
stepmother, father-in-law, or mother-in-law;
Your brother, sister, stepbrother, stepsister, half brother,
half sister, brother-in-law, or sister-in-law;
Your uncle, aunt, nephew, or niece (but not if related
only by marriage).
Do not claim a citizen of a foreign country as a dependent
unless he or she is a resident of the United States, Canada, or
Mexico.
4. PENALTIES.?Penalties are imposed for willfully sup-
plying false information or willful failure to supply informa-
tion which would reduce the withholding exemption.
U.S. GOVERNMENT PRINTING OFFICE. 1948-0-007949
eV-16-54717-2
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
i4 April 1952
SUBJECT: Addressing of Inter-Office Mail
1. Reports received from the Mail Control Section reveal that
the courier-messenger service ie experiencing difficulties in the de-
li-very of interoffice mail due to Insufficient or incorrect addressing.
2. Personnel responsible for the preparation of mall and package
material should provide the following information in the preparation of
each address:
a. Office of Origin.
b. Office Desgnation of Addressee (pusiblon title or
name may be added if desired).
c. Building Designation.
d. Room Number.
3. In the few instances where it is necessary to expedite delivery,
the envelope or package may be marked. "Direct Delivery" or "Deliver to
Addressee"; in addition to information required in paragraph 2, above.
4. In the future mail or package material not addressed pursuant to
these instructions will be returned to the office of origin for completion
or correction.
FOR THE DIRECTOR OF CENTRAL INTEIL
DISTRIBUTION NO. 4
WALTER REID WOLF
Deputy Director I
(Administration)
RESTRICTED ?
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
10 April 1952
SUBJECT: Wearing of Uniform by Military Personnel in the
Washington Area.
Wearing of the uniform in the Washington area by military personnel
on duty with CIA shall be optional, except that Assistant Directors or
Office heads may direct teat individuals shall not wear 'their uniforms
while engaged in specific and unusual missions which, for security or
other reasons, would make wearing of the. uniform inappropriate.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 3
CONFIDENTIAL
Security Information
WALTER REID WOW
Deputy Director'
(Administration)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
MEMORANDUM FOR:
AR-D-0143
29 March 1952
1. From your notation to Colonel Edwards on the buck slip
I assume that you are handling this.
2. My thoughts are these:
a. The Chief, Military Personnel Division, should
not have issued a memorandum to the Chiefs of
Divisions, Branches, and Offices on such a con-
troversial subject.
b. The policy should be clearly established and
spelled out in an Agency Notice.
c. I concur with the principles expressed in Colonel
Edwards' memorandum.
3. Would you please follow this through and prepare a draft
Notice. Please expedite.
L. K. WHITE
2 Att.
Att 1 - Memo dtd 27 Mar 52 fr Sec Off
to DD/A thru Col White, sub:
nearing of Uniform by Mil Pers.?
Att 2 -Memo dtd 21 Mar 52 to DD/A fr
AD/PC thru DD/P, same sub, w/att.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1C
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
/e-
STANDARD ROMA NO. 04
crtA
) ()
Office Memorandum
7;; c.;;.
? UNITED STATES GOVERNMENT
&MEM t
TO :
ATTN;
FROM :
Deputy Director (Administration)
Colonel White
Security Officer/CIA.
SUBJECT: Wearing of Uniform by Military Personnel
Reference: Attached Memo from ADPC
DATE: 27 March 1952
1. There is no over-riding security reason to prevent military personnel
who are assigned to CIA in Washington from wearing uniforms. There will be
occasions when military personnel should not wear the uniform, such as a case
There will be a few
cases even in Washington where certain military personnel should not wear the
uniform habituall for both colic and secur't -.sons T -r- i - - ? -n
2. I feel strongly that military personnel are still "soldiers" whether or
not they are assigned to CIA and will jolly well do what they are ordered to.
There is no problem in the case of military officers as they buy their uniforms
anyway and civilian clothes are far less expensive. It is acknowledged that en-
listed men who can not wear the uniform for security reasons should be given
an allowance for civilian clothing.
Colonel, GSC
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 Cl4kRDP81:00728R000100110009-3
SI:CUiliTY
Executive flogiutry
it/i/AR 2 1 1952
ICAA1N1JUN FOR: PA?UTY DIHJAJTOR (ADp6INISTRATOR)
TFROUGH: Deputy Director (Plans)
SUBJL:CT: Uearing of the Uniform by nilitary Personnel
1. Your attention is invited to the attached memorandum
from the Chief MPD.
2. The subject memorandum fails to establish definitely a
policy for the wearing of the uniform by military personnel and
implies that civilian clothes are to be worn due to security
reasons.
3. In order to comply with this memorandum, military
personnel purchase civilian clothing Which they would not require
under normal circumstances. This means additional expense and
may adversely affect the morale of military personnel. Nor need
security be violated by the appearance of military men in Head-
quarters in Washington.
4. It is therefore requested that the wearing of the uniform
be made optional for all military personnel and a firm policy
statement to that effect published.
BOURNE JO. NSTON
Assistant Director for
Policy Coordination
1 Attachment
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
ILLEGIB
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
..?
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL InnIdGENCE AGENCY
Washington, D. C,
NOTICE
SUOdECT: Shuttle Service
12 April 1952
1. The existing shuttle schedule between CIA buildings and
the Penta.031n is reocinded effective close of business Monday,
14 April 1952.
2. The new schedule to be effective Tuesday, 15 April 1952
provide service every ten (10) minutes between North Building
and Quarters "Eye IT, and change the route of operation between these
points. Busses will operate South Bound via Constitution Avenue to
17th Street thence via rear of Buildings "I", "J", "K" and "L" to
Memorial Circle thence to Quarters "Eye". There will be no change
in the route returning from Quarters "Eye" to North Building.
3. The busses between. "L" Building stop at Memorial Circle
and. the Pentagon will continue to operate every fifteen (15) minutes.
4. The new schedule will be distributed separately.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 4
WALTER REID WOLF
Deputy Director
(Administration)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Aprroved'P or 'ReleFse-201) 1 /09TOS ':t1A-FkDO81.-00728R0'001'0U1i0b-3
SECRET
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
25X1A NOTICE
SUBJECT: Requisition Procedure
9 AD'ril 1952
1. lequisitions for supplies, equipment and services, (other
than those provided Administrative Service), will be prepared
in accordance with the attached procedure, which will be incorporated
25X1A in the of the CIA Manual at a later date.
2. This procedure supersedes instructions contained in Pararaphs
A and B, Part III, on page iv of the Office Supply and Equipment Catalog.
3. The Procurement Office (Control Group) Ext. 3491, may be con-
tacted for any assistance or additional information which may be re-
quired.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE: 25X1A
1 Attachment
DISTRIBUTION NO. 3
WALTER REID WOLF
Deputy Director
(Administration)
SECRET
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
b2,UP,ET
Security Information
REQUISITION PROCEDURE
SECTION
Operational Material
1. Preparation of Requisitions.
(r)
(b)
Requisitions for equipment, supplies and services (other ?than
those provided by ndministrative Services) will be prepared on
Requisition Form No. 36-125) "Master Ditto", by the requesting
office. A carbon copy will be retained by the requesting ?thee
pending receipt of a reproduced copy from the Procurement Office
(Control Group).
A separate requisition will be prepared for each Supply stock Account,
or if not listed in the catalo, a separate requisition for each
different major commodity, i.e., Ordnance Supplies, Cvartermaster
Supplies, Medical Supplies, Communications Supplies, etc.
(c) Item numbers fol each requisition will be run consecutively for all
items covered under one shipment or delivery.
(d) Each requisition will be assigned a requisition number at the time
of origination from a block of numbers provided the recluostinh office
as listed in the Voucher Register.
(e)
Requisitions will be forwarded to the Procurement Office (Control
Group) via the necessary approving Offices in accordance with existing
internal reulations, with Form No. 36-4 (Request for Shipment) in
quintuplicate. In the event the nature of the material does not
necessitate the classification of the requisition, no classification
will be indicated thereon. All classified information relative to
the packing, movement, consignee, method of shipment, etc.,_ will
be filled in on Form No. 36-4. Upon receipt of Form No. 36-4 and
assignment of Cargo Number, one copy will be transmitted to the
Chief, Shipping Branch, Transportation DiViSiOD, Administrative
Services, by the Procurement Office.
2. Voucher Registers
Pre-printed Voucher Registers (loose leaf type) will be maintained by:
(a) Each requisitioning officer for numbers applicable to his Office.
(b) .Each Supply Stock Accountable Officer for Requisitions handled by
his Office.
(c) Control Group, Procurement Office) for all requisitions.
SECRET
Sec
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security :knformation
Eequisitiun numbers for Supply btock ecounts will be ? recorded
as a credit or debit voucher to the Supply Stock CCOL1L1t in the
Voucher Re6ister.
3. Property Transfers
Property Transfers and/or property record ad,lustments may be made
by the use of a requisition nuMber for the voucher number, to be
assi6ned by each action office from the block of numbers available
from. the Voucher Re(sister.
SECRET
Security
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security. Information
SECTION II
Domestic Material
1. Preparation of Requisitions
Requisitions for equipment, supplies and services (other than those
.
supplied by Administrative Services) will be prepared on Form No. 36-7,
regular or master ditto, by the requesting office, as follows:
(a)
For supplies in the Oupply Stock Account Catalogs:
Separate requisitions will be prepared on the regular Form No. 36-7
in the number of copies outlined below and forwarded by the Building
Accountable Officer to the Supply Stock Account; unless nature of
the material requires prior approval as indicated in paragraph 1 (c),
below. One copy of each requisition issued will be forwarded direct
to the Control Group, Procurement Office, for filing in the chrono-
logical file.
Supply Stock Account #1 - Original and 6 copies
Supply Stock Account V2,3 and 6 - Original and 2 copies
Supply Stock Account #4 - Original and 4 copies
Supply Stock Account 4,5 - Original and 3 copies
(The above is accomplished by Building Accountable Officers where
they have been installed.)
(b) For supplies or services which require Purchase or Contract Action:
Requisitions will be prepared on Form No. 36-125 "Master Ditto" by
the requesting office and forwarded to the Procurement Office
(Control Group) via the Building Accountable Officer for action
except as specified in 1 (c), below. A carbon copy will be retained
by the Building Accountable Officer to hold in suspense pending
receipt of a reproduced copy to be returned by Procurement Office
(Control Group). A separate requisition will be prepared for each
major commodity, i.e., Communications Supplies, Photographic Supplies;
Household Supplies, Office Supplies, Ordnance Supplies, etc.
Requisitions for the following types of materials must be forwarded
through the Office as indicated below for approval prior to the
issuance of material by the Supply Stock Account:
Class "A" "B" Furniture - Chief, Procurement Office
Ordnance Supplies and Equipment - Chief, Procurement Office
Surveillance Equipment - Assistant Director for Special Operations
(Attn. Chief, OAD)
Communications Supplies and Equipment - Director of Communications
Medical Supplies and Equipment - Chief, Medical Staff
Business Equipment and Machines which - Advisor for Management
have not been previously approved for
General Agency use.
-3-
SECRET
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
(d) Each requisition will be assigned a requisition number at the
time of origination from a block of numbers provided the
Building Accountable Officer at; listed in the Voucher Rec,ister.
2. Voucher Registers and Property Transfers.
Same us pararaphs 2 and 3, Section. I.
SECRET
Security Information
-4-
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
..1.1.111.111?????
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
PROJECT REVIEW COMMITTEE PROCEDURES MEMORANDUM NO. 2
SUBJECT: SubmisElon of projects for PRC consideration.
25X1A REFERENCE a.: CIA
b.: Project Review Committee Procedures, dated 15 May 1951,
issued over the signature of DDCI.
1. The procedural and presentation requirements of reference (b)
are intended primarily to assure the PRO of sufficient information
to judge the following basic questions:
a. Policy
(1) Does this .prect profitably contribute to the accomplish-
ment of a pre....,....eusly-appro.:.ed policy and program objective;
or,
(2) If approval of the project is, In effect, authorization
of a new policy and program objective, (a) have others
concerned, within or outside CIA, been sufficiently
consulted? And (b) is approval now :Justified as a
matter of policy?
b. Support
(1)
Does the project .presentation affirmatively show that
adequate support plans are tentatively established and
ready fr execution upon approval of the project? or,
(2) If the project presentation shows in detail the prospect
of support deficiencies which subordinate planning has
been unable to provide for, what CIA action, if any: is
possible to cover such deficiencies?
2. To insure as fully as possible that PRC may determine these
questions without further DCI level staff analysis and action)
the office submitting the project is requested to cover each
.project submitted with a memorandum brief (maximum 2 pages)
setting forth the following: .
a. Policy
(1) A brief statement of the nature and extent of policy
and program approval relied upon as autherizatinn far
the detailed action proposed in this project.
SECRET
-1-
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
(2) Alternatively) in the case in which such prior policy
and program approval has not been established:. a clear
statement of the policy and program objective which will
be established by approval.uf this project and a state-
ment of the coordination which has been obtained con-
cerning such objective.
(3) In either case, a brief statement showing how this project
target and the proposed operational detail will contribute
profitably to such general policy and program purpose.
b. Support
(I)
A summary statement showing logistic support requirements
of men,. money, materiel, and support facilities, as well
as operational support facilities and services such as
cover, communication. TSS, etc., in quantity and phasing
required for this project.
(2) Affirmation that operational support and facility re-
quirements have been developed, in. consultation with
the staff and service elements concerned, and are
assured in accordance with the operational phasing of
the project.
(3)
(4)
Affirmation that the logistic support requirements have
been planned. for, in consultation as necessary with CIA
staff and service elements, and are assured in accordance
with the operational phasing of the project.
As an alternative to (2) or (3) preceding, the presentation
may state why it has been impossible to plan assured
operational support or logistic support, reciting further
action required from PBC, and reciting any reasons of
unusual urgency which justify PRC action in this respect.
c, Coordinrition
A brief statement as to the. coordination .which has been
accoMplished with other offices within the Agency, or with
persons or offices outside of the Agency.
-2-
SECRET
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
-4
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STI3C1RPIT
3. The Eecordlng Se,cretary of the PRC will rrAurn without action all
project submispions which do not comply with the requirementeof
thie memorandum.
DeputyI
D*.rector" of Central Intelligence
25X1A
-3-
SECRET
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
SUBJECT: Leave on Good Friday.
7 April 1952
The Director desires that all employee who wish to attend
religious services on Good Friday, 11 April 11952, be permitted to
do so, to the extent commensurate with meeting essential operational
requirements. Supervisors will arrange work schedules to permit the
maximum number of employees to he absent. Absence during working
hours for this purpose will be charged to annual leave.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
WALTER REID WO;;;I'
Deputy Directdr
(Administration)
DISTRIBUTION NO. It.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
THE WHITE HOUSE
WASH I NGTO N
April 4, 1952
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES:
......d
. Examttiv2? Iitt,rtry
..,2_..?.7..zag
...,e ,.e - 0 -
A Committee serving under the Chairmanship of
Reverend Dr. Charles W. Lawry is working to secure volun?
tary cooperation of employers by permitting employees to
participate in observance of the three hours from twelve
noon to three o'clock on Good Friday.
It is suggested that government departments and
agencies cooperate with this effort over the Nation by
permitting employees in both the departmental and field
service to be absent on annual leave so far as practicable
in all cases where the employees desire to attend religious
services.
464.44 id.fr 4,411.464,3 w`v.01,/
DONALD S. DAWSON
Administrative A--istant
to the Presic
Approved For Release 2001/09/03: CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 1 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Security Information
CENTRAL INTELLIGLNCE AGENCY
Washino?ton, D. C.
NOTICE
2 April 1952
SUBJECT: Political Activity of CIA Porsonn,A
1. This being a Presidential election year, all CIA personnel
should bear in mind the provisions of the Hatch Act restrictinL political
actvity by employees of the Executive Branch of the Federal Government.
2. Under the Hatch Act, employees of this Agency may not
a. Use official authority or influence for the purpose of
interfering with an election Or affecting its results.
b. Take an active part in political management or in a
political campaign.
3. For 4Llidance in a specific case, employees should consult the
pamphlet prepared by the United States Civil Service Commission entitled,
"Political Activity of Federal Officers and Employees", copies of which
have been furnished to Deputy Directors, Assistant Directors, and Office
heads. If any employee is unable 'to find the answer to his specific
question in this pomphlet, he should consult the Office of the Gehe'ra1
25X1A Counsel, Etonsion 621.
4. All perEonnei are reminded of the provisiGhs of CIA Regulation
25X1A which requires the prior security clearance of publications or
speeches.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DIMIBUTION NO. 3
WAlltER REID WOW
Deputy Directod
(Administration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
April 1952
MEMORANDUM FOR: Deputy Directors
Assistant Directors
Office Heads
Referring to the attached Notice, there is transmitted
herewith a copy of the Civil Service Commission pamphlet, "Political
Activity of Federal Officers and Employees."
Enclosure: 1 pamphlet
CIA Notice No.
DISTRIBUTION NO. 1
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FORM NO, 04
ge_ 0 - o 3 6 44,
Office Memorandum ? UNITED STATES GOVERNMENT
TO ADD/A DATE: 25 March 1952
FROM : Office of General Counsel
SUBJECT: Hatch Act
1. Following our conversation of yesterday, I have prepared a
brief notice referring employees to the pamphlet of the Civil Service
Commission.
2. I have asked a member of the Commission's legal staff to
send me a hundred copies of this pamphlet so that it may be distri-
buted through the division level.
25X1A
Assistant General Counsel
OGC/JFBMIJR/mb
Distribution:
Orig - Add
2 - OGC
Enclosure:
Notice on Hatch Act
C.S.C. Pamphlet No. 20
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
OTANI:MOD Fonm NO. RESTRICTED
Office 14 emorandir i? UN STATES GOVERNMENT
TO : Chief, Organization and Methods Service DATE: MAR 2 4 1952
FROM : Security Officer, CIA
SUBJECT: proposed Notice entitled ',Political Activity of CIA Personnel',
REFERENCE: Subject memorandum Forwarded by Official Routing Slip dated 17 March
1952
1. It is recommended that the covering memorandum of the
Proposed Notice contain an additional paragraph substantially as
25X1A follows:
u5. All personnel are reminded of the provisions of
CIA Regulation Number which requires the prior security
clearance of publications or addresses."
2. With the addition of the above paragraph, it is suggested
that the proposed Notice bear a RESTRICTED classification.
111111rilliPmE
onel, GSC
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FORM NO. 64
Office Memorandum ? UNITED STATES GOVERNMENT
TO Chief, Organization & Methods Service DATE: 7 February 1952
FROM : Office of General Counsel
SUBJECT: Proposed Notice Regarding Political Activity of Employees under
Hatch Act
1. It was suggested recently that, in view of the current wide-
spread political interest, a notice should be prepared outlining the
Hatch Act restrictions on political activities by CIA personnel. This
suggestion NUS approved by the DD/A and this office MRS directed to
prepare such a notice. Accordingly, we enclose copies of a proposed
notice on the Hatch Act for your comments.
2. It is appreciated that the notice is somewhat long. It
.could, of course, be shortened by omitting the "Particular Activities"
section. However, since there is great political interest this year,
it is believed that employees will want to know what they may and may
not do in some detail.
3. A possible compromise would be to have a brief notice calling
attention to the Hatch Act and saying that interested employees may
obtain copies of a more detailed statement from Personnel Relations.
That office could then be supplied with a much smaller number of
copies than would be required for general distribution.
ssistant General Counsel
OGC/JFBM,Jr/imm
Enclosures - 3 Copies of Proposed Notice
Distribution -
Orig - Add
2 - OGC
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
POLITICAL ACTIVITY
of Federal Officers and Employees
UNITED STATES CIVIL SERVICE COMMISSION
Pamphlet 20 ? July 1951
Previous editions of this pamphlet have been designated as Form 1236
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONTENTS
Page
I. General Prohibitions and Excep-
tions 3
Civil Service Rule IV 3
Section 9 of the Hatch Act_ 3
Other sections of the Hatch Act_ 4,
Statutes on related subjects 5
Individual responsibility.. 5
II. jurisdiction of the Commis-
sion 5
Employeesin the competitive service_ 5
Pelialty provisions 6
Authority under Rule V 6
Commission procedure 7
III. Applicability of the Rule and
the Statute 7
General statement 7
Groups of employees:
Part-time and intermittent em-
ployees ? 8
Temporary and emergency em-
ployees 8
Employees on leave 8
Postmasters and post-office em-
ployees_ 8
Persons not subject to 1)olitical-
act4 ity restrictions 9
IV. Prohibited Activities 10
Activity by indirection
Conventions
Primaries?caucuses
Meetings _
Committees
Clubs and organizations
Civic organizations and citizens'
associations
Contribu dons _
Expression of opinions
Badges, buttons, pictures, and
stickers
Newspapers?publication of letters
or articles
Activity at the polls and for candi-
dates
Election officers
Parades
Petitions
Candidacy for public office
10
10
10
11
11
11
12
12
13
13
13
14.
15
15
15
16
V. Exceptions to Hatch Act Re-
strictions 16
Section 18 17
Section 16_ 17
Page
VI. State Officers and Employees _ 19
VII. Federal Officers or Employees
!folding Local Office 19
Executive order of .lanuary 17, 1873_ 20
Interpretation of order of January
1.7, 1873 21
Executive order of August 15, 1940_ 22
Executive orders creating exceptions
to the Executive order of January
17, 1.873 23
VIII. Criminal JAW Violations and
Related Subjects 26
Political assessments:
Solicitation of political contribu-
tions 26
Solicitation from benefit recipients_ 27
Furnishing list of benefit recipients_ 27
Circulars of solicitation bearing
names of Federal employees 27
"Political assessments" defined_ 27
Solicitation or receipt of political
contributions in Federal build-
ings 28
Letters addressed to Federal
buildings 29
Letters delivered in Federal build-
ings 29
Discrimination on account of polit-
ical contributions 29
Payment of political contributions
by one employee to another 29
Political coercion:
Intimidation and coercion of voters
in elections of certain officers_ 30
Administrative employees of United
States or any State use of official
authority to influence elections_ 30
Use of official authority in coercing
voters 31
Political discrimination:
Failure to contribute or render
political service not prejudicial 31
Deprivation of employment, com-
pensation, or other benefit 31
Politics not to be considered in
filling vacancies 31
Purchase and sale of public office:
Offer to procure appointive public
office 31
Acceptance or solicitation to obtain
appointive public office 32
Promise of employment, compen-
sation, or other benefit 32
A detailed and technical treatment of legal principles and
procedures governing the Commission's political-activity cases is
presented in Hatch Act Decisions of the United Stales Civil Service
Commission, obtainable from the Superintendent of Documents,
Government Printing Office, Washington 25, D.C., $1.50 a copy.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
I. General Prohibitions and Exceptions
The broadest, and most widely applicable restrictions on political
activity of Federal officers and employees are contained in section 4.1.
of Civil Service Rule IV and in section 9 (a)1 of the Hatch Act. In
practically the same words, these provisions prohibit the following;
(1) Using official authority or influence for the purpose of inter-
fering with an election or affecting its results.
(2) Taking an active part in political management or in political
campaigns.
CIVIL SERVICE RULE IV
Section 4.1 of Civil Service Rule IV reads as follows:
Prohibition against political activity.?Persons in the executive branch shall re-
tain the right to vote as they choose and to express their opinions on all political
subjects and candidates, but such persons shall not use their official authority or
influence for the purpose of interfering with an election or affecting the result
thereof. Persons occupying Positions in the competitive service shall not take any
active part ill political management or in political clunpaigns except as may be
provided by or pursuant to statute.
SECTION 9 OF THE HATCH ACT
Section 9 of the Hatch Act (Hatch Political Activities Act of August
2, 1939, as amended; 5 U. S. C. 11Si) reads as follows:
(a) It shall be unlawful for any person employed in the executive branch of the
Federal Government, or any agency or department thereof, to use his official au-
thority or influence for the purpose of interfering with an election or affecting the
result thereof. No officer or employee in the executive branch of the Federal
Government, or any agency or department thereof, shall take any active part in
political management or in political campaigns. All such persons shall retain the
right to vote as they may choose and to express their opinions on all political sub-
jects and candidates. For the purposes of this section the term "officer" or "em-
ployee" shall not be construed to include (I.) the President and Vice President of the
'United States; (2) perSons whose compensation is paid from the appropriation for the
office of the President; (3) heads and assistant heads of executive departments;
(4) officers who are appointed by the President, by and with the advice and consent
of. the Senate, and who determine policies to be pursued by the United States in
its relations with foreign powers or in the Nation-wide administration of Federal
laws. The provisions of the second sentence of this subsection shall not apply to the
employees of The Alaska Railroad, residing in municipalities on the line of the rail-
road, in respect to activities involving the municipality in which they reside.
(b) Any person violating the provisions of this section shall be removed immedi-
ately from the position or office held by him, and thereafter no part of the funds
appropriated by any Act of Congress for such position or office shall be used to pay
the compensation of such person: Provided, however, That the United States Civil
Service Commission finds by unanimous vote that the violation does not warrant
removal, a lesser penalty shall be imposed by direction of the Commission: Pro-
vided further, That in no case shall the penalty be less than ninety days' suspension
without pay: And provided further, That in the case of any person who has hereto-
fore been removed from the service under the provisions of this section, the Com-
mission shall upon request of said person reopen and reconsider the record in such
case. If it shall find by a unanimous vote that the acts committed were such as to
I The United States Supreme Court, in an opinion (330 U. S. 75), affirmed a Judgment of the District
Court of the United.States for the District of Columbia holding that the provisions of section 9 (a) of the
Hatch Act were not unconstitutional.
3
ApproVed For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
warrant a penalty of less Hata removal it shall issue an order revoking the restric-
tion against. reemployment in the position- front which removed, or in any other
position for which lie may be qualified, but no such revocation shall become direc-
tive until at least ninety days have elapsed following the date of the removal of
such person from office.
(c) At the end of each fiscal year the Commission shall report to the President
for transmittal to the Congress the Haines, addresses, and nature of employment
of all persons with respect to whom action has been taken by tile Commission
under the terms of this section, with a statement of the facts upon which action
was taken, and the penalty imposed.
OTHER SEC/IONS OF 111-11:E HATCH ACT
Sections IS, 16, IS, and 21 of the Hatch Act also relate to political
tic ti's' i I' of Federal officers and employees.
Section 15 (5 U. S. C. A., sec. 118-1) states that the provisions in
the act containing prohibitions against "taking any active part in
political management or in political campaigns" are deemed to in-
clude activities prohibited by the civil-service rules. It reads as follows:
The provisions of this Act which prohibit persons to whom such provisions
apply from taking any active part in political management or in political cam-
paigns shall be deemed to prohibit the same activities on the part of such persons
as the United States Civil Service Commission has heretofore determined are at
the time this section takes effect prohibited on the part of employees in the classi-
fied civil service of the United States by the provisions of the civil-service rules
prohibiting such employees from taking any active part in political management
or in political campaigns.
Sections 16, 18, and 21 set forth certain exceptions to tile provisions
prohibiting political activity.
Section 16 (5 U. S. C. A., sec. 118m) states an exception vela ling to
political campaigns in localities adjacent to the National Capital or
in localities where the majority of the voters are Government em-
ployees. It reads as follows:
Whenever the United States Civil Service Commission determines that, by
reason of special or unusual circumstances which exist in any municipality or
other political subdivision, in the inunediate vicinity of the National Capital in
the States of Maryland and Virginia or in municipalities the majority of whose
voters are employed by the Government of the United States, it is in the domestic
interest of persons to whom the provisions of this Act are applicable, and who
reside in such municipality or political subdivision, to permit such persons to
take an active part in political management or in political compaigns involving
such municipality or political subdivision, the Conunission is authorized to
promulgate regulations permitting such persons to take an active part in such
political management and political campaigns to the extent the Commission
deems to be in the domestic interest of such persons.
Section 18 (5 U. S. C. A., 118n) states an exception relating to elec-
tions not specifically identified with National or State issues or political
parties. It reads as follows:
Nothing in the second sentence of section 9 (a) or in the second Sentence of
section 12 (a) of this Act shall be construed to prevent or prohibit any person
subject to the provisions of this Act from engaging in any political activity
(1) in connection with any election and the preceding campaign if none of the
candidates is to be nominated or elected at such election as representing a party
any of whose candidates for presidential elector received votes in the last pre-
ceding election at which presidential electors were selected, or (2) in connection
4
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
with any question which is not specifically identified with any National or State
political party. For the purposes of this section, questions relating to consti-
tutional amendments, referendums, approval of municipal ordinances, and others
of a similar character, shall not be deemed to be specifically, identified with any
National or State political party.
Section 21 (5 U. S. C. A., sec. 118k-1) states an exception relating
to activities of employees of institutions and organizations of
specified types. it reads as follows:
Nothing in sections 9 (a) or 9 (b), or 12 of this Act shall be deemed to prohibit
or to make unitmrid. the doing of any act, by any ()Meer or employee of any edu-
cational or research institution, establishment, agency, or system which is sup-
ported in whole or in part by any State or political subdivision thereof, or by the
District of Columbia or by any Territory or Territorial possession of the United
States; or by any recognized religious, philanthropic, or cultural organization.
STATUTES ON RELATED SUBjECTS
Iht addition to hying subject to section 4.1 of Civil Service Rule
1.V, and to the sections of the Hatch Act quoted above, Federal
officers and employees are subject to statutes relating to--
(1) Political assessments (see p. 26 of this pamphlet).
(2) Political coercion (see p. 30).
(3) Political discrimination (see p. 31).
(4) Purchase and sale of public office (see p..31).
INDIVIDUAL RESPONSIBILITY
Each officer and employee is responsible for refraining from pro-
hibited political activity. He is presumed to be acquainted with the
legal provisions applicable to him, and his ignorance of them will
not excuse a violation. If he is in doubt as to whether any particular
activity is prohibited, he should present the matter in writing to the
*United States Civil Service Commission before engaging in the
activi ty.
IL Jurisdiction of the Commission
EMPLOYEES IN THE COMPETITIVE SERVICE
There is no language in the Hatch Act, that, fixes responsibility for
enforcement of the prohibitions against political activity of Federal
officers and employees.
However, it is important to note that the prohibitive language of
section 9 (a) of the Hach Act is substantially the same as that of
section 4.1 of Civil Service Rule IV. The Civil Service Commission's
jurisdiction in political-activity matters was not affected by passage
of the Hatch Act.
Section 15 of the Hatch Act provides that the activities that are
-prohibited by the act are those that the Commission hn,d theretofore
determined were prohibited, under the civil-service rules, on the part
of employees in the competitive civil service.
5
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Thus, under Civil Service Rule IV and under the Hatch Act, the
Civil Service Commission has authority to enforce prohibitions against
political activity of Federal officers and employees whose positions
are in the c9mpetitive civil service.
PENA urY PROVISIONS
The Attorney General has held (40 A. 0. 14) that where both the
law and the rule are violated the statutory penalty is mandatory.
An officer or employee found to have violated the restrictions
imposed by section 9 (a) of the Hatch Act and section 4.1. of Civil
Service Rule IV must be immediately removed from the position or
office held by him and?in accordance with a decision by the Comp-
troller General (25 Comp. Gen. 271)?may not be employed again
in any position the salary or compensation of which is payable under
the same appropriation as the position from which removed. This
restriction is not limited to the appropriation act for any particular
fiscal year.
If, however, the Commission determines by unanimous vote that
the violation does not warrant removal, it may impose a lesser penalty
under the terms of the amendment to the Hatch Act of August 25,
1950, but the penalty so imposed must be at least a 90-day suspension.
In an opinion of the Attorney General of September 12, 1947 (40
A. G. 545) it was held that the penalty provisions of the Hatch Act
require the removal of an employee from the civil-service position or
office that he is holding at the time his violation of the act is estab-
lished, despite the fact that this position may be different from that
held at the time the violation occurred. It is immaterial whether the
second civil-service position has been. obtained by transfer, promotion,
or reappointment.
AUTHORITY UNDER RULE V
Section 5.4 of Civil Service Rule V roads as follows:
Whenever the Commission finds that an appointment has been made in violation
of the Civil Service Act, Rules, or Regulations, or that any employee subject
thereto has violated such Act, Rules,. or Regulations or is holding a position in vio-
lation thereof, it is authorized, after giving due notice and opportunity for explana-
tion to the employee and the agency concerned, to certify the facts to the proper
appointing officer with specific instructions as to discipline or dismissal.
Section 5.5 of Civil Service Rule V reads as follows:
If the appointing officer fails to carry out the instructions of the Commission
issued under section 5.4 of this Rule, the Commission shall certify the facts to the
head of the agency concerned. If the head of the agency fails to carry out the in-
structions of the Commission within ten days after receipt thereof, the Commission
shall notify the Comptroller General of the United States and no payment or allow-
ance shall be made of the salary or wages accruing to the employee concerned after
such notification.
The General Accounting Office is without jurisdiction to review the
determinations of the Civil Service Commission under Rule V and, ?
upon certification by the Commission that an employee is holding a p0-
6
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
sition in violation of the Civil Service Act and rules, the General Ac-
counting Office has no alternative to withholding credi t for payments
made for salary or compensation (decision, Comptroller General July
20, 1039, to the Postmaster General).
COMMISSION PROCEDURE
In taking action on alleged violations of section 4.1 of Civil Service
Rule IV, the Civil Service Commission proceeds under regulations that
provide for?
(1) Investigation of the complaint?el titer by correspondence, in
instances where the violation may be established by record evidence, or
by representatives of the Commission ami the employing agency. (The
employee may make a statement and furnish the names of witnesses to
support it.)
(2) Issuance of a Proposed Order, when there is prima facie proof of
prohibited political activity, with a description of the specific charges
and an opportunity to respond in writing.
(3) A hearing, in certain cases, at the discretion of the Commission?
but not when the violation is established by indisputable record evi-
dence or is admitted by the employee.
(4) Issuance of a Final Order either dismissing the Proposed Order or
finding that the employee violated the law and the rule against political
activity and prescribing the penalty.
The Commission's procedure applies in the cases of those employees
who resigned from their positions prior to a final determination by the
Commission.
The Commission's regulations also provide for the reconsideration of
the record, as authorized by law, upon request, of employees who were
removed between August 2, 1939, and August 25, 1.950, for established
political-activity violations, to determine whether the violations were
such as to warrant a penalty of less than removal.
III. Applicability of Rule and Statute
GENERAL STATEMENT
In the absence of specific statutory exemption, the basic political-
activity restrictions apply to any person employed in the executive
branch of the Federal Government, or any agency or department
thereof, or in the government of the District of Columbia. Some per-
sons are subject to these restrictions by Virtue both of section 4.1 of
Civil Service Rule IV and. of section 9 (a) of the Hatch Act; others are
subject tO them solely by virtue of section 9 (a) of the Hatch Act.
Section 4.1 of Civil Service Rule IV applies to all employees in the
competitive service.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
7
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Section 0 (a.) of the Hach Act, applies to all persons employed in the
executive branch of the Federal Government, 2 whether or not, such
persons are in the competitive service. The effect of section 9 (a) of the
statute is to place the same restrictions upon the political activities of
all officers and employees of the executive branch of the Government,
that section 4.1. of Civil Service Rule IV places upon the political activ-
ities of officers and employees in the competitive service.
GROUPS OF EMPLOYEES
Part-Lime and In term i (tell I Employees
Any person whose employment with the Federal Government is only
part-time or intermittent, not in any case occupying a substantial por-
tion of his time and not affording his principal means of livelihood, is
subject to the political-activity prohibitions of section 9 (a) of the
Hatch Act and section 4.1 of Civil Service Rule IV while in active-duty
status, and not otherwise. Such an employee may be listed as a candi-
date for a public elective office provided that he does not engage in
political activity on any day on which he performs duty as a Federal
employee. The period of active duty
embraces the whole period of
status as a, paid employee, rather than just (lie working hours of the
day.
Temporary and Emergency 'Employees
Temporary and emergency employees are subject to the statute and
the rule.
Employees on Leave
In general, an employee who is subject to the basic political-activity
prohibitions while on active duty is subject to them while on leave
with pay, leave without pay, or furlougl-.., and incurs the same penalties
for an offense committed while in leave or furlough status as for an
offense committed while on active duty. This is true even though the
leave is terminal leave, and even though the employee's resignation has
been submitted and accepted. However, if lump-sum payment is made
for accrued annual leave, the person involved is not subject to the po-
litical-activity restrictions during the period covered by the lump-sum
payment .or thereafter.
It is not permissible for an employee to take leave of absence for the
purpose of working with a political candidate, committee, or organiza-
tion, or for the purpose of becoming a candidate for office with the
understanding that he will resign his position if nominated Or elected.
Postmasters and Post-Office Employees
All postmasters and acting postmasters, all employees in post offices
of the first, second, and third classes, and all special delivery messen-
2 Except (a) the President and Vice President of the United States; (b) persons whose compbnsation is paid
from the appropriation for the office of the President; (c) heads and assistant heads of executive departments;
and (d) officers who are appointed by the President by and with the advice and consent of the Senate, and
who determine policies to be pursued by the United States In its relations with foreign powers or in the
Nation-wide administration of Federal laws.
8
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
gas in post offices of the first class are subject to the political-activity
restrictions of Civil Service Rule Iv and section 9 of. the Hatch Act.
Persons Not Subject .to Political-Activity Restrictions
The political-activity restrictions of section 9 of the Hatch Act and
section 4.1 of Civil Service Rule IV do not apply to the following
persons:
EXECUTIVE BRAN CH
The President and Vice President of the United States.
Persons who are compensated from the appropriation for the Office of the
Presiden I.
Heads and assistant heads of departments.
Officers who are appointed by the President by and with the advice and consent
of the Senate, and who determine policies to be pursued by the United States in its
relations with foreign powers or in the Nation-wide administration of Federal laws.
Ambassadors of the United States.
Ministers of the United States.
LEGISLATIVE BRAN CH
Officers and employees of the legislative branch of the Federal Government,
including secretaries and clerks of Members of Congress and congressional
committees:
? JUDICIAL BRAN CH
? Officers and employees of the judicial branch of the Federal Government, in-
cluding United States Commissioners, clerks of United States courts, referees in
bankruptcy, and their secretaries, deputies, and clerks.
DISTRICT OF COLUMBIA
The Commissioners of the District of Columbia.3
The Recorder of Deeds of the District of Columbia.3
OTHER
Officers or employees of ally educational or research institution, establishment,
agency, or system that is supported in whole or in part by any State or political
subdivision or the District of Columbia, or by any Territory or Territorial posses-
sion of the United States, or by any recognized religious, philanthropic, or cultural
organization.
Persons who are retained from time to time to perform special services on a fee
basis and who take no oath of office, fee attorneys, inspectors, appraisers, and
management brokers for the Home Owners' Loan Corporation and special fee
attorneys for the Reconstruction Finance Corporation.
Persons who receive benefit payments, such as old-age assistance and unem-
ployment compensation under the Social Security Act, rural-rehabilitation grants,
and payments under the agricultural conservation program.
Persons retired from the Federal service, unless reemployed in the executive
branch of the Federal Government.
Persons serving as star route and contract carriers and clerks in fourth-class
post offices, provided such persons are not at the same time holding other Gov-
ernment employment.
Employees of the Alaska Railroad residing in municipalities on the line of the
railroad in respect to activities involving the municipality in which they reside.3
3 Excepted only from the prohibition against active participation in political management or lit political
campaigns.
9
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
IV. Prohibited Activities
The Hatch Act is designed to prevent those Subject to it from
assuming general political leadership or from becoming prominently
identified with any political movement, party, or faction, or with
the success or failure of any candidate for election to public office.
The following sections are devoted to a discussion of activities that,
prior to enactment of section 15 of the Hatch Act (see p. 2), the Civil
Service Commission had determined to be activities prohibited by
the civil-service rules.
ACTIVITY BY INDIRECTION
Any political activity that is prohibited in the case of an employee
acting independently is also prohibited in the case of an employee
acting in open or secret cooperation with others. Whatever the em-
ployee may not do directly or personally, he may not do indirectly
or through an agent, officer, or employee chosen by him or subject
to his control. Employees are, therefore, accountable for political
activity by persons other than themselves, including wives or hus-
bands, if, in fact, the employees are thus accomplishing by collusion
and indirection what they may not lawfully do directly and openly.
Political activity in fact, regardless of the methods or means used by
the employee, constitutes the violation.
This does not mean that an employee's husband or wife may not
engage in politics independently, upon his or her own initiative, and
in his or her own behalf. Cases have arisen, however, in which the facts
showed that the real purpose of a wile's activity was to accomplish a
political act prohibited to her husband, the attempt being made for
her husband's benefit and at his instigation or even upon his coercion.
This may be true of individuals or it may occur among groups of
employee's wives associated for the purpose of securing for their hus-
bands what the husbands may not secure for themselves. In such situ-
ations, it is obvious that the prohibitions against political activity are
being violated. The collusion or coercion renders the wife's activity
imputable to the husband, he being guilty of the same infraction as if
he were openly a participant.
CONVENTIONS
Candidacy for or service as delegate, alternate, or proxy in any
political convention or service as an officer or employee thereof is pro-
hibited. Attendance as a spectator is permissible, but the employee
so attending must not take any part in the convention or in the delib-
erations or proceedings of any of its committees, and must refrain
from any public display of partisanship or obtrusive demonstration.
or interference.
PRIMARIES?CAUCUSES
An employee may attend a primary meeting, mass convention,
caucus, and the like, and may cast his vote on any question presented,
10
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
but he may not pass this point in participating in its deliberations.
T-Te may not act as an officer of the meeting, convention, or caucus,
may not address, make motions, prepare or assist in preparing resolu-
tions, assume to represent others, or Lake any prominent part therein.
IVIEETINGS
Service in preparing for, organizing or conducting a politicalmeeting
or rally, addressing such a meeting, or taking any part therein except
as a spectator is prohibited.
COMAIMEES
The holding of the office of precinct committeman, ward commit-
teeman, etc., or service on or for any committee of a Political party
organization is prohibited. An employee may attend as a spectator
any meeting of a political committee to which the general public is
admitted but must refrain from activity as indicated in the preceding
paragraphs.
Whether a committee has an ultimate political purpose determines
whether an employee may properly serve as a member. An. employee
may be assigned to duties that, considered alone, seem far removed
from active politics; but those duties may assume an active political
character when considered as part of the whole program. The Com-
mission has held that service by an employee as chairman of a food
committee at an occasion signifying the opening campaign speech of
a nominee for Governor of a State is not permissible. No attempt can
be made to differentiate between workers on or under political commit-
tees with respect to the degree to which they are politically active.
? CLUBS AND ORGANIZATIONS
Employees may be members of political clubs, but they may not be
active in organizing such a club, be officers of the club or members or ?
officers of any of its committees, or act as such, or address a political
club. Service as a delegate or alternate from such a club to a league of
political clubs is service as an officer or representative of a political
club and is prohibited, as is service as a delegate or representative of
such a club to or in any other organization. In other words, an em-
ployee may become a member of a political club and may vote on ques-
tions presented but may not take an active part in its management or
affairs, and may not represent.other members or attempt to influence
diem by his actions or utterances.
Section 6 of the act of August 24, 1912 (37 Stat. 555), provides in
part?
That membership in any society, association, club, or other form of organization
of postal employees not affiliated with any outside organization imposing an obliga-
tion or duty upon them to engage in any strike, or proposing to assist them in any
strike, against the United States, having for its objects, among other things, im-
provements in the condition of labor of its members, including hours of labor and
compensation therefor and leave of absence, by any person or groups of persons in
said Postal Service, or the presenting by any such person or groups of persons of any
11
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03: CIA-RDP81-00728R000100110009-3
grievance or grievances to the Congress or any Member thereof, shall not consti-
tute or be cause for reduction in rank or compensation or removal of such person or
groups of persons from said service.
Membership in a labor union by employees subject to the Hatch
Act is not prohibited, where the organization is nonpartisan in char-
acter and has as its primary object improvements in the conditionG
of labor of its members and other matters related to their individual
welfare. Matters concerned solely with organization and management
of a union of Federal employees are not political management or politi-
cal activity in violation of section 9 (a) of the Hatch Act, and adoption
of a resolution limited to these matters would not violate the law.
However, a Federal employee who engages in prohibited political activ-
ity under the direction or suggestion of a union local will be held per-
sonally accountable irrespective of whether he is acting as an individual
or as a member of a group, including a union
Membership by a Federal employee in a party or organization
advocating the overthrow of the Government of the United States is
unlawful. Section. 9A of the Hatch Act (title 5, U. S. C. A. 118j) reads
as follows:
(1) It shall be unlawful for any person employed in any capacity by any agency
of the Federal Government, whose compensation, or any part thereof, is paid
from funds authorized or appropriated by any Act of Congress, to have member-
ship in any political party or organization which advocates the overthrow of our
constitutional form of government in the United States.
(2) Any person violating the provisions of this section shall be immediately
removed from the position or office held by him, and thereafter no part of the funds
appropriated by any Act of Congress for such position or office shall be used to pay
the compensation of such person.
Civil-service employees may hold office in organizations established
for social betterment. It is pointed out, however, that in certain cir-
cumstances activities of such organizations may take on a character
of partisan political activity. Employees who become members or
officers of organizations of this type must take the responsibility for
seeing that the activities in which they engage do not become political
in character.
CIVIC ORGANIZATIONS AND CITIZENS' ASSOCIATIONS
Activity in organizations having for their primary object the promo-
tion of good government or the local civic welfare is not prohibited by
the act of August 2, 193.9, as amemded, provided such activities have
no connection with the campaigns of particular candidates or parties.
CONTRIBUTIONS
Employees may make voluntary contributions to a regularly consti-
tuted political organization for its general expenditures, subject to the
limitation laid down in section 008, title 18, U. S. Code. The term
"contribution" includes a gift, subscription, loan, advance, or deposit
of money or anything of value, and includes a contract, promise, or
agreement, whether or not legally enforceable, to make a contribution.
While employees may make contributions, they may not solicit,,
.12
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
collect, receive, disburse, or otherwise handle contributions made for
political purposes. Employees may not be concerned directly or indi-
rectly in the sale of dinner tickets of a political party organization or in
the distribution of pledge cards soliciting subscriptions to the dinners.
The Commission has held that voluntary contributions may be
made at any time, even subsequent to a general election, so long as
they are made to a regularly constituted political organization for its
general expenditures.
It is not permissible for a Federal administrative official to furnish
the names of ins personnel and their addresses for the purpose of
political solicitation.
.
in addition, certain sections of the criminal code place restrictions
on contributions by Federal employees. Contributions may not be
handed over to another person in the Federal service; they may not
be. made in a Federal building; etc. For the text of these sections
of the criminal code and further information on this matter, see part
pages 26 through 32. These sections of the criminal cede are
within the jurisdiction of the Department of Justice, and the law
provides severe penalties for violations.
EXPRESSION OF OPINIONS
Although the act reserves to employees affected the right to "ex-
press their opinions on all political subjects and candidates," this
reservation is subject to the prohibition that employees may not take
any active part in political management or in political campaigns.
Public expression of opinion in such a way as to constitute taking
an active part in political management or in political campaigns is
accordingly prohibited.
BADGES, BUTTONS, PICTURES, AND STICKERS
Employees may not distribute campaign literature, badges, or but-
tons. They are not prohibited from wearing political badges or buttons
or from displaying political posters or pictures in the windows of their
homes or on their automobiles. However, it is regarded as contrary
to the spirit of the law for a public servant to make a partisan ,display
of any kind while on duty conducting the Public business.
NEWSPAPERS?PUBLICATION OF LETTER S OR ARTICLES
An employee may not publish or be connected editorially or man-
agerially with any newspaper generally known as partisan from a
political standpoint, and may not write for publication or publish any
letter or article, signed or unsigned, in favor of or against any .political
party, candidate, or faction. An employee who writes such a letter or
article is responsible for any use that ma Y be made of it whether or
not he gives consent to such use.
The Commission has held that as a general rule a newspaper that
is considered as being partisan from a political standpoint, either
during the campaign or in the interval between campaigns, is regarded
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
13
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
House of Congress, or to any Committee or Member thereof, shall
not, be denied or interfered with."
An employee subject to the law of August 2, 1989, as amended,
is permitted to sign petitions, including nominating petitions, as an
individual, without reference to his connection with the Government,
but he 'may not initiate them, or canvass for the signatures of others,
if such petitions are identified with political management or political
campaigns. Employees are permitted to exercise the right as indi-
viduals to sign a petition favoring a candidate for office, but they
may not, either as Government employees or as a group or association
of Government employees, solicit others to become candidates for
office.
CANDIDACY FOR PUBLIC OFFICE
Candidacy for nomination or for election to a National, State,
county, or municipal office is not permissible. The prohibition against,
political activity extends not merely to formal announcement of
candidacy but also to the preliminaries leading to such announce-
ment and to canvassing or soliciting support or doing or permitting
to be done any act in furtherance of candidacy. An employee may
not solicit others to become candidates for nomination or for election
to such an office.'
The Attorney General hem in an opinion to the Secreta,ry of the
Interior dated April 17, 1940 (39 Op. Atty. Gen. 428), that the Hatch
Act does not apply to the acceptance and holding of a local office to
which an employee was elected without being a candidate, his name
not appealing on the ballot but being written in by voters. However,
the Commission interprets this opinion as applicable only in cases
where the writing in of an employee's name is a spontaneous action
on the part of the voters and does not come about as a result of pre-
arrangement whereby the employee was in effect a candidate before
the vote was cast.
This decision is authority for the statement that the mere holding
of a public office is not in itself a violation. (See also Attorney General's
Circular No. 3301, October 26, 1939.)
However, it should be noted that membership on a political com-
mittee is not a public office, within the meaning of the foregoing, even
though held by election in the regular election as a political representa-
tive of a ward, precinct, county, or of the voting subdivision of a State.
The holding of such political offices is prohibited.
V. Exceptions to Hatch Act Restrictions
The Hatch Act specified two conditions under which political ac-
tivity on the part of Federal officers and employees is permissible.
(1) Section 18 of the act sets forth an exception relating to elections
4 For exceptions, see "V. Exceptions to 1 latch Act Restrictions," pp. 16-10.
16
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
as being subject to application of the restrictions against activity in
cOnnection therewith. It is not required that a publication be regarded
as the organ of a political organization or that it have an official con-
nection with any political organization or party. The words "edito-
rially" and "managerially" are intended to apply to responsibilities
and duties that have to do with the making of decisions affecting the
editorial policies. The objective behind the restriction on activity in.
connection with such publications or newspapers is prohibition of
political activity of a partisan character through the medium of the
public press by ft person subject to the statute and the rule.
Whether or not ownership of stock or membership on a board of
directors of a corporation that publishes a daily newspaper is a viola-
tion of the political-activity restrictions will depend upon the degree
to which the individual, by virtue of such ownership or membership,
participates in controlling the editorial policy or news management
of the publication. If a Federal employee makes decisions or assists
in making decisions on editorial policy or news management with.
respect to the political status of the publication, a violation of the
restrictions. occurs, but mere ownership of stock would not of itself
constitute a violation of the political-activity restrictions.
There is no direct prohibition against correspondence work by an
employee for newspapers. Th.e employee will have the responsibility,
however, of ascertaining that any material he submits is not in con-
travention of the restrictions.
ACTIVITY AT THE POLLS AND FOR CANDIDATES
An employee has the right to vote as he pleases, and to exercise this
right free from interference, solicitation, or dictation, by any fellow
employee or superior officer or any other person. It is a violation of
the Federal Corrupt Practices Act to pay or offer to pay any person
for voting or refraining from voting, or for voting for or against any
candidate for Senator or Representative in, or Delegate or Resident
Commissioner to, Congress. It is also a violation of the law to solicit,
receive, or accept payment for one's vote or for withholding one's
vote. (Sec U. S. Code, title 18, sec. 597.)
Under the act of August 2, 1939, it is a criminal offense for any
person to intimidate, threaten, or coerce any other person for the
purpose of interfering with the right of such other person to vote as
he may choose in any election of a National character. It is also a
criminal offense to promise any employment, position, work, or com-
pensation, or other benefit made possible by an act of Congress, as a
consideration, favor, or reWard for political activity or for the support
of or opposition to any political candidate or party.
An employee subject to the law must avoid any offensive activity
at primary and regular elections. He must refrain from soliciting
votes, assisting voters to mark ballots, helping to get out the voters
on registration and election clays, acting as the accredited checker,
watcher, or challenger of any party or faction, or any other partisan
political activities at the polls. Rendering partisan political service,
14
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
such as transporting voters to and from the polls and candidates .on
canvassing tours, whether for pay or gratuitously, is held to be with-
in the scope of prohibited political activities. This is not intended to
prohibit one subject to the act from transporting members of his
immediate family to and from the polls, in view of the community of
interest; that exists in such eases. The foregoing provisions do not
apply if the election in question is covered by the exceptions embodied
in section 1.8 of the law of August 2, 1939, as amended. (See p. 1.7.)
The publication or distribution of election campaign statements not
containing names of persons responsible therefor is prohibited by law.
The United States Code, title 1.8, section 01.2, reads as follows:
Whoever wilfully publishes or distributes or causes Lo be published or dis-
tributed, or for the purimse of publishing or distributing the sanie, knowingly
deposits for mailing or delivery or causes to be deposited for mailing or delivery,
or, except in cases of employees of the Post Office Department in the official
discharge of their duties, knowingly transports or causes to be transported in
interstate commerce any card, pfunphlet, circular, poster, dodger, advertisement,
writing, or, other statement relating to or concerning any person who has pub-
licly declared his intention to seek the office of President, or Vice President
of the United States, or Senator or Representative in, or Delegate or Resident
Commissioner to Congress, in a primary, general, or special election, or conven-
tion of .a political party, or has caused or permitted his intention to do so to be
publicly declared, which does not contain the names of the persons, associations,
committees, or corporations responsible for the publication or distribution of the
same, and the names of the officers of each such association, committee, or cor-
poration' shall be fined not more than $1,000 or imprisoned not more than one
year, or both.
ELECTION OFFICERS
A Federal employee may serve as an election officer provided that
in so doing he discharges the duties of the office in an unpartial
manner, as prescribed by State or local law. While serving as an
election officer he may not engage in, or become involved in, activities
in behalf of a political party or candidate.
PARADES
An employee may not participate in or help organize a political
parade. An employee may be a member of a band or orchestra that
takes part in parades or rallies provided such band or orchestra is
generally available for hi- as a musical organization.
PETITIONS
The first amendment to the Constitution of the United States pro-
vides that "Congress shall make no law respecting an establishment
of religion, or prohibiting the free exercise thereof; or abridging the
freedom of speech, or of the press; or the right of the people peace-
ably to assemble and to petition the Government for a redress of
grievances." Section 6. of the act of August 24, 1912 (37 Stat. 555),
provides that "the right of persons employed in the civil service of
the United States, either individually or collectively, to petition Con-
gress, or any Member thereof, or to furnish information to either
15
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
House or Congress, or to any Committee or Member thereof, shall
not, be denied or interfered with,"
An employee subject, to the low of August 2, 1939, as omended,
is permitted to sign petitions, including nominating petitions, as an
individual, without reference to his connection with the Government,
bitt he nuty 1.1ot initiate them, or canvass for the signatures of other,
if such petitions are identified with political management or 1)olitic:0,1
campaigns. :Employees are permitted to exercise the right as indi-
viduals to sign a petition favoring a candidate for office, but they
may not, either as Government employees or as a group or association
of Government employees, solicit, others to become candidates for
office.
CANDIDACY FOR PUBLIC OFFICE
Candidacy for nominotion or for election to a National, State,
county, or municipal office is not permissible. The prohibition against
political activity extends not merely to formal announcement of
candidacy but also to the preliminaries leading to such announce-
ment and to canvassing or soliciting support or doing or permitting
to be done any act in .furtherance of candidacy. An employee may
not solicit others to become candidates for nomination or for election
to such an office.'
The Attorney General held in an opinion to the Secretary of the
Interior dated April 17, 1940 (39 Op. Atty. Gen. 423), that the Hatch
Act does not apply to the acceptance and holding of a local office to
which an employee was elected without being a candidate, his name
not appearing on the ballot but being written in by voters. However,
the Commission interprets this opinion as n,pplicable only in cases
where the writing in of an employee's name is a spontaneous action
on the part of the voters and does not come about as a result of pre-
arrangement whereby the employee was in effect a candidate before
the vote was cast.
This decision is authority for the statement that the mere holding
of a public office is not in itself a violation. (See also Attorney General's
Circular No. 3301, October 26, 1939.)
However, it should be noted that membership on a political com-
mittee is not a public office, within the meaning of the foregoing, even
though held by election in the regular election as a political representa-
tive of a ward, precinct, county, or of the voting subdivision of a State.
The holding of such political offices is prohibited.
V. Exceptions to Hatch Act Restrictions
The Hatch Act specified two conditions under which political ac-
tivity on the part of Federal officers and employees is permissible.
(I) Section 18 of the act sets forth an exception relating to elections
4 For exceptions, see "V. Exceptions to I tacit Act ItestrIctions," pa. 16-19.
16
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
ROL SIWCHICallY idelairled NN'Ith. National or State issues or political
parties.
(2) Section 10 of the act sets forth an exeeption relating to political
campaigns in communities adjacent to the District of Columbia or
in communities the majority of whose voters are employees of the Fed-
eral Governn ieu it.
Both sections are quoted on page 3 of this pamphlet.
SECTION 18
'Po be permissible under section 18, the activity must be of a strictly
local character?completely unrelated to issues and candidates that
are identified with National and State political parties.
SECTION 1.6
For many years prior to enantinen C of the Hach Act, Federal em-
ployees residing in certain municipalities near the District of Columbia
were permitted to be candidates for, and to hold, local office in those
num icipali ties.
The permission was granted either by an individual Executive order
or by action of the Commission based on an Executive order, and, it
remained ill full force and effect mail the passage of the act of August 2,
1939, Nvhich prohibited active participation in political management or
in political campaigns, without exception. When this act was amended
by the act of July 19, 1940, a new section was added (section 16, 54
Stat. 707) whereby the Commission was authorized to promulgate reg-
ulations extending the privilege of active participation in local political
management and local political campaigns to Federal employees resid-
ing in any municipalities or other political subdivisions of the States of
Maryland and Virginia in the immediate vicinity of the District of
Columbia or in municipalities the majority of whose voters are em-
ployed by the Government of the United States.
The Commission has promulgated regulations governing the exten-
sion of the privileges set forth in the section quoted above and copies
of these regulations are available upon request to the Commission's
central office in Washington, D. C. Under these regulations it is nec-
essary that a formal request be received from the representatives of the
community involved and that the petitioners furnish certain specified.
information relative to their community and its elections. In all cases
the, final decision as to the extension, of the privileges of section 10 to
any individual municipality depends on the municipality's meeting
certain prerequisites that are set forth in the Commission's regulations.
The Commission has extended. the privileges allowed by section 16 of
the Hatch Act to the following municipalities or political subdivisions
by formal action recorded on the dates indicated:
IN MARYLAND
Annapolis (May 10, 1941).
Berwyn Heights (June 15, 1941).
Bethesda (Feb. 17, 1943).
Bladensburg (Apr. 20, 1942).
Brentwood (Sept. 20, 1940).
Capitol Heights (Nov. 12, 1940).
17
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
.Cheverly (Dec. 1040).
Chevy Chase, Sc )tions 1 and 2 (Mar. 4,
1041).
Chevy Chase, iection 3 (Oct. 8, 1040).
Chevy Chase section 4 (Oct. 2, 1040).
Martin's As' di tions 1., 2, 3, and 4 to
Chevy C',ase (Feb. 13, 1941).
Chevy Ch' ,se View (Feb. 20, 1941).
College. P .rk (June 13, 1045).
Cottage Jity (Jan. 15, 1941).
District Heights (Nov. 2, 1940).
Edmor3ton (Oct. 24, 1940).
Fain" Alt Heights (Oct. 24, 1940).
Fore' c Heights (Apr. 22, 1040).
Gar ett Park (Oct. 2, 1040).
Glr nude!' (May 21, 1941).
GI )n Echo (Oct. 22, 1940).
Greenbelt (Oct. 4,1.040).
I iyattsville (Sept. 20, 1940).
Kensington (Nov. 8, 1910).
Landover Hills (May 5, 1045).
Morningside (May 19, 1040).
Mount Rainier (Nov. 22, 1040).
North Beach (Sept. 20, :1040).
North Brentwood (May 6, 1941).
North Chevy Chase (July 22, 1942).
Northwest Park (Feb. 17, 10)3).
Riverdale (Sept. 20, 1940).
Seat Pleasant (Aug. 31., 1942).
Somerset (Nov. 22, 1.940).
Takoma Park (Oct. 22, 1040).
University Park (Jan. 18, 1941).
Washington Grove (Apr. 5, 1941).
IN VI IGINIA
Alexandria (Apr. 15, 1041). Falls Church (.Juno 6, 1941).
Arlington County (Sept. 9, 1940). Herndon (Apr. 7, 1045).
Clifton (July 14, 1.941). Vienna (Mar. 18, 1946).
Fairfax County (Nov. 10, 1949).
OTHER MUNICIPALITIES
Bremerton, Wash. (Feb. 27, 1946).
Port Orchard, Wash. (Feb. 27, 1946).
Elmer City, Wash. (Oct. 28, 1947).
Anchorage, Alaska (Dec. 20, 1947).
Benicia, Calif. (Feb. 20, 1048).
Warner Robins, Ga. (Mar. 19, 1948).
The Commission's actions extending the privileges of active par-
ticipation in local self-government of the above-listed communities
to resident Federal officers .or employees are subject to the following
restrictions:
(1) Federal officers and employees in the exercise of these privi-
leges must not neglect their official duties and must not engage in
nonlocal partisan political activities.
(2) Federal officers and employees must not run for local office as
candidates representing a political party or become involved in politi-
cal management in connection with the campaign of a party candidate
for office.
(3) Federal officers and employees who are candidates for local
elective office must run as independent candidates and must conduct
their campaigns in a purely nonpartisan manner.
(4) Federal officers and employees elected or appointed to local
offices requiring full-time service must resign their positions with the
Federal Government. If elected or appointed to offices requiring only
part-time service they may accept and hold the same without relin-
quishing their Federal employment provided the holding of such part-
time office does not conflict or interfere with their duties as officers or
employees of the Federal Government. The department or independent.
agency in which Federal officers or employees are employed is the sole
judge of whether or not the holding of the local office conflicts or inter-
feres with their official duties as officers or employees of the Federal
Government.
18
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
(5) The permission granted by the Commission to any particular
community may be suspended or withdrawn by the Commission when
hi its opinion the activities resulting therefrom are or may become
detrimental to the public interest or inimical to the proper enforce-
ment of the political-activity law and rules.
VI. State Officers and Employees
This publication. deals primarily with the political-activity restric-
tions applicable to Federal officers and employees. However, it should
be mentioned that there are other provisions of the so-called Hatch.
Act that apply Federal political-activity restrictions to those officers
and employees of a State, or local agency of a State, whose principal
employment is in connection. with an activity financed in whole or
in. part by Federal loans or grants. These restrictions are also enforce-
able by the United States Civil Service Commission. The following rule
of jurisdiction has 'been adopted by the Commission in these eases:
An officer or employee of a State or local agency is subject to
the Act if, as a normal and foreseeable incident to his principal
job or position, he performs duties in connection with an activity
financed in whole or in part by Federal loans or grants; otherwise
he is not.
The restrictions applicable to State or local agency officers and em-
ployees falling within the scope of this rule of jurisdiction prohibit the
hollowing:
(1) Use of official authority or influence for the purpose of interfering
with an election or a nomination for office, or affecting the result
thereof.
(2) Directly or indirectly coercing, attempting to coerce, command-
ing, or advising any other such officer or employee to pay, lend, or
contribute any part of his salary or compensation or anything else of
value to any party, committee, organization, agency, or person for
political purposes.
(3) Active participation in political management or in political
eampaigiis.
The first two restrictions are, self-explanatory and the third covers
the same activities that are described in part IV of this pamphlet.
VII. Federal Officers or Employees
Holding Local Office
While the Hatch Act and the civil-service rule prohibit Federal em-
ployees from being candidates for local elective office except in the in-
stances mentioned in part B, above, there also must be considered -
19
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
those instances in which a Federal officer or employee wishes to accept
an appointive office under a State cr local government or in which a
State or local officeholder wishes to accept Federal employment and
does not wish to relinquish his State or local office or position. In these
latter instances the mere holding of the local office in the absence of
facts showing partisan political activity would not, constitute it viola-
tion of the 1-latch Act; however, the terms of an Executive order dated
January 17, 1873, must be applied.
EXECUTIVE ORDER OF JANUARY 17, 1.873
In general, this order prohibits persons from accepting or holding any
office or position under a State, Territorial, or municipal government
at the same time that they hold Federal civil office by appointment.
Certain specific exceptions to this general prolilhi tion are set forth in
the original order and in subsequent amending orders_, and it has been
ruled that unless a position or orrice is specifically listed as an exception,
it must be viewed as within the prohibitions of the order of 1873 (25
Dec. Comp. Treas. 234).
Also, during the period, or the national emergency, Executive Order
No. 8516 of August 15, 1940,. is in effect. This order suspends and makes
inoperative Executive order of January 17, 1873, insofar as the
*United States Civil Service Commission shall by regulation authorize
appointments to positions directly concerned with the national defense.
The Commission has by formal action under the authority of the Exec-
utive order of August 15, 1940, decided that the Executive order of Jan-
uary 17, 1873, is not to be applied to persons appointed subsequent
to August 15, 1940, to positions declared by the Commission to be
directly concerned with the national defense.
NOTE.?These Executive orders are no longer effective insofar as
they conflict with the political-activity restrictions of section 9
(a) of the Hatch Act, and are not to be construed as permitting
officers and employees in the executive branch of the Federal
Government to become candidates for any elective office that is
to be filled in an election-involving candidates who are either
directly or indirectly representing a political party.
The Executive order of January 17, 1873, is in full force and effect, as
applied to Federal employees holding positions not directly concerned
with the national defense and to persons appointed to the Federal
service prior to August 15, 1940. It reads as follows:
Whereas it has been brought to the notice of the President of the United States
that many persons holding civil office by appointment from him or otherwise under
the Constitution and laws of the United States while hold;ug such Federal positions
accept offices under the authority of the States and Territories in which they reside
or of municipal corporations, under the charters and ordinances of such corpora-
tions, thereby assuming the duties of the State, Territorial, or municipal office at
the same time that they are charged with the duties of the civil office held under
Federal authority:
And whereas it is believed that, with but few exceptions, the bolding of two such
offices by the same person is incompatible with a (Inc and faithful discharge of the
duties of either office; that it frequently gives rise to great inconvenience, and often'
20
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
results in detriment to the public service; .and, moreover, is not in harmony with
the genius of the Government:
In view of the premises, therefore, the President has deemed it proper thus and
hereby to give public notice that, from il and after the Rh day of March, A. D. 1873
(except as herein specified), persons holding any Federal civil office by appointment
under the Constitution and laws of the United Slates will be expected, while hold-
ing such office, not to accept or hold any office tinder any State or Territorial gov-
ernment, or under the charter or ordinances of any municipal corporation; and,
further, that the acceptance or continued holding of any such State, Territorial, or
municipal office, whether elective or by appointment, by any person holding civil
office as aforesaid under the Government of the United States, other than judicial
offices under the Constitution of the United States, will be deemed a vacation of the
Federal office held by such person, and will be taken to be and will be treated as a
resignation by such Federal officer of his commission or appointment in the service
of the United States.
The offices of justices of the peace, of notaries public, and of commissioners to
take the acknowledgment of deeds, of bail, or to administer oaths, shall MA be
deemed within the purview of this order and are excepted from its operation, and
may be held by Federal officers.
The appointment of deputy marshals of the United States may be conferred upon
sheriffs or deputy sheriffs. Any deputy postmasters, the emoluments of whose office
do not exceed $000 per annum, are also excepted from the operation of this order
and may accept and hold appointments under State, Territorial, or municipal
authority, provided the same be found not to interfere with the discharge of their
duties as postmasters. Heads of departments and other officers of the Government
who have the appointment of subordinate officers are required to take notice of
this order, and to see to the enforcement of its provisions and terms within the
sphere of their respective departments or offices and as relates to the several persons
holding appointments under them, respectively.
INTERPRETATION OF ORDER OF JANUARY 17, 1873
An Executive order of January 28, 1873, as amended by Executive
order of August 27, 1933, is as follows:
Inquiries having been made from various quarters as to the application of the
Executive order issued on the 17th of January relating to the holding of State or
municipal offices by persons holding civil offices under the Federal Government,
the President directs the following reply to be made:
It has been asked whether the order prohibits a Federal officer from holding also
the office of an alderman or of a common councilman in a city, or of a town coun-
cilman of a town or village, or of appointments under city, town, or village govern-
ments. By some it has been suggested that there may be distinction made in case
the office be with or without salary or compensation. The city or town offices of the
description referred to, by whatever names they may be locally known, whether
held by election or by appointment, and whether with or without salary or compen-
sation, are of the class which the Executive order intends not to be held by persons
holding Federal offices.
It has been asked whether the order prohibits Federal officers from holding posi-
tions on boards of education, school committees, public libraries, religious or
eleemosynary institutions incorporated or established or sustained by State or
municipal authority. Positions and service on such .boards and committees, and
professorships in colleges are not regarded as "offices" within the contemplation
of the Executive order, but as employments or service in which all good citizens
may be engaged without incompatibility and in many cases without necessary
interference with any position which they may hold under the Federal Government.
Officers of the Federal Government may therefore engage in such service, provided
the attention required by such employment does not interfere with the regular and
efficient dischargenf the duties of their office under the Federal Government. The
head of the department under whom the Federal office is held will in all cases be
the sole judge whether or not the employment does thus interfere.
21
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03: CIA-RDP81-00728R000100110009-3
The question has also been asked with regard to officers of the State militia. Con-
gress having exercised the power conferred by the Constitution to provide for or-
ganizing the militia, which is liable to be called forth to be employed in the service
of the United States, and is thus, in some sense, under the control of the General
Government, and is, moreover, of the greatest value to the public, the Executive
order of the 17th January is not considered as prohibiting Federal officers from
being officers in the militiain the States and Territories.
It has been asked whether the order prohibits persons bolding office under the
Federal Government being members of local or municipal fire departments, also
whether it applies to mechanics employed by the day in the armories, arsenals, and
navy yards, etc., of the United States. Unpaid service in local or municipal fire
departments is not regarded as an office within the intent of the Executive order,
and may be performed by Federal officers, provided it does not interfere with the
regular and efficient discharge of the duties of the Federal office, of which the head
of the department under which the office is held will in each case be the judge.
Mechanics and laborers employed by the day in armories, arsenals, navy yards,
etc., and master workmen and others who hold appointments from the Government
or from any department, whether for a fixed time or at the pleasure of the appoint-
ing power, are embraced within the operation of the order.
EXECUTIVE ORDER OF AUGUST 15, 1.940
This order, which suspends the prohibitions of the Executive order
of January 17, 1873, as applied to certain national-defense appoint-
ments and appointees, reads as follows:
By 1,irtue of and pursuant to the authority vested in me by section 1753 of the
Revised Statutes of the United States (U. S. C., title 5, sec. 631) and as President
of the United States, it is ordered that the Executive order of January 17, 1873, as
amended, prohibiting, with certain exceptions, Federal officers and employees
from holding State, Territorial and municipal offices, be, and it is hereby, sus-
pended and made inoperative insofar as the United States Civil Service Commis-
sion, shall, by regulation, authorize appointments to positions directly concerned
with national defense.
The Commission has promulgated the following regulations to
govern the application of the above-quoted Executive order:
1. August 15, 1940, shall be considered as the effective date for application of
Executive Order 8516 and therefore the prohibitions of the Executive order of
January 17, 1873, shall not be applied to persons appointed subsequent to August
15, 1940, to positions directly concerned with the national defense.
2. Executive Order 8516 shall apply with equal force and effect to Federal offi-
cers or employees appointed subsequent to August 15, 1940, to State or local posi-
tions directly connected with national defense and to State or local officers or em-
ployees appointed subsequent to August 15, 1040, to Federal positions directly
connected with national defense.
3. (a) All Federal positions, appointments to which were governed by the War
Service Regulations, shall be considered positions directly. connected with national
defense.
(b) The applicability of Executive Order 8516 to State or local positions will be
determined by the facts in each particular case.
4. Nothing in these regulations, nor in Executive Order 8516, shall be construed
to permit the holding of a State or local position by a Federal officer or employee
or the holding of a Federal position by an 'officer or employee of a State or local
government, when such holding is prohibitied by the rules or regulations of the
department or agency wherein said officer or employee is employed, or when the
duties of the State or local position will conflict or interfere with the individual's
official duties as a Federal employee, provided that the employing department
or agency will be considered as the sole judge in determining these factors.
5. The tt.rnts of Executive Order 8516 are subject to the general political activity
restrictions of section 4.1 of Civil Service Rule IV and the Hatch Act. Therefore the
22
Approved For Release 2001/09/03: CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
authority granted by the Executive order can in no way be construed as authoriz-
ing any person subject to such political activity restrictions to become a candidate
for election or re-election to any public elective office which is to be filled in an
election involving party candidates.
EXECUTIVE ORDERS CREATING EXCEPTIONS TO THE
EXECUTIVE ORDER OF JANUARY 17, 1873
Federal employees are again cautioned that the authority conferred
by these orders is ?subject to the general restrictions of the Hatch
Act, Thus, these orders do not authorize Federal employees to be can-
didates for any elective office that is to be filled in an election in-
volving party candidates for public office.
A brief summarization of these orders is as follows:
Employees of the Department of Agrieulture.?Officers and employees of the
Department of Agriculture are authorized to hold State and Territorial positions
when such action is deemed necessary by the Secretary of Agriculture to secure a
more efficient administration (Executive order of June 26, 1907).
Collectors of cotton statistics, Bureau of the Census.?State and county officials
may he appointed special agents under the Bureau of the Census for the collection
of cotton statistics (Executive order of August 4, 1909).
Moderators of town meetings.?Tho temporary office of moderator of a town
meeting and offices of a like character are excepted from the operation of the order
of January 17, 1873 (Executive order of August 24, 1912).
Employees of the Reclamation Service and the National Park Service.?Ern-
ployees of the Reclamation Service and the National Park Service may, with the
approval of the Secretary of the interior, accept appointments as deputy State
fish or game wardens, if no compensation is attached to the position (Executive
order of July 9, 1914).
Lighthouse Service?Laborers.?Laborers in charge of lights in the Lighthouse
Service 5 are excepted from the operation of the order of January 17, 1873 (Exec-
utive order of October 6, 1915). '
Special agents, Department of Labor,?Persons holding State, Territorial, or
municipal positions may be appointed as special agents when such action is deemed
necessary by the Secretary of Labor to secure a snore efficient administration of any
law coming within the purview of the Department. of Labor (Executive order of
January 2, 1923).
Employees of the Veterans' Administration.?Officers and employees of the
United States Veterans' Administration serving in a medical capacity and on a
part-time basis may with the consent of the Administrator bold State, county, or
municipal positions in which employed in a medical capacity. Officers and employ-
ees of the United States Veterans' Administration may with the .consent of the
Administrator accept appointments under State, county, or municipal authority
as deputy sheriffs (Executive order of August 6, 1924).
Employees of the Alaska Railroad.?Employees of the Alaska Railroad, perma-
nently residing in municipalities on the line of the railroad, are permitted to
become candidates for and hold municipal office therein (Executive order of
October 22, 1926).
Appointments in the Department of Commerce.?Persons holding State, Terri-
torial, or municipal positions may receive, unless prohibited by law, appointments
under the Department of Commerce when the Secretary of that Department
deems such employment necessary to secure more efficient administration of the
duties of his department (Executive order of July 3,1931).
Officers of the Public Health Service.?Officers of the Public Health Service ?are
permitted, upon recommendation of the Surgeon General of the Public Health
Service, and the approval of the Secretary of the Treasury, to hold office in State,
Territorial, Or local health organizations, in order to cooperate with and aid State,
I The Lighthouse Service has been consolidated with the Coast Guard, Treasury Department.
d The Public Health Service is now under the Federal Security Agency.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
23
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Territorial, or local health departments; and State, Territorial, or local health
officials or employees are permitted, unless prohibited by law, to hold office in the
Public Health Service when the Surgeon General and the Secretary of the Treasury
deem such employment necessary to secure a more efficient administration of the
duties imposed upon the Public Health Service (Executive order of August 31,
1931). ?
Officers under municipalities of the Virgin Islands.--Membership in the Colonial
Council of the Municipality of St. Thomas and St. John, or in the Colonial Council
of the Municipality of St. Croix, Virgin islands, being unremunerative positions,
shall not be deemed disqualification for employment in the Federal service of the
Virgin Islands, notwithstanding the Executive order of January 17, 1873, provided
it does not interfere with the efficient discharge of the duties of the Federal position,
of which the head of the department under which the position is held will be the
judge (Executive order of February 27, 1933).
Employees of the National Park Service.?Employees of the National Park
Service are permitted, with the approval of the Secretary of the Interior, to accept
appointments as deputy sheriffs under the laws of the States or Territories in which
such employees may be on duty: Provided, That their services as such deputy
sheriffs shall be without compensation and shall not in any manner interfere or
conflict with the performance of their duties as employees of the National Park
Service (Executive order of April 3, 193(1).
Medical officers, Indian Service.?Officers and employees of tile Indian Service,
Department of the Interior, serving in a medical or sanitary capacity, either On a
part-time or full-time basis, may hold, with the consent of the Secretary of the
Interior, State, county, or municipal positions of a similar character: Provided,
That such services shall not in any manner interfere or conflict with the perform-
ance of their duties as officers or employees of the Indian Service: And provided
further, That there shall be no additional compensation when the Federal officer
or employee is carried on a full-time basis (Executive order of May 13, 1936).
District advisers in the Department of the Interior under the act of June 28,
1934.?State, county, or municipal officers, when duly elected by qualified voters
of a grazing district, may be appointed by the Secretary of the Interior to serve
as district adviser under the act of June 28, 1934, (48 Stat. 1269), as amended by
the act of July 14, 1939 (Public, No. 173, 70th Cong.), for intermittent duty, when
the Secretary of the Interior deems such services necessary in the interest of
grazing on public lands (Executive order of June 1.7, 1937).
Immigration inspector, Department of Labor, Virgin Islands.?Officers and em-
ployees of the Municipalities of St. Thomas and St. John or of the Municipality
of St. Croix, Virgin Islands, may be appointed to the position of immigration
inspector for the Virgin Islands (Executive order of November 6, 1937).
Employees of the Department of the Interior.?Officers and employees of the
Interior Department, upon approval of the Secretary of the Interior, may hold
office under State, Territorial, and municipal governments engaged in cooperative
and related work with the Department, provided that the services to be per-
formed pertain to such work and do not interfere with the performance of the
Federal duties. State, Territorial, and municipal employees engaged in cooperative
and related work with the Interior Department may be appointed in the Depart-
ment of the Interior when the Secretary deems such employment necessary to
secure more efficient administration of said work. Appointments of such officers
and employees to positions subject to the civil-service laws must be made in accord-
ance with such laws (Executive order of January 21,1938). .
Employees of the United States Marshal for the Virgin Islands.?Any officer or
employee of the police or prison departments of the Territorial and municipal
governments of the Virgin Islands may be appointed to the position of deputy
or any other position in the office of the United States Marshal for the Virgin
Islands (Executive order of May 24,1938).
Employees of the Division of Grazing, Department of the Interior.?Employees
of the Division of Grazing, of the Department of the Interior, with the approval
24
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
or (lie Seeretary, may accept appointment as deputy fire warden, deputy fish
warden, or deputy game warden under the States in which such employees may
be 011 duty, provided that their services in the State position are without compen-
sation ani 'o not interfere with the performance of the duties of the Federal
position \. ..e(tl live order of August 4, 1938).
School teachers and instructors.?Officers and employees of the Federal Govern-
!nen t may hold positions as teachers or instructors in any State, Territorial, or
municipal school or university, provided, that their holding of such position shall
not in any manner interfere or conflict with the performance of their duties during
their regular hours of duty as officers or employees of the Federal Government
(Executive order of April 11, 1940).
Employees of the Social Security Board, Federal Security Agency.?Officers and
employees of the Social Security Board, Federal Security Agency, upon recom-
mendation of the Board ancl approval of the Federal Security Administrator, may
hold office under State, Territorial, and municipal governments engaged in cooper-
ative and related work with the Board, as authorized by Federal and State laws,
provided that the services to be performed pertain to such work and do not in any
manner interfere or conflict with the performance of the Federal duties. State,
Territorial, and municipal officers or employees engaged in cooperative and related
work with the Social Security Board may accept appointment in and serve under
the Social Security Board ?when the Board and the Achninistrator deelo stIch
employment necessary to secure a more efficient administration of the duties
imposed upon the Social Security Board, provided that the appointment of any
such officer or employee to a position subject; to civil service laws under the Social
Security Board shall be made in accordance with civil service laws, rules, and
regulations (Executive order of April 29, 1940).
Employees of the Bureau of Reclamation, Department of the Interior.?Em-
plums or the Bureau of Reclamation, with the approval of the Secretary of the
Interior, may accept appointments as constables or deputy sheriffs under the laws
of the States or Territories in which such employees may be on duty, provided
that their services as such constables or deputy she-iffs shall be without compen-
sation and shall not in any manner interfere or conflict with the performance of
their duties as employees of the Bureau of Reclamation (Executive order of April
28, 1047).
Employees of the United States Atomic Energy Commission.-0fficcrs and em-
ployees of the Atomic Energy Commission, with the approval of the General
Manager thereof or one of his designees, may hold State or local offices, under the
laws of the States in which such employees may be on duty, provided that the
General Manager or his designee shall determine in each instance that holding
such office shall not in any manner interfere or conflict with the performance of
the duties of such persons as employees of the Commission (Executive order of
March 15, 1949).
Offices under municipality of Norris, Tennessee.?Oflicers and employees of
departments, offices' and agencies, including corporations, in or under the execu-
tive branch of the Government of the United States who are residents of the
City of Norris, Tenn., may hold municipal office under the laws of the State
of Tennessee and the applicable laws and ordinances of the City of Norris, Tenn.,
provided that in each instance the Federal.ageney concerned shall approve the
holding of such office by the Federal officer or employee involved and shall deter-
mine that the holding of such office will not in any manner interfere or conflict
with the performance of the duties of such person as an officer or employee of the
Federal Government (Executive order of May 6, 1949).
NOTE.?Utilization of service of State aytd local officers.?The heads
of a number of Federal agencies are authorized by specific
statutes to employ the services of State and local officers.
25
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
VIII. Criminal Law Violations and
Related Subjects
In addition to being restricted by the act of August 2, 1939 (as
amended), civil-service rules, Executive orders, and departmental
regulations, the freedom of officers and employees of the executive
civil service to engage in politics is limited by a number of statutes.
These statutes are generally applicable to all officers and employees
of the United States, whether or not in the competitive service, and,
in some cases, the language of the statute is sufficiently broad to in-
clude any person receiving compensation for services from money
derived from the Treasury of the United States, and .other persons.
These statutes are set forth in the following. sections. Some of the
activities prohibited under penalty of fine and imprisonment are:
(1) Solicitation or receipt of political contributions by one officer
or employee from another.
(2) The giving or handing over of a political contribution by one
employee to another.
(3) Solicitation or receipt of political contributions in a Federal
building by any person, Whether or not an employee of the Govern-
ment.
(4) Solicitation or receipt by any person of political contributions
from any person receiving any benefit under any act of Congress
appropriating funds for relief.
(5) Solicitation or receipt of any thing of value, either for per-
sonal reward or as a political contribution, in return for the promise
to use, or the use of, influence to secure an appointive office under
the United States.
(6) Payment or the offer of payment for the use of influence in
securing appointive office under the United States.
(7) Promising employment, compensation, or other benefit made
possible by act of Congress as consideration or reward foi political
?,C tivity.
(8) Discrimination by an officer or employee in favor of, or against,
another officer or employee on account of political contributions.
(9) Depriving any person on account of race, creed, color, or politi-
cal activity, of compensation or other benefit made possible by any
act of Congress appropriating funds for relief,
(10) Disclosure for political purposes of any list or names of per-
sons receiving benefits under an act of Congress appropriating funds
for relief and the receipt of such a list or names for political purposes.
POLITICAL ASSESSMENTS
Solicitation of Political Contributions
The United States Code, title 18, section 602, reads as follows:
Whoever, being a Senator or Representative in, or Del .ate or Resident Com-
missioner to, or a candidate for Congress, or indivich..t1 elected as, Senator,
Representative, Delegate, or Resident Commissioner, or an officer or employee
26
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
N
( (
)
,,,,,,... For Reieas,....3.................
,
.. ) /,
R
0
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
of the United States or any neintrinwnt or agency the or it person receiving
any salary or compensation for services front money derived from the Treasury
of tile United States, directly or indirectly solicits, receives, or is in any manner
concerned in soliciting or receiving, any assessment, subscription, or contribution
for any political purpose whatever from any other such officer, employee, or
person, shall be fined not; more than $13,000 or imprisoned not more than three
years, or both.
Solicitation From Benefit Recipients
The United States Code, title 18, section 004, reads as follows:
Whoever solicits or receives or is in any manner concerned in soliciting or receiv-
ing any assessment, subscription, or contribution for any political purpose from
any person known by ltim to be entitled to, or receiving compensation, employ-
ment, or other benefit provided for or made possible by any Act of Congress ap-
propriating funds for work relief or relief purposes, shall be fitted not more than
$1,000 or imprisoned not more than ono year, or both.
-Furnishing List of Benefit Recipients
The United States Code, title 18, section 605, reads as follows:
Whoever, for political purposes, furnishes or discloses any list or names of
persons receiving .compensation, employment or benefits provided for or made
possible by any Act of Congress appropriating, or authorizing the appropriation
of finals for work relief or relief purposes, to a political candidate, committee, cam-
paign manager, or to any person for delivery to a political candidate, committee
or campaign manager; and
Whoever receives any such list or names for political purposes?
Shall be fitted not more than $1,000 or imprisoned not more than one year, or
both.
Circulars of Solicitation Bearing Names of Federal Employees
In an opinion of October 17, 1902 (24 Op. 133), the Attorney General
held that the sending of a circular letter by 'a political committee to
Federal officers and employees soliciting financial aid in Congressional
or State elections, upon or attached to which appear the names of Fed-
eral officers or employees, is a violation of section 11 of the Civil
Service Act (now sec. 602, title 18, of the U. S. Code), which declares
that no officer or employee of the Government shall be in any manner
concerned in soliciting or receiving any assessment or contribution for
any political purpose whatever from ally officer or employee of the
United Slates. The statute unquestionably condemns all such circulars,
notwithstanding the particular form Qf words adopted, in order to show
a request rather than a demand, and to give the responses a quasi-
voluntary character.
"Political Assessments" D/-fined
The following is an extract from the decision in United States v.
Scott (74 Fed. 213), in the Circuit Court of the District of Kentucky,
rendered October 7, 1895, by Taft, J.:
To charge a man with soliciting a contribution from United States officers for a
political purpose carries with it by implication a charge that the accused knew the
purpose for which the contribution was solicited. The words "for a political pur-
pose" may reasonably be construed to qualify not only the contribution but the
solicitation. Similarly, to charge that a man received from another his contribution
for a political purpose, by implication charges that the reception was for the same
27
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
C-60001.1.001.000t18Z/00-1?8dati-VI3 C0/60/1?00Z aseeieu JOd 130A0iddV
Og
.10 41:10,1 'WS iCAVII SIM II! JO ?01111. 9tr1 JO gon ITOMOR 111 puopuout- (108.01(I St111
S01111p 111101110 J0 alimpsw 0141 114 po!(.111000 Jillumng .10 01004 111 4.10:10011M
:SMOITOJ SI spma iromos '81 'arm 'opop savuqs paqttra
s.,9uipp1l1[ paapai
IU suopoqprtroD [napHod Jo Tap:Ian 30 iloptmallos
'OJ 11118 otil JO 110911 10IA
symu00 Ho(111z1u110.1.0 r1Mili10d '11 01 .MAO ) IIi1I.Et1j o asodand
Joj. aiduossout .to jLI0XU o.tour t? opXouhuo liDlIS :WI DOM; uto,u
uoringpluo* tooplrod .1; soAmoa.I. orp. 1.uinuALMA00 0(11 Jo aoiCaFluto
11.0 lily Ndpuiad oto sagsr.vrosa A:p.nitgap astla thiroio.iOj othT,
?0.'1 01 sum. 1[ olatim posti act 01
sUm S000111 0111 110111M JOJ osodInd zup molin oil pull ?luolulaudaa cmujo Isod 11[
lup4 Joi)un (4).1.(op atom suoling!.111100 01(1 .`rtui)rout ;mom 014m. 8011.11.1(1 otp 4)344 m;:imE oq
'8A10118 .111J 08 Joodd 010 SU 'pm] pop tot! ()Jam Amyl (limp. ,10J 80H.1111.1 01V1 01 8.10411([1.11.
-1I00 0114 mod.] luau poS..)Auoo puu p0A!000.1 0(1 0s1n100(1 'NIL ((441011.11(100 0111.5111A,1000:1
111 1.111d 13 moll PIP at( yip 111)1811 p1100 (up 01. slum!, Sllaussonou paom M0111,101 .I0 01313.110
0111 Jo 110t300.1381100 ruanguu atm )111!in I ?Su1i).'71 011 P3 uom oti ?sosodand uAludutu() .103
luoultiao.kop 01(1. Jo sa()Solthuo ()tram (rtulik! NI lilt). 01F3 ti11,111(1 1) 11001 `811014
-dpasqus 0m4 080114 imm. m140011(100 4!11 `0.1411G: ?.1 ?stioNn(oquo() galls :dm
-Al000.1 `111 laud avul .10 'IL! palsampl! ;xi 01 S11130111 ?p011.1001100? 41/113 $01008
41 'II 00480,1(311(1 Imo Sul Ulm puu `0.1011 p13().1 uwaq Omni 110111m Sus N1( (10(4 mut (nil
pup. mom: ?s1u0111 ?,1)0u.taautra,, Nom mil rum 10s1l1(00 uoamgog. 0.1011
-0.111100 13 81 0.10111, 'Sap-11bl p01111a otH JO .1.0()!!10 .10 'oorioi(1010 'N.10)0'13 11103J SOsodand
10-411(10010 .103 811(1111111.11 000 .10 '8110111(1.1013c1118 `811101118808813 :ii111A1000.1 111 P011.1001100
.`.11110(-1 quilpuoJap 0134. ()Vamp '4110 polutod f.:11 `sluno() 0A1.4 .101140 oti,J,
'mums (up.
Jo 110111110IA 111 SIM 11011111 N1(4 001101)1,10 oto Joplin 1(111q1 lug `.101Tuul 1111108.10d 1.7
$o A) 0.1(1(1 pm; '8110!') tic) 044 ;1?pr111t 0.10m (>1m. osotH 0)111)1>1111111).) 11) 01. '1)01)11o1
-14 imam Sam 1111)11m .103 sonaud Namod (up (1) s1111ling1.11 110a ;Nam Jo .10S.)Au0:)
11 Nu Sio.nid. Aunou sum mi purl 110J pull '0411)11)8 (Cum :rtimulo!A 81111 011 Tam
Sint 41)01m01 os 1)1J) vinop ou puu 8(111(1.1 1k1 .K11(11110.1(1 ,W))1 11011 (11 s011.111/1
01(3 010JJ p1111 8080(1.110 0111 .103 81101ww.p1110a 080111 1 la00.1 011 111111 48,110118 00110P
1,10 0111 811 '1411111o10.1 10.11J 0110 0111 Itum 1101400111100 8111 p.11110.1 pupu JO 0011113
F4, 0.1111(f. '.13,v, 110011 0.11111 g11111 .10A04111( >l ?804111s pol1110. 011.3 jo Di-LC.001110 .10 1.1010
.10.1001.130 1111 to0JJ 80814.111d 1111,13(11.11110 .103 81101111(11.1)1100 omq 3m.11)00.1 p!1) '1)alnu
`11111Puolop 0111 Win NM (>14>4 (p113 1J s! au] (N wpm) oaucl()!Ai) slILL
8111.101 11110.111 S.10A
111 pagono.) NJ 1011 01(1 p113 'sosod.incl (111!1Ilur110 .103 suoivulialuo.) 0.111009 01 .1.01).10 ill
$041111! p.10(41(8 .110114 uodu .1110q autssoacl 010.0 8.100100 .101.1011118 11(11110.1.11
04 811,11. II01111181;101 :F11111011110 111 880.1ilittID JO 808011J1ld 31) 0111) 1101)1A:.[
panun cun JO o0A'01(11110 .10 1.1010 11 1110.13
801-1011.111d 111011110d .103 .10 'plat ussossu (pus 7iii!.?!000a u1 1/01110alloa
1141m 11011)110Jop 0fit,111(10 ?101(1 JO Ott') `8011111.4 1)0111111, 01r1 JO 00,61(11110 ,10 '14.101,0
',war) uu uloai sosodand palmod .11)3 swIliivvz00 pun suopdposqus
immlumpuojop 1110111 JO 0111J, ,11101111011101 01[1 11! 81111100 .11103 11.111 0.1011J,
N04)t1;4 pawl
mil Jo o()X0K11110 .10 '14.1010 '111101(p) Suu 1110.1,1 .10.?04u130 osodand 11141110(1 Situ .toi (toll
-nwavioo '110wil.(0sqns '111011188088V SOU To!,1100 01 01 p011.1001100 aouumu Sul] II!
`./.1u lo(1 .11) 4:i1111Alo00.1 1110.1] "111101, 1s!([du1ow 41.7 .101s11111v0(1 (08110 010.101100 silo Jo
Tuads nulls Ip( iu) sucipio.td 1)111103 $UM, 11101114011.m! 01c1 gaIllm .101/111) 04111111s 011,T,
:(1)01.10([0.1(11i) o0ss0 (um,
JO 10(.11S1-a: .uaolsoAk " m *7 (o.tina 'A Roinisi pdiptn ,TO osua ill
`1[1?Dow padopuod no!spop pip luau s! latuixo 011,14
po'utlf I 01(1 JO 810)1111) 030.0 p0.1000.1 0,1001
141101111(1.111100 0111 01011411 010.13 81108,1011 01 [>3 411114 moult prup11030p cup rum uout.10Au
1011110118 011,1 (mu ros SAIssoaou H sum :tog "?I, ?uolvlipluo.) 0111 su osod.oal
C-60001.1.001.000t18Z/00-1?8dati-VI3 C0/60/1?00Z aseeieu JOd peACLICIdtl
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
arsenal, solicits or receiVOS any contribution of money or other thing of value for
any political purpose hum any such person, shall he fined not more than $5,000
or imprisoned not more than three years, or bah.
Letters Addressed lo Federal Buildings
The Commission by a, minute of March 23, 1897, held that address-
ing a letter to a Governinent employee in a Government building
soliciting political contributions is a solicitation in that building, but
notwithstanding :numerous violations no opportunity arose of having
the question judicially determined until 1907, when an indictment
was obtained against Edward S. Thayer at Dallas, Tex. A demurrer
to the indictment, was sustained oil the ground that the act required
the personal presence in the Government -building of the solicitor.
Appeal was taken to the Supreme Court, and the judgment of the
lower court was reversed. (United Slates V. Played., 209 U. S. :39.) The
opinion of the Court, delivered by Justice Holmes on March 9, 1908,
establishes definitely the proposition that solicitation by letter or cir-
cular adOressed to and delivered by mail or otherwise to an officer or
employee of the United States at, the office or building in which he is
employed in the discharge of his official duties is a solicitation "in a
V00111 or building" within the meaning of this section, the solicitation
taking place where the letter was received. (See also United States V.
Smith, 103 Fed., 926, where the letter was personally delivere(h.)
Letters Delivered in Federal Buildings
The Commission holds that the sending through the mails of letters
to Government employees soliciting political contributions, their
street or home address being omitted from the envelopes with the
result that the letters are delivered by the Postal authorities in the
Government building in which they are employed, constitutes a viola-
tion of section 603 of the Code. It is a maxim of the law that a person
is presumed to intend the natural and probable, consequences of his
acts, and failure or omission to take measures to avoid delivery of such
letters in a Government building will render the offender liable to
prosecution.
Discrimination on Account of Political Contributions
The United States Code, title 18, section 600, reads as follows:
Whoever, being one of the officers or employees of the United States mentioned
in section 602 of this title, discharges, or promotes, or degrades, or in any manner
changes the official rank or compensation of any other officer or employee, or
promises or threatens so to do, for giving or withholding or neglecting to make any
contribution of' money or other valuable thing for any political purpose, shall be
fined not more than $5,000 or imprisoned not more than three years, or both.
Payment of Political Contributions by One Employee to Another
The United States Code, title 18, section 607, reads as follows:
Whoever, being art officer, clerk, or other person in the service of the United
States or any department or agency thereof, directly or indirectly gives or hands
over to any other officer, clerk, or person in the service of the United States, or
to any Senator or Member of or Delegate to Congress, or Resident Commissioner,
29
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
any money or other valuable thing on account of ,or to be applied to the promotion
of any political object, shall be fined not more than $5,000 or imprisoned not
more than three years, or both.
POLITICAL COEU CION
Section 2, clause second, of the Civil Service Act directs that the
civil-service rules "shall provide and declare as nearly as the condi-
tions of good administration will warrant, as follows: * * *
Sixth. That no person in said service has any right to use his official
authority or influence to coerce the political action of any person or
body." In pursuance of this section, Civil Service Rule IV, section
4.1, provides, in part, tlmt "Persons in the executive branch * *
shall not use their official authority or influence for the purpose of
interfering with an election or affecting the result thereof." This pro-
vision applies to all persons in the executive civil service, and is held
to prohibit a superior officer from requesting or requiring the rendi-
tion of any political service or the performance of political work of
any sort by subordinates.
Intimidation and Coercion of Voters in Elections
of Certain Officers
The United States Code, title 18, section 594, reads as follows:
Whoever intimidates, threatens, coerces, or attempts to intimidate, threaten,
or coerce, any other person for the purpose of interfering with the right of such
other person to vote or to vote as he may choose, or of causing such other person
to vote for, or not to vote for, any candidate for the office of President, Vice Presi-
dent, Presidential elector, Member of the Senate, or Member of the House of Rep-
resentatives, Delegates or Commissioners frc:'? the Territories and Possessions,
at any election held solely. or in part for the .rpose of electing such candidate,
shall be fined not more than $1,000 or imprisoned not more than one year, or both,
Administrative Employees of United States or Any State
Use of Official Authority To Influence Elections
The United States Code, title 18, section 595, reads as follows:
Whoever, being a person employed in any administrative position by the United
States, or by any department or agency thereof, or by the District of Columbia or
any agency or instrumentality thereof, or by any State, Territory, or Possession
of the United States, or any political subdivision, municipality, or agency thereof,
or agency of such political subdivision or municipality (including any corporation
owned or controlled by any State, Territory, or Possession of the United States or
by any such political subdivision, municipality, or agency), in connection with
any activity which is financed in whole or in part by loans or grants made by the
United States, or any department or agency thereof, use his official authority for
the purpose of interfering with, or affecting, the nomination or the election of any
candidate for the office of President, Vice President, Presidential elector, Member
of the Senate, Member of the House of Representatives, or Delegate, or Resident
Commissioner from any Territory or Possession, shall be fined not more than
$1,000 or imprisoned not more than one year, or both.
This section shall not prohibit or make unlawful any act by any officer or
employee of any educational or research institution, establishment, agency, or
system which is supported in whole or in part by any State or political subdivision
thereof, or by the District of Columbia or by any Territory or Possession of the
United States; or by any recognized religious, philanthropic, or cultural organi-
zation.
30
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Use of Official Nuthority in Coercing Voters
The United States Code, title IS, section 598, reads as follows:
Whoever uses any part of any appropriation made by Congress for work relief,
or for increasing employment by providing loans and grants for publie-works
projects, or exercises or administers any authority conferred by any Appropria-
tion Act for the purpose of interfering with, restraining, or coercing any individ-
ual in the exercise of his right to vote at any election, shall be fined not more than
$1,000 or imprisoned not more than 01W year, or both.
POLITICAL DISCRIMINATION
Failure To Contribute or Render Political Service Not Prejudicial
Section 2, clausp second, of the Civil Service Act reads as follows:
Fifth, that no person in the public service is for that reason under any obliga-
tions to contribute to any political fund, or to render any political service, and
that; he will not be removed or otherwise prejudiced for refusing to do so.
Section 4 of the act of August 2, 1939, 53 Stat. 1147 (IL S. Code,
title IS, section 01c), reads as follows:
It shall be unlawful for any person to deprive, attempt to deprive, or threaten
to deprive, by any means, any person of ally employment, position, work, compen-
sation, or other benefit provided for or made possible by any act of Congress
appropriating funds for work relief purposes, on account of race, creed, color, or
any political activity, support of, or opposition to any candidate or any political
party in any election.
Deprivation of Employment, Compensation, or Other Benefit
The United States Code, title 18, section 001, reads as follows:
Whoever, except as required by law, directly or indirectly, deprives, attempts
to deprive, or threatens to deprive any person of any employment, position, work,
compensation, or other benefit provided for or made possible by any Act of
Congress appropriating funds for work relief or relief purposes, on account; of
race, creed, color, or any political activity, support of, or opposition to any candi-
date or any political party in any election, shall be fined not more than $1,000
or imprisoned not more than one year, or both.
Polities Not To Be Considered in Filling Vacancies
Section 4.3 of Civil Service Rule :11r reads as follows:
in his discretion Oil appointing officer may fill any position by appointment
through the competitive system from a certificate of eligibles issued 1.1111dCt author-
ity of the Commission, or by promotion, demotion, reassignment, transfer, rein-
statement, OF restoratioii. in accordance with the Civil Service Regulations. 1-Te
shall exercise his discretion in all personnel actions solely on the basis of merit
and fitness and without regard to political or religious affiliations, marital status,
or race.
PURCHASE AND SALE OF PUBLIC OFFICE
Offer To Procure Appointive Public Office
The United States Code, title 18, section 21.4, reads as follows:
Whoever pays or offers or promises any money or thing of value, to any person,
firm, or corporation in consideration of the use or promise to use any influence
to procure any appointive office or place under the United States for any person,
shall be fined not more than $1,000 or imprisoned not more than one year, or both.
31
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Acceptance or Solicitation .To Obtan Appointive Public Office
The United States Code, title 1.8, section 215, roads as follows:
Whoever solicits or receives, either as a political .contribution, or for personal
emolument, any money or thing of value, in consideration of the promise of
support or use of influence in obtaining for any person any appointive office or
place under the United States, shall be fined not more than $1,000 or imprisoned
not more than one year, or both.
Promise of Employment, Compensation, or Other Benefit
The United States Code, title 18, section 600, reads as follows:
Whoever, directly, or indirectly, promises any employment, position, work,
compensation, or other benefit, provided for or made possible in whole or in part
by any Act of Congress, to any person as consideration, favor, or reward for any
political activity or for the support of or opposition to any candidate or any
political party in any election, shall be fined not more than $1,000 or imprisoned
not more than one year, or both.
U. S. GOVCRNMENT PRINTING OFFICei 1902
For sale by the Superintendent or Documents, U. S. Government Printing 011ice
Washington 25, D. C. - Price 10 cents
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Socuvity Information
2 April 1952
MEMDEANDUM FOR: Deputy. Directors
Assli,tant Directors
Off.iee heads
Reforri-4._; to t?lo attached Notice, there is transmitted
herewith a copy of the Civil Service .Commission pamphlet, "Political
Activty of Federal Orficers and Employees."
Enclosure: 1 pamphlet
CIA Notice No.
DISTRIBUTION NO. 1
BESTRICTED
Security Infovmation
Approved For Release 2001/09/03: CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
1 April 1952
SUBjECT: Attendance at Ceremonies in 'Honor of Her Majesty the Queen
of the Netherlands and His Royal Highness the Prince of the
Netherlands.
1. The following memorandum from the White House, dated 25 March
1952 is quoted below for your information:
"TBE WHITE HOUSE
Washington
TO THE BEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Ceremonies have been planned to pay tribute to Her Majesty the Queen
of the Netherlands and His Royal Highness the Prince of the Netherlands,
who will arrive in Washington on April second for the purpose of making an
official visit to the United States.
Her Majesty and His Royal Highness will arrive at the Military Air
Transport Terminal, National Airport, at 4:00 p.m. on Wednesday, April
second, where there will be a brief ceremony. After crossing the Memorial
Bridge and rounding the Lincoln Memorial, they will proceed along Twenty-
third Street to Constitution Avenue (expected to arrive at Constitution.
Avenue at approximately 4:30 p.m.), cast on Constitution Avenue to Twelfth
Street, north on Twelfth Street to Pennsylvania kvenue, west on Pennsylvania
Avenue tu the District Building at Fourteenth Street and Pennsylvania
Avenue, where they will be officially welcomed and presented with the key
to the City of Washington. They will thn continue alon. Pennsylvania
Avenue to Fifteenth Street, north on Fifteenth Street to Pennsylvania Avenue,
west on Pennsylvania Avenue to the White House.
It is desired that as many Government employees as possible have the
opportunity to extend their greetings to Her Majesty and His Royal Highness.
For the accomplishment of this purpose, the President has indicated that the
Heade of the Departments and Agencies shall excuse from work those employees
whose services can be spared, without charge to annuea leave, for such time
as is required to ,geet Her Majesty and His Royal Highness on April second.
/s/ DONALD S. DAWSON
Administrative Assistant
to the President
-1-
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
2. ALL employees whose services can be spared without unduly
impaifinz the operations of the Office concerned may be cused for such
time as is required for the accomplishment of this purpose.
FOR ME DIRECTOR OF CENTRAL INTELLIGENCE:
WALTER REZD WOLV*
Deputy Direct6r
(Administration)
DISTRIBUTION NO.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
I1.???????????1??????????..Ar.....
__EZetnalive Pe29 , r.LL::
THE WHITE WHITE HOUSE
WASH! NGTON
March 25, 1952
TO nth: HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Ceremonies have been planned to pay tribute to Her
Majesty the Queen of the Netherlands and His Royal Highness
the Prince of the Netherlands, who will arrive in Washington
on April second for the purpose of making an official visit
to the United States.
Her Majesty and His Royal Highness will arrive at
the Military Air Transport Terminal, National Airport, at
4:00 p.m. on Wednesday, April second, where there will be a
brief ceremony. After crossing the Memorial Bridge and
rounding the Lincoln Memorial, they will proceed along Twenty-.
third Street to Constitution Avenue (expected to arrive at
Constitution Avenue at approximately 4:30 p.m.), east on
Constitution Avenue to Twelfth Street, north on Twelfth Street
to Pennsylvania Avenue, west on Pennsylvania Avenue to the
District Building at Fourteenth Street and Pennsylvania Avenue,
where they will be officially welcomed and presented with the
key to the City of Washington. They will then continue along
Pennsylvania Avenue to Fifteenth Street, north on Fifteenth
Street to Pennsylvania Avenue, west on Pennsylvania Avenue to
the White House.
It is desired that as many Government employees as
possible have the opportunity to extend their greetings to
Her Majesty and His Royal Highness. For the accomplishment
of this purpose, the President has indicated that the Heads
of the Departments and Agencies shall excuse from work those
, employees whose services can be spared, without charge to
annual leave, for such time as is required to greet Her Majesty
and His Royal Highness on April second.
C76-1-1-1-7
DONALD S. DAWSON
Administrative Assistant
to the President
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 31 March 19'::)2
SUBJECT: Efficiency Ratings, Officers.
1. The importance of adequate and comprehensive reports of the
efficiency of Army, Navy, Air Force, and Marine Corps Officers assigned
to CIA cannot be overemphasized. These reports are the principal return
which an officer receives for his services in this organization, and as
such, they have a far-reaching effect upon his future as a member of
his parent service. Anything less than thoughtful, fair and complete
evaluation of officers, at times required. by service procedures, is
unacceptable, and can only be considered a dereliction of supervisory
responsibilities.
2. The Chief, Military. Personnel Division, is responsible for
monitoring the discharge of CIA obligations in this respect. He is
charged with notifying supervisors when ratings are duo., providing
them with procedural guidance concerning current practices in the
several services, and with forwarding completed reports to the
appropriate agencies.
3. In certain assignments, the organization of CIA will require
that reports be rendered by civilian supervisors, or by officers of
other services. This should not be permitted to influence the quality
of the report in any way. Reports on Army and Air Force Officers,
whether prepared in letter form or otherwise, will be reviewed and
endorsed by a senior military officer of the same parent service
vherever possible before forwarding to the service agency concerned.
4. It should be borne in mind that all supervisors, military
and civilian, are themselves rated upon their ability to rate sub-
ordinates. Hence all supervisors are enjoined to consult pUblished
policies of CIA, and to familiarize themselves with information avail-
able in the Military Personnel Division prior to accomplishing this
essential function of personnel management.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE;-
DISTRIBUTION NO. NO. 3
a.
WALTER REID WOLF
Deputy Director
(Administration)
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
AlO3 ronm NO. 04
Offi
nrtn
$,,
ce Memorandum ? UNITED STATES
TO : Chief, Organization and Methods Service,
ATTN: Room 200, 2210 E St., N.W.
FROM : Chief, Military Personnel Division
SUBJECT: Publication of CIA Regulation and Notice
GOVERNMENT
MPD-1/HHDH/rwg
DATE: .
' (1.:
1. Attached hereto are approved drafts of a new CIA Reg-
ulation and a Notice from the Deputy Director (Admin-
istration). Approval of both publications was effected by the
DC/I, the DD/A, the DD/Personnell and the Personnel Director on
a memo from this office to the DD/A, subject: Officers' Efficiency
Reports, dated 10 March 1952, Executive Registry No. 2-7120.
2. It is requested that the new CIA Regulation
be published for distribution to branch levels of Divisions.
3. It is further requested that the Notice from the DD/A
be properly numbered and published for the same distribution,
with an additional 1000 copies prepared for this, Division.
FOR THE CHIEF, MILITARY PERSONNEL DIVISION:
Attachments
Capt., USAF--
(-
Adjutant
C,ONFIDEN'tiAL
curliv information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTIID
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington,. D. C.
25X1A NOTICE 31 March 1952
SUBJECT: Use of Agency Motor Pool Service
1. The increase in the number of requests for transportation to
the Central Motor Pool has reached such proportions that adequate service
cannot be provided with present equipment and personnel.
2. To provide for the most economical and efficient use of all
Agency vehicles and chauffeur personnel, it is necessary to revise the
present policy and procedures with respect to the use of vehicles and
chauffeur personnel, including those assigned to offices.
3. Each Assistant Director and Office. Chief will immediately desig-
nate a principal officer and one alternate to receive and handle all re-
quests for local transportation originating within his Office. The
officer or his alternate will arrange for group riding where possible
and whenever possible will arrange for the use of the vehicle and
chauffeur assigned to his Office. When the vehicle and chauffeur assigned
to his Office are not available, he will then request the Central Motor
Pool to provide service.
4. As a suggestion to promote group riding, employees having businest:.
outside of CIA in the same vicinity should whenever possible arrange their
meetings at the same hour.
5. It is requested that the names of all designees and their al-
ternates be forwarded to the Chief, Administrative Service not later than
4 April 1952.
FOR TBE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 2
WALTER REID OLF
Deputy Director
(Administration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Security Information
CENTRAL INMLIGENCE AGENCY
Washington, D. C.
NOTICE 9 April 1952
SUBJECT: Submission of Requisitions Requiring Purchase Action
Chargeable to Funds Expiring 30 June 1952
1. To provide sufficient time for the orderly completion of
purchase action on requisitions covering articles or supplies dharge-
able to funds expiring 30 June 1952, all activities shall submit to
the Procurement and Supply Office, requisitions requiring purchase
action of the categories listed below on or before the date indicated
opposite thereto:
ape of Purchase Deadline Date for Submission
Articles or supplies requiring
all types of contract action
by the Procurement and Supply CLASSIFIED - 15 April 1952
Office. UNCLASSIFIED- 1 May 1952
25X1A and supplies 1 April 1952
will continue to fill requisitions from in stock
items; however, their cut off date for FY-52 purchase was established
in late Earch as 1 April 1952).
Other supplies and services not
falling in above categories 1 June 1952
2, Based on work load conditions every effort will be made to
process emergency requisitions received after the above dates.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 3
,RESTRICTED
Security Inforration
WALTER REID WOLF (
Deputy Director
(Administration)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
lilammommosommial
OTANI:MOD MINI NO. 64 .
CONFIDENTIAL
Office Niemorandum
SEGUIleITY INFOIIM non
UNITED STATES GOVERNMENT
TO : Chief, Orcanization and Methods ,Service DATE:
APR 7 1Jb4
FROM : Chief of Procurement and Supply
SUBJECT: Request for Publication of CIA Notice
1. Forwarded hereldth is redraft of notice regarding the
submIssion of requisitions requirinc. purchase action chargeable
to funds expiring 74 June 1952, Your attention is called to the
change in deadliDe date for submission of requisitions for
equipment and supplies. This change was necessary inasmuch as the
Cut off date of I April 2952 for FY-52 purchases from
25X1A was established in late. March.
2. Publication in the form of a notice is desired in order that
all interested personnel will be advised regarding deadline dates
for submission of requisitions. The publication and distribution of
the notice at the earliest possible date is requested.
Attachment
CONFIDENTIV
SEC/RIM lE?
0 A. GARRISON
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
4 orw-50A7'
147;777871ne
Office Memorandum ? UNITED STATES GOVERNMENT
TO ? :Ghleq', Orc7ri1ri'z9tion ard 1.4*,..t1iods DATE ?
'
FROM :Chie of Procurement 9.710. ;T;npnly 011'fTce
SUBJECT: Reqilk;)st for Pliblicati.on of cv.k Notir.y.e
1. 17(r..1,7mW herew:Lth is dm ft of notice re the submision
of requjsItion:s pur,,!hase. action chareab7.,..e to runds
:30 0.-41no Y:)52. The usual rush to obl;_).-2,7:1.te all the funds left in the
fiscal. year appropriation riOlt at, the end of year apd the delay
to the last few days oo the rart of somi.,, activities in c,Wmilittin;7! their
requIsItions, rolcAs It necessary that 9.ttachd notice be published.
2. Publication in the form of a notice is desired in order that
all intereted personnel will be advi.sed deadline Ontes for
subitr.7.ss ion of requisitions. The publication and distribution of the
notice at the earliest i sslble date Is reque5ted?
Attactment
TAME', A. CARI.II6.1011.
,
MAR 2 7 1952
Approved For Release 2001/09/03 : CIA-RDF'81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY ?
Wasnin,i,ton, D. C.
NOTICE
24 March 1952
ABJECT: 1952 Cance-2 Crusade
i. The 1952 Cancer Crusade for the Cenral Intellience
Agency will begin en 1 April and end 3u April 1)52.
2. Cancer remains the No. 2 killer in the nation, wth people
of all aes bein stricken by this dread disease. Money J.3 needed
to carry on the intensive resarch now beih done in. the hope thLL a
cure can be found.
3. It is hoped that all Agency employees will i7C to this
wcy.rth;/ cause. Keywan will be available in each Off:_ce to receive
contributions. All money received should be turned Jn to the Per-
sonnel Relations Branch, Room 10, North Building, not later than
30 April 1952.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 4
WALTER REID WOLF/
Deputy Director (
(Admdnistration)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Security. Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
SUbJECT: Et:Location of Fiscal Divibion
24 March 1952
1. Effective 29.March 1952, the Fiscal Division (heretofore
locaed in Quarters Eye) will occupy t:..e following offices in "I"
OFFICE
ROOM. NO.
TELEPHONE EXT.
Office of the Chief
1060
532-3-4
Accounting Branch
1613
34d2-3-4
Claims Branch
1609
566-/
Travel Branch
1610?
2514-5
Payroll Brunch
1601
2565-6-7 or 8153-4-5
Fiscal Processing Branch
1062
2518-9
2. All documents, including correspondence, notices, time and
attendance reports, etc., destined for the Fiscal Division on or after
29 March 1952 should be addressed to the appropriate "I" Building lo-
cation.
FOR TEE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
DISTRIBUTION O. 3
1
WALTER REID WOLF(
Deputy. Director
(Administration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Security Information
25X1A NOTICE
19 March 1952
SUBJECT: Little Wagner Act
1. A Bill currently before the Congress, H. R. 554,.knawn as
the Little Wagner Act, guarantees to representatives of Government
employees, including unions, certain rights in negotiating and
representing employees with Government agencies. Recently an amend?
ment was adopted which exempts CIA and the FBI from such guarantees.
This is in no sense discriminatory against unions, but is merely a
normal security precaution similar to the exemption of CIA from the
Classification Act,
2. It may well be, however, that questions will arise concern?
ing the purpose and effect of this exemption. Any inquiries on this
subject, telephonic or otherwise, should be referred without discus?
sion to the General Counsel,
FOR THE DIRECTOR OF CENTRP.1 INTELLIGENCE:
DISTRIBUTION NO, 2
WALTER REID 'WOLF./
Deputy Director/
(Administration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03: CIA-RDP81-00728R000100110009-3
RESTRICTED
Security information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
14 March 1952
SUBJECT: New Location - Office of Training
1. Effective 17 March 1952 all divisions and branches of
the Office .of Training located in Central Building, with the ex-
ception of Orientation and Briefin6 Division, will be located in
Wing 3 of Building "I". The Orientation and Briefing Division
will remain in Room 117, Central Building.
2. The Office of the Director of Training will be located in
Room 1022, Building
FOR THE DIRECTOR OF CENTRAL INTELLIGE
DISTRIBUTION No. 2
WALTER REID WOLF
Deputy Director
(Administration)
RESTRICTED
Security Informatien
Approved For Release 2001/09103: CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
1( March i52
SUBJECT: (a) CIA Personnel Notices
(b) Rescission of CIA Regulation
i. CIA Notices announcing appointments and desLgnatien of
CIA officials will hereafter be issued by the Personnel Office.
Personnel Notices will be numbered consecutively and the number will
be preceded by the letter P. Notices No. P-1-52 and No. P-2-52 have
already been issued.
2. CIA Regulation is hereby rescinded and should
be removed from the Manual.
j. Additional copies of Personnel Notices maybe obtained by
contacting the Personnel Office, Extension 611.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: All Holders of the
CIA Manual
WALTER REID WOLF
Deputy Director
(Administration)
SECRET
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
11 March 1952
SUBJECT: Name Requests for Military Personnel
1. Requests for military personnel by name will be discontinued.
2. All requests will be sent to the Chief, Military Personnel
Division, and contain sufficient position description and desired
qualifications so that the Armed Services can nominate individuals to
meet Agency requirements.
3. Requests, in paragraph 2, above, may be accompanied by a
suggested name of an individual believed to meet requirements.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 2
?
CONFIDENTIAL
Security Information
WALTER REID WOLF/
Deputy Director(
(Administration)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
10 March 1952
SUBJECT: Sixth Agency Orientation Course
REFERENCE: CIA Regulation No.
1. The Office of Training will conduct the Sixth Agency Orientation
Course in the Department of Agriculture Auditorium (Fifth Wing, South
AgricultUre Building, Independence Avenue near 14th Street) from 8 through
11 April 1952. The program will begin promptly at 0900 hours and continue
to 1200 hours on each of these days. Schedules for the Sixth Course will
be sent to each Office for distribution to those nominated to attend. CIA
badges must be shown to gain entrance to the auditorium.
2. In accordance with CIA
the 25X1A
A
following policy governs attendance at the Agency Orientation Courses:
a. ? Mandatory for all employees, Grade GS-5 (or its equivalent)
and above, who have not attended or completed any previous Agency
Orientation Course or TEC Staff Indoctrination Course. Accordingly,
Office heads are directed to make their personnel available for one
of these quarterly Orientation Courses at the earliest possible
occasion.
b. Office heads may nominate fully-cleared employees in. GS-4
provided such employees are assigned to positions requiring general
knowledge of Agency organization and operations.
c. Office heads will submit to the Director of Training, prior
to 21 March 1952, the exact number of employees nominated to attend,
within the quota assigned each Office by the Director of Training.
3. a. No arrangements can be made for those attending the course
to park in the vicinity. of the South Agriculture Building.
b. Special Capital Transit chartered busses will leave the
"loop" at th!L! north end of "M" Building at 0330 hours on the mornings
of the cousf. to take those persons whose offices are located in
North, Central, South, "Q", "IA", and adjacent buildings 25X1A
to the auditorium. They will make a return trip to this point each
day at noontime.
. -1-
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
c. Special Capital Transit chartered busses will leave from
Gate 9, in the rear of "K" Building, at 0830 hours each morning of
the course, to take persons whose offices are located in "I",
"K", and "L" Buildings, as well as "Quarters Eye" and adjacent
Buildings, to the Auditorium.
d. Special arrangements can be made for employees located :in other
buildings.
FOR THE DIRECTOR OF CENTRAL INTELL'
DISTRIBUTION NO. 2
WALTER REID WOLF /
Deputy Director /
(Administration)
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDAnD FOHNI h. .
pRAFT
Office Memorandum * UNITED STATES GOVERNMENT
TO
:
VIA
:
FROM
:
Deputy Director (Administration)
Chief, General Services
Director of Training
SUBJECT: Proposed CIA Notice Announcing the
Sixth Agency Orientation Course
DATE: 7 March 1952
1. It is recommended that the information in
the attached draft be issued as a CIA Notice.
MATTHEW BAIRD
Attachment: Draft of Proposed CIA Notice,
Subject: Agency. Orientation Course
R 9
MAP
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
Ws..51inton, D. C.
NOTICE
12 March 1952
SUBJECT: Discontinuance of Saturday Shuttle Busses
1. For the past sixty days the zreatest number of passengers
transported on shuttle busses on any particular Saturday averaged
less than one person per trip. In view of this fact, it is believed
that adequate transportation can be provided by the Motor Pool with-
out the use of busses on Saturdays.
2. Accordingly, effective Saturday, 15 March 1952, personnel
requiring transportation on Saturdays in connection with official
business may obtain same by calling. the Motor Pool, Extension 684.
3. Saturday shuttle bus service will be discontinued on this
same date.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE*
DISTRIBUTION NO. 4
,pc
WALTER REID WOLF
Deputy Director
(Administration)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
l'..TANOARD rorn O. 64
Office Memorandum ? UNITED STATES GOVERNMENT
TO : Chief, General Services
FROM : Chief, Administrative Service
SUBJECT: Discontinuance of Saturday Shuttle Busses.
DATE: 4 march 1952
1. Our records indicate that there were no passengers
carried on any shuttle bus on Saturday, 3March 1952. Like-
wise, on Saturday, 23 February 1952, there were a total of
four passengers all of whom were carried prior to 12:00 noon.
2. We recomnend that an Agency notice be issued notifying
all employees that the shuttle busses will be discontinued on
Saturdays. Employees requiring transportation in connection with
official business may obtain same by calling the Motor Pool,
Extension 684.
Enclosure
MAR 5 1952
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED 25X1A
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
. SUBJECT: Jury Duty
8 march 1952
1. particular attention is call-A to CIA Regulation
naragraph K (2), which states in part: "It is Agency policy to en-
courage jury service wherever possible without serious interference
with Agency onerations."
2. The number of personnel who have requested and been excused
from jury duty appears to be inconsistent with Agency policy and has
? resulted in the Agency's having an unfavorable record in the Courts.
3, In the future a request for excuse from jury duty will be
submitted to the General Counsel by a Deputy Director, Assistant
Director, or Office head only, and must contain a sr,ecifi,-: justifi-
cation as to ;low temporary loss of the individual's servic-.5 will
"seriously interfere with Agency operations? and why other arrangements
to avoid such interference cannot be made.
FOR THE DIRECTOR OF CENTRAL INTELLIGYTICE:
DISTRIBUTION NO. 4?
ATTER REID WOLF (
Deputy Director
(Administration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washin:zton, D. C.
NOTICE
0
o March 1952
SUBJECT: Agency Telephone Directory
1. The Administrative Service Office is required to issue the
CIA Telephone Directory quarterly during the months of January, April,
July, and October.
2. The cut-off date for the April 1952 issue will be 20 March 1952.
Additions, deletions or changes for the directory, as reported on Personnel
Information Cards and received in the Machine Records Branch through 20
March 1952, will be reflected in the April issue.
3. The efficiency of the CIA telephone service and the accuracy
of the CIA Telephone Directory is dependent upon each Office reporting
required personnel locator information as outlined in CIA Regulation No.
FOR TRE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 4
WALTER REID WOTF,
,
Deputy Directori
(Administrtation)
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, .1). 0.
NOTICE 7 March 1952
WBJECT: Us of Liquor in CIA Buildings,
Cempliarce wth?the Publi:: Buildings Serice i:u1 and
re'i.labions overnin public buildings and greqnth: by Ad,ency. per-
sunrei is diected. A copy of these rules and regulations is posted.
at the entrance to each Agency buildin6.
P. ParLjculaf attention is invited to the foliowin parat!,i.aph:
."7. WE OF LIQUORS ETC. Entering a public building or
the driving of a motor vehicle in or on public
property by a person vlsjbly unrler the influence
of an intecating liquor or narcotic d ui, 02
the con6umption. of such liquoi-s or dru within
a public baildin is prohibited."
FOE THE DIRECTOR OF CENTRAL InTELLIGENCE:
DISTRIBUTION NO. 3
WALTER REID .WOIS/
Deputy Di.rec ta::'(Administration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FORM NO. CM DRAFT...
Office Memorandum ? UNITED STATES GOVERNMENT
TO Colonel White
FROM : General Counsel
suplan Liquor in Agency Buildings
DATE: 7 February 1952
.1. Reference is made to our conversation relating to Christmas
parties.
2.. A copy of the rules and regulations governing public build?
ings and grounds, published by the Public Buildings Administration/
is posted at the main entrances to all Agency buildings. In effect/
they prohibit intoxicated persons from entering the buildings and
prohibit the consumption of liquor mithin the buildings. The penalty
established is a fine of not more than $50 or imprisonment for not
more than thirty days or both/ except that offenses committed against
laws applying to the local area in which a public property is situated
may prosecuted in accordance with such laws.
3. The regulation against liquor in public buildings is also
contained in the proposed revision of the employee's handbook which
is now in the process of review.
OGC/JGO/imm
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : GIA-RDP8-1.00728R000100110009-3
SECRET
Security information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
All ????
NOTICE 6 March. 1952
SUBJECT: Application of the Agency Pay Increase of 24 October 1951
to Contract Personnel:
1. Although CIA is specifically exempted from the provisions of
the Classification Act of 1949, the Director, as a matter of policy,
has directed that the Agency adhere to the provisions of the Act
insofar as possible. The recent legislative pay increase (P.L. 201)
is an amendment to the Classification Act of 1949 and, as such, does
not apply to CIA personnel. However, in accordance with previous
policy, the Director approved similar increases for Agency employees
effective 24 October 1951.
2. This is not necessarily true of persons engaged under con-
tract by CIA. Many, if not most, of such persons are not employees
but are independent contractors. Further,, the services being rendered
have not been classified in accordance wit. the Classification Act of
1949 as to appropriate grade level. The salaries being paid are ne-
gotiated salaries and, in many instances, would be at variance with
those prescribed for the positions had they been classified on a
strict functional basis. Further, the qualifications of the incum-
bents are frequently not appraisable in terms of the purely functional
requirements of the positions.
3. It is recognized, however, that certain persons engaged under
contract may in fact be employees of CIA, may have been engaged at
salary levels comparable to those at which the positions would have
been classified, and, lastly, that the incumbents may be qualified
to hold the positions. If such conditions prevail, it has been
determined that these persons should receive the benefits of the pay
increase authorized for appointed employees.
4. To secure this benefit for certain contract personnel, it
will be necessary to do the following:
a. Establish the fact that the individual is in fact
an employee of CIA. This is a matter of actual relation-
ship and not contractual terminplogy.
b. Establish the GS grade level of the position in
accordance with the standards of the Agency.
-1-
SECRET
Secu4ty WorM4t44A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
c. Establish the fact that the individual is qualified
to hold the position as classified.
d. Ensure that none of the provisions of the present
contract are inconsistent with the ?established employee
relationship.
5. All Offices or Staffs which believe that certain of their con-
tract personnel qualify as contract employees eligible for the authorized
pay increase should submit a revision for the review and classification
of specific contract positions. The review and necessary determinations
and revisions of contracts will be made by the Special Contracting Offi-
cer, Administrative Staff (Special) and designated representatives of
the Personnel Office/CIA and the Operating Office concerned. In
addition to making the basic determinations, these officials shall
determine the effective date of the application of the pay increase
which, however, shall be not earlier than that authorized for appointed
employees.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 2
WALTER REID V101,
Deputy Director
(Administration)
-2-
SECRET
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
?
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET"
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
SUBJECT: Cable Traffic
6 Marc]?. 1952
1. At the Present timn the heaviest loads on the Cable Section
of the Signal Center occur daily between the hours of l530 and 2130.
This is especially true on Thursdays and Fridays.
2. In order to relieve this periodic conjestion, the 'following
action will be taken by all offices initiating cables:
a. "Deferred" precedence cables will be used whenever it
is practicable to do so. . (These cables may be transmitted by
bignal Center in slack periods but in no case will be delaykd
longer than 12 hours, Deferred precedence may be used on cables
when the addressee need only know the contents for background
information.)
b. Every effort must bc made to distribute the disprAch ?
more evenly throughout the day and week. Necessary coordination
and approval of content will be expedited and when complete,
dispatch will be effected without allowing accumulation for
batch delivery to Signal Center at end of day or a "clearing
of the docket" at weekend.
FOR THE DIRECTOR OF CENTRAL INTELLIGE
DISTRIBUTION NO. 3
WALTER REID WOLF
Deputy Director
(Administration)
SECRET
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
RESTRICTED
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
SUBJECT: Stamp Custodians
11 Pluxch 1952
1. Effective 1 April 1952, postage stamps required for use in
CIA headquarters will be accounted for by the Chief, Central Mail Room.
2. The Chief, Central Mail Room is hereby desinated Stamp Cus-
todian, vice Stamp Custodians for the various Offices in CIA headquarters.
3. Retiring Stamp Custodians will transfer all postage stamps on
hand as of 31 March 1952 to the Chief, Central Mail Room on or about
1 April 1952.
2i. Revised CIA Regulation Postage Stamps and CIA Regu-
25X1A lation No. Postage Stamp Controls, which cover postae stamp
accounting and procedures to become effective 1 April 1952, both in head-
quarters and field stations., will be disseminated within the next few days
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 1
WALTER EEID wou,
Deputy Director'
(Administration)
RESTRICTED
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 2 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
aim
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
SUBJECT: 1952 American Red Cross Campaign
25 February 1952
1. The 1952 Campaign for the American Red Cross will begin
on 1 March 1952 and close 31 March 1952.
2. The Red Cross has long been a national symbol of a "friend
in need" in time of crisis. NO disaster, however large or small, goes
unnoticed by this humanitarian organization. In addition, thousands
of American servicemen and women have received aid and comfort from
the Red Cross,
3. Keyworkers will be available in each Office to assist in the
collection of funds. It is hoped that all Agency employees will donate
as generously as possible so that the 1952 national goal of 05,000,000
may be reached.
FOR TO DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 4
ALTER REID WO
Deputy Director
(Administration)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
WASHINGTON 25, D. C.
NOTICE
7 February 1952
SUBJECT: 1952 Crippled Childrens Campaign
1. The 1952 Campaign for the D. C. Society for Crippled
Children will begin in CIA on 15 February 1952, and end on
10 March 1952.
2. This is a completely voluntary organization which
helps hundreds of crippled children receive proper diagnosis,
therapy treatment, and preparation for school.
3. It is hoped that all Agency employees will contribute
to this worthy charity.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 5
WALTER REID WOLF
Deputy Director
(Administration)
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
CFNTRAT, INTEhrleNCY \(1 ('.?
71ashington, U. C.
NOTICE
25X1A 13 February 1952
312BJECT: Organization of the Office of.TraininE
1. Recent Agency organizational chanjes have caured some
confusion as to the nomenclature and or position of
the Office of Training. The folloring information '15 given for
your guidance
A. The Office of Training (OTR) is in the Office of
the Director of Central. Intelligence, and the
Director of Trainin (DW), Coloml 1:;atthew Baird,
ruports to .he Deputy. Director of Central Intelli-
ence.
Thu Office of Training Tas two main subdiqisions:
(1) The Office of Trainin (General) (ITRI)
the Deputy DirecLor of TraininF, (General),
(2) Tho Office of TraiLing (Special) (TR3) under
the Deputy Dirctor of Trainjng (3pecial),
2. The Director of Training coordinates w.ith the Deputy
Director of Plans, or his ruprsentative, all policy matters and
requiremcmts affectin!4 the domestic trainin of personnel undur
the jurisdiction of the DD/P.
DISTRIBUTION NO. 3
S E CR E T
ji...]EF W. UU,3
Deputy Diroctor
of Central inclligence
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
15 February 1952
SUBJECT: Attendance at Professional Meetings.
?
It shall be the policy of this Agency to pay expenses of travel
in connection with, and expenses incident to, attendance at meetings
of professional, technical, scientific, and other similar organizations
when such attendance would clearly be a benefit in the conduct of the
work of the Agency, provided:
a. Attendance at such meetings is on a highly selective
basis.
b. Meetings and personnel to attend are selected by
Deputy Directors, Assistant Directors or Office heads.
c. Travel costs and other expenses incident to attendance
are kept to a minimum.
d. Approval for attendance in each instance is obtained
from the Assistant Deputy Director (Administration)
Inspection and Jecurity.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION NO. 3
WALTER REID WOLF
Deputy Director
(Administration)
CONFIDENTIAL
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
,
25X1A
25X1A NOTICE
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
SECRET
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
'4 February 1952
SUBJECT: Procedure for Establishing and Changing Tables of
Organization
1. Office heads, in order to establish new or change existinz tables
of organization, shall set forth justification for their proposals accom-
panied, when appropriate, by organizational charts, functional statements and
statements of basic related pocedures.
2. All classified (including ungraded) positions, except positions
under the jurisdiction of the Deputy Director (Plans) authorized for pro-
jects and foreign field stations shall be processed as follows:
a. The request in quintuplicate shall be addressed to the
Deputy Director. (Administration) and transmitted direct to the Chief
of the Organization and Methods Service who will insure that the
request is expeditiously coordinated and processed as indicated in
Paragraphs2. b and c, below, and in addition review as to:
(1)
(2)
(3)
(4)
Soundness of organizational structure.
Needless duplication.
Adequacy offunctional statements.
Effectiveness of broad procedures.
ID. The Chief Of the Organization and Methods Service will refer
the proposal to:
(1) The Assistant Director (Personnel) for classification
review and comment as to Personnel Procurement.
(2) The Comptroller for comment as to the availability of
funds and other appropriate recommendation.
(3) The Chiefs of Procurement and Administrative Service,
as appropriate, if additional space, equipment, transportation,
reproduction facilities; or other special suppr)rt are needed for
comment as to availability of such facilities or support.
(4) The Desvrty Director (Administration) for action, except
as indicated in paragraph 2. d, below, together with signed c n-
currences or comments obtained during coordination.
SECRET
Security Information
-1-
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
11
25X1A
)9?13PrgYPc! F
r Release, goomploq,;. CIA-RDP81-00728R00,0100110009-3
SECRET
Security Information
c. When approved, the Chief of the Organization and Methods
Service will effect reproduction and dissemination of the tables
of organization.
d. Revisions involving only changes in position titles or .
grades way be effected through the concurrences of the Office head
concerned, the Assistant Director (Personnel) and the Comptroller,
provided, however, that approval of the Deputy Director (Administration)
is Obtained on grade changes at the G5 .i6 or GS-17 level and provided
also that the approval of the Director is obtained on grade changes
at the GS .16 level. The Chief of the Organization. and Methods Service
will arrange for the coordination, 'reproduction and dissemination of
such changes upon receipt pf a proposal, submitted in triplicate, from
an Office head..
FOR THE DIhECTOR OF CENTRAL IhTmLLIGENCE:
DISTRIBUTION NO. 3
L. K. WHITE
Acting Deputy Director
(Administration)
SECRET ,
Security Information
-2-
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
e
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
4Witin
19 January 1952
MEMORANDUM FOR: Chief, Office of Con eral services
. SUBJECT Travel of OSI Personnel to Professional Meetings.
REFERENCE Memo dtd 3 Jan 52 to DCI thru DIVA fr AD/SI, sub: "Policy
Question on Travel of OSI Personnel to Professional Meet-
ings.0
Please draft a Notice announcing a policy which will favorably in-
dorse the request submitted in the referenced memorandum with the follow-
ing limitations:
a. Personnel should not be allowed to select profession
al meetings of their choice.
b. No announcement should be made of any stipulated num-
ber of meetings to be attended in a given period.
c. Assistant Directors should be held strictly respon-
sible for insuring that:
(1) Attendance at these meetings is on
a highly selected basis.
(2) Attendance will benefit CIA, as well,
as the individual employees.
Travel costs are held to a minimum.,
1 Att?
Listed in Ref.
1
CON.fiDENTL
L. K. WHITE
g Deputy Director
(Administration)
d
25X1A
aiL
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
iltaVry
MEMORANDUM FOR: Director of Central Intelligence
THROUGH : Deputy Director (Administration)
-
3 January 1952
SUBJECT : Policy Question on Travel of OK Personnel to
Professional Meetings
1. Public Law 110, Section 10, states:
n(a) Notwithstanding any other provisions of law; sums
made available to the Agency by appropriation or otherwise
may be expended for purposes necessary to carry out its
functions, including --
(1) * * * * * subject to policies established by
the Director, expenses of travel in connection with,
and expenses incident to attendance at meetings of pro-
fessional, technical, scientific, and other similar or-
ganizations when such attendance would be a benefit in
the conduct of the work of the Agency; * * * * * u
2. OSI at this time is submitting, to the Budget Office, a re-
quest for an additional allocation of travel funds for the balance of
FY-52 which includes $6985.00 for travelto professional, technical
and scientific meetings. In this request it is indicated that no
policy statement on this subject has been promulgated by the Director
and that OSI will request approval in principle of current OSI policy
from the Director as a basis for the allocation of travel funds for
this purpose.
3. It is felt that the proposed travel will be of benefit to
CIA for the following reasons:
a. The attendance of OSI personnel at-these meetings will
help them to maintain their professional competency and to keep
abreast of current developments in their fields; both of which
are necessary if they are to properly evaluate foreign scientific
and technical capabilities.
b. In almost every other line of scientific endeavor the in-
dividual, as part of his job, increases his knowledge of his
specialized field and broadens his understanding of allied fields.
The difficulty in maintaining contact with their specialities is
a matter of continuing concern to professional personnel in in-
telligence work. Attendahce at professional meetings will allevi-
ate somewhat the loss in effectiveness occasioned by their relative
isolation.
F: T"
.v...0 4 rglit.
ern
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
,
JA N pre
" ,C.4?Sj 4/1 "
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
4. In general, OSI plans on allowing each professional employee
to attend one professional meeting of the individuals choice each year.
An effort will be made to confine this travel to meetings on the East
Coast insofar as is practicable?
5. It is suggested that the policies noted above be approved in
principle with the understanding that the specific funds requested for
such travel will be considered in accordance with standard agency budget
procedures.
H. MARSHALL CHADWELL
Assistant Director
Scientific Intelligence
cowl: it) Ai,
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
41,
?
,67v;'
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 1 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FORM NO. 04
Office Memorandum ? UNITED STATES GOVERNMENT
TO
Acting Chief Organization and Methods
FROM : Comptroller
SUBJECT: Proposed Procedure for Establishing and Changing
Tables of Organization
DATE: 31 January 1952
1. Your proposed procedure for establishing and changing
Tables of Organization has been reviewed and the following
suggestions are offered:
(a) Due to the current need which is in line with the
limitation placed by the Duren of the Budget on
personnel services and to assure that each request
is fully satisfied, it is suggested that paragraph
A. be strengthened to make clear the importance of
adequate justification. Paragraph A. might be supple-
mented as follows:
"The justification should concisely but
adequately indicate by division or activity
necessary requirements which cannot be met
with the present Tb O authorization. Where
applicable, data concerning backlog, actual
and estimated work load trends, and any other
objective data should be furnished which will
be helpful in explaining the basis for the
additional request. A table should be included
with each proposed revision indicating by di-
vision a comparison of the proposed T/0 with
the personnel on-duty and the present T/0."
(b) That paragraph B. be rewritten as follows:
"All classified. (including ungraded) posi-
tions, except positions authorized for covert
projects and covert foreign field stations,
shall be processed as follows:"
(c) Eliminate from the second line of paragraph R. (2) (d)
the words "and (5)11. This will be in line with a later
recommendation that paragraph B. (5) be eliminated in
its entirety.
(d) Eliminate from the last line of paragraph B. (4) the
words "and those set forth in
paragraph A". As paragraph A.
with the preparation of personnel action from 37-3 and
appears to have no connection with this matter.
Approved. For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
4174,.
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
I
- 2 -
(e) It is the opinion of the undersigned that paragraph
B. (5) should be deleted in its entirety. All increases
in T/0 should be approved by the DD/A. However, he may
delegate to his deputies if he so desires the approval
of T/O's not exceeding whatever limitation he desires
to make.
(f)
I do not concur with paragraph C. in its present form.
The entire paragraph should be rewritten and provisions
made for review by the Comptroller's Office as limita-
tions have been placed by the Bureau of the Budget on
funds and also on the number of positions contained in
the budget for overseas activities. It might be pre-
ferable to eliminate this item entirely and treat it
as a separate subject for later consideration.
2. It is the opinion of the undersigned that a separate
and distinct procedure should be established for the requesting
and approving of Tb O slots for Grades 16 and 17. Grade 18 has
been omitted since approval is required by the Director. Regula-
25X1A provides for the approval and processing of personnel
actions once the positions or slots are established on the T/O's.
I would like to suggest that a Board or Committee be established
to review the present supergrade structure within the Agency and
that this same or similar Board or Committee review and recommend
aqproval or disapproval of future requests for the establishing
of positions in Grades 16 and 17. The Board or Committee, if
established, would perform similar functions to that which the
Civil Service Commission now performs for all other Government
Agencies in connection with the establishment of supergrades.
E. R. SMINDERS
ApProved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
e;iot
25X1A
fri:r
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FORM NO. 04
Office Memorandum ? ITIK
'ITED STATES GOVERNMENT
TO : Chief, Office of Ceneral Services DATE: 23 January 1952
FROM : Assistant Director (Personnel)
SUBJECT: Proposed. Central Intelligence Agency 25X1A
It is recommended that the following Sections of the proposed
Regulation be changed as indicated:
Section 5.1 B (L)
Tb O revisions involving only changes in title or grade may be
effected by concurrences of the Assistant Director (Personnel) and
the Comptroller; however, approval by the Deputy Director (Admini-
stration) is required for classification of positions at the grade
GS-16 and GS-17 level, and the approval of the Director at the grade
GS-18 level. The Chief of the Organization and hethods Service will
arrange for the reproduction and dissemination of such changes upon
receipt of appropriately approved proposals from an Office head.
Section 5.1 B (5)
Proposals involving increases of less than four positions at the grade
CS-15 level and below may be approved by the Office head,concerned
without the approval of the Deputy Director (Administration) providing
the appropriate staff officials enumerated in paragraph B (2) above
concur. The Chief of the Organization and Methods Service will
initiallyeCeive such proposals for coordination among the staff
elements'concerned.
Section 5.1 C (4)
Changes involving only dhssification action may be effected
through mutual consent of the operating Office head and the Assistant
Director (Personnel); however, the approval of the Deputy Director
(Administration) is required for classification of positions at the
grade GS-16 and GS-17 level, and the approval of the Director at the
grade GS-18 level.
Section 5.1 C (5)
Proposals involving increases of less than four positions at the
grade GS-15 level or below may be approved by the Office head concerned
with the concurrence of the Assistant Director (Personnel).
F. TRUBEE DAVISON
SECRET
Security Information
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
';hL. 4" 4.-'
25X1A
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
Next 3 Page(s) In Document Exempt
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
. ? ,
, s,
2
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 25 January 1952
SUBJECT: Conservation of Critical Material.
1. In accordance with the provisions of Personal Property
25X1A Management issued by the General Services Adminis-
tration on. 24 August 1950 steel is considered to Be a critical
material and each agency is directed to take necessary- action to
keep to a minimum all procurement of items which utilize critical
material.
2. Safe files and filing cabinets are becoming increasingly
difficult to procure due to the extreme shortage of steel., In
order to effect Better utilization of existing equipment tffice
heads will take such internal action as may Be necessary to ensure
that:
a. Contents of safe files are of such security
classification to warrant retention therein.
B. No expendable office supplies
material such as pamphlets, catalogs,
stored in safe files.
c. All classified material of an
is transferred to the CIA Archives or
accordance with regulations issued by
Management and Distribution Branch of
Service.
or unclassified
books, etc., are
obsolete nature
destroyed in
the Records
Administrative
d. Filing equipment in excess of actual needs is
reported to the appropriate Building Supply Officer.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
WALTER REID WOLF,
Deputy Director(
(Administration)
DISTRIBUTION NO, 4
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
25X1A
Approved For Release 2001/09/03 : CIA-RDP81-00728R000100110009-3
STANDARD FORM NO. 04
-
Exocv!'
4