CONTROLS AND REPORTING METHODS RELATIVE TO OPC AND OSO UNVOUCHERED ACTIVITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00755R000100040045-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: August 24, 2000
• Sequence Number: 45
• Publication Date: January 9, 1950
• Content Type: MFR

Approved For
9 January 1950
I~~OR/1IdI)i3~ FOR R~CORIT s
Subjects Controls and Reporting ethads Rely five to OFC and OSO
Unvauchered Activities
1, On the afternoon of b January 1950, a meetir~ was held in the
OPC Conference Room for the purpose of discussing the caption sub3ect.
There w~rR in n++~....a.....__ _~ ~~ .. _
approved prograz~s and projects,
~? ~ brief discussion was held with respect to the various related
problems as set forth in ~ttachr~eent expedite insofar as possible the transm~.ssion and
recording of financial reporting data so t}~at the reports submitted to
flPC and O5O at the end of each month w1.11 reflsct the latest possible
fiscal information. Tt was painted out, however, that regardless of the
elimination of the ~?echanical "bottlenecks there was a considerable number
of transactions in process ~.th respect to which no controls were estab-
lished ~.nd na reporting information was readily available insofar as OPC
was concerned although established procedure in OSO apparently rx avided
.far fairly adequate controls and reporting.
3. It was determined that with respect to OtC there ware two
separate problems i.e. the one concerning activities which were a part
of or controlled on a central basis ir3 ~lashington, T1. C.i and the one
regarding field activities. The latter problem is somewhat similar to
the one applicable to OSO and it was suggested and agreed that, the
appropriate officials involved coordinate to the extent that the benefits
of the experience obtained in OSO would be available to assist OPC in the
establishr~esat rsf adequate controls end records. fir, 25X1A9a
that assistance would be rendered to fir. - ~ (.~0, indicated
~ OPC~ in this regard. 25X1A9a
Approved For Release 2001/11/08 :CIA-RDP81-007558000100040045-1
 Approved For Release~~0755R000100040045-1
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fit. The OPC Budget and Liaison (Officer was to proceed to draft and
coordinate procedures regarding the departmental and field problems with
assistance being rendered by representatives of the Budget Staff and the
Finance Division, Special Support Staff, It appeared to be the consensus
of opinion that the sol~ring of the field probleffi would. require a procedure
somewhat similar to that used by O5O ~~vhereby current reports settin forth
current obligations and anticipated requirements ~rould be furnished by
field officers a.nd that the departmental problem would probably require a
coiatrol some~hat similar tc> the t+~temorandum Record of Ob1i,~ationsK, Form
Ho. 32-19.
5. +d~'ith respect to the ratter of transactions under Letter AGt;~-~00
or similar transactions with other government 1.gencies where it Ras
determined that a portion of the cost of pro3ects approved on unvotzchered
funds should be handled from vouchered funds for practical or securz.ty
reasons, it was agreed tha,~ the encumbrance copy of the Purchase Order
~rould flog through the Finance Division, SSS, when issued by the Procurement
and Supply Branch, SSS. The-encumbrance copies of the. applicable Puxch~.se
Orders would reflect the project number or name identification and the
Accounts Brunch of the ~'f.nance Division mould maintain a subsidiary
record- and reduce the total amounts available for expenditure under
each project. At the end of each month the Accounts Branch, Finance
Division, would prepare a memorandum to the Budget Officer listing the
.Purchase Orders, the projects ~trtd amounts and send a copy of such memoran-
dum. to either t3PG or flS0 where .~.,ap7~eable. On the basis of" this inf'orma-
tion, the Budget Officer wou.:~r x=educe the overall unvouchered allotment
to O~'~ or ~{~ aid the {)PC a.r.~ ~',