TOP SECRET GUIDE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00755R000100200058-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 14, 2016
• Document Release Date: October 22, 2002
• Sequence Number: 58
• Publication Date: August 2, 1951
• Content Type: REPORT

Approved For Release 2003/01/27 : CIA-RDP81-00755R000100200058-9
SEXIMT
2 Aug iet 1951
TOP 1 'T 'GU
CIA Regulation April 19 1 clear deecrlbes the
security procedures to be foci 3aWelh the p .oceesing of PS documents.
The purpose of this TS Guide is to provide Area. TS Control Officers with
a flanotional, understanding of the operation of the PS document network
in CIA. A brief explanation of key terms foUowe
ALTERNATE
1) The Area TSCO may recommend the appo nimennt of a. limited number
of Alternates within his office. Included in this categoxry are operational
officers who deal directly on a continuing basis with other agencies,
2) An, Alternate is authorized to release or t-ancmit TS documents
betwween CIA and other agenoieA.
is responsible for logging ter-t-ai1 rce4e eyed or dispatched
in Area TS Office log,.
ARFA TS CONTROL OFFICER,
One P5CC :i.a named by es h Off via and Staff. One Deputy 1s deeig.
n ~ateyd to act for the Officer in hr's abeencea
2) He has over-all, e. sporvision of the TS doc,,,L,,Lent measures within
hie ar E a~ indoctrinates TS Alte- notes and Assistants
3) He his area responsibility for the location and accountability
of each and every TS dog ant in his Jurisdiction.
!) H is the onl~y officta authorized to deal with c :ahn.",r Area Control
Offionv rs and with the CIA PS000
5) He forwards one copy of area and sub Nation l cgs , veek1y to
Central TSCO for inspection a d control.
6) He instructs all personnel in the area in official TS procedure,
in order that all TS materials arriving in the areas in or? out of channels9
may be appropr .a tely logged. 0
1) The Area TSCO w..Vj recommend t"b ee appointment of a "lam tedd number
of Assistants to provide for the security of ' S dremmments dispatched
i.rntor?'L .1 to various su-dlvis lone of the office.
2) The Assistant is responsible to the Area TSCO for receiving.,
signing for logging, transmitting, and locating TS documents within his
jurisdiction.
3) He may release a document for transmittal to another Assistant
i thin his area.
b) He imposes adequate safeguards to ensure the security and control
of TS documents within his jurisdiction.
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5) He ensures that all persons seeing a TS document sign the "Seen
By" column of the green cover sheet.
1) All TS documents originating with the AEC are subject to a semi-
annual inventory. It is therefore essential that documents be routed 25X1
through and reported by the responsible Area TSCO to the OSI sub-station
immediately on receipt in CIA. (Phone ext. =and ask for 25X1A9A
ATOMIC ENERGY COMMISSION DOCUMENTS
be received as attachments or enclosures to documents from other agencies.
3) AEC documents can be identified by the AEC TS control number which
consists of three partso a Roman numeral designating the office of origin;
an Arabic numeral representing the office number; and a combination num-
ber and letter showing the copy number and series. For example, LXX-27-1A.
CIA Liaison Officer to AEC.) Report the CIA TS number, AE S
number, document date, and physical location.
2) To be reported also are those AEC originated documents which may
1) Recommendations for the appointment of Alternates and Assistants
are made on a special Clearance form available to all Area TSCOs from
the CIA TSCO; forms are prepared in triplicate.
2) On receipt of an endorsement from Inspection and Security Office,
the CIA TSCO will relay approval to the Area TSCO.
3) A machine listing of cleared Alternates and Assistants is available
to the Area TSCO on request.
CONTROL NUMBERS
1) The master set of TS Control Numbers is maintained in the Central
TS Control Office. These numbers represent the official agency control used
to record transactions of any TS document during its history.
2) Each area will be assigned a block of numbers by the Central TS
Control Office provided the traffic of TB documents is heavy enough to
warrant it,
3) Spot numbers may be obtained from the Central TS Control Office
when, the need arises, (Phone ext.
COURIERS See TRANSMISSION
LIBRARY INFORMATION AND LOAN
1) Information and intelligence reports which enter the Central TS
Control Office are indexed in the CIA Library by subject, area, and
source. Reference inquiries should be addressed to the Library Information
Section, ext.
2) When duly authorized, TS reports are available for reading or
borrowing from the Central TB Control Office, (Room 1037, M Building, ext
25X1
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1) No operation is as vital to the control of TS documents as is
the logging of the receipt or forwarding of them.
2) All office personnel should be instructed to take all TS documents
(including those which arrive out of channels) which they received in the
course of their operational duties to the Area TSCO immediately for pro-
cessing.
3) In no case will a document be released beyond the limits of the
office area without logging out by the Area TSCO. On approval of the
Area TBCO, sub-stations may release TS documents directly to another area
provided the sub-station informs the parent Area TSCO by transmitting a
log record of the transaction.
REPRODUCTION REQUESTS
1) Reproduction of non-CIA produced documents should be cleared
through OCD; extra copies may be available in the Agency. or can be
obtained from the originator.
2) Other reproduction needs should be cleared with the office of
origin of the document. After authorization, Reproduction Requests should
be signed by the Area TSCO or his Deputy.
3) when reproduction is authorized, the number of copies should be
held to an absolute operational minimum.
ii) Authorized reproductions should have a new copy number but
retain the original control number.
SUBSTATIONS
1) Sub-stations are established by the CIA TSCO on the recommendation
of the Area TSCO.
2) They are generally required when the volume of TS material destined
for a division within an Office is very great, or when physical separation
of a division from office headquarters causes transmission delays.
3) Sub-stations are administratively responsible to the Office's Area
TSCO; on recommendation of the Area TSCO they may receive and transmit TS
documents to other area control offices.
1) Two copies of a Sub-station logs are forwarded to the Area TSCO on
a weekly basis for inspection and control.
TRANSMISSION
1) OUTSIDE CIA: The approved method of transmittal for TS documents
destined for another agency is by Top Secret Courier. Documents should
be double wrapped in accordance with Security Regulations;-the outer
envelope should be stamped "VIA OFFICER COURIER" and TS Courier Form 35-16k
should be attached. TS Couriers may be obtained by phoning ext. 25X1
Alternate TSCOs may hand carry TS documents when require . In
such case, it is not required that documents be double wrapped--but, routine
logging requirements must be observed.
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When a document leaves the Agency, the TS green cover sheet should
be removed and-completed in full. Cover sheets should then be forwarded
with the receipt or log to the Area TSCO.
2) IN CIA: T5 documents should be transmitted between Area TS Con-
trol offices only. (A list of authorized areas is appended and will be
corrected periodically.) If the document is destined for an individual
within an area, his name should be noted on the inner envelope.
ENCL. (2) TS Roster
SECRET
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Approved For Release 2003/01/27 : CIA-RDP81-00755R000100200058-9
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