Document Type: 
Document Number (FOIA) /ESDN (CREST): 
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Original Classification: 
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Document Creation Date: 
December 9, 2016
Document Release Date: 
June 27, 2001
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Case Number: 
Publication Date: 
February 9, 1976
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PDF icon CIA-RDP81-00896R000100010050-2.pdf663.99 KB
"I.iTai I'NTZ `;AL USE ONLY Approved Foelease 2001/08/07 : CIA-RDP81-0089000100010050-2 9 FEB 1976 STATINTL MEMORANDUM FOR THE RECORD SUBJECT: Minutes of the 29 January 1976 OTR Staff Meeting 1. The 29 January 1976 QTR Staff Meeting convened at 1405 hours and adjourned at 1530 hours. 2. The Minutes of the 8 January Staff Meeting were reviewed. The Secretary reported that, concerning Paragraph 4, complimented all Units for their fine security records at layout of office space are serious hindrances to good security. Chief, II, stated. that he could do more in the area of locking hail doors. Chief, TSS, pointed out the buzzer system over the door in Audio Aids Branch and suggested that the appropriate Unit Chief had. reviewed their statements of systems of records as printed in the Federal Register. Five of OTR's eight systems require some modifications in their descriptions; a. memorandum has been prepared for forwarding these revised statements to the Information and Privacy Staff, DDA. The DTR suggested that it might be useful. to have another discussion of MBO in OTR at a Staff Meeting in th.e near future. The Minutes were then approved as written. 3. opened. the discussion of physical security in the building. He stated that OTR has had a remarkable record. on chargeable violations--only two in the last six months. However, the number of non-chargeable incidents points to a definite danger. He stated that he has been able to walk around the building and find rooms, open safes, and classified material unattended. He quoted from Paragraph 10 of (copy attached) . I-Ie noted that there are contractors an other uncleared personnel around the building much of the time and we tend to become used to this and careless. Ile remarked that his statements were not directed at any one area but at all parts of the building. 4. Chief, FTD, noted that cutbacks in staff and. the Approved For Release 2001/08/07 : CIA-RDP81-00896R000100010050-2 Approved Fo ,it~l~ase 1` 1 08/,07: CIS-IUD 0089 00100010050-2 finds an area unprotected with classified materia expose he pick it up and take it to the Unit Chief informally. the problems. Chief, II, recommended that, if STATINTL the close of business each day. The DTR noted that good housekeeping is essential and reduces the dangers significantly. Ile suggested that the Unit Chiefs consider a combination of 5. Chief, FTD, discussed the dissemination of important papers to the DDA. Ile pointed out this subject had been discussed at last June's meeting at The purpose would be to enhance OTR's image with the y reporting accomplish- ments, and that it should be a conscious effort. The DDTR noted that some things have gone forward, although probably many Unit Chiefs are unaware of this fact. Chief, FTD, suggested that copies of material which has been sent forward be placed on a special reading board. 6. The DTR questioned whether reductions in staff have reduced our capability to plan carefully and engage in other similar activities. Chief, FTD, replied that he has seen evidence of a lessening of efficiency. The price is health, lack of time to update course material, and inability to engage in the professional development of staff personnel. STATINTL OTR has not really studied the problem carefully. stated that, when course loads restrict the amount o eave an instructor can take, he has had great difficulty in obtaining approval for a carry-over of leave. The DTR noted that we fail to train our instructors properly and keep them up-to-date. New people coming into OTR must be trained to teach, especially officers coming from tie DDO. Chief, II, noted that some things have been dropped over the years. The DTR stated that we should keep track of what we have dropped and what we have added. He noted the difficulty in cutting many programs, while at the same time new courses are added. 7. The DDTR suggested that an originator should flag an item which he believes should go forward to the DDA. He also noted the lack of feedback downward when an item does go forward. cited some things which have gone forward and t some information on accomplishments is handled in the MBO sessions. Chief, LLC, noted that there are essentially three methods for reporting: the MBO meetings, the morning meetings, and the weekly reports. The Approved For Release 2001/08/07 : CIA-RDP81-00896R000100010050-2 Approved For gi 1i 0?,Rbi)07?: kii; t 8VF$84000100010050-2 STATINTL DTR exhorted the Unit Chiefs to flag material that should go forward. Chief, II, suggested that the OTR Newsletter could serve as a communications mechanism for some of this infor- mation. - noted the inordinate length of time involved in putting out the first issue of the Newsletter. The DTR suggested that all weeklies might be circulated to all Units. The DDTR stated that the OTR weekly to the DDA should be read by all personnel. Chief, TSS, suggested that maintain a file of all Unit weeklies to be read by the Unit Chiefs. This was agreed to. (Action: 8. Chief, TSS, discussed the background of the committee report on technology. The section dealing with closed circuit television was disseminated to the group with the Minutes of the last Staff Meeting. He noted that this section relates what can be done in the C of C Building to time and money factors but not to personnel or security factors. Cabling, cameras, etc. are being installed in. Rooms 802 and 812 to test (emphasis on test) what can be done with existing equipment and what can be done by adding equipment piece by piece. The placement of cameras in the classrooms has several purposes: self-critique by students, monitoring films being shown on television screens away from the classroom, transmitting live programs to other classrooms and also recording them. This also eliminates moving the delicate equipment around continually and saves time. In the management area, the DTR can talk remotely to classrooms or to all of OTR in classrooms at once. TSS personnel can STATINTL handle the remote control of films at the behest of instructors. STATINTL Hot news items can be transmitted to classes. The of OTR staff meetings can be video-taped for transmittal the next morning, although direct real-time transmission o c~ is not possible. It is a complicated and somewhat ly system but, as shown in the report, some things can be done now for nothing. STATINTL 9. Chief, TSS, asked for comments from the group. citin weather. problems hindering the arrival of STATINTL speakers at= the previous week, stated that a video-tape of the same person could be used as a substitute. Chief, TSS, noted that there is a limitation on putting programs together; he has only one part-time contractor who works on it now. He also stated that security is not a problem with U[ ., LY Approved For Release 2001/08/07 : CIA-RDP81-00896R000100010050-2 1,T r, ... n rr r?? .< t.'.-.:._ it t/d