SENIOR TRAINING OFFICERS' MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100040011-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 9, 2016
• Document Release Date: July 31, 2001
• Sequence Number: 11
• Publication Date: January 12, 1977
• Content Type: AG

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Approved For Rele ,`.~f~bf~'if08114?:-CTA-R1.DP$f4089 R'ti 00040011-2
Senior Training Officers' Meeting
Wednesday, 12 January 1977, 1000 Hours
Room 1022, Chamber of Commerce Building
1. Orientation for New
Employees Course
2. External Training
AGENDA STATINTL
STATINTL
STATINTL
3. The Media Center
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NO. 3-77 7 January 1977
ORIENTATION FOR NEW EMPLOYEES
This new course is designed to offer Agency orientation
to new employees--primarily nonprofessionals--who until now
have not been eligible for other introductory courses. (New
professional employees should continue to be enrolled in
the Introduction to CIA course.) By attending the course,
participants are expected to gain a basic understanding of
the missions and structure of CIA and an appreciation of the
rights and responsibilities of its employees. Agency structure
will be stressed the first two days; the rights and respon-
sibilities of employees will be covered on the last two days.
This course will not teach secretarial or clerical skills,
but will include one lecture/discussion on general office
protocol.
The course is open to all new employees with a
minimum of two months' service, but who have less than two
years' employment in the Agency. There is no grade require-
ment. For questions on course content, call
for course registration, call both on extension
ADTAINISTRATIVE - INTErMiL USE ONLY
STATINTL
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Initial Running
Length
Place
Frequency
Class Size
Special Requirements/
Prerequisites
25-28 January 1977
4 days, full-time
Chamber of Commerce Building
10 times per year
Maximum of 45 students
-Two months on-the-job
experience but not more
than two years' service.
Registration Deadline
Two weeks prior to start of
course.
,6D~IT~ISTF'ATIVE - INTEElAL USE QI,Y
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Orientation for New Employees.
Ten runnings per year/ 45 students maximum enrollment
Room 902 Chamber of Commerce Building
January 25 - 28
February -22 - 25
March 15 --18
'April 26 - 29
May 24 - 27
June 28-July 1
August 2 - 5
August 30 - Sept 2
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Orientation for New Employees
First Day:
9.945
945-1015
1030-12
12-1
1-1:30
1:30-2:30
2:45-3:30
3:30-4:15
Second Day:
09 - 945
945-1030
1045-1130
1130-12
12-1
1-145
2-245
3-345
4-430
Introduction to the Course/ Admin/ Studenfi introductions
History of Intelligence (slide show)
Mission and Functions of CIA
LUNCH
Reading
Clerical Personnel Management -
Discussion groups -- what I want to know about CIA
Report back to class
Reading
DDI -
DDS&T
Film: Printing for Intelligence
LUNCH
DDO -
DDA
Training Opportunities
The Day in Review (small discussion groups)
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Third Day:
9-915 Yesterday Revisited
Unit on Various Complaint Channels (Opportunities)
915-945 Film: 51% (EEO - three case studies)
10-11 EEO talk STATINTL
11:15-12 Office of Inspector General
12-1 LUNCH
Unit on Office Management STATINTL
1-1:30 Film: I Rather Like You,
145-230 Office Protocol -_ STATINTL
245-330 Security Classification Procedures - _
345-415 The Day in Review ,discussion groups)
Fourth Day:
9-915 Yesterday Revisited
Unit on Information Management
915-1015 Agency Records Management Program
1030-11 Film: The Ultimate Machine? STATINTL
1115-12 Computers: A tool of Modern Office Management - -
12-130 LUNCH STATINTL
130-215 Freedom of Information and Privacy Acts -
230-3 Film: An Interview with George Bush
315-4 Course Wrapup - oral and written evaluations
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ORIENTATION FOR NEW EMPLOYEES
STATINTL
First Day:
Introduction to the Course; Administrative procedures;
Student introductions;-etc.
Histor ence: This 30 minute slide presentation
prepared b traces the importance of intelligence
from biblical imes to World War II. It leads into the next
presentation.
Mission and Functions of CIA: This is primarily a lecture
by He will quickly bring intelligence from World
War , where the last presentation stopped, to the present
time. He will give a general overview of the Agency, outline
the development of its present structure and show how CIA fits
into. the Intelligence Community. The session is planned for
1-1/2 hours to allow time at the end for questions and discussion.
Readings: We are preparing some special readings for
this group. There will be two brief reading sessions.
Clerical Personnel Management: This session will include
a review of the basic personnel matters which the student was
told his first day (leave procedures,-fitness reports, etc.)
and elaborate on problem areas. (We are told by representatives
of Womens groups that such things as grade structure and time
in grade are very confused and misunderstood in the minds of
new people.) We anticipate a productive question and answer
period.
Discussion Groups: The class will break into groups of
about 15 students to discuss the topic: What I want to know
about CIA. After a suitable time, a spokesman for each group
will report back to the entire class. The instructor will take
notes of any specific ideas or problems which bother the group
and try to get subsequent speakers to address these issues.
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Second Day:
Reading: This is the second of two short reading
periods for the students.
The DDT: This is the first of four overviews for each of
the Directorates. The speaker will review the work done by this
Directorate, explain the reasoning behind some of the recent
changes and contrast the work done there with the work done in
other Directorates. His presentation will focus on the
Directorate as a whole rather than describing it office by
office.
The DDS#;T: This will be a 45 minute to 1 hour general
overview along the lines set out in the DDI talk.
Printing Services Film: This 30-minute film gives new
students a very good look at the type of finished intelligence
produced by this Agency and leaves the viewer impressed with
the variety of our work and capabilities.
STATINTL
The DDO: Initially we intend to use the videotape of
addressing the recent session of CIA Today and
Tomorrow. This tape runs 45 minutes and is a good overview
of the DDO. It has the double advantage of giving the students
a different medium to balance the succession of speakers and,
so long as it remains timely, it relieves the Directorate of
the burden of supplying a speaker for this course 10 times a
year.
The DDA: This also will be a general overview along
similar lines.
Training Opportunities for Clericals: This may be
viewed as a "sales pitch" for OTR. It should outline how OTR
can assist employees to improve their present skills, to
enhance their job prospects through learning related or
additional skills (i.e., language training or computer
training), or to move out of their current job classification
altogether by taking evening courses to get a college degree.
Again, topics brought out in the first day's group discussion
may be brought to the attention of our speaker for explanation
at this session.
The Day in Review: On the second and third day of this course we
intend to divide the class into small discussion groups. They will be given
notes from the speakers of that day outlining the major points of
each speakers's talk and will use this as a guide for their discussion.
In this method, they will reinforce what they have learned during the day,
and will reveal which points were either missed or mu misunderstood.
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Third Day:
Yesterday Revisited: At the beginning of the third and fourth days,
we have allowed 15 minutes for general purpose. If there was confusion about
one of yesterday's talks, we hope to have it revealed at the discussion at the
end of the day and explained at this time --preferably by one of the students.
Additionally, we will use the time to reinforce the important things in the
course so far. We could also steal some time fork introducing the coming
day and putting it into course perspective.
EEO: We will begin with a 30 minute film which will form
the basis for a discussion on EEO. Our speaker, from the Agency's
EEO office, will discuss what we are doing in CIA to further EEO
and will describe the Agency's EEO grievance procedure. We
assume much student interest will be on the upward mobility
program.
Office of the Inspector General:- At the suggestion of the EEO people
with whom we talked, we have added a session on grievance procedures for
complaints which do not fit into the EEO's v catagory of six. These two
talks combined, therefore, represent zk,* open to the employee who
Izzim believes that things are PA*g not as they should be.
Office Protocol: We intend to start this session with a 30 minute film
on telephone courtesy and proper usage. The talk itself- will emphasize
applying common sense to office routines and office management. The speaker
will include such things as the importance of getting to work on time, of
keeping cool in a flap, or of following through with a telephone message.
Time will be allowed for discussion at the end.
Security Classification Procedures: The students will learn the reasons
why material is classified at each level and ptoper procedures for both
classifying and declassifying documents.
The Day in Review: Again, small group discussions to reinforce their
learning and work out their misunderstanding.
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Fourth Day:
Yesterday Revisited: Same as the beginning of Third Day.
Information Management: This morning program includes several aspects
of information management, including records and computers. Our session on
the Agency's records management program will cover records management
directives, micrographics and computer output micrographics, word processing
and copy machines. We will have a 30 minute film on computers to break the
morning. Then a session on computers will focus on how the computer is able
to make office procedures easier or xtz1v more efficient. Case studies
showing how computer use has makp saved time for OTR secretaries might be
included if time permits. At the end of the morning, students hopefully will
be inspired to rush bask to their offices auniArwk and examine their
p work to see how they can utilize new methods of paper or records
management.
Freedom of Information and Privacy Acts: This talk
should inform the participants`what the Agency is doing to
respond to the requirements of these acts and enlighten the
students as to their rights under both laws.
Film: Interview of DCI Bush by This film
was made specifically for new employees an is s 1 worth showing,
despite the DCI's impending resignation, for a least several
runnings--until a new filmed interview with the new DCI can be
produced. Parts of it are rather esoteric and therefore it
should be shown at the end of the course rather than at the
beginning.
Course Wrap-Up and Evaluation: We will discuss the course--
its value to the student--and urge honesty in student evaluations
as a tool to help us improve the course. Particularly of value
from the students are their views on what they would like to
know that we have not included.
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