SEMI-ANNUAL ADP MANAGEMENT REPORT TO THE BUREAU OF THE BUDGET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00902R000100100029-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: February 13, 2003
• Sequence Number: 29
• Publication Date: July 19, 1967
• Content Type: MF

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0 July :967
MEMORANDUM FOR: Chief. Support Services Staff. DDS
SUBJECT : Semi-annual ADP Management Report
the Bureau of the Budget
REFERENCE : Your memo, dtd 26 Jun 67; sub).. Sub-
mission of Semi-annual ADP Management
Report to the Bureau of the Budget
1. This is the semi-annual report of the Office of Training
on the subject of ADP management for the period of November
1966 through June 1967. The report covers the three essential
elements specified in the referent memorandum.
A. Accompliahxnents in the U se of Computers
1. What the Office of Training has accomplished with
regard to the use of computers during this period is concerned
directly with the reprogramming of data for the existing Training
System for application to the Agency's IBM 360 hardware. The
work done during this period in the form of analyses and testing and
the clerical task of converting old data and preparing new information
for input is about to produce results which both OTR and OCS set
as goals. The Training System has been realigned in such a way
that numerical and analytical reports on training may now be pro-
duced with more refined accuracy; data in documents produced
from the System will be more easily retrieved, will be more precise,
and consequently will offer broader use and better service to the
Agency-public; and the data can effectively become a part of the
Support Services Information System.
2. By agreement between OTR and OCS, in view of
the analyses and testing involved in reprogramming the Training
System, the Agency Training Record was produced in only two formats
_.. the minimum number with which its users could work.
3. Information on individual participation in Agency
training, both internal and external. was prepared for initial computer-
recording in the amount of approximately 6, 000 entries. This total
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is exclusive of changes and deletions .-prepared by OT.a in support
of the conversion activity.
4. The great bulk of training supported by the Agency
is in the System which serves as a comprehensive base from
Agency managers can now make a reasonable range oz judgments.
B. Accosnplisbmentss in the ? na ernent ? ? :' F
1. The Office of Training has completed the basic
regniren ents associated with reprogramming the Training System
from an RCA 501 application to an IBM 36U system. One of the keys
to completion was the production of a Dictionary of Course Titles_
and a Dictionary of Course Facilities. Input as of 30 June 1967 has
been standardized according to the titles identified iia the Dictionaries.
2. Agency Form i961 D, dated April 1967, "Agexey
Training Record, Dictionary Change Notice, " was adopted to systerna-
tize the re-input of data on training.
3. The Agency Training Record of July 1967, which is
to be produced in six separate formats. will show only that training
taken within the most recent seven years; i. e., since July 196C.
Data on training taken from 1947 through June 1960 will be produced
in documents for the OTR Registrar's use only. (We are not certain
the Agency users will find a seven-year period of informration
e support to their managerial and administrative roles; it
may be, toot that added burdens will be imposed on the Registrar 'ss
office to provide pro-1960 data to users of the ATR. OTR is prepared
to monitor the effects and to adjust retrieval to the most acceptable
needs of users.)
4. In the field of instruction in ADP, the Office of
Training conducted an ADP Orientation for the first time in. December
1966. The Orientation, in which the Agency's Information Processing
Coordinators and others directly associated with ADF` activity
participated, was given five additional times through J1rte with an
over-all attendance of 262.
In the Spring Semester of the Off-Campus Frograa:u
conducted at CIIA. under the auspices of The American University,
there were four courses in ADP ranging from an introuction ADP
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to three graduate courses; 51 employees completed the semester's
wo rk.
An ADP Sy stems Process Course was given in June
by two representatives of os' New York.
(Forty-nine employees attended.) This was a three-tay program
set up as an internai,Ageency course, though conducted by an outside
organization.
For non-Agency courses, OTR approves, the attendance
of a total of 428 employees at one or more of 164 sou::sea in ADP.
1. QTR expects to expand the information in the Training
Syston to include training conducted by the Office of C ammunietatie s.
(It is understood this continues to be the intent of OC; actual irnplerrsen
tation is OC's current concern.) OTR also plane to outer data on
training corrploted by Agency military Reservists, where the training
substantive fields akin to the Agency's professional needs.
Consideration is being given to input of i wo additional
ation: cost data on external training and individ
251X1
performance ratings in courses.
In contrast, OTR intends to exclude fror. input and
retrieval the two programs, Clerical induction and Clerical Orientation.
required to qualify clerical EODs for assignment in the Agency.
Attendance at certain lectures and briefings will also be excluded from
the System.
2. OT plans to pursue its requirement for conmp%lter-
produced statistical and analytical reports on trainin. During the
period of this report regkArea7 ents for: data front. Agency officials
doubled, creating an equally doubled ari aunt of manually compiled
and produced reports. QTR looks to OCS for increased support in
this activity.
3. A second Presentation by
considered for adaptation to the Agency's ADP needs; contracts will
be negotiated as required to -;conduct sz.ch courses in the Agency. This
Meanwhile it is expected that other courses given ext:rnarlly w
as been arranged for July .t967.
ere to rise y ctciAT +e eat to negotiate for a third presentation.
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effort will represent large savings an will provide lore professionally
directed training for larger xzu bers of Agency employees. 1