AUTOMATIC DATA PROCESSING PLANS AND PROGRAMS: OFFICE OF TRAINING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00902R000100100035-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 9
• Document Creation Date: December 14, 2016
• Document Release Date: February 13, 2003
• Sequence Number: 35
• Publication Date: May 7, 1965
• Content Type: MEMO

Approved Fo,, elease 2003/05 /05 : CIA-RDP81-00905 8000100100035-1
Acting R istrar/C t
Data Processing P
71.963
Progra : Office of `.draining
Attached are ec7apleted forms requested in yaw referenced
oaranr ma. These forms pertain to the Agency Training Record,
tahich is the only co2puter application a ioistered and maintained
by the Office of Training. As far as can be ascertained no new
applicaticsns are anticipated for the fiscal years 1965 thr
1974.
25X1
Att. is ;
25(1 RS:TR=
:vh/7 May '65
Distribution:
0 & 1 - Addressee
1 - AIB/TR
1 - RS/AR chrono
Approved For Release cQ : RbP81-00902R000100100035-1
 Approved Foelease 2003/05/05: CIA-RDPq
INVENTORY OF ADP RESOURCES
AND REQUIREMENTS
B2F ooo?c i nom
I-01
EING OFFICE AND DIVISION:
Registrar Staff
Office of Training
1. THE FOLLOWING ADP APPLICATION IS PLANNED IS BEING DEVELOPED IS NOW OPERATING X .
2. DESCRIPTIVE TITLE OF PROJECT: The AGENCY TRAINING RECORD, for which the
Registrar/OTR is responsible,is the official, cumulative file of dat& on the
individual employee's internal and external training taken under Agency
sponsorship.
3? PROJECT`..'SCOPE, OBJECTIVE, OR PURPOSE: The Agency Training Record is produced semi-
Annually in three formats. It is used by the Registrar/OTR to determine
eligibility for enrollment in GTR's courses, to prepare course rooters for
OTR' instructors, and to compile statistical reports on OTR'a instructional
activities. It is also used by the Chief, Qualifications Analysis Branch/ OP
and by the Heads of Career Services; the latter, to identify and satisfy their
training needs and to plan for the professional development of their employee .
4. TYPE OF ADP APPLICATION: Management Support and Information Retrieval
(i.e. Mathematical/Scientific, Management Support, Information Retrieval,
Special Project Supporting Intelligence, Other - specify.)
A. MANAGEMENT INTEREST ESTABLISHED
B. FEASIBILITY STUDY UNDERWAY
C. FEASIBILITY STUDY COMPLETED
D. SYSTEMS DESIGNING UNDERWAY
E. CONVERSION OF DATA UNDERWAY
F. PROGRAMMING UNDERWAY
G. PARTIALLY OPERATIONAL
H. OPERATIONAL
I. REPROGRAMMING PLANNED
J. RE-DESIGN PIrANNED
Approved For Release 20
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 n~~'
Approved Fo . (ease 2003 T0. -1 s
,INVENTORY OF ADP RESOURCES
AND REQUIREMENTS
1. WHAT ADP EQUIPMENT DOES YOUR CDUDNENT LEASE AT PRESENT
AND WHAT EQUIPMENT DO YOU ESTIMATE YOU WILL NEED TO LEASE IN THE FUTURE?
2. WHAT PURCHASED ADP EQUIPMENT IS USED IN YOUR COMPONENT AT PRESENT
AND WHAT ADP EQUIPMENT PURCHASES DO YOU ESTIMATE WILL BE NEEDED?
WHAT ADP EQUIPMENT BUDGETED FOR BY ANOTHER OFFICE IS USED BY YOUR OFFICE AT PRESENT
AND WHAT DO YOU PLAN TO USE IN THE FUTURE? (If this information is not readily available, simply indicate that
it isn't and arrangements will be made to get the information from the Office concerned.)
Budgeting Hours Used Num er of Ho re needed.:.for?.F1 cal Year
Offices per Month 1965 1 1966 1962
1968 iL 6 19 0_._.,
RLilatra:r Staff
Office of Training
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Approved For Release 2003/05/05 : CIA-RDP81-00902R000100100035-1
 Approved F'Release 2003/05/05 : CIA-RDP81-0092800 -
CONFIDENTIAL
27 April 1965
MEMORANDUM FOR: Director of Communications
Director of Finance
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
SUBJECT Automatic Data Processing Plans and Programs
REFERENCE DD/S Administrative Instruction 65-4, dtd
6 April 1965, same subject
1. As a first step in satisfying the requirements specified in
Bureau of the Budget Circular A-71 and Action Memorandum A-444
as quoted in reference, the Automatic Data Processing Committee has
been requested to address itself to the following topics:
a. Inventory of ADP resources.
b. Ongoing programs.
c. Projection of requirements (5 years,
FY 66 through 70).
2. Of immediate interest to the Automatic Data Processing
Committee is the inventory of the on-going programs, each of which
must be completely described including a statement of their individual
scope and objectives. For each such program (project, application)
an inventory of our present ADP resources in terms of people, equip-
ment, and costs is also needed. For these purposes, the information
required will have to be in greater detail than that presented to the
Assistant Director for Computer Services in February 1965 for inclusion
in his annual report to the Bureau of the Budget. In considering person-
nel, it will be necessary to specify whether they are key punch operators,
flexowriter operators, computer programmers; whether they are
contract or staff employees; and whether they are full or part time.
ILLEGIB
Approved For Release (2QI LOM 1 JJP81-00902R000100100035-1
 Approved For Rese 2(LAe%.M81-00902ROftI00100035-1
We will need to include an inventory of equipment including computers,
input preparation devices, output production devices; whether they
have been purchased and if so at what cost; or whether they are rented
and if so the amount of the rental fee.
3. The ADP Committee is also charged with developing a fore-
cast of ADP requirements covering the five year period of FY 1966 - 70.
This must include the five-year projection for the ongoing programs
as well as plans for new applications. You will recall developing a
two-year projection about a year ago for use by the Assistant Director
for Computer Services. Probably these can simply be updated and
new_plans added. Some of the applications proposed last year may be
enveloped by studies being conducted by the Support Information Re-
quirements Group but for the present all projected applications should
be identified separately and accompanied by an estimate of the man-
power you may be prepared to devote to each and the cost thereof.
4. Sample formats for your use in compiling this information
are attached. A separate project identification form should be
prepared for each :project. Equipment and Personnel forms should
represent office summaries.
5. I will need your responses by 7 May in order to be prepared
to submit the composite Support response to the ADP Committee at
the next meeting.
6. I am available to amplify these requirements and to discuss
any questions you may want to raise.
25X1
Special Assistant to the
Deputy Director for Support
Attachments :
As stated.
Approved For Release 2003/05/05 : dlA-RDP81-00902R000100100035-1
 Approved F Release 2003/05/05 : CIA-RDP81-009Q 000100100035-1
27 April 1965
MEMORANDUM FOR: Director of Communications
Director of Finance
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
SUBJECT Automatic Data Processing Plans and Programs
REFERENCE DD/S Administrative Instruction 65-4, dtd
6 April 1965, same subject
1. As a first step in satisfying the requirements specified in
Bureau of the Budget Circular A-71 and Action Memorandum A-444
as quoted in reference, the Automatic Data Processing Committee has
been requested to address itself to the following topics:
a. Inventory of ADP resources.
b. Ongoing programs.
c. Projection of requirements (5 years,
FY 66 through 70).
2. Of immediate interest to the Automatic Data Processing
Committee is the inventory of the on-going programs, each of which
must be completely described including a statement of their individual
scope and objectives. For each such program (project, application)
an inventory of our present ADP resources in terms of people, equip-
ment, and costs is also needed. For these purposes, the information
required will have to be in greater detail than that presented to the
Assistant Director for Computer Services in February 1965 for inclusion
in his annual report to the Bureau of the Budget. In considering person-
nel, it will be necessary to specify whether they are key punch operators,
flexowriter operators, computer programmers; whether they are
contract or staff employees; and whether they are full or part time.
Approved For Release Z DN ' P%A2fDP81-00902R000100100035-1
 Approved For Rase 2Q p q i 81-00902ROW100100035-1 .
We will need to include an inventory of equipment including computers,
input preparation devices, output production devices; whether they
have been purchased and if so at what cost; or whether they are rented
and if so the amount of the rental fee.
3. The ADP Committee is also charged with developing a fore-
cast of ADP requirements covering the five year period of FY 1966 - 70.
This must include the five-year projection for the ongoing programs
as well as plans for new applications. You will recall developing a
two-year projection about a year ago for use by the Assistant Director
for Computer Services. Probably these can simply be updated and
new_plans added. Some of the applications proposed last year may be
enveloped by studies being conducted by the Support Information Re-
quirements Group but for the present all projected applications should
be identified separately and accompanied by an estimate of the man-
power you may be prepared to devote to each and the cost thereof.
4. Sample formats for your use in compiling this information
are attached. A separate project identification form should be
prepared for each project. Equipment and Personnel forms should
represent office summaries.
5. I will need your responses by 7 May in order to be prepared
to submit the composite Support response to the ADP Committee at
the next meeting.
6. I am available to amplify these requirements and to discuss
any questions you may want to raise.
25X1
Special Assistant to the
Deputy Director for Support
Attachments :
As stated.
CONFIDENTIAL
Approved For Release 2003/05/05 : CIA-RDP81-00902R000100100035-1
 Approved For Release 2003/05/05 : CIA-RDP81-00902R000100100035-1
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