RESPONSIBILITIES OF THE COORDINATOR FOR ACADEMIC RELATIONS AND EXTERNAL ANALYTICAL SUPPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81M00980R001000050008-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 16, 2016
• Document Release Date: November 19, 2004
• Sequence Number: 8
• Publication Date: September 11, 1978
• Content Type: REGULATION

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NFAC r
11 September
RESPONSIBILITIES OF THE COORDINATOR FOR
ACADEMIC RELATIONS AND EXTERNAL ANALYTICAL SUPPORT
The Coordinator for Academic Relations and External Analytical
Support and the Associate Coordinator are charged with stimulating
and facilitating professional contacts between NFAC and the US
academic and private research communities. They act as the principal
representatives of the Director, NFAC, for liaison with academic
institutions, research centers, and individual scholars. They have
general responsibility for coordinating consultations between NFAC
personnel and outside scholars and for advising on external research
undertakings with academics or academic institutions. The academic
relations staff maintains information about these activities, provides
advice to NFAC personnel who may wish to contact outside scholars or
research centers, assists in arranging for external analytical support,
and coordinates these activities, when necessary, among NFAC components.
As CIA representative on the Interagency Committee on Foreign
Affairs Research, the Academic Coordinator reviews all contract
proposals for external foreign affairs research as defined in Section
B. The academic relations staff will act as the secretariat for the
NFAC Senior Review Panel, and coordinate the Scholar-in-Residence and
similar programs. The Coordinator chairs the NFAC Academic Relations
and External Analytic Support Committee, with representatives of NFAC
offices and staffs, in order to maintain effective communications in
these and related areas.
These guidelines supersede previous DDI and NFAC procedures and
policies and supplement appropriate Headquarters regulations.
A. CONSULTANTS
1. The Coordinator for Academic Relations is responsible for
assuring that all NFAC consultants are dealt with in conformance with
and other directives, for coordinating consulting
arrangements, and for maintaining central records on all NFAC consul-
tants.
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2. The academic relations staff and the NFAC Administrative
Staff provide support to National Intelligence Officers in estab-
lishing and maintaining consulting arrangements. NFAC offices and
staffs may independently administer and process consultants who
provide advisory services primarily or exclusively to them, in
consultation with the academic relations staff and the NFAC Adminis-
trative Staff.
3. NFAC officers and components interested in using consultants
should communicate with the Coordinator for Academic Relations for
information and advice on the required procedures before commencing
any other action, and should keep the Coordinator apprised of all
contacts with prospective consultants and of meetings and other
developments in relationships with current consultants.
4. A consultant is defined in part in Q as an "individual 25X1
with unusual or special skills, knowledge, or experience who is engaged
to serve the Agency in an advisory capacity." All consultants must be
approved by the DCI and hold Top Secret clearance. Members of NFAC
advisory panels must be processed as consultants according to these
provisions. Outside specialists needed to provide one-time or
occasional advisory services at the Secret level or below may be
processed according to the provisions in Section C below.
5. The Coordinator for Academic Relations is responsible for
assisting the Director, NFAC, in preparing the required annual report,
during the month of July, of all consulting relationships.
B. CONTRACTS FOR EXTERNAL FOREIGN AFFAIRS RESEARCH
1. The Coordinator for Academic Relations and External Analytical
Support must be informed about all foreign affairs external research
projects sponsored by CIA. Such projects are defined, in part, as
research programs and studies in the social and behavioral sciences
dealing with international relations or with foreign areas and peoples,
whether conducted in the US or abroad, classified and unclassified.
2. The Coordinator is responsible for assuring that all foreign
affairs external research is performed in compliance with Presidential
and NSC directives that require:
a. The State Department to review and clear all proposals
for such research if at any stage the research may involve
foreign travel or contact with foreign nationals in the US or
abroad, or if the research could have adverse effects on US
foreign relations;
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b. The State Department be informed of all research
projects as defined in paragraph 1 within ten working days
after the awarding of a contract or grant;
c. The State Department be provided with three copies
of the finished products of such research;
d. Representatives of the Interagency Committee on
Foreign Affairs Research (the Coordinator for Academic
Relations is CIA's representative) supply the State Department
with annual funding information on their agencies' programs,
serve as facilitators of cooperative projects, and are
otherwise available for consultation on matters of interagency
cooperation.
3. Research proposals that may be construed to be within the
scope of the definition in paragraph 1 above must be reported to the
Coordinator for Academic Relations before contracts are awarded.
Memoranda should include the title and description of the project,
methodologies to be employed, the countries or regions covered, the
names of the contractors and principal researchers, the estimated cost
of the research, classification, and information about any discussions
that may have been held about the project with US diplomatic missions.
If the project involves field work abroad, details about when, where,
and with whom should be included.
4. The Coordinator for Academic Relations will report such
proposals to the Department of State as required, following approval
by the AD-M, and will report the results of the review process to the
AD-M and sponsoring officials.
5. NFAC offices, staffs, and National Intelligence Officers will
report all other foreign affairs external research projects as defined
in paragraph 1 to the Coordinator for Academic Relations within five
working days after contracts have been approved. The Coordinator will
be responsible for properly advising the Department of State, with
AD-M concurrence.
6. Four copies of each completed research project as defined in
paragraph 1 will be provided to the Coordinator.
1. Office directors, staff chiefs, and NIOs approve other
arrangements in NFAC in which a fee or other remuneration is paid
for services rendered by individuals affiliated with academic
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institutions. Guest speakers, persons providing ad hoc advisory
services, and specialists under contract for research or other
purposes are included.
2. Approvals by the Director of Personnel, and, when applicable,
the Deputy Director for Administration and the Director of Security
will be requested by memorandum in accordance with procedures
described in
3. These memoranda require the concurrence of the AD-M, and
should be routed through the Coordinator for Academic Relations,
the NFAC Administrative Staff, and the NFAC Security Officer. They
should include the names and academic affiliations of prospective
independent contractors, an estimate of the total cost of a meeting,
the place and purpose of the meeting, security clearances required
and other relevant information.
4. The academic relations staff will provide advice about
prospective independent contractors from the academic and private
research communities and information about any previous services
they may have provided NFAC components. It will also assist NFAC
officers and components to arrange meetings with outside specialists
on request.
5. The NFAC Security Officer will arrange for clearances when
necessary and for access to Agency buildings.
1. Office directors, staff chiefs, and National Intelligence
Officers approve travel to and attendance at professional association
meetings and other academic gatherings (conferences, conventions,
seminars, symposia, etc.) in the US as budget Zimitations permit.
The AD-M should be notified at least four weeks in advance of major
conferences, or at least one week prior to meetings that allow less
lead time. Memoranda (sample at Attachment A) should be routed
through the NFAC Security Officer and the Coordinator for Academic
Relations.
2. NFAC employees are encouraged to attend meetings of academic
and professional organizations which will help to keep them abreast
of developments in their fields. In approving attendance sponsored
by the Agency, the following factors should be considered:
a. Repeated attendance at annual meetings. Some meetings
are of value to an individual only once in several years. If
this is the case, other individuals should be offered the oppor-
tunity to attend.
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b. The number of NFAC personnel attending a conference
should not be disproportionate in relation to the total
number of attendees or the number of Agency personnel assigned
to a specialty.
c. Membership. Does the individual show enough interest
to be active or retain membership in the association sponsoring
the conference?
d. Benefit to the Agency and to the individual as an Agency
employee.
3. Memoranda to the AD-M concerning attendance at professional
and academic meetings should include the following information:
name, location, duration, and cost of attending the meeting; name,
grade, and position of the person attending; and whether the person
is a member of the sponsoring organization.
4. NFAC personnel whose attendance at such meetings is sponsored
by the Agency are expected to identify their affiliation openly. Any
exceptions should be noted and approval requested.
5. Attendance at international conferences must conform with
E. SPEAKING ENGAGEMENTS BEFORE ACADEMIC GROUPS
1. NFAC personnel are encouraged to accept invitations to make
unclassified substantive presentations before academic audiences.
Requests to do so will be submitted at least one month in advance
to the AD-M for approval, and routed through the office director,
staff chief, or National Intelligence Officer, the NFAC Security
Officer, the Director of Security (Attn: OS/EAB), and the Coordinator
for Academic Relations. An information copy will be provided to the
Director of Public Affairs.
2. Memoranda (Attachment B) requesting approval to speak on
campus and for travel and other expenses should include information
about the time, place, sponsor, and other relevant information about
the proposed appearance; identification of the academic point of
contact; and an estimate of the total cost (if any) to the Agency.
The text of the presentation should be included for review and
approval prior to any distribution outside the Agency. If a
presentation is to be extemporaneous, an outline or a description
of the proposed talk should be included.
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3. As a general rule, NFAC speakers will confine themselves
to specific topics or areas in which they have substantive
competence.
4. Presentations should be in response to requests initiated
by academic institutions or faculty members. Agency regulations
prohibit personnel from soliciting or initiating speaking engage-
ments for themselves or other officers. Honoraria or other fees
may not be accepted when a speaker appears in an official capacity.
5. There should be an explicit understanding between the NFAC
officer and his academic contact about the subject matter of the
presentation, the size and composition of the audience, and other
ground rules. Presentations should be off the record, with no
media coverage or special publicity. The optimum setting is the
classroom, and, as a general rule, large scale gatherings open to
the general public should be avoided.
F. REQUEST TO PRESENT A PAPER OR PARTICIPATE ON A PANEL
1. NFAC specialists are encouraged to participate as speakers,
commentators, etc., on panels at meetings of academic and professional
associations.
2. Procedures for requesting approval are the same as in Section
E above. Memoranda should include information about the time, place,
and nature of a meeting; the title, composition, and objective of the
panel; the estimated total cost to the Agency of participation; and
other relevant information. A copy of the paper should be included
for review and approval prior to any distribution outside the Agency.
G. REQUESTS TO PUBLISH
2. In addition, an information copy of the memorandum requesting
approval should be sent to the Academic Coordinator.
H. REQUESTS TO TEACH
NFAC officers wishing to teach courses at institutions of higher
education should request AD-M approval and concurrence by the Coordinator
for Academic Relations and the Office of Security at least a month in
advance.
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Robert R. Bowie
Director,
National Foreign Assessment Center
Distribution "A" (1-6)
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