STANDARDIZATION OF BI PROCEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81S00991R000100180002-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 27
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2000
• Sequence Number: 2
• Publication Date: November 30, 1960
• Content Type: MEMO

Approved For Release 2000/09/01 : CIA-RDP81 S00991 R0001 00180002-2
ter ?.,
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,
 Approved For Release 2000/09/01 : CIA-RDP81 S00991 R0001 00180002-2
BI PROCEDURES MANUAL Instruction Na. 1
February 170 1961
SUBJECT: BI PROGEDURES MANUAL-PURPOSE AND SCOPE.
I. PURPOSE: The purpose of the BI Procedures Manual is to establish the most
effic ent procedares possible as standard throughout BI in order to increase
over-all operating efficiency and to stimulate interest and initiative in
improving all aspects of BI work. The fact that there has been no up-to-date
set of BI procedures and no systematic method of keeping them current has
caused existing procedures to be frequently ignored and has resulted in
extremely diverse--and sometime inefficient-practices in individual branches
and sections of BI.
The improvement and standardization of procedures throughout BI should prove
beneficial to all concerned by facilitating and. improving the orientation and
indoctrination of aer employee and by providing each BI employee with a conven-
ient reference from which he maay refresh his memory at any time concerning the
proper procedures to be followed in dealing with any of the more common BI prob-
lems or operations.
II. SCOPE: The BI Procedures Manual will deal with all. BI activities of a
permaxnen or semi permanent nature? both administrative and substantive.. Mat-
ters covered in any instruction by & higher authority will be dealt with in this
series only when it is considered neeceeseary. General INR policies and instruc-
tions will be found in the INR. Procedures Manual, which this manual is designed
to supplement. Each employee is required by INR Procedures Manual No. 1,
(INR FM No. 1) to be familiar with the contents of the INR Procedures Manual;
BI/OC (Office of the Chief) and each Branch will maintain a complete loose leaf
notebook file of this manual for reading and reference purposes.
;ei:r r.z r' s"y ! I '1 ~z .7 Ln:bi' J14.~i d-:p .. Y,..- ?: J'- +L~.' ' .~/?l~F.. I6-.> 4-s.rt P.e a~ ..C 'Gi Li
III. P CEDURE a B~~G? Paro dur s rrm tt a fir,, ? reaspo sibilitl? ;for
raf i~' ir t -rvin-the BI 'Procedures- l 3es. 1his tee
will, xihe 1`a ,` mei eiih ~t all:-tiirifd.. Individual instr?uc-
tions will be approved and issued by BI/OC as they are completed, and will be
numbered according to the outline for the rnanual,-.` Revised= i nst c ons -wiIt
i sa p -the, manual ,vux,?rea.t*
' Each BI employee will receive an copy of each retraction in the series,, and
will maintain a loose loaf notebook containing a complete file of these instruc-
tions. He is required to be familiar with their contents and to comply with
theca. Any modification of these an?structions for individual branches must be
formally approved by Bi/OCs and such approval will be given only on the basis of
adequate written justification from the Branch Chief concerned.
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 pp roved For Release 2000/09/01 : CIA-RDP81 S00991 R000100180002-2
PfCCEDUHES ~WUs Instruction No.
February 23, 1961
SUB ECTT3 DIVIWAL ITION GUIDES
action establienes the requirement that each BI a iplc o
II. CO ENTS# The ind dual position guides will differ in content for clerk/
t7pi " ss, i ts& auperv~' stirs, Branch Chiefs$ snd others,, However, each guide
p ps ax gante i an 6rientation and reference guide containing essential
info;e ation concerning his position and specific responsibilities, The pry
purpose of this guide will be to facilitate the transfer of duxties, whether
between outgoing and incoming emplr yee?c or between two omployeea 2vmalnir in
BI,, and whether the transfer is to be permanent or temporary. This guide should
supplement on the level of the individual position the Information the B1 Pro-
eediurea F ca1 provides can the Division level in order to enable someone ass -
in a p ition to benefit from the experience of his predecessor and to perform
should include a copy of the job descriptions, supplemented if necessary by a more
realistic or understandable description or outline of his { ctua1 wo1 k f And arq
other useful information on the position as such.
i* Gler?. T ists,. In raddiition# clerk/typists should include in their
guides a 1 . o a n ,htrative r e c o r d s mainta3ned# and such things as try..
Iitexation, alphabetization, and filing guides (prepared by the analysts oon-
cr, r d) for each Zif the countri ej,+ tch they wok.
T-. rsaly ten. (Thos~d) with ana;tyticai responsibilities should include the
fe3lowing orma 'con az ra ged b e:+Du--t (or field of responsibility within a
country, i more than one si r . th?'thei sa country) for the sake of
flexibility'' in tranofeerr ng reaponsibility for any given country:
of the types o t f ilea ma ntained a ri o to ef" +
(2) a selected bibliography of official and unofficial reference wwor
(3) a list of the most useful contacts in the intelligence co uxdty
and elsewhere # together withfih:eir~ phone rers and addresses; and
(C) any other useful infoar tioza concerning the country, such as a
guide to the Department's system for the transliteration of the language eon,-
cerne d' to English,, and any special a1phabetizzati on and filing rules (see BI
Nos. 40-42 ),
C. Supervisors and Branch
responeibi ps shoo4.dI
lens as hey ;1'srnsi der `appropriate
iefas lr~n addition, those witt supervise-
i information on stal ing patterns and prob-
of each empp1o and,any additional information similar to that, listed above.
~.. ., WekM 1r1: