Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
December 9, 2016
Document Release Date: 
July 12, 2000
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Case Number: 
Publication Date: 
October 29, 1963
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PDF icon CIA-RDP81S00991R000100280001-2.pdf364.11 KB
Cl ? Approved For Release 20004K/0 , sL aNLY R000100280001-2 500 - BIOGRAPHIC INFORMATION PROGRAM . 510 GENERAL The biographic information program is designated to provide for the Department and other Federal agencies comprehensive, current and accurate information concerning the background, capabilities and basic atti- tudes of foreign nationals, official or private, who directly or indidrecti; infl=vc ncc domestic and international policy of tlic Biographic intelligence, systematically organized, is an important aid in reporting, negotiation and representation activities. Accordingly, reporting in this'field is an in- tegral part of the activities of overseas posts. By interagency agreement, biographic records and "finished biographic intelligence" (collated and evaluated reports) are the re- sponsibility of various intelligence agencies insofar as operations within the headquarters organizations as distinct from field collection and reporting are concerned. There is pro- vision for a full interchange of the information reported regardless of its origin. The Foreign Service is responsible pri- marily for reporting biographic information on persons in political, cultural, economic, scientific, technical and social fields. The Department of Defense is primarily responsi- ble for biographic information on military leaders and on scientific, technical, and economic personalities associated with activi- ties of primary interest to the Department of Defense. However, the Foreign Service should report information on all classes of persons as may be appropriate, depending especially on the degree to which other agencies may or may not be represented at the post. one officer at each post should be assigned responsibility for coQ. dinating the biographic information program,! Neverthe - less, all officers should submit reports, or contribute information for use in reports and furnish their impressions of foreign person- alities of actual or potential influence. . *and. the name of the officer so assigned should be reported to the Department. (typewritten notations to C. Snider, 11\R/CS, for forwarding. to RD 1O 29'6? 5Z0 CATEGORIES OF PERSONS The Department desires information on persons, regardless of profession or occu- pation, who are active in national or inter- national developments or who are of poten- tial significance, Listed below are some of the categories of persons which biographic reporting should cover: a. Heads of state, members of their familities and leading executive assistants. b. The heads and most important sub- ordinate officials of ministries or depart- ments, especially Foreign Relations. c. Justices of the high courts. d. Governors and other high officials in political dependencies. e. Chief delegates to important inter- national or regional conferences and representatives of international organi- zations. f. Foreign chiefs of mission. New reports should be prepared at the time their transfers to other duties become known. g. Officers of the host country's diplomatic and consular services. h. Leaders and influential members of political parties, movements and groups, whether of a national character or composed of refugees or emigres. i. Presiding officers, heads of corn- mittees and other influential members' of the legislative bodies. j. Labor leaders, including (1) the elected or appointed officers of intcrr..ational and national confederations, as well as the officers of their affiliates; (2) key officers of local unions; (3) trade union leaders visiting the United States and other countries, particularly if from the Soviet orbit; (4) labor trainees participating in the United States Information Agency training program; and (5) trade union leaders in exile. k. Influential members of business, -finance and other groups active and import- ant in economic affairs. 1. Influential newspaper, radio, tele- vision and motion picture editors, owners and operators. M. Leading educators, including presi- dents and outstanding faculty members of universities, officers of national associa- tions of teachers, professors, etc. n. Leaders in the cultural fields, in- cluding outstanding writers, artists, musicians and officers of important organi-e zations representing such groups. N Approved For Release 2000/ci9/08iiRF848991 R0001 00280001-2 Slate Dept. declassification & release instructions on file Ap roved For Release 2000/09/01 ?lFA D 1eM91 R000100280001-2 VOL. 1.1 - POLITICAL AFFAIRS a, Leaders and influential members of scientific and technical organizations? p. Leaders and influential member of significant national or international frater? nal and social organizations. h. Immediate family. i. Relatives (including in-laws) promi- nent in national life. J. Business affiliations. k.' Membership in professional, social, or fraternal societies and clubs. 1. Honors and decorations. m. Civil or criminal records. 532. 2 Personal Data a. Behavior in negotiation and tactics most likely to succeed with subject. b. Character and personal habits, in- cluding weaknesses and points of strength. c. Intelligence and particular talents. d. Points of sensitivity and prejudices. e. Appearance and physical character- istics. f. Mannerisms and idiosyncrasies. g. Interests and hobbies. 530 SCOPE OF BIOGRAPHIC INFORMATION 531 General Useful biographic information is far more than curriculum vitae. It involves all data which will permit better evaluation of the iin- fluence and capabilities of the subjects. Of first importance are the reporting officers' observations and appraisals. The confidences of reporting officers will be scrupulously respected. 532 Type- of Data Desired 532. 1 Factual Data The principal topics for inclusion in bio- graphic data reports are listed below. Form FS-438 (see section 552), can be used con- veniently for fragmentary data in this sate- gory. Officers are urged to include, when- ever possible, indication as to how the per- son being reported on pronounces his name. The "Key to the Symbols Used in the Respell- ing for Prounciation" which appears in Webster's Dictionary may be helpful in this connection, but officers may devise systems of their own. (See Exhibit 552. ) a. Date and place of birth. b. Race and religion. c. Education and knowledge of foreign languages, d. Positions held, with dates (approxi- mate, if exact information is not easily ob- tainable). C. Political and party affiliations. f. Labor affiliations. g. Service or travel in the United States and other countries. TL:POL-1 Approved For Release 2686 532. 3 Personal Analysis and Remarks of the Reporting Officer The reporting officer's personal analysis and remarks are indispensable to the bio- graphic information program. Consequently, an evaluation of a person's character, views and effectiveness (based on careful investi- gation, personal interviews and objective ap- praisal) is desired. In making such evaluations, reporting officers should take the following points into consideration: a. Influence and reputation. b. Social and economic status of family. c. Attitude toward the United States and other countries. d. Activities in national and international. affairs. e. Connection with significant movements, developments, ano personalities. f. Views on significant issues, including the influence of past and present factors, events, and persons. g. Estimates of future career and effective- ness. h. Executive and professional or technical abilities, 532. 4 Special Data Regarding Personalities at International Conferences and In addition to the subjects listed in the pre- ceding sections, reporting officers when possible shall cover thq following points in reporting on foreign delegates to l ternatipnal conferences and organizations., ' '+ 00991 R0001 00280001 X1.1-62 OFFICIAL USE ONLY Approved For Release 2000/09&1 1iC1AP-dJ 8ABOLMi1R000100280001-2 532? 5 a, Ability, skill and effectiveness of foreign conference officers and committee officials. b. Positions, views and actions of individual delegates which might indicate their indepen- dence or divergence from official instructions and general positions of their governments on international and domestic issues. c. Cooperation of individual delegates with the representatives of the United States and other countries. 532. 5 Photographs of Fo;:,.ngn Parsons (See Section 942. 2) Posts shall include photographs of the for- eign persons covered in biographic information reports whenever possible. A recent glossy-type photograph is preferred; if none is available, a newspaper or magazine picture may be: submitted. Each post shall maintain a biographic file which will serve as a focal point for the information and for the contributions of all officers at the post. These files shall be separate from the central files. They shall be located in one place and arranged alphabetically by name and, optionally, also in a category index file (see below). File numbers are unnecessary and files need not be arranged by years. The files may con- sist of one or more of the following: a. Dossier: A depository for source material such as post memoranda, documents, newspaper clippings and "long form" (FS-405) reports. Dossiers should be filed alphabetically, with contents arranged chronologically. The most recent Form FS-405 Biographic Report should be attached to the side of the folders opposite the source material. i b. Information Card File: Recording miscellaneous and fragmen- tary information. c. Category Index File Classifying persons by occupation, position, activity or title. Copies of infor- mation cards (FS-438) may be used for the category file. Posts which use category files should consult the Department in order to coordinate their index with that maintained in Washington. TL:POL-l FOREIGN AFFAIRS MANUAL OFFICIAL USE ONLY Approved For Release 2000/09/0-1 : 0991 R000100280001-2 OFFICIAL USE ONLY Approved For Release 2000/0M111 C VIEDBA ,0 9.9tR000100280001-2 550 REPORTING 551 General 551.1 Any approved means of communication, formal or informal, except operations memo- randa, may be used to report biographic infor- mation. However, for the transmission solely of such information (as distinct from broader reports containing biographic data inter alia), FS-405, Biographic Data Form, or FS-5k38, Biographic Information Card, are preferred 551.2 Important data, no rite ;- now frag- mentary, shall be submitted as received at a post in whatever form is convenient rather than held for incorporation in a complete and formal report at a later date. 551.3 Operations memoranda, subject: BIOGRAPHIC INFORMATION, shall be used to report and discuss the administration of the program at a post, the setting up of files, and other matters concerning the reporting of bio- graphic information. Operations memoranda shall not be used for the transmission of bio- graphic.information itself. 55Z Forms a. Fragmentary and miscellaneous bio- graphic information or changes in earlier data submitted shall ordinarily be submitted on Form FS-438, Biographic Information Card. (See sample form below) Two copies shall be sent to the Department marked for INR/CS/DR and one or more copies shall be retained for the post biographic files. Copies should be forwarded to other posts as appropriate. Consular posts should send a copy to the supervisory mission. b. Form FS-405, the Biographic Data Form, generally shall be used by Foreign Service posts to transmit more lengthy bio- graphic information. Plain sheets may be used for the continuation of remarks. c. Form FS-405 shall be submitted to the Department in triplicate with a fourth copy retained for the post biographic files, and copies sent to other posts as appropriate. Consular posts should send a copy to the supervisory mission. EXAMPLE OF FORM FS?-438, BIOGRAPHIC INFORMATION CARD SHOWING TYPICAL ENTRIES SUMITRO DJOJOIiADIKUSUMO (pronounced: hah-dee-coo-sue-moe) Minister of Finance, resigned March 1956. is now Minister of Trade in the Revolutionary Government estab- lished in Sumatra on February X195 8. ('c) Exhibit purposes Size of Cardr only Source 4x6 inches FOREIGN AFFAIRS MANUAL TL:1'OL-1 Approved For Release 20001091A17F-'!''RvraV'Xe 0991 R000100280001-2 OFFICIAL USE ONLY 553 Approved For Release 2000/00&1 i J OO991rR00010028nnn1 TL:POL-1 FOREIGN AFFAIRS MANUAL O~' CAL USE ONLY Approved For Release 2000/09/01: 91 R000100280001-2 One copy of each of the following publica- tions shall regularly be procured by the post and forwarded to the Department by trans- mittal slip (Form DS-4) marked "Attention: INR/CS/BR". 553 Submission of Published Biographic 554 Transfer of riles on Foreign Diplomats Materials (See also Section 52Z) Who's Who publications. Foreign office lists. Diplomatic and consular service lists. Government direc:{:::.?ies and registers. Other publication, _ad n-iscclianeous printed material (e. g. Clippings) which the responsible officer considers are relevant and contain valuable biographic information. In the event it is necessary to puvchasc particular biographic publications the cost of such items shall be charged to the allotment for post operating expenses. When a foreign diplomat is moved from one country to another, the post in the country from which he has departed shall forward the bio- graphic material which has been collected con- cerning him to the appropriate post. 5-1-62