SUMMARY OF ACTIONS OF MEETING, TUESDAY, OCTOBER 16, 1951

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81S00991R000100330001-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: November 3, 2000
• Sequence Number: 1
• Publication Date: October 29, 1951
• Content Type: SUMMARY

1 EPARTMENT OF STATE
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I :,j ! 13 19 51
FF!CE OF LIBRARI T1 1 I--WIC RFSEARt
!? TELLUGE
of Actions of'Naetings Tuesday, October 16, 1951
bosent: Messrs. Iyans (ODI, QMIr man), Daford (OLI), Booth (S/Isa.)s
SP (ARL)s Ross (E)s Peeks (FE), Henson (P), Wright (NEA),
Heck (BI), Mrs. Finke (DI) and Messrs. McClelland (03R),and
Kinnolving (cm, Secretary).
Bioaranhic
The meeting Was devoted primarily to a eoutinssetion of the presentation
given by Mr. Heek at the previous meeting of the Intelligence Advisers.
Mr, Hook focused his diseu-aion on the development of the relations of BI
with Foreign Service personnel
He indicated that biographic reporting had been going an to sons
extent during the entire history of the Department but that, in gehera1,
reporting was, restricted to a mere form and the information received was
extreE1y MutfMM6 In additions Uwe Was no organised procedure in
the Department to handle this function and to most the Deperaent'a needs.
A systematic biographic collecting and reporting program dates fro? the
establisbment of a central biographic Wait in the Department during World
Wag Its dhich sought to Instruct the Foreign Service more folly in biographic
reporting and to provide it with adequate guidance.
The biographic reporting program is carried an entirely within the
tz'amework of the Foreign Service, and BI has no special personnel assigned
to this function abroad. However, each mission is required. by Instruction
to designate an officer to carry out this trork, and DI has attonpted to
e arifp his duties and dvalop a close wctk relationship with him. Sens
of the efforts in this direction include (a) eliminating duplicate report-
ing between representatives of various agencies at the same post; (b)
formalizing biographic reporting and encouraging the submission of brief
motes, as well as full biographic reports 1(c educating Foreign Service
. cers into specific BI procedures and services it can provide them.
This general orientation program has been carried out by trips bV BI
personnel abroad, by the assignment of Foreign Service personnel to BI for
indoctrination, and by a systematic ewchange of correspondence between the
Division and officers assigned to this work in the field. Progress in this
activity is reflected in the increasing nzaber of ratings which DI has made
each year in evaluating the performance of Foreign Service personmel,
Mr. Beak described in., some detail the method used by BI to provide
bd.o plai.o files in a number of missions abroad. These files are organised
by BI for the missions and are kept current by periodic shipment of cards,
thus permitting Foreign Service pernel to concentrate on reporting
duties.
State Dept. declassification & release instructions on file
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 Approved For Release 200 P81 S00991 R000100330001-62
There followed a discussion of the needs for farther steps in in.-
proving biographic reports. Mr. Hook. Indicated that the section of the
Foreign Service Manual on biographic reporting has been completed, He
also pointed out again the difficulty BI experiences in getting in-
formation on foreign -earsonnel who have been assigned to the United
States for a period of time. In response to a question by Mr. Evans,
*, Hook indicated that the biographic section of the Manual!rould assign
responsibility for coverage of econamio, cultural, and public relations
personnel, in addition to the political personnel habitually covered in
the present reporting scheme.
L. Kinsoly
omtPcS
October 29, 1951
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 Approved For Release 2001/
R Mr. Howe (2)
Mr. Trueheart
RTES
Mr. Kifleet
Mr? Pope
OIR Mr. Evans
UNA Mr. Fierst
iWA Mr. Wrig t
OLI Mr. Buford (4)
O. Mr. Spencer
FE Mr. Peaks
IAD Mr. Inge
E Mr. Ross
P81 S00991 R0001 00330001-6
Ba nard
Spalding
P Mr. Mansot1
SITU Cal. Booth
DRW Mr. Scaaanon (5)
R Mr. Chase (5)
DRN Mr. Tresise (3)
DRA Mr. Burgin (4)
DRS Mr. Harvey (2)
DFI Nr. Doherty (3)
DI Mr. Heads (2)
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