OCR/OBI IMPLEMENTATION OF DCID 1/7 RE RELEASE OF INFORMATION TO NON-USIB, U.S. GOVERNMENT, NIS-SUPPORTING COMPONENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81S00991R000200080007-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: November 16, 2016
• Document Release Date: November 29, 1999
• Sequence Number: 7
• Publication Date: April 19, 1962
• Content Type: REGULATION

Approved For Release 208*W*_i ,F Bj1JDP991 R000200080007-7
19 April 1962
OCR/OBI Implementation of DCID 1/'7
re Release of Formation to Nons -UUlls..
U. S. Government. NIS-Sugcortinf Componeen
25X1A
A. Baas
1. DCID 1/7, para. 1 allows one USIB intelligence component to reproduce
Intelligence documents originally Issued by another and to disclose the informa-
tion therein to a third USIB intelligence component, unless the original document
was specifically controlled.
2. USIB-D-39.5/12, 3 Nov 61, para. 8.d. approved by the U8IB as
reflected In USIB-M-201, 21 Feb 62, item 5) establishes that non-USIB
U. S. Government components. such as those contributing to the NIS, are not
to be considered as contractors when fulfilli!Lan intelligence support rho e:
a trea embers of the Intelligence Community pursuanl~o''
and may
f e oe 2, NSCID No. 1 ,QNear Series .
3. Effective 21 August 1962, new control markings will be applied to
intelligence 'and intelligence information; these controls will apply to oral and
visual disclosures of information In addition to document distribution. Among
those old markin s superseded Is the control LIMITED, which was pre-printed
on all formats, thus precluding release of these report series
to non-USIB NIS-contributing agencies, unless document-by-slopument clearances
were obtained; documents bearing, on an ad hoc basis, the LIMITED control
stamp produced by other intelligence components were likewise not releasable
without individual clearances. Foreign Service communications, with or without
control marki gs, were not releasable to contractors, but,the Department of
State did not consider non-USIB Nib-contributing U. S. Government components
as contractors, hence distribution of Foreign Service communications to them
was and is possible unless specifically excepted.
4. After 21 August 1962 the stamp CONTROLLED DISSEM will replace
LIMITED. This stamp prohibits release to contractors but allows for release
to U. S. Government components directly participating in the production of
national intelligence, unless. Restricted Data, FBI infor ation or other specifically
controlled information is included. However, the new DCID policy is not
retroactive: It does not abrogate the control markings applied to documents
C-O-N-F I-D-E-N-T I-A-L
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produced prior to 21 August 1962 under the authority of the old DC1I 11/2..
Documents co file bearing the old LIMITED control must be individually
cleared prior to release to non-USIB NIB-producing agencies.
B. Imnlomentaticn Procedures
wm
General
1. Liaison Staff (LS) is the central control component for non-USIB
personnel and requests. Upon Initial contact, LS will obtain and annually
renew upon OBI request, security clearances, and introduce the individual to
the appropriate OCR divisions; follovup division contact can be direct . All
written requests for Intellofax rums will be levied via LS and documents
requested therefrom will likewise be forwarded via LS; similarly all document
reproductions resulting from direct contact with OCR divisions will be forwarded
via LS.
2. The Assistant Director/Central Reference (AD/CR) will obtain
approval for exception to present control procedures to allow one or two
specifically identified people in each of the N1S-producing non-USQB agencies
to screen for project relevance the old CIA/OO-produced LIMITED documents,
or other agencies? controlled material as approved by the producing components.
Precedent for this procedure exists within CIA in arrangements made several
years ago between 00 and OCR, with DD/I approval, for releases to USA's
intelligence component; approval from non-CIA components will be arranged
bilaterally. - The "scresners" may review Agency files (except as noted In the
specific OCR Division's procedural outlines below) plus the Intellofax output for
relevant documents. Requests for release of controlled documents will be
initiated by Liaison Staff upon request from the screeners.
3. Note-taking directly from OCR classified but cleared files jj authorized;
reproduction from documents held in the Biographic and Industrial Registers
is not authorized except in unusual urgent cases. All requests for document
reproduction will be levied on the CIA Library (see para. 4 below), with the
resultant reproductions tranei Bitted via Liaison Staff.
cific
4. CIA CIA Library
a. Intellofax Run Requests when written will be levied via Liaison staff
with appropriate clearances established; direct consulta$on between the Intellofax
Reference Group (located on the Mezzanine, West end of the Reading Room) and
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C-O- I-
the non-USIB analyst is strongly advocated to ensure the highest degree of
retrieval relevance, particularly in the event of complicated runs. Tapes 25X1 A
will exclude all TOP SECRET, CIA Internal Use Co1y, Warning Notice -
Sensitive Source, and FBI citations; other oitatlons. may Involve controlled
documents that may not be releasable (after ,Ld 29 clearance requests are made) this point should be understood by the analyst to avoid any possible irritation or
embarrassment. Tapes will be forwarded to the requester by Liaison Stan.
Document requests resulting from a tape run will conform with instructions
issued by Liaison Staff an 28 February 1962 until new procedures, designed
to minimise administrative burdens on the part of the requester (within the
context of division capabilities), can be implemented.
/N B. When the new Document Abstract Recorder Equipment (DARE)
system is implemented, the Intellafax product will include. both a tape (for
present IBM index cards) and a booklet of first page prints (the DARE output).
The tape can be handled as outlined above; the booklet must have controlled
reports batched separately for screening at CIA Headquarters. The tape is
considered a list of bibliographic citations; the DARE product contains
substantive information and will include controlled material''
b. Classified Document Requests other than those resulting from an
Intellofax run may be levied In person directly on the Library (provided
clearances have been received from LS), or in writing via. Liaison Staff;
the latter procedure is preferred. A temporary multiple request form
available from LS may be used to obviate typing individual Form 1395s.
Routine document reproduction will take 10-14 days, as it does for any other
USIB customer. In person requests should be levied on the Inter-Agency
Section (ItAB) in Room 1H1129 rather than directly on the Document File Unit;
documents subsequently reproduced will be transmitted and cleared, if
necessary, by. Liaison Staff.
c. Microfilm viewing: requests will, again, be levied only on IA8,
which will screen the aperture card(s), then release them to the requester if
no controlled. documents are involved or, after 21 August 1962, if the
CONTROLLED DISSEM stamp appears but the document is not otherwise
precluded f r o m release to NIS non-USIB components. Z ' & B. The cleared
screeners, who will be known to IAS, may view cards other than those bearing
controls noted in para. 4. a. abovel If controls precluding release on old or
new material are involved, LAS will so inform the requester, and if desired by
him, contact Chief/Editorial Division, OBI, for screening for subsequent
release request.
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d. Cwt Literature R eauests: should first be levied on the requester's
own library. If .the required publication is not a part of their collection, a
request may be levied on the CIA Library through established Inter library
loan channels. If CIA does not have the publication, but knows that the Library
of Congress or some other collection does. it will so inform the requester.
5. In R steer
(M
25X1A
a. LIMITED reports and other controlled documents are Interfiled
25X1 C is IR?s but CIA Internal Use Only material is filed separately.
he interfilina arrangement means that the non-UMB analyst may not
the have been screened. This function may be
25X1 C performed by the cleared "screeners" referred to In para. B.2. above,
assuming Community sanction of the proposal discussed therein, but, for all
practical purposes, this means that there is little to be gained by granting
direct access to IR files to the non-USIB analyst himself; this is particularly
true In the Near East/Far East/Afrioa Branch (ironically the Branch which gets
25X1 C the largest NIS play) because -reports constitute the bulk of the files.
However, discussion between non-USIB and IR analysts may result In useful
guidance hence direct contact Is authorized.
b. Visitors should report to the Support Staff, Room 1034 for discussion
of their interests and referral to the appropriate analyst. The "screeners"
will have material brought to them, as is done for all USIB customers.
8. Graphics Resister (GR)
a. OR photographic files pose no special control problem. Visits should
be arranged initially via Liaison Staff to establish clearances but subsequently
may be direct. Routine print production will run two weeks; prints will be
forwarded via Liaison Staff.
b. Visitors should report to the photographic file room IE4805 to view
file holdings or request prints.
7. Biosrahic Resister (BBD
a. CIA Internal Use only and other controlled documents are Interfiled in
the several hundred thousand personality dossiers; separation of this material
is not feasible, hence direct non-USIB analyst access to files is t~t possible.
The approved "screeners" may -review the files after BR analysts remove CIA
Internal Use and occasional TOP SECRET material. as is now done for USIB
visitors.
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b. NIS interests (other than the Key Personalities sections done by BR
itselfn are generally not in the people themselves but In the substantive
political or other such information or leads that m, ht be in the dossiers.
BR analysts cannot screen for this substantive interest.
c. The BR organization files Include both classified and open source
documents, except for the Chinese Communist material which is interfiled.
Direct access to the -open literature material by a non-USIB analyst is
authorized. It should be noted, however, that the bulk of the organization
files are of scientific and technical Institutes, not organizations In the
broader sense.
. d. Visitors should report to the Office of the Chief, Room 1866 from
which they will be escorted to the appropriate analyst.
8. Document Division QDD)
a. The DD-produced Intelligence Publications Index (IPID, the only
extant comprehensive Index to U. S. finished Intelligence,
has been made available to the MS-supporting agencies via Liaison Staff
with the understanding that certain publications Hated therein may not be
releasable.
b. The USIB-sponsored Intelligence Subject Code QISCB, produced by
DD, likewise has been made available via Liaison Staff and has proved
useful in requesting Intellofax runs, although the personal approach is
preferred by the Library.
Su y
Every effort will be made to provide service to the non-USIB requester
in his Intelligence support role consistent with existing security caveats,
operating capability and good judgment. Certain restrictions, such as those
carrying over under previous legislation, are perhaps frustrating but are
required. Certainly efforts can and will be made to de-control or change
controls on the old material as Individual report clearances are obtained,
such that repetitive clearances of the same material for different NIS analysts,
may be avoided. In some cases this will be possible; in others, not.
25X1 C
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tr U.S. GOVERNMENT PRINTING OFFICE: 1961 0-587282