INSTRUCTION SHEET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R000200010002-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 9
• Document Creation Date: December 12, 2016
• Document Release Date: May 15, 2002
• Sequence Number: 2
• Content Type: REGULATION

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Destroy current HHB F-1 and insert the HHB I Idated
reflects ~nroc_edur for Provv~_~ n ,_c:in~ lyoj ecT; an,_
The revision7'features?a change in the/accounting of escrow leaver
Minor editorial changes are also included -in--the--text.
DISTRIBUTION: A
2B (Finance, Personnel, and Communications)
4B
Administrative - Internal Use Only
When separated from attachments
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LEAVE FOR SPECIAL SITUATIONS
DISTRIBUTION: A
2B (FINANCE, PERSONNEL, AND COMMUNICATIONS)
4B
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Paragraph
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2. STAFF PERSONNEL UNDER NONOFFICIAL COVER
a. EXCESS USE OF LEAVE . . . . . . . . . . .
b. EXCESS ACCUMULATION OF LEAVE . . . . . . . .
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CONTE'NT'S
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 (i0NF 1 I)EN !' I A L
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2. STAFF PERSONNEL UNDER NONOFFICIAL COVER
a. EXCESS USE OF LEAVE
Staff personnel under nonofficial cover accrue leave in accordance
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Such personnel will not be charged for leave taken
in excess of Agency entitlement if the Operating Official concerned
certifies that such leave was taken because deviation from the
practice or policy of the cover facility would impair security.
b. EXCESS ACCUMULATION OF LEAVE
When an employee under nonofficial cover is precluded from taking
annual leave which would otherwise be forfeited under the
provisions of HUB 0 because deviation from the practice or
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policy of the cover facility would impair security,-the-Director
T-ril l be placed
-- ' , - 7-.--- -
--ofPer-sonne=t-may--authorize-retention-oF the excess leave/in a
establ-i,shed. in_accordance with the fo1.1o-vr,-nf; T)ronedure.
suspended leave account7~~-
(1) Establishment of Suspended Leave Accounts
(a) When all reasonable means to permit the use of an employee's
excess leave have been explored and found unsatisfactory
for cover and security reasons, the Operating Official
th~A
concerned may forward a request/to establish a suspended
be ea1,ab.l7_shed
leave account/to the Director of Personnel. The request,
in triplicate, will state the amount of leave to be
credited to the employee's account and the circumstances
which preclude the use of such leave.
a- (b) If the Director of Personnel approves the request, two
copies will be forwarded to the Office of Finance and
one copy returned to the Operating Official. If the
Director of Personnel does not approve the request, the
Operating Official will be so informed.
(2) Administration of Suspended Leave Accounts
(a) Requests to add excess annual leave credits to an
established suspended leave account must be individually
processed as prescribed in paragraph (1) above. The
excess of n--employee1?s? Agency leave entitlements over
orgariiz,a.tion
--hi-s-or--her cover 7facit ty leave entitlements will not be
em )lo- 00 1 s
credited automatically to the /suspended leave account.
Kmployeef must present proof that cover or security
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 CON F11)EN 1 1AL
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use of the.
prevented!them---from--using--their- full Agency entitlement.
A desire to "save leave," personal financial liiTatations,
or similar reasons, are not valid justifications for an
employee's failure to take leave. No employee who
voluntarily fails to take the maximum leave authorized by
the cover facility can claim that cover or security
reasons prevented the taking of excess Agency leave.
(b) At the close of each leave year, the Office of Finance
will provide Operating Officials a record, in duplicate,
of current balances in suspended leave accounts
- - established for employees under their jurisdiction. The
Operating Official will use the record to indicate for
each account whether the employee continues to have cover
--.~.,.. which justifies continuing a suspended leave account. If
the employee no longer has such cover, the Operating
Official will indicate the date of change in cover and
ensure the employee is informed of the requirements of
paragraph (3) below. A copy of the record will be
returned to the Office of Finance.
(3) Liquidation of Suspended Leave Accounts
(a) The suspended leave account will be liquidated as soon
as practicable after the employee is removed from the
its establishment.
cover which required/A. Beginning with the first leave
year after removal from such cover, the employee must
annually use no less than twenty percent of the fiftna-1
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accumulated leave balance in the account at the time of
removal. Any portion of this annual twenty percent not
used will be forfeited at the close of the leave year.
(For example, at the end of the first leave year any
unused suspended leave over eighty percent of the final
balance in the account will be forfeited; at the end of
the second year, any unused suspended leave over sixty
percent of the final balance will be forfeited, etc.)
(b) The employee's supervisor will report suspended leave
used to the Office of Finance by memorandum attached to
Form 764, Duty Status Report, or Fonn 20, Time and
Attendance Report, whichever is submitted for the period.
The memorandum will indicate the days and hours of leave
by- f
taken and be signed by the supervisor and /the employee who
-4r&-no longer under nonofficial cover. Neither the
memorandum nor the Duty Status Report to which it is
attached will be signed by or shown to an employee who
remains under nonofficial cover (see I-11-g3
Suspended
leave reported will be omitted from the Duty Status
Report or Time and Attendance Report.
(c) Notwithstanding the limitations on lump-sump leave payments
stated in I1f113 D payment for the current balance of an
employee's suspended leave account will be made from
confidential funds in a lumtp sum when the employee is
separated from the Agency.
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