LEAVE FOR SPECIAL SITUATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R000200010004-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 12, 2016
• Document Release Date: May 15, 2002
• Sequence Number: 4
• Content Type: REPORT

Approved For Release 2002/06/14: CIA-RDP82-00357R000200010004-9
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LEAVE FOR SPECIAL SITUATIONS
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(' (1 M T' T n t M T T A T
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CONTENTS
CONTENTS
25X1C4A
. Para raph
2.
b' EXCESS ACCUMILATION OF .EVE. ? .
a. EXCESS USE O.F LEAVE
STAFF. PERSONNEL UNDER NONOFFICIAL
COVER ,
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PERSONNEL BHB u
2. STAFF PERSONNEL UNDER NONOFFICIAL COVER
a. EXCESS USE OF LEAVE
Staff personnel under nonofficial cover accrue leave in accordance
with HI-iB
Such personnel will not be charged for leave taken
in excess of Agency entitlement if the Operating Official concerned
certifies that such leave was taken because deviation from the
practice or policy of the cover facility would impair security.
b. EXCESS ACCUMULATION OF LEAVE
When an employee under nonofficial cover is precluded from taking
annual leave which would otherwise be forfeited under the
provisions of HHB
because deviation from the practice or
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policy of the cover facility would impair security, the Director
of Personnel may authorize retention of the excess leave in a
suspended leave account.
(1) Establishment of Suspended Leave Accounts
(a) When all reasonable means to permit the use of an employee's
excess leave have been explored and found unsatisfactory
for cover and security reasons, the Operating Official
concerned may forward a request to establish a suspended
leave account to the Director of Personnel. The request,
in triplicate, will state the amount of leave to be
credited to the employee's account and the circumstances
which preclude the use of such leave.
(b) If the Director of Personnel approves the request, two
copies will be forwarded to the Office of Finance and
one copy returned to the Operating Official. If the
Director of Personnel does not approve the request, the
Operating Official will be so informed.
(2) Administration of Suspended Leave Accounts
(a) Requests to add excess annual leave credits to an
established suspended leave account must be individually
processed as prescribed in paragraph (1) above. The
excess of an employee's Agency leave entitlements over
his or her cover facility leave entitlements will not be
credited automatically to the suspended leave account.
Employees must present proof that cover or security
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prevented them from using their full Agency entitlements.
A desire to "save leave", personal financial limitations,
or similar reasons, are not valid justifications for an
employee's failure to take leave. No employee who
voluntarily fails to take the maximum leave authorized by
the cover facility can claim that cover or security
reasons prevented the taking of excess Agency leave.
(b) At the close of each leave year, the Office of Finance
will provide Operating Officials a record, in duplicate,
of current balances in suspended leave accounts
established for employees under their jurisdiction. The
Operating Official will use the record to indicate for
each account whether the employee continues to have cover
which justifies continuing a suspended leave account. If
the employee no longer has such cover, the Operating
Official will indicate the date of change in cover and
ensure the employee is informed of the requirements of
paragraph (3) below. A copy of the record will be
returned to the Office of Finance.
(3) Liquidation of Suspended Leave Accounts
(a) The suspended leave account will be liquidated as soon
as practicable after the employee is removed from the
cover which required it. Beginning with the first leave
year after removal from such cover, the employee must
annually use no less than twenty percent of the final
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(b)
(c)
accumulated leave balance in the account at the time of
removal. Any portion of this annual twenty percent not
used will be forfeited at the close of the leave year.
(For example, at the end of the first leave year any
unused suspended leave over eighty percent of the final
balance in the account will be forfeited; at the end of
the second year, any unused. suspended leave over sixty
percent of the final balance will be forfeited, etc.)
The employee's supervisor will report suspended leave
used to the Office of Finance by memorandum attached to
Form 764, Duty Status Report, or Form 20, Time and
Attendance Report, whichever is submitted for the period.
The memorandum i ee indicate the days and hours of leave
taken and be signed by the supervisor and the employee who
is no longer under nonofficial cover. Neither the
memorandum nor the Duty Status Report to which it is
attached will be signed by or shown to an employee who
remains under nonofficial cover (see HHB
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. Suspended 25X1A
leave reported will be omitted from the Duty Status
Report or Time and Attendance Report.
Notwithstanding the limitations on lump-sum leave payments
stated in HHB
payment for the current balance of an
employee's suspended leave account will be made from
confidential funds in a lump sum when the employee is
separated from the Agency.
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