INSTRUCTION SHEET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R000200010019-3
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: May 15, 2002
• Sequence Number: 19
• Content Type: REGULATION

Approve 78000200010019-3
INSTRUCTION SHEET
II
STATINTL
STATINTL se remove I1IB dated 29 July 1965 and insert the attached
HIIB I dated
This handbook sets forth the revised procedures for processing
-consultants and supplements the policy prescribed in HR II
DISTRIBUTION: AB
STATINTL
STATINTL
Approved For Release20021Q6/14 z_G1.n-tnpR2=nr~3~zRnnn~00010019-3
 Approvg4) W I gU?A02/ '}IPtj F _~Q0357R000200010019-3
0
This handbook sets forth the procedures for processing consultants and
supplements the policy prescribed in I-JR
0
a. INITIATION AND APPROVAL OF REQUESTS TO USE CONSULTANTS
(1) The requesting official, having obtained the necessary prior
approvals and contact clearances prescribed in HR
will STATINTL
forward a copy of Executive Order 11222, "Prescribing Standards
of Ethical Conduct for Government Officers and Employees," and
extracts of the applicable provisions of Title 18, U.S.C.,
covering conflicts of interest to the prospective consultant
and obtain a certification from the individual that they have
been read. In addition, the requesting official will obtain
a completed Form 444, Personal History Statement; six copies
of Form 3297, Authorization to Release Information; and a
Form 2553, Statement of Employment and Financial Interests
(SEFI). The requesting official will review the contents of
the SEFI to avoid the subsequent use of the consultant in any
areas that might create a conflict-of-interest situation. The
using official will complete Form 2552, Certification of
Using Official.
(2) The requesting official will forward a memorandum of justifi-
cation addressed to the Director of Central Intelligence with
the above completed forms attached, through the Deputy Director
concerned, to the Director of Personnel. In cases involving
a request for engagement of a consultant by an Independent
-R S2=U0357R000200010019-3
Approved ForF,elease~Qti2/061'f '~
 Approved F~g~~~406/1iI~DLI )q?-PRPg7R000200010019-3
STATI NTL
PERSONN L
Office of the DCI area, the memorandum should be forwarded
by the dead of the Independent Office through the AO/DCI to
the Director of Personnel. The memorandum of justification
should contain the following information:
(a) A statement of contemplated duties and responsibilities
and frequency of use.
(b) An explanation as to why other personnel resources of
the component, including any consultants, cannot be
used.
(c) A statement as to whether the consultant will serve with
or without compensation; and if compensation is to be
paid, the recommended rate of pay and the method of
payment (e.g., per day, per consultation). The contract
year compensation paid to a consultant who is a Federal
civilian annuitant will be governed by
0
(3) The Director of Personnel will forward the memorandum of
justification and the completed forms with a recommendation
through the Deputy Director for Administration to the General
Counsel for review as to possible conflicts of interest.
(4) If the General Counsel determines there is no conflict of
interest in the use of the consultant, the concurrence will be
shown on the memorandum of justification and on Form 2552,
Certification of Using Official. The memorandum and attachments
will be forwarded by the General Counsel to the Director of
Central Intelligence for approval to engage the consultant,
contingent upon the granting of a security clearance which
will be processed in accordance with IR
0
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2002/06/14: CIA-RDP82-00357R000200010019-3
STAT
STAtI NTL
 Approved For Release 2002/06/14: CIA-RDP82-00357R000200010019-3
ADMINISTRATIVE - INTERNAL USE ONLY .
(5) If the General Counsel determines that the proposed use of
the consultant could create a conflict-of-interest situation,
the General Counsel will so advise the requesting official,
through the Deputy Director or Head of Independent Office
concerned, and the Director of Personnel.
b. FINAL PROCESSING OF REQUESTS
(1) The Office of Personnel will notify the requesting official
when the individual has been granted a security approval.
(2) The requesting official will notify the Office of Personnel
in advance of the date the consultant will report for duty
in Washington, D. C. pay
(3). The Office of d' will make arrangements wi- the
the consultant to be photographed,
fingerprinted, and to receive the required security briefing.
The Office of Security may waive the fingerprinting requirement
for an individual who is associated with another Federal agency.
(4) The Office of Personnel will prepare the consultant contract
which will be valid for a period not to exceed the end of the
fiscal year.
c. PROCESSING CONTINUATIONS OF PERIOD OF SERVICE
(1) When the need for a consultant's service continues into the
following fiscal year, the using official will forward during
the month of July a Form 503, Justification for Consultant,
through the Deputy Director concerned to the Director of
Personnel. In cases involving the Independent Offices of
ADMINISTRATIVE - INTERNAL USE ONLY 3
Approved For Release 2002/06/14: CIA-RDP82-00357R000200010019-3
 Approved Foxe ~I iIse ZUd2/061'1 '&- bP8Z=D0357R000200010019-3
HHB
id
0
the DCI area, the form will be forwarded through the Head
of the Independent Office concerned and the AO/DCI to the
Director of Personnel. Form 503 may be obtained from the
Office of Personnel.
(2) The Director of Personnel will obtain approval of the Director
of Central Intelligence.
(3) Thereafter, the Office of Personnel will forward a contract to
the consultant for signature. The consultant also will
complete a new Form 2553, Statement of Employment and Financial
Interests. The Office of Personnel will forward completed
Form 2553 and. a Form 2552, Certification of Using Official, to
the using official to complete. Completed Forms 2552 and 2553
will then be forwarded together with Form 503, Justification
for Consultant, to the General Counsel for review as to possible
conflicts of interest. If the General Counsel agrees to the
use of the consultant, concurrence will be indicated on Form
2552. Forms 2552, 2553, and 503 will be retained in the
individual's consultant file in the Office of Personnel.
(4) The provisions of paragraph la(5) are also applicable in
processing continuations of service.
(5) After 1- 1 concurrc(~ has been obtained, the Special
Contracting Officer will execute the contract and. inform the
office concerned.
d. PROCESSING CHANGES IN USE
(1) If the use of a consultant changes substantially'from the use
on which the most recent approval was based or if a consultant
Approved For Release 2002/06/14: CIA-RDP82-00357R000200010019-3
4 ADMINISTRATIVE - INTERNAL USE ONLY
 Approved For Release 2002/06/14: CIA-RDP82-00357R000200010019-3
ADMINISTRATIVE - INTERNAL USE ONLY
PERSONNEL HI IB
0
STAT
le
is used in connection with a different subject matter or pro-
ject from that contained in the most recent approval, the
using official will submit a new Form 503, Justification for
Consultant, and a current Statement of Employment and Financial
Interests to the Director of Personnel.
(2) The Director of Personnel will forward the Form 503 with
the SEFI to the General Counsel for review as to possible
conflict of interest in relation to the changed use of the
consultant.
(3) Upon concurrence by the General Counsel, the Director of
Personnel will inform the using official.
(4) If the General Counsel does not concur, the General Counsel
will so advise the using official or, if appropriate, refer
the matter to the Director of Central Intelligence. The
using official will be advised of the Director's decision.
e. PROCESSING OF CHANGES IN RATE OF COMPENSATION
To change the rate of a consultant's compensation, including
conversion from without compensation basis to compensation status,
or vice versa, the using official will submit a memorandum explaining
the desired change to the Director of Personnel. Request for change
in the rate of compensation paid a consultant of an Independent
Office of the DCI area should be forwarded to the Director of Personnel
through the AO/DCI. The approval of the Director of Central Intelligence
is not required for such changes, and, therefore, a memorandum of
justification is unnecessary. After approval by the Director of
Personnel, a contract amendment will be prepared reflecting the
change.
Approved Fo.A~ D-1 rf ff,A"6/141 P>~ X00( 7YR000200010019-3
 Approved For- Release'446iA/14z ~4 PWt1O6 48000200010019-3
2. TAXES AND WIZI-IIIOLDINGS
The Agency will make no deductions or withholdings for income tax. Each
consultant receiving compensation will be issued an IRS Form 1099 by'the
Office of Finance on a calendar year basis or upon termination of the
contract. It is the responsibility of the consultant to satisfy Federal,
state, and self-employment tax liabilities.
3. TRAVEL AND PER DIBM
Consultants are entitled to payment or reimbursement for travel expenses
when traveling between their homes or places of business and Washington,
D. C., or other place of duty; and to per diem in lieu of subsistence,
including Saturdays, Sundays, and holidays, when away from their
residences or places of business of official duty for the Agency. Travel
and accountings will be in conformance with Agency regulations.
4. BENEFITS
Consultants are entitled only to the benefits specified in their contracts.
DISTRIBUTION: AB
6 Approved FQn q9" 06/1Mj; 28fM7R000200010019-3