FITNESS REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R000700030017-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: July 17, 1998
• Sequence Number: 17
• Publication Date: March 7, 1958
• Content Type: REGULATION

Approved For Rele,~,se 2003/04/17 :CIA-RDP82-00357R00~00030017-8
25X1
PLRSO~y
7 March 1958
FITNESS REPORT
dated 21 January 1956
1. POISCY
a. In order to provide a retard of the opinions of supervisors regarding
the employees, as a managerrr~eent aid and as a basis for eff?cting the
best possible utilization of mar~ower, the ~ency will evaluate the
work performance and effectiveness of each staff employee and staff
agent at Least once each year.
b. Heads of career services are responsible for th? application of the
Agenay~s evaluation system as it pertains to members of their
S8rV1Ce9.
c. Initial, reassignment, annul, and special fitness reports will be
made on Form 1~5. However, an evaluation in memorandum form may be
substituted for Form t~5 for employees in grades GS-1l~ and above.
d. It is Agency policy that employees be informed concernir~; the
effectiveness of their work. The annual fitness report will be
shown to the employee concerned at the tune it is completed except
that the supervisor may elect not to show the report, other than a
report supporting an adverse action, when one or more of the
following conditions prevails:
(1) b~'hen, because of unusual circumstances at a field station,
showing the report at a particular time would in the opinion
Approved For Release 2003/04/17 :CIA-RDP82-003578000700030017-8
 Approved For Release 2003/04/17: CIA-RDP82-00357ROOQZp0030017-8
SECRET
25X1
R~ULATIQN
PERSOI+INEL
7 March 1958
Qf the Chief of Station adversely affect the interests of
the Organization;
(2) When, for medical or psychological reasons, it would be`
ill-advisee to show the individual the report;
(3~ When security considerations preclude showing the report;
(4~ When the supervisor and the employee are so physically
separated that it is impracticable to show the report.
e. When the report is not shown to the employee, the supervisor
state his reason on the report. Final determination
regarding the showing of the report will be made by the hand
of the career service concerned, in collaboration with the
appropriate Operating Officials.
2. TYPES C~' REPORTS
a. I~it~P~
A fitness report will be prepared for each employee g months after
his entrance on duty. This report is of particular importance in
providing a record of the supervisors evaluation of the employee
before the completion of his 12-month trial period. The Office of
Personnel will furnish to the administrative or personnel officer
of each rna~or component, on or before the 15th day of each month,
a list of the headquarters employees for wham an initial report will
be due within the next 30 Gays, An initial report may be deferred
for a period not to exceed 30 days beyond the due date to
Approved For Release 2003/04/17: CIA-RDP82-003578000700030017-8
 Approved For ReIQ,~se 2003/04/17: CIA-RDP82-00357R00~'00030017-8
SECRET
25X1
Pr`~SGNN.EIr
7 March 1958
provide the supervisor Yrith additional time to evaluate an employee
who has been under his jurisdiction less than 90 days.
b. Reassignment Report
A fitness report or memorandum of evaluation is required when there
is a change of supervision of the employee, except when a report
has been made less than 90 days previously. Far the purpose of
fitness reporting,. supervision involves the rater and the
reviewing official. who are responsible for executing the fitness
report.
c. Annual Report
A fitness report will be prepared annually for each employee, except
when an initial, reassignment, or special fitness report has been
made within 90 days of the annual report due date. An annual report
may be deferred until the employee has been under the jurisdiction
of the supervisor 9(3 days.
Schedule for Submission of Annual Reports
Grades For Period Ending Due in Office of Personnel
From He qua ers Fram F e
GS-13 and above 30 June 31 July 31 ,august
GS-11 through GS-12 34 September 31 f3ctober 30 November
GS-07 through Gt5-10 31 December 31 January 28 February
GS-Ol through G3-Q6 31 March 3o April 31 May
d. Special Report
A fitness report may be prepared whenever necessitated by a special
circumstance, such as a proposed action based on extraordinary merit,
-3-
Approved For Release 2003/04/17: CIA-RDP82-003578000700030017-8
 'Approved For Rel~se 2003/04/17 :CIA-RDP82-00357R0(}Q700030017-8
SECRET
25X1
PERSONNEL
? :March 1958
disciplinary action, competitive promotion, consideration far
membership in the career staff, or completion of a special
assignment.
3. ROUTING OF REPORTS
Fitness reports will be forraarded by the supervisor and the reviewing
official through the head of the career service in time to reach the
Offiee of Personnel in triplicate before the due date.
Approved For Release 2003/04/17 :CIA-RDP82-003578000700030017-8