IMPLEMENTATION OF SINGLE CEILING CONTROL AND REPORTING FOR ALL FULL-TIME PERMANENT PERSONNEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R000700060041-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: January 2, 2002
• Sequence Number: 41
• Publication Date: March 14, 1975
• Content Type: REGULATION

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Approved For ~007004~~8~e~su~~d~~l STATINTL
This Notice is Current Until Rescinded ~ " (BAR !'~~~
IMPLIIKENTATION OF SINGLE CEILING CONTROL AND REPORTING
FOR ALL FULL-TIME PERMANENT PERSONNEL
1. In FY 1976 a single employment ceiling will apply to all full-
time permanent appointed (staff) and contract personnel. Employment of
other categories of personnel will be controlled by the availability of
budgeted funds in the .appropriate subobject class and will not be
charged to the ceiling for full-time permanent personnel. The following
definitions provide a common understanding of the various categories of
employment:
a. Full-Time Permanent Employees are appointed or contract em-
ployees who are regularly scheduled to work 40 hours per week and
whose term of employment with the Agency will be in excess of one
year.
b. Te ora Em loyees are appointed or contract employees who
may be employe . on a ull-time or part-time basis and whose term of
employment with the Agency will be one year or less from the date
of initial employment. This category also includes summer-only
employees and summer interns.
c. Part-Time Employees are appointed or contract employees who
are regularly scheduled to work and normally work less than 40
hours per week. (See paragraph 2 below.)
d. Intermittent Employees are appointed or contract employees
whose employment is irregular or occasional with hours or days of
work not on a prearranged schedule and with compensation paid only
for the time actually employed or for services actually rendered.
There is no leave accrued for Intermittent Employees.
e. Other Employees Not Included in Full-Time Permanent Category
are employees assigned to the Temporary Assignment Section, coopera-
tive education student employees, and employees liquidating their
accrued sick leave pending disability retirement.
2. As a policy, the employment of part-time employees will be
limited to no more than 30 hours per week. Exceptions will be author-
ized only in unusual circumstances and require approval of the Deputy
Director or Head of Independent Office concerned, or their designee, or
the Administrative Officer to the DCI.
3. Intermittent employment should be monitored frequently by the
Operating Official concerned. If an intermittent employee has worked in
excess of 1560 hours in an employment year, his or her employment category
must be changed or approval of the Director of Personnel be obtained for
retaining the individual as an intermittent employee.
Approved For R~L~~.ser~002/01/30: CIA-RDP82-003578000700060041-8
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STATI Approved~F,or Release 2002/01/30: CIA-RDP82-d~57R00$~~Q8~~1-8
14 March 1975
4. During the remainder of FY 1975, the Agency will continue to
operate under separate ceilings for full-time permanent appointed and
contract personnel. In FY 1976 the single ceiling will apply to all
full-time permanent personnel. Contract status should be considered
only when, for example, individuals do not meet security or citizenship
standards for appointment, dependents are employed abroad, operational
needs require specialities not generally useful in the career service,
or programs are developmental or selective in nature. Under the single
ceiling, reserve or temporary appointments in the latter three situations
usually would accomplish the same purposes as contract employment.
5. The Deputy Directors, Heads of Independent Offices, and the
Administrative Officer to the DCI will soon be asked to provide the
Office of Personnel a list of all part-time, intermittent, and temporary
employees not already identified under these categories of employment.
The Office of Personnel will develop the appropriate codings and issue
necessary instructions for the identification of these employees in its
transactions accounting. Continued contract employment, especially for
full-time ermanent contract employees, should be reviewed in the context
STATINTLof ~ noting the provision for limited appointed employment such
as "reserve" or "temporary." As a rule, long-term employment of personnel
should be in a career status and shorter-term employment should be in a
reserve or temporary appointment status.
6. It is Agency policy to encourage use of part-tune personnel
whenever the requirement is not full-time, or when approval of part-time
status is necessary to retain or acquire essential skills not otherwise
available. It also is appropriate to consider converting an employee to
part-time status for a temporary period for self-sponsored educational
purposes, particularly when the employee has essential or scarce skills
that otherwise would be lost to the Agency.
7. To prepare for FY 1976, the Office of Personnel will begin
placing all full-time permanent position requirements, whether the
positions are classified or unclassified, on the Staffing Complement.
Although this .process will begin immediately, it will. take several
months to accomplish. Employees not categorized as full-time permanent
(i.e., those .categorized in paragraphs lb through le above) will be
shown separately on the Staffing Complement. The .second half of FY 1975
is the transition period for changing employment category reporting so
that all reporting during FY 1976 will be based on the single ceiling.
For the remainder of FY 1975, the Office of Personnel will report
personnel strength in two formats; the current format which is required
to report against the current separate staff and contract ceilings, and
the new format which is preparatory for the single ceiling and is con-
sistent with the Operating Budget for FY 1975 which uses a new definition
of subobject class 1148.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2002/01/30: CIA-RDP82-003578000700060041-8
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STATINTL
8. All personnel, other than consultants and indigenous personnel,
not categorized as full-time permanent employees will be charged to
subobject class 1148. Following completion of necessary coding changes
to charge alI employees categorized in paragraphs lb through le above
who are nat now charged to this subobject class, the Comptroller will
issue instructions for making corresponding adjustments in the obliga-
tions since the funds for such employees are included in the FY 1975
Operating Budget in subobject class 1148.
JOHN F. BLAKE
Deputy Director
for
Administration
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2002/01/30: CIA-RDP82-003578000700060041-8