OVERALL UTILITY OF THE OFFICE OF PERSONNEL'S QUALIFICATIONS RECORDS SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R000700080007-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: November 17, 2016
• Document Release Date: July 5, 2000
• Sequence Number: 7
• Publication Date: March 31, 1975
• Content Type: MF

(\Ca\ MinCti I r?-?
Approved For Release IrAl4 _i.,,i--4124DP82-00357R000700080007-4
Pi IT FOR: Deputy Director for Administration
sumrcr
Overall Utility of the Office of Pe el's
Qualifications Records System
? Yemo to pm ft ADDO dtd 14 ?larch 75, subj: Office
of Personnel Qualifications Register
1. This is in response to your request for coments relative
the recommendatiens contained in the reference and the overall uti
of the "Personnel Qualifications Register- to Agency managers.
2. The Personnel Qualifications Register is one of the by-products
of the Agency Qualifications Records System and is designed to provide
Agency managers with a tool in providing a rapid and efficient summari-
zation of erployee experience and qualification data in their consid-
eration of erployees, regardless of where assigned or located, for
possible assignment to fill staffing needs where corbinations of Agency
acquired experiences and specialized skills are requisite for Career
Service considerations in employee skill utilization; employee develop-
ment; and management of employee resources. Attached herewith (Tab 11)
are, listings of requests upon the Personnel Qualifications Register
serviced by the Qualifications Records System during fiscal years 1971.-
1974 and nine months of 1975.
3. The utility of the Qualifications Records System by Agency ium-
agers varies with the awareness of the individual manager of the scope
and content of the system and the potential. it, offers in consideration
of the on-board workforce in meeting ad hoc or anticipated requirements
for qualified, employees. le advantages to the Agency in. making maxirum
use of on-board employees r filling new requirements--uhile collaterally
offering developrental opportunities--is readily apparent as compared to
the cost and delay associated with external recruitment.-1
4. The present Qualifications Records Systemums developed to.
centrally record employee biographic data and job skills. Prior to the
evaluation of the present system, a variety of-mini-system were beine
maintained within Agency components to satisfy their own internal needs.
The current DDO related aspects of the Qualifications Records System were
developed in response to specific DDD requests and is maintained by one
full-tire contract erployec (a DD) annuitant).
5. In addition to the tangible production of the "Personnel Qual-
ifications Register" where all Agency employee skills, knowledge and
experiences are recorded, the Qualifications Records System is an
essential element in the Agency's personnel management records system
in regards to:
This memorandum may be downgraded when
separated from classified attachments.
Approved For Release 2000/08/07 : CIA-RDP82-00357R0007Q0080007-4
OiC0,76,
"
25X1A9a
Approved For Release 200 CIA-RDP82-00357R000700080007-4
(a) ProvidinLthe
data base for idit1ficatton of Ageecy
AfflnityTrps erimon the -receettneridations of the- Per-
Sohner Appraac.es $tu!y (raup. subsequently approved by the CIA
Management Committee and Mi. Colby, was a proposal in response to
Nh7. Colby's request that some farm of modified "WS" systei be
develered to bientify employees throughout the Agency -who possessed.
common functional specialties and qualifications.
Nhile the CIA ehnagement Committee has not taken further actio
on implementation of this concept (presumably until the basic PASC
actions have been implemented) we expect that Mr. Colby will reaf-
firm his interest in pursuit of the ''Affinity Gro tp' concept (see
Tab B). The supportive data base for such a system is found in
the already established. Qualifications Records System.
(b) ..4,Jv?-eriroduced 1
? 4-- ee ic::e_nhic-_?_reff?ileat. The
present fleet ons Taco .._ysteriIiii?beeTigned and de w1-
pod with the objective of eventually producing, clear text summaries
of biographic data on record for each employee and scheduled trans-
mittal to the eeployee for review, updating and correction as
necessary.
Studies are currently undorwy to utilize the &fications
Records System as the data base for developing computer produced
Biographic Profiles and eventual elimination of the present manual
system.
6. The usefulness and importance of the QualificationsRecords
System goes well beyond the production of the Personnel Qualifications
Pagisters. We strongly recommend retention of the system as currently
constituted. It is probable that many Agency managers may not be fully
cognizant of the availability of these services and are not fully cap-
italizing on their use. We propose, therefore, that we develop an
appropriate notice publicizing the system and its utility.
F. N. M. Janney
Director of Personnel:
Stated
Distribution:
Orig 1 - Adse
1 - D/Pers
2 - PW
?P/P&C/11111111:plc (31 Iihr 75)
Approved For Release 2000/08/07 : CIA-IR P82-00357R000700080007-4