MINUTES OF THE 3 AND 7 FEBRUARY 1978 EXECUTIVE ADVISORY GROUP MEETINGS (U)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R000900010014-1
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: May 21, 2002
• Sequence Number: 14
• Publication Date: February 16, 1978
• Content Type: MF

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MEMORANDUM FOR: Executive Advisory Group Members
SUBJECT : Minutes of the 3 and 7 February 1978 Executive Advisory
Group Meetings (U)
1. (AIUO) The Executive Advisory Group (EAG) met on 3 and 7
February 1978 to conclude its specific review of the 21 major projects
supported by the Office of Data Processing (ODP). Three projects were
reviewed: SPECLE II, MIPS, and PERSIGN II. A project decision form
was distributed for each.
2. (AIUO) Mr. May, Director of Data Processing, said it. had been
determined that two further projects would consume more than $250 thousand
in ODP resources during FY 1978. (The EAG will determine how it wishes
to handle these projects, any future projects crossing the threshold,
and future project review in general at its final ADP session on 23
February.)
STATINTL 3. (AIUO) of the Office of
STATINTL
Security (OS), described the SPECLE II project, w is provides a central
point in CIA and in the Intelligence Community for recording and
certifying all special compartmented access approvals. It allows OS
personnel to be responsive on a timely basis to priority certification
inquiries. It produces, on demand, accurate listings of people approved
for access and compiles statistical information for senior managers.
A survey last year resulted in several recommended improvements in
SPECLE II, which are now being studied, including a historical capa-
bility. However, the DCI Security Committee has recently recommended
that SPECLE II be replaced by a proposed Community-Wide Computer-
Assisted Compartmentation Control ('"4C") System. This matter is under
review by OS and the Intelligence Community Staff. SPECLE II is expected
to consume less than 1 percent of ODP's central services in FY 1978.
Growth will not be significant, unless the system is in fact required
to assume greater capabilities.
4. (AIUO) Doctors Bohrer, I lof the
Office of Medical Services (ONES), described the Medical Information
Processing System (MIPS), an aggregation of several ADP projects that
assist OMS. The most important of these: (1) collect and process data
on employees undergoing medical evaluations for a series of computer-
produced reports used by OMS physicians and laboratory technicians,
and (2) provide Agency components accurate applicant and employee test
and psychological assessment data. The projects have made it possible
to eliminate manual calculations of Spirograms and various other labora-
tory data, have provided for quality control, have freed physician time
for greater concentration on problem areas, have enabled OMS to offer
medical evaluations to all Agency employees periodically, and have satis-
fied the demand for other services which could not have been met by
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existing personnel manually. The project is expected to consume only
1 percent of ODP's central services in FY 1978; growth will not be sig-
nificant.
5. (AIUO) On-7 February, Messrs. Janney andi STATINTL
STATINTL II of the Office of Personnel, described the PERSIGN II project,
which will provide the Agency an efficient, integrated personnel system
upon becoming operational in June 1979, when it will replace the three
outmoded automated systems which exist and incorporate several functions
that today must be done by hand. It will provide for personnel-action,
assignment, step-increase, and fitness-report processing. It, will enable
rapid response to ad hoc requests for information, furnish statistical
reports, simplify file maintenance, eliminate redundant storage of
personnel status data, and provide data to other ADP systems, including
Payroll and SPECLE II. The system will represent a highly complex and
volatile file, subject to a variety of transactions, concerning our
employees, whose personal data must be handled in many different ways.
PERSIGN II is expected to consume 7 percent of ODP's central services
in FY 1978, a significant increase over 1977, which will occur as the
result of heavy developmental costs, involving 23 full-time staff
employees, and as the result of running in parallel with the old
computerized personnel systems as testing and conversion are effected.
6. (AIJO) EAG discussion focused on the clarification of specific
points regarding the projects.
STATINTL
James H. Taylor
Secretary
Executive Advisory Group
cc: Dr. Bohrer
/Mr. Janney
Mr. May
STATINTL
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