FY 1978 OVERVIEW

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R001000110007-6
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 12
• Document Creation Date: December 16, 2016
• Document Release Date: July 6, 2005
• Sequence Number: 7
• Content Type: SUMMARY

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FY 1978 OVERVIEW
The value of the APP is in the analysis and comparison of the
information it records. To facilitate this effort several charts
have been modified to include some additional history and in a very
few places a percentage; with the exception of one line on Page 7a
all the newly requested data is a direct line transfer from either
the current or a previous APP. The exception, line 4 of Page 7a
requests by grade the percent of ODS in a PRA for FY 76. The method
for computing those percentages is explained in the "Aid and Guidance"
section forwarded herewith.
You are encouraged to make and retain a name listing to support
certain pages of the APP. Of particular concern are Pages 6 "Rota-
tions", 7 "PRA" and 23 "Counseling Cases". It has been our experience
on those occasions when additional reports are generated based on APP
charts that some components have not been able to support the numbers
with a name. While the name listings for the pages indicated are not
a requirement maintaining such lists would alleviate many problems in
the future. The PRA list is of course on a computer listing, however,
it is advisable to keep a separate list of PRAs of two or more grades
and PRAs which have been extended beyond the NTE date. An additional
area where name listings may be beneficial is in reporting PDP numbers.
Special care should be taken in completing Page 23 "Counseling
Cases". Individuals should be identified on this page only if they
are ranked in the low percentiles due to weak or poor performance. An
employee should not be represented on this page for any other reason;
such as arithmetical requirement or due to his or her job being less
essential.
The Career Service's FY 78 APPS are to be completed and submitted
to the Director of Personnel by Friday, 18 November 1977. The report
for the Career Service should be approved by the Head of the Service
and should be submitted in original and one copy, with one clean copy
for each Sub-group concerned.
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AIDS AND GUIDANCE FOR PREPARATION
OF THE FY 78 APP REPORT
PAGE 1 FY 77 Goals and Achievements
Line 1 remains the same as Line 1 of the FY 77 APP. It is
included for historical reasons.
Line 2 is a direct transfer from Line 9 of the FY 77 APP.
Lines 3, 5, 7, 9 and 11 should be taken directly from the
FY 77 APP, page two, Lines 5, 9, 11, 13 and 14 respectively.
Line 10 of this page should be transferred directly to
Line 1, page two.
Lines 4 and 6 of this page are taken directly from Lines
6 and 10 of page la.
PAGE la FY 77 Goals and Achievements
Lines 1 and 2 of this page are the same as Lines 1 and 2 of
Lines 6 and 10 will transfer directly to Lines 4 and 6 of
page one. For Subgroup reports, Line 6 is the total of Lines 3
through 5 and Line 10 is the total of Lines 7 through 9. For the
Career Service reports, Line 6 is the total only of Lines 4 and 5
and Line 10 is the total of Lines 8 and 9. Career Services are asked
to complete Lines 3 and 7, Subgroup losses and gains, as they reflect
the total intra-Career Service movement.
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PAGE 2 Overall Plan for Projected Changes in Personnel Strength
FY 7
Line 1 on this page is the same as Line 10 on page one. On
Subgroup reports Line 5 is the sum of Lines 2, 3 and 4; Line 9 is the
sum of Lines 6, 7 and 8. On Career Service reports, Lines 2 and 6
will be completed for the sake of the Sub-group information they provide
but they will not be included in the sums reported on Lines 5 and 9
respectively.
PAGE 3 Personnel On Duty Strength Report - By Category
Lines 1, 4 and 7 should be taken directly from Lines 3, 6
and 9 respectively on page three of the FY 77 APP.
Line 1 + 4 + 7 = Line 9, page one
Line 2 + 5 + 8 = Line 10, page one
Line 3 + 6 + 9 = Line 13, page two
PAGE 4 Projected Personnel Losses and Planned Personnel Gains
These two charts will show in gross numbers the movement
of personnel, first between Sub-groups and between Career Services
and second, into and out of the Agency. In the first category, which
is "internal" movement, count only individuals who actually have a
change in their Career Service or Career Sub-group designation.
Line 1 should be taken directly from the FY 77 APP, page
four, Line 3.
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Lines 4, 5 and 6 should be taken directly from the FY 77
APP, page four, Lines 4, 5 and 6 respectively,
Under the Professional Gains, the Clerical and Technical
conversions should be separated from the internal gains number and
counted in the column identified for them. The numbers for the
Clerical/Technical column will be obtained as follows: Lines 4, 5 and
6 should be taken directly from the FY 77 APP, page four, Lines 4, 5
and 6 respectively. Lines 7 and 8 are the respective sums of the
totals of Lines 9 and 10 of the FY 78 APP, page 5.
When arriving at the totals on the "Planned Gains" chart,
add all clerical and technical conversions to the "Sub-group" column.
On the "Projected Losses" chart consider all clerical and technical
conversions as Sub-group losses. It is recognized that there may be
inter-Career Service movement involved but for the purposes of this
report credit all such movement to the Sub-group. For instance, a
clerical in DDI/OER who becomes a professional in DDA/OP would count
as an OER Sub-group clerical loss and as an OP Sub-group professional
gain. Per the instructions in the previous paragraph, OP would of
course count the individual in the Clerical/Technical Converts column
under "Professional Gains" and in the Sub-group column tinder "Total
Gains".
PAGE 5 Professional Gains
With the exception of including two lines of history and
several percentages the charts on this page have not changed.
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Lines 1, 2, 3, 6, 7 and 8 should be taken directly from
the FY 77 APP, page 5, Lines 1, 2, 3, 4, 5 and 6 respectively;
including, of course, the percentage numbers where requested. You
will note that individuals on the "Planned Lateral Entry" chart will
be included in the appropriate column of this second chart, however,
clerical and technical conversions to professional status are not to
be included.
On this page there is no section that provides a "total"
of all professional gains. Total of professional gains are reported
in the professional columns on Lines 4 through 8 of page four.
Remember, when the bottom chart on this page is completed
the "total" figures will be transferred to page four per the page four
instructions, and to page nineteen to provide data base for percentages.
PAGE 6 Rotational Assignments of GS Professional Employees
Lines 1 and 6 should be taken directly from Lines 4 and 9
respectively on page six of the FY 77 APP; include the totals and
percents requested this year.
These charts have remained substantially the same.
"Identified in PDP" refers to those individuals GS-13 through 15
identified or selected for executive development and/or those GS-15
through 17 or SPS individuals identified as current replacement
candidates for executive vacancies. An agreed tour as used on these
charts refers to a tour in which the individual actually does the
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complete spectrum of tasks of an assigned position outside his or
her own Career Sub-group or Career Service and does them for a period
in excess of six months. During this period the employee might be
slotted either against his or her own Service's Development Complement
or a slot on the host Service's T/0. A detail wherein an individual
is assigned to "help out" or do an ad hoc study is not thought of as
an agreed tour. Include on these charts all persons whose assignments
were and/or will be in being at any time during the reporting period.
The "in" and "out" totals of Sub-group moves within a Career Service
(Intra) should balance on the achievement line for the Career Services.
Hopefully when the Agency Consolidated Report is completed, the inter-
Career Service "in" and "out" moves will also balance.
PAGE 7 Personal Rank Assignments
Line 1 of this report should be taken directly from the
FY 77 APP page seven Line 9.
The percentages in Line 3 are the percent; the Line 2
entries are of the respective Line 1 entries of page two.
For those offices wishing to estimate the cost of PRAs,
the following rule of thumb is given: add .5 to the average grade
and consider that sum as the grade and step concerned. Example:
average grade of incumbent equals 11.234; add to this .5 for a total
of 11.734, the grade and step concerned is then considered to be
GS-11, step 7.
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PAGE 7a Personal Rank Assignment - Supplement
This page is new this year and all entries except Line 10
can be taken directly from the APP for the Fiscal Year indicated.
Line 10 can be computed by using the FY 76 APP and calculating the
percent the numbers of page seven, Line 4, are of the entries of
Line 1, page two.
PAGE 8 Identified Separation/Replacement Requirements
Line 1 of this page should be taken directly from Line 6,
page eight, of the FY 77 APP report.
PAGE 9 Training and Language
Lines 1 and 6 of this page should be taken directly from the
numbers provided in Lines 4 and 8 respectively of page nine of the
FY 77 APP report.
In completing this report please ignore all quotas and
reflect actual needs for training. In completing the attached "List
of Courses with Number of Planned Enrollees", use as a guide the
training requirements submitted to OTR in May 1977. Substantial
changes should be particularly highlighted to enable OTR to make the
necessary adjustments. FYI, the training sections of the APP are
forwarded to OTR and used in course scheduling and enrollment evaluation.
The "Language Positions" chart has not changed.
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PAGE 10 Language Skills Development
The FY 77 goals should be taken directly from page ten of
the FY' 77 APP report. This chart has not changed, however, you may
wish to review the FY 76 instructions for completing this page.
PAGE 11 - 14 EEO Statistics - Professionals
Lines 2 and 8 of these pages should be taken respectively
from Lines 5 and 11 on pages eleven through fourteen of the FY 77
APP report.
Line 7 on these pages should be taken directly from Line 3,
page three, of this FY 78 APP report. Line 12 for each of these pages
will be the same and will reflect the reporting component's planned
professional promotions. The data for this line does not appear
elsewhere in the APP. Line 1 of each of these pages will remain the
same as Line 1 of last years report of these pages.
On the promotions charts, report promotions "to" and not
promotions "from". Example: A GS-l2 being promoted to GS-13 would
appear in the GS-13 column.
PAGES 15 - 18 EEO Statistics - Technical
Lines 2 and 6 of these pages should be taken respectively
from Lines 4 and 8 of pages fifteen through eighteen of the FY 77
APP report.
Line 5 will be the same on each of these pages and should
be taken directly from Line 6, page three, of this FY 76 APP report.
7
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Line 9 will be the same on each of these pages and will
reflect the reporting component's planned technical promotions.
These numbers are not reflected elsewhere in the APP.
Line 1 of each of these pages will be the same as Line 1
of these pages in the FY 77 APP.
PAGE 19 EEO - Movement of Clerical and Technical Employees Into
Professional Status
Numbers for the small section titled "Total Moves to
Professional Status" should be taken directly from the "total" columns
of Lines 6, 7 and 8 of page five of this FY 78 APP report. Lines 1
and 4 of this page should be taken directly from Lines 3 and 6 respectively
on page nineteen of FY 77 APP.
PAGE 20 EEO - Training
No change from last year.
Lines 1, 4 and 7 should be taken directly from Lines 3, 6
and 9 respectively on page twenty of the FY 77 APP.
PAGE 21 Promotion Statistics
The numbers for the "Average Time in Grade" FY 74, FY 75
and FY 76 should be taken directly from the corresponding Lines on
page twenty-one of the FY 76 APP report.
PACE 22 Separations
Note the comment at the bottom of the APP page re duplicating
Computer Listing.
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PAGE 23 Professional and Technical - Counseling Cases
Include on this page only employees ranked in the low
percentiles due to weak/poor performance. Do not include employees
ranked low due to an arithmetical requirement, or because their skills
are of limited or potentially limited use to the Career Service.
Line 1 will identify all employees so ranked as of 30 September 1977
and all other entries on this page will be in reference to those
numbers.
Line 7 requests numbers of those identified. in Line 1 who
were also ranked low in FY 75 but not in FY 76 and now again in FY 77.
Line 8 requests numbers of those in Line 1 who were also
ranked low in FY 76. These individuals have then been ranked low for
two but not three consecutive years, i.e., FY 76 and FY 77.
Line 9 requests numbers of those in Line 1 who were also
ranked low in FY 75 and FY 76. These individuals have then been
ranked low for three consecutive years, i.e. FY 75, FY 76 and now
again in FY 77.
PAGE 24 Fitness Report Rating Profile
Note comments at bottom of APP page re duplicating Computer
Listing.
Numbers for the 1974 through 1976 average ratings should be
taken directly from page twenty-three of the FY 77 APP report.
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PAGE 25 Group Communications
The first five "boxes" of this report should be taken
directly from page twenty-four of the FY 77 APP report.
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