ADMINISTRATIVE AND HOUSEKEEPING SUPPLIES ISSUED THROUGH THE LOGISTICS SERVICES DIVISION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00599R000100090006-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: February 4, 2003
• Sequence Number: 6
• Publication Date: July 23, 1979
• Content Type: REGULATION

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ADMINISTRATIVE - INTERNAL USE ONLY
LI 45-2
INSTRUCTION NO. LOGISTICS
LI 45-2 Revised 23 July 1979
SUBJECT: Administrative and Housekeeping Supplies Issued
Through the Logistics Services Division
REFERENCE: LI 45-17,Direct Deliveries from Commercial
Vendors
1. PURPOSE
This Instruction establishes the policy and defines responsi-
bilities for (1) obtaining the administrative and housekeeping
supplies that the Logistics Services Division, Office of
Logistics (OL/LSD), issues at no cost to Agency components and
(2) preparing and publishing the Administrative Supply Catalog
which lists and illustrates these supplies.
a. The Administrative Supply Catalog is prepared and pub-
lished periodically as a joint effort by OL/LSD and
Supply Division (SD), OL.
b. All items listed in the Catalog are budgeted for and
funded by OL/LSD and issued to Headquarters components
at no cost except as noted in paragraph 3d below.
c. To avoid unnecessary double handling, vendor deliveries
of subject materiel will be made directly to OL/LSD when-
ever possible, and issues from depot stock will generally
be avoided even when the item is in stock. (Some Catalog
items are maintained in stock by OL/SD for requirements
of components outside the Headquarters area.)
3. RESPONSIBILITIES OF LOGISTICS SERVICES DIVISION
a. Collaborate with OL/SD in the preparation of the Adminis-
trative Supply Catalog, with specific responsibilities
as follows:
(1) Determine what items the Catalog is to contain and
inform OL/SD. Advise of additions or deletions as
they occur.
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 Approved For Release 2003/04/29 : CIA-RDP82-00599R000100090006-2
ADMINISTRATIVE - INTERNAL USE ONLY
INSTRUCTION NO. LI 45-2
LI 45-2 LOGISTICS
Revised 23 July 1979
(2) Prepare the introduction to the Catalog.
(3) Provide photographs or drawings of any item that
should be illustrated.
(4) Determine number of copies of the Catalog required
and effect distribution.
(5) Prepare and distribute cumulative addendums indicating
additions, deletions, and revisions to advise
customers of changes to the Catalog between publica-
tions.
b. Establish and maintain reorder points for stock held by
OL/LSD of items listed in the Catalog. Examine issue
activity at least annually to update these reorder points.
c. Obtain stocks of Catalog items by either of the following
means:
(1) Requisition on Form 88, "Requisition for Materiel and/
or Services," citing OL/LSD's Property Requisitioning
Authority (PRA). Except for furniture items, always
assume procurement action will be necessary and
requisition quantities based on standard units of
issue and packaging criteria.
(2) Procure from the General Services Administration
Self-Service Stores using charge plate or by paying
cash. This source is restricted to the procurement
of slow-moving items and for emergency replenishment
of small quantities of fast-moving items.
d. When Catalog items are requisitioned by Agency components
on Form 88 bearing the component's Financial Analysis
Number (FAN), delete the customer's FAN and add OL/LSD's
FAN, except under either of the following circumstances:
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2003/04/29 : CIA-RDP82-00599R000100090006-2
 Approved For Release 2003/04/29 : CIA-RDP82-00599R000100090006-2
ADMINISTRATIVE - INTERNAL USE ONLY
LI 45-2
INSTRUCTION NO. LOGISTICS
LI 45-2 Revised 23 July 1979
(1) The requisition is for a large quantity of any
item and the component budgets for that item, e.g.,
xerox paper for the Office of Data Processing, or
(2) The requisition is for executive furniture (Code D
items) when the requesting office does not auto-
matically qualify, and the ap ro ria pproval has
been obtained. According to the customer STA
may be required to provide fun as under these cir-
cumstances.
(Note that in the two above instances where OL/LSD's
FAN is not used, the requisitions will not be routed
through the Budget and Fiscal Branch, OL, for fund
certification, as are those funded by OL/LSD.)
e. If OL/LSD receives a requisition from a customer for an
item not appearing in the Catalog (or not added since
the last Catalog publication or addendum), advise the
customer to submit a Form 88 through normal channels
(i.e., to OL/SD), citing his PRA.
f. Receive direct-delivery materiel and resolve receiving
discrepancies in accordance with referent LI 45-17.
4. RESPONSIBILITIES OF SUPPLY DIVISION
a. Produce, in conjunction with OL/LSD, the Administrative
Supply Catalog, with specific responsibilities as follows:
(1) Review lists of Catalog items submitted by OL/LSD
to ensure that all items are catalogued in the
Inventory Control System. Prepare Catalog Action
Requests to add or delete items as required.
(2) Recommend additional items, or Federal/Agency
standard replacement items, for inclusion in the
Catalog. Recommendations will be based upon familiari-
zation with customer requests and current standardi-
zation data.
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 Approved For Release 2003/04/29 : CIA-RDP82-00599R000100090006-2
ADMINISTRATIVE - INTERNAL USE ONLY
LI 45-2
INSTRUCTION NO. LOGISTICS
LI 45-2 Revised 23 July 1979
(3) Compile Catalog data in proper format and arrange
for printing by the Printing and Photography
Division, OL.
b. Process requisitions from OL/LSD for Catalog items as
follows:
(1) If an item of furniture, issue from stock when
available. If not available, indicate procurement
source.
Director of Logistics
(2) If other than furniture, do not issue from stock
even if available unless it is in best management
practices to do so, e.g., to move slow-moving or
long-supply items. Determine source of procurement.
c. When a requisition is received for a Catalog item from
any requisitioner in the Headquarters area other than
OL/LSD, refer the requisitioner to OL/LSD to obtain the
item (except for large requirements for which the
requisitioner has budgeted, as discussed in paragraph
3d above).
ST
ADMINISTRATIVE - INTERNAL USE NN yd1'
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