STATUS REPORT ON THE COMMUNITY INFORMATION PROCESSING STUDY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82M00097R001400100012-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 34
• Document Creation Date: December 19, 2016
• Document Release Date: September 26, 2005
• Sequence Number: 12
• Publication Date: December 19, 1961
• Content Type: MF

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SECRET
USIB-D-39. 7/2
19 December 1961
SUBJECT Status Report on the Community Information.
Processing Study
REFERENCE o USIB-D-39. 7/1 (Final), 24 July 1961
88
The attached status report is forwarded for review. At the request
of the Chairman of CODIB we are placing this matter on the agenda of an
early USIB meeting for noting and for such additional guidance to CODIB
as the Board is in a position to give in the light of the status of this project
and developments in the community since the study was authorized
(USIB-M-163, 11 July 1961, item 6).
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Executive Secretary
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CODIB -D-.82/13
4 December 1.J31
UNITED STATES INTELLIGENCE BOARD
COMMITTEE ON DOCUMENTATION
MEMORANDUM FOR: Chairman, United States Intelligence Board
SUBJECT: Status Report on the Community Information
Processing Study
REFERENCE: USIB-D-39.7/1 (Final), 24 July 1961
1. As authorized and directed by USIB under reference, I have proceeded
with the selection of a staff director and staff for the conduct of a study of the
USIB information processing problems. To date the following full-time
personnel have reported:
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2. A current status report by the Staff is attached as Enclosure 1.
This report reflects the implementation problems being encountered.
3. The proposed study plan developed by the Staff, the concept of which
has been approved by the Committee on Documentation (CODIB), is attached as
Enclosure 2. I particularly invite the attention of the Intelligence Board. to the
list of Major Tasks (page 6) and to the Guidelines section (pages 18-19) of the
proposed study plan.
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4. We are at a critical stage in this undertaking. While considerable
thought and planning has been done since the Intelligence Board approved the
Terms of Reference in July, it remains that we must obtain early designation
of full-time staff members from State, Navy, NSA, and' particularly DIA.
An additional and continuing imperative is that DIA information processing
plans for the Department of Defense and the Community study effort be
coordinated.
5,
Meanwhile the Staff Director has been instructed to:
- Limit the scope of the study to problem definitions of
input-output processing.
-- Initiate a study of state-of-the-art in data processing.
- Proceed with such other tasks as can be undertaken in view
of the realities of the present situation in the Intelligence
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Community.
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Enclosures - 2
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Enclosure 1.
SCIPS-D-2/1
29 November 1961
STAFF FOR THE COMMUNITY INFORMATION PROCESSING STUDY
MEMORANDUM FOR: Chairman, USIB Committee on Documentation
SUBJECT: Implementation of Community Information Processing
Study
REFERENCE: USIB-D-39.7/1 (Final) dated 24 July 1961
1. Pursuant to paragraph 1d of reference the following progress and
status report is made on subject.
2. Phase I of the terms of reference for the study (USIB-D-39.7/1
Final, 11 July 1961), namely the preparation of a plan for the conduct of the
study, has been completed. The plan details the tasks to be completed and
estimates an equivalent 33-man-year effort over a 70-week period. The
study plan was considered at the CODIB Meeting on 19 October 1961. I
interpret the consensus of the committee's consideration to be:
(a) Reaffirmed the need and importance of the study.
(b) Concurred in the general study concept and tasks outlined in
the study plan.
(c) Considered the estimated effort reasonable but probably
conservative.
(d) Could not commit all the resources called for in the plan due to
departmental and DIA priorities.
(e) Expressed concern at the use of contractors to assist in the fact-
finding phase due to security restrictions.
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(f) General objection to a study of organizational T/O's and
budgets as such.
(g)
Desires that the scope of the study be limited initially to
detecting interrelationships of information flow until
1 February 1962 as suggested by DIA, at which time they would
reconsider full implementation of the plan. This restriction
of scope was made to give DIA time to determine at least the
nature of its plans for organizational and functional changes
in the military services intelligence components.
(h) Agreed that the sub-task of examining the state-of-the art in
information processing could commence at once.
3. The present situation is:
(a) A staff of three full-time members (CIA, AF, and Army) plus
one clerical and myself on board.
(b) Part-time members have been designated from Navy, NSA, and
DOD/R&E - but to date have been available on a very limited basis.
(c) Firm intentions to assign a full-time representative in the near
future from State, Navy, and DIA; and an equivalent one-man
representation from NSA.
(d) A willingness to assign a staff member from NBS and Bureau of
Budget on a reimbursable basis.
(e) An agreed study plan with restriction of scope until 1 February 1962.
4. With the present on-board strength it would take at least 10 years to
complete the study; realization of all the commitments made (paragraph 3 above)
would result in a minimum three -year schedule, based on the probably under-
estimated effort estimates. With this situation pertaining, I propose to proceed
as follows:
A. Staffing:
(1) Seek fulfillment of personnel commitments made.
(2) Seek three additional members for the Staff from CIA.
(3) Identify consultants now under Government contract who could
best serve the Staff in a consultant capacity.
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B. Fact Finding:
(1) Identify information flows, processes, functions and inter-
relations subject to immediate study.
(2) Determine what facts are sought on these flows, processes,
functions and interactions.
(3) Determine methods of acquiring those facts including
identification of pertinent studies under way or completed.
(4) Proceed with the acquisition of the facts.
(5) Initiate task on state--of-the- art survey.
C. Planning:
(1) Re-examine the initial plan in terms of sequence and effort
allocation in light of results of steps (1), (2), and (3) under
"B" above.
(2) Maintain liaison with DIA for early detection of major changes
in the military intelligence organization and functions as
related to the Community Study.
(3) Give further consideration to the security and monetary aspects
of private industry assistance on the study.
(4) Delay detailed planning of the remainder of the study until
personnel resources are assured.
5. I am not so concerned at the temporary restriction of scope and
resources because we couldn't move much faster than that anyway. My prime
concern is that the SCIPS staffing situation is typical of Community efforts in
information processing, collection, production, operation, or coordination.
That is, national priorities prevail during the Community consideration and
planning stage but in actual implementation departmental priorities are the
prime determinant. I therefore propose that on or before 1 February 1962 we
take another hard look at resources probabilities, and if negative, recommend
either strong remedial actions or abandonment of the study. At present, we
are in the position of not having. commitments for the required personnel nor
do we have assurances that such commitments will ever be made. This means
that we don't know whether the study can proceed as planned or not. It is
incumbent upon us to inform USIB of this situation.
6. It is recommended that the USIB members facilitate the prompt
implementation of personnel commitments agreed at the CODIB level and noted
in paragraph 3 above.
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7. It is believed that any USIB action on other problems encountered
(full resources, industry assistance, funding) can be deferred until the
limitations on the previously USIB approved objectives can be specified at
which time a further report will be made to USIB.
8. Attached is a revision of the proposed study plan (SCIPS-D-1/2)
reflecting some of the CODIB discussion but without regard to the temporarily
reduced scope.
Director, SCIPS
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Enclosure 2
SCIPS-D-1/2
1 November 1961
PROPOSED PLAN
FOR
STUDY OF INFORMATION PROCESSING
IN THE INTELLIGENCE COMMUNITY
by
The USIB Staff for the Community Information
Processing Study
(SCIPS)
C -O-N-F -I -D-E -N -T-I A -L
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Introduction ..................................................... 1
The Study Plan ...................................................
Plan Implementation...,....> .....................................
Major Tasks ............. ....................... TabA....... . 6
Sub-Tasks ........................>............a.Tab L',..,.,.. 24
Personnel Requirements by Source (graphic)..... Tab F1>...,.. 26
.p (tabular).. , ..Tab F2....... 28
Staff Organization..>..........................Tab G ....