RECORDS MANAGEMENT TRAINING PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00058R000100170009-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: September 6, 2006
• Sequence Number: 9
• Publication Date: July 31, 1975
• Content Type: BULL

pproved For Release 2006/11/11 : CIA-RDP83-00058R000100170009-9
ADMINISTRATIVE - INTERNAL L, ONLY
SPECIAL BULLETIN
NO: 21-75 31 July 1975
TO: All Training Officers of the Agency
RECORDS MANAGEMENT TRAINING PROGRAM
The Office of Training will offer the following series of
seminars to assist Agency employees in learning how to manage
their component records efficiently. These seminars are for
records managers, analysts, secretaries, and others concerned
with paperwork procedures. Course descriptions, dates, and
deadlines for the courses to be conducted during the remainder
of CY 1975 are listed below:
1. Records Management - Forms Management Seminar (2 days)
This seminar will familiarize students with the Agency
Forms Program and the techniques to improve and control the
forms required for office operations. Sessions will include
forms management principles and procedures as well as forms
analysis and design requirements.
Course Dates Deadline
8-9 September 1975 25 August 1975
1-2 December 1975 24 November 1975
IT. Records Management - Forms Analysis & Design (6 days)
This comprehensive seminar will teach students how to
operate a Forms Management Program in their office. In addi-
tion, they will learn how to design and analyze forms as an
efficient means of collecting, recording, processing and trans-
mitting information. Extensive coverage is given to the
development of forms specifications, flow charting, procedures
and the application of the survey approach to forms design.
Course Dates Deadline
9-14 November 1975 22 October 1975
III. Records Management Files Systems & Procedures Seminar (1 day)
The participants will be taught: (a) the established
standards for file systems, procedures, equipment and supplies;
(b) how to review, convert: and operate file systems; (c) how
ADMINISTRATIVE - INTERNAL USE ONLY
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to select the appropriate type of filing equipment; and (d) how
to improve the administration of office files and procedures.
Course Dates Deadline
10 September 1975 25 August 1975
3 December 1975 24 November 1975
IV. Records Management - Records Disposition I (z day)
The participants will be taught: (a) how to reduce the volume
of records in an authorized and efficient manner; (b) how to conduct
a records inventory; (c) how to evaluate records and prepare a
schedule for the periodic disposition of records; (d) and how to improve
the administration of files disposition.
Course Dates Deadline
11 September 1975 25 August 1975
4 December 1975 24 November 1975
V. Records Management - Records Disposition II (1 day)
This seminar will: (a) provide the students the opportunity
to view the on-site operations of the Agency Records Center and
Archives; (b) teach them how to retire records and allow them to
view the accessioning, referencing and disposal activities at the
center. The participants will be able to see their components'
records on the shelves and observe the security controls exercised.
(They will also visit the recently established Agency Archives).
Course Dates Deadline
15 September 1975 25 August 1975
8 December 1975 24 November 1975
VI. Records Management - Records Management Survey (2 day)
This seminar will instruct personnel in the proper techniques
to be employed in conducting a Records Management Survey. The
students will receive detailed instructions on various methods
used in collecting data that is vital to making a successful survey.
They will also, through the presentation of actual case studies,
see the benefits that have resulted from these surveys.
Course Dates
11 September 1975 25 August 1975
4 December 1975 24 November 1975
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AIINISTRATIVE - INTERNAL USE ONLY
The Forms Management and Files Systems and Procedures Seminar
will be held from 0900 - 1630 in Room 1A-07 Headquarters Building.
Records Disposition I and Records Management Survey will be held
from 0900 - 1200 and 1300 - 1600 hours respectively in Room 1A-07
Headquarters. Records Dispo and the Forms Analysis and
Design seminars will be held Arrangements for transporta-
tion for the latter two seminars wi be made at time of registra-
tion.
Submit Form 73, "Request for Internal Training" to OTR/Registry,
Room 936 Chamber of Commerce Building by the deadline date.
Addi reformation may be obtained by calling OTR/MATH,
extension
Approved For Release 2006/11/11 : CIA-RDP83-00058R000100170009-9