OFFICE ORIENTATION PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00156R000300040119-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: December 8, 2005
• Sequence Number: 119
• Publication Date: April 3, 1979
• Content Type: MF

Approvedr Release 2006/02/01 : CIA-RDP83-0 6R000300040119-0
3 APR 1979
MEMORANDUM FOR: Deputy Director for Processing
Deputy Director for Applications
Chief, Special Projects Staff
Chief, Management Staff
Chief, Administrative Staff
Executive Officer
FROM Bruce T. Johnson
Acting Director of Data Processing
SUBJECT Office Orientation Program
1. In order to increase the operational efficiency of
ODP I have decided to implement an "Orientation to ODP"
program. The format of the orientation will be informal
presentations by each of you or your designee to explain
how your component fits into ODP, and the relationships
between ODP components, the Agency and, where appropriate,
the Community.
2. The target audience will be new EOD's at all grade
levels and specialties-. This group will be supplemented
by "oldtimers" when the EOD group is small.
3. Attached is a more detailed explanation of this
program and a proposed agenda. The initial running is
scheduled for 23 April 1979.
4. The Administrative Staff is the focal point for
the program. Please coordinate your presentation plans with
them. We will publish an ODP notice so all hands will be
aware of this new program.
Attachment:
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1. ODP gains approximately four to six new employees
each month. To date, there has been no formal method of
introducing these newcomers to all of ODP. At present,
newcomers usually come directly to ODP after they have been
processed into the Agency by the Office of Personnel. By
the time a newcomer gets to ODP, he is saturated with more
information than he can absorb about insurance, credit union,
and pay, benefits, and services. When he reaches ODP
Personnel, he is processed into ODP. The Personnel Officer
briefly outlines the organization of ODP with special
reference to where the newcomer will be working. Some of
the information given to him by the Office of Personnel is
reviewed and.expanded to cover ODP particulars. The newcomer
is taken to his component, where he is further briefed and
sent to work.
2. We propose to orient newcomers to ODP by giving them
a one-day briefing as outlined in the attached schedule.
? Briefings will be given quarterly. Thus, by the time new
employees are briefed, they will have been in their jobs
long enough to begin to think about how their jobs relate
to the rest of ODP and to the Agency as a whole. One of the
primary purposes of the one-day briefing is to convey an
understanding of these relationships. Also, the briefing will
show how the different components of ODP form a cohesive
team. Further, the briefing will allow us-to expand on ODP
and Agency personnel practices and policies which will affect
advancement of the new employees in their careers.
3. Employees presently in ODP will be scheduled for
this orientation session if they and their supervisors indi-
cate an interest in their attending. This would be a way for
older hands to find out what is new in ODP; also, they could
bring their knowledge to the new group.
4. One week before each briefing, the Administrative
Staff will provide each briefer with a list of the names of
the employees who will attend, along with their grades,
position assignments, and a short summary of their experience
before coming to ODP. This information should be used by
briefers to tailor their talks to each group.
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1. 0900-0930: Welcome and "getting to know you"
session with the Director of ODP and/or his Deputy.
2. 0930-1000: Briefing on the organization of the Agency
by the Administrative Staff, including a brief descrip-
tion of the role and function of each directorate,
followed by an organizational breakdown and brief
.description of each ODP component. The role and place
of ODP within the total Agency organization will be
stress6d.
3. 1015-1030: Break.
4. 1030-1100: The role of Processing within ODP by the
DD/P, stressing the relationship of Processing to other
ODP components. Also, there will be a broad descrip-
tion of the hardware capacity of Processing, its
.complexity and peculiarities, and how it supports the
rest of the Agency.
5. 1100-1130:. The DD/A will discuss the role of
Applications within ODP, with special regard to how
Applications relates to other ODP components and to
Agency customers. Also, there will be a description
of how a typical application comes into being.
6. 1130-1200: SAFE overview. The Chief of CSPO will
cover the concept of'SAFE, its history, its status at
the time of the briefing, and its future prospects.
7. 1200-1300: Lunch.
8. 1300-1330: The ODP CDO will discuss career development
in ODP, and describe special Agency and ODP programs,
such as EEO, grievance procedures, AIM, and ODP
counselling. procedures.
9.. 1330-1420: Personnel. The Personnel Officer will
review some material which employees got during their
initial on-board briefings given by the office of
Personnel, but with the emphasis on ODP personnel
practices and policies. There will be a question and
answer period.
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10. 1420-1430: Break.
11. 1430-1500: Management Staff. The roles and functions
of the Management Staff will be reviewed with emphasis
on how the Staff relates to the other components of
ODP?and to other Agency offices.
12. 1500-1530: Security. The Security Officer will
review the special security problems that ODP faces;
e.g., systems security and password requests, spillage,
relations with contractors, and an overview of computer
security programs in ODP.
13. 1530-1600: Tour of the Ruffing Center, conducted by
a representative of DD/P.
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