LETTER TO THE HONORABLE STANSFIELD TURNER FROM JOSEPH A. CALIFANO, JR.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00156R000300050136-0
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 15, 2016
• Document Release Date: December 9, 2003
• Sequence Number: 136
• Publication Date: September 25, 1978
• Content Type: LETTER

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'THE SECRETARY OF HEALTH, EDUCATION, AND WELFARE
DDIA Registry
SEP251978 1 r/f3cp /
The Honorable Stansfield Turner
Director
Central Intelligency Agency
Washington, D.C. 20505
I am enclosing proposed regulations on "Smoking in GSA-Controlled
Buildings and Facilities" which the General Services Administration
issued in the Federal Register on September 11.
In my opinion, the regulations establish a sensible and reasonable
public and public health policy. I urge you to support them.
Several months ago I established very similar regulations for HEW
buildings and facilities. They have been well accepted by both
smokers and non-smokers. They are not self-enforcing -- I don't
know of any personnel regulations which are -- but compliance has
become a healthier and better workplace for thousands of employees.
GSA has allowed 30 days for public comment, until October 11. I
hope they will hear favorably from your office during this period.
If your staff has any questions, please have them get in touch with
John Pinney of my office (443-1575).
Sincerely,
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GENERAL SERVICES ADMINISTRATION
PUBLIC BUILDINGS SERVICE
[41 CFR Part 101-20]
MANAGEMENT OF BUILDINGS AND GROUNDS
Smoking in GSA-Controlled Buildings and Facilities
AGENCY: Public Buildings Service, General Services Administration.
-ACTION: Proposed rule. 14
SU~MMARY: This regulation prohibits smoking in certain areas of buildings
controlled by GSA. It has become necessary to regulate smoking in certain
areas of Federal buildings because smoke in a confined area may be
.irritating and annoying to nonsmokers and may, create a potential hazard
to those suffering from heart and respiratory diseases or.allergie
The intent of this regulation is to provide a reasonably smoke-free
environment in certain areas for those working and visiting in GSA-
controlled buildings.
DATE: Comments must be received on or before: (Insert date 30 days
after publication in the Federal Register).
ADDRESS: Comments should be adressed to the General Services
Administration (PBOP), Washington, DC 20405.
FOR FURTHER' INFOR LATION CONTACT:, Mr. Donald Winegarden, Director,
Operations Division, Office of Buildings Management, General Services
Administration, Washington, DC 20405 (202-566-1563).
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4P
SUBPART 101-20.1 BUILDING OPERATIONS, MAINTENANCE, PROTECTION, AND
ALTERATIONS
Section 101-20.109-10 is revised-to read as follows:
101-20.109-10 Regulation of smoking.
Regulations for controlling smoking in GSA-controlled buildings and
facilities are set forth below. Agencies are encouraged to develop
additional guidelines for internal use and for taking appropriate
administrative action when violations of these regulations occur.
(a) Smoking is prohibited in the following areas:
(1) Auditoriums, classrooms, and conference rooms.
Buildings managers shall ensure that signs and adequate receptacles
for smoking refuse are placed outside the entrances to auditoriums,
classrooms, and conference rooms.
(2) Elevators. "No smoking" signs shall be posted in elevators,
and adequate receptacles shall be placed outside the entrances.
(3) Shuttle vehicles.
(4) Hazardous areas. Each agency shall post and enforce
"no smoking" rules in any location under its jurisdiction which involves
flammable liquids, flammable gases, or flammable vapors, or in all
other locations where there is a collection of readily ignitible, com-
bustible materials.
(b) Smoking is not permitted in libraries except in those non-
stack, areas that are designated as "smoking" areas. These areas shall
be establishes by the buildings manager in collaboration with the heads
of the occupant agencies.
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(c) An employee who occupies a private office is authorized to
declare that office a "no smoking" area.
(d) "No smoking" areas shall be established in cafeterias. These
areas shall be designated as "no smoking" areas by each buildings
manager in collaboration with the heads of the occupant agencies. The
areas designated shall be based upon an estimate of the number of
smoking and nonsmoking patrons served. This may be adjusted on the
basis of local experience. The "nonsmoking" areas shall be identified
by appropriate signs.
(e) The establishment of "no smoking" work areas in open space
should be thoroughly investigated. Supervisors should plan work
space in a manner so that employees who desire a "no smoking" area
can be accom;modated, provided that: (1) Efficiency of work units will
not be impaired, (2) additional space will not be required, and (3) costly
alterations to the space or procurement of additional office equipment
will not be necessary. Agencies are responsible for ensuring that "no
smoking" areas are identified by appropriate signs. In establishing
and continuing a smoking policy in work areas under their?jurisdiction,
supervisors should strive to maintain an equitable balance between the
rights of nonsmokers and those of smokers.
(f) In medical care facilities such as medical clinics and health
units, smoking is restricted to visitor waiting areas, staff lounges,
private offices, and specially designated areas. 1.1aiting areas shall
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be divided into areas designated as "smoking" and "no smoking" when-
ever possible.
'(g) Agencies are responsible for providing adequate noncombustible
ash trays or receptacles in locations where smoking is permitted.
[Sec. 205(c), 63 Stat. 390; 40 U.S.C. 486(c))
Dated: August 25, 1978
10
JAMES B. ISLEA, JR.
'Commissioner
Public Bulildings Service
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