LETTER TO THE HONORABLE STANSFIELD TURNER FROM J. K. FASICK

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00156R001000060010-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 16
• Document Creation Date: December 15, 2016
• Document Release Date: November 18, 2003
• Sequence Number: 10
• Publication Date: November 28, 1979
• Content Type: LETTER

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UNITED STATES GENERAL ACCOUNTING OFFICE
WASHINGTON, D.C. 20548
r-ImIP, !73
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The Honorable Stansfield Turner
.Directors Central Intelligence Agency
Attention: Office of Legislative Counsel'
Dear Mr. Turner:
We have been requested. to study the effectiveness of
current programs and personnel practices regarding foreign
language needs in all Federal agencies.' To obtain a com-
prehensive picture of Federal requirements for personnel
having foreign language skills--and related training,
assignment policies and procedures--we are distributing the
attached questionnaire.
The July 31, 1979, conference report on H.R. 3363
(Department of State Authorization Act, Fiscal Years 1980
and 1981) set forth the requirement for this study and
stipulated that our report be completed within 8 months of
the date of enactment (August 15, 1979) of the legislation.
in order for us to meet the April 15, 1980, reporting dead-
line, we are requesting the completed questionnaire be
returned to us by January 11, 1980.
The conference report on the International r:evelop-
?ment Cooper-Jtion Act of 1979 (H>R. 3324, July 27, 1979)
requested agencies with missions abroad to review their
requirements for language needs and to report to the
Congress any statutory changes necessary to improve
their foreign language capabilities. For those agencies
with missions abroad, the Chairmen of the Senate Foreign
Relations and the House Foreign Affairs Committees have
agreed that your response to this questionnaire will
satisfy the congressional reporting requirement.
The questionnaire is divided into two sections. The
first asks for information, such as policies and proce-
dures on recruitment, training, and use of employees with
language skills. It also asks for any statutory changes
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you feel might be needed to improve your agency s foreign
language capabilities. The second section seeks informa-
tion on the number of positions requiring language skills
and the cost of training.
Responses to the questionnaire should be separate for
each major organizational component within your department
or agency that has significant foreign language needs.
Information from responses to this questionnaire will
be used in preparing our overall report. In some cases,
we will supplement questionnaire responses by interviewing
agency personnel in Washington and overseas and by review-
ing agency records. Our International. Division is conduct-
ing this review under Job Code 467330. We ask that each.
agency designate a contact person for this questionnaire
and have that person contact either David R. Warren or
Galen L. Goss at [phone] on receipt of the question-
naire. The completed questionnaire should be returned to:
U.S. General Accounting Office
Room 4824
Attention: Mr. David R. Warren
441 G Street,. NW
Washington, D.C. 20548
Thank you for your cooperation.
Sincerely yours,
K. Fasick
2
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Survey of Federal Practices And Procedures For
Staff in Positions That Require coreign Language Sills
AT
INTRODUCTION
This questionnaire is being used to gather
information for a GAO review of Federal practices
and procedures for staffing positions that
require foreign language skills. It asks for
information on the policies, procedures and
practices which govern your organization's
designation of foreign language'positions;
recruitment of employees with foreign language
skills; foreign language training; and the
assignment of employees with foreign language
skills. We are also interested in your
recommendations for any statutory changes
necessary to upgrade the language capabilities
of your employees.
Most of the questions can be answered by
checking a box or entering a small amount of
written information.
A preaddressed return envelope has been
enclosed with the questionnaire. We ask that the
questionnaire be completed and returned by
January 11, 1980. If you will have difficulty
in meeting this date or have any questions about
the questionnaire or the review, please call
either Mr. David R. Warren or Mr. Galen Coss at
[phone].
In the event that the return envelope is
misplaced, the correct return address is:
U.S. General Accounting Office
Room 4824
Attention: Mr. David R. Warren
441 G Street, N.W.
Washington, D.C. 20548
'hank you for your cooperation in the review.
RESPONDENT ITTFOR`"ATION
Name of Organization: G /
Name of Person Who May be Contacted for Clarification,
7. Criteria For Larzuaee Designated Positions:
In this part of the questionnaire we are
interested in obtaining information on the
special needs of your organization for lan-
guage proficient personnel, and the criteria
used to identify language designated positions
and set proficiency levels.
1. Some organizations have designated specific
positions as requiring the knowledge of a
foreign language in order to adequately per-
form assigned duties. Throughout this
questionnaire such positions will be referred
to as Language Designated Positions (LDP's).
Row many such language designated positions
are there in your organization? If none,
please write "none" and go to section II.
cI B S c, f i~.c~
No. of LDP'S
2.' There are many reasons why Federal employees
may need to know a foreign language. In your
organization, about what percent of the
positions designated as language essential
have been so designated primarily for each of
the following reasons? (An estimate is
sufficient. Please do not perform any exten-
sive research.) (Please check one colum
Knowledge of a
foreign language
is necessary to:
Supervise foreign
employees
Deal with the general public
(
~/
in a foreien country
Understand significant
pubiic pronouncements in a
forei n lanzuaee
Interpret for senior mission
or high-level
l
ers
onne
p
itors
ial
ic
visitors
off
Read written material in a
foreign lanzuaze f
t
Monitor translations by I t/f'
i
foreien nationals ff
Collect infor--ation for (
intelligence purposes
i 1
Other Please specify.)
?
1
s
`
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3. Is there a central unit or group which identifies Does your organization use this scale for
your organization's future requirements for measuring the proficiency of your employees
language designated positions, or is that in foreign nguages?
responsibility carried out by program or pose
or site management? .(Check one.)
1. U Central unit
2. L-1 no
2. / Program management
7. If no, does your organization use another
scale for measuring foreign language
3. Post or site management proficiency or are employees categorized as
4. G_._' Other (Please describe.)
4. If performed by a central unit is that work
performed in conjunction with the recruitment,
training, and assignment offices, or is it
performed as a separate function?
In conjunction with recruitment,
training, and assignment
2. = As a separate function
3. = Other (Please describe.)
5. How often, if at all, does your organization
reevaluate the need for language designated
positions? (Please check only one.)
1. / Annually
2. Every 2 to 3 years
3. When the incumbent leaves a position
4. Never
$. Other (Please explain.
a v ~ ~ t t 4 f V 1 0 vi k1 d d Lto c
t ~Q'~11~(G2 ~~~m'1S i~F~i~Jlb-f'cJ.
6. The Foreign Service Institute has developed
a standardized scale for measuring levels
of language proficiency.
0--no practical proficiency
1---elementary proficiency
2--limited working proficiency
3-minimum professional proficiency
4-full professional proficiency
5-native or bilingual proficiency
proficient or not proficient?
1. Another scale
2. L/ Proficient or not proficient
8. If your organization uses another scale do
you use separate scales for measuring
proficiency in reading and speaking?
1. L-/ Yea
2. LT No
9. As stated above, the Foreign Service Institute
uses a 5-point scale to measure language '
proficiency. How many gradations are there
on the scale your organization uses to
measure proficiency in a foreign language?
No. of gradations)
10. By what method does your organization determine
or establish an employee's level of proficiency
in a specific foreign language?
1. /7 Test administered by this organization
2. .J Test administered by the organization
that provided foreign language
training to the employee
3. j L7 Supervisory evaluations
4. jE7 Employee self-appraisal
Successful completion of training
course
6. ~/ Other method(s) (Please describe.)
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11. How important is each of the following factors
in setting the foreign language proficiency
level required for positions in your organi-
zation requiring foreign language skills?
1. Extent of contact with
foreign nationals
2. Degree of proficiency a
person can normally be
expected to achieve within
a riven level of training
3. Extent to which English is
spoken as a second language
in a counts
4. Extent of vocabulary neces-
Y
sarv for conducting business
5. Other important factors
(Please specify.)
for determining which positions should be
considered Language Designated Positions (LDP?s)?
1.
L-_
Yes (If yes, please attach a copy
when returning this question-
naire.)
2.
L_1
No
II. Recruitment of Employees with Foreign
Language Skills
Here we are interested in determining if
your organization is able to recruit and
hire employees with the necessary language
skills.
it may sometimes be necessary to fill some
Language Designated Positions with personnel
who do not possess the desired level of
foreign language proficiency. For some other
positions, however, the importance of foreign
language proficiency to the adequate per-
formance of duties is so great that only
someone with the required foreign language
proficiency would be assigned to the position.
Does your organization have any positions in
this latter category?
14. If yes, how many such positions are there
in your organization?
No. of positions)
15. Apart from general personnel ceilings and
budgetary restrictions, does your organi-
zation have problems in recruiting personnel
with language skills?
No (If no, please go to Section III.)
16. If yes, how great a problem is each of the
following factors in recruiting foreign
language skilled personnel? (Please check
Lack of people with
training in the
?
required language
skills in the employment
market
Difficulty of finding
people with the combi-
nation of professional
and language skills
needed
Complications due to
Federal hiring regula-
tions and rocedures
Difficulty of finding
people with a high
enough level of pro-
ficiency in a foreign
language
Other (Please specify.)
III. Language Training:
/
Yes
17.
2.
)=
No
3.
L=
Not sure
In this portion of the questionnaire we are
interested in the policies, procedures and
practices regarding language training for
both employees and dependents; where that
training is provided; how language pro-
ficient personnel are tested; and how the
agency keeps track of then.
Does your organization provide any foreign
language training to its employees, either
directly or through arrangements with other
Federal agencies or commercial or academic
institutions?
1. %~Yes
$, No (If no, please go to question
?-? 30.)
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There are many circumstances under which an
organization night provide foreign language
training to its employees. Please indicate
by checking the appropriate box whether each
of the following occasions is one in which
your organization would provide foreign
language training to its employees. (Please
1. When an employee without
desired language pro-
ficiency is assigned to
a language designated pos-
ition
2. When an employee needs help
to retain a language skill
3. When an employee requests
foreign language training
4. When it is necessary to in-
crease the organization's
capability in a particular
language because of antici-
pated changes in organiza-
tion responsibilities
5. When an employee is assigned
to a position which is not
language designated, but for
which foreign language skills
would be desirable
19. Please list any other typical circumstances
under which foreign language training is
provided to employees.
20. Does your organization provide foreign
language training for spouses or
of employees? (Check as many as
1. .L.1''7 Yes, for spouses
dependents
apply.)
2. Yes, for dependents
3. No (If no, please skip to question
23.)
If yes, under which of the following circumstances does your organization provide
foreign language training for spouses or
dependents? (Please check yes or no for each.)
1. When there is space available
in classes set up for
employees
18 or over, is going to
accompany employee overseas
Yes No
2. When spouse or dependent, age ///
3. To enable spouse or dependent
to contribute to'the organi-
zation's mission
/
L/
/-7
22. Please list any other typical circumstances
under which foreign language training would
be provided to spouses or dependents.
23. During FY 1979 was any of the foreign lang-
uage training provided to employees provided
through arrangements with commercial or
academic institutions?
fl. Lei/ Yes
2. [7 No (If no, please skip to question
26.)
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24. Now, please consider the occasions during FY
1979 in which foreign language training was
provided by a commercial or academic source.
How often in those occasions was each of
the following the primary reason the training
was obtained from a commercial or academic
rather than a government source? (Check one
column for each row.)
Commercial or academic
classes were more
conveniently located
Commercial or academic
classes were offered
at the time employee
needed to take them
Commercial or academic
facilities offered the
required language
whereas Government
facilities didn't
Commercial or academic
I
facilities were less
I
costly
Commercial or academic
facilities offered
higher quality in-
struction than was
available through
Government facili-
ties
Coariercial or academic
facilities provided
highly specialized
vocabulary not covered
in a Government course
Student's proficiency
in the language require
4
I
specialized instruction
25. What percentage (in dollar terms) of
arrangements with commercial institu-
tions in FY 1979 were made under open-ended
interagency contract?
/e5Ab/ 2
26. Does your organization have any written policies
or procedures regarding the use of Federal
and non-Federal organizations to provide
foreign language training for organization
employees?
1. Yes (If yes, please attach a copy
when returning this
questionnaire.) G f a 4Syf/E'~
27. Is a foreign language aptitude test given to
employees prior to their receiving foreign,
language training.
Yes, always
Yes, sometimes
No (If no, please skip to question
29.)
28. If yes, are the results of the aptitude test
used in determining whether or not the
employee will receive the training, in deter-
mining the extent of training needed, or in
both ways? (Please check one.)
1. In determining whether or not to
train
2. d..~~ In determining the extent of training
needed
3. / / In both of the above listed ways
29. Are employees who have taken foreign lang-
uage training tested as soon as they complete
the course?
1. /-R--Yes, in all, or almost all cases
20 L~ Yes, in some cases
3. No
30. Does your organization have a general policy
of testing an employee's proficiency in a
foreign language before the employee begins
to serve in a language designated position?
2. j= No (If no, please skip to question
32.)
If yes, is such testing usually care ed out
immediately prior to the employee's assuming
the duties of the language designated
position or prior to being selected for the
position? (Please check one.)
Immediately prior to assuming duties
2. / / Prior to being selected for position
32. Are all, or most, employees with foreign lang-
uage skills tested periodically regardless of
their assignment at the time?
1. Yes
2. / / No
2. 17 No
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33. If yes, how frequently is such testing
carried out? (Please check one.)
1. /_/ Annually
2. Every two years
3. Every three to five years
4. / // Other (Please specify.)
34. Does your' organization have any written
policies or procedures concerning the testing
of foreign language proficiency of employees?
1. L7 Yes (If yes, please attach a copy
when returning this
questionnaire.) 1 ~,-3 -
2. L_1 No
35. Does your organization maintain a centralized
inventory or listing of all employees with
foreign language skills including the par-
ticular language(s) in which each is skilled?
1.
2. ~/ No (If no, please skip to 38.)
36. If yes, does that listing include employees
who are not currently serving in language
designated positions?
1. Yes
2. jE7 No
37. When a vacancy exists'in a language designated
position, is the inventory or listing consulted
in order to identify possible candidates for
the vacancy?
1. / des, always
2. sometimes
3. No
38. In selecting employees to fill a typical
language designated position in your organi-
zation, is foreign language proficiency given
more weight than, less weight than, or about
equal weight to the non-foreign language
requirements of the position? (Please check
only one.)
1. /_7 Foreign language proficiency is
given more weight
2. ,7 Foreign language proficiency is
given about equal weight
3. Z Foreign language proficiency is
given less weight
39. How far in advance of their reporting date
are employees typically notified of their
assignment to language designated positions?
1.
IJ
Less than 6 months in advance
do~
2.
/ P/ 6 to 12 months in advance
13 to 18 months in advance
4.
/ / Over 18 months in advance
S.
%// Not applicable - no language
designated positions
IV. Utilization of Employees with Foreign Language
Skills:
The following questions are concerned with
organisational policies and practices designed
to encourage employees to acquire and main-
tain language skills. We are also interested
in problems associated with retaining language
proficient individuals.
40. Does your organization offer employees with-in-
grade pay increases for foreign language
proficiency?
1. L_/ Yes
2. No
41. Does your organization offer other monetary
incentives to foreign language proficient
employees?
1. /7 No
2. es (Please specify.)
4
42. Does your organization offer any other non-
monetary incentives ~o employees to acquire
and/or maintain foreign language proficiency?
2. LYes (Please specify.) d~ .~44irww
RV~/~?OVI+~a.p1CP evo /U~%lesLaf
64 f
43. Is foreign language proficiency a factor in
considering an employee for promotion?
2. /7 No
1. No
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44. in assessing a typical language-proficient
employee's potential for career advancement
in your organization, is foreign language
proficiency given more weight than, less
weight than, or about equal weight to the other
professional skills of the employee?
(Please check only one.)
Foreign language proficiency is
2. oreign language proficiency is
given about equal weight
3, ,E Foreign language proficiency is
given less weight
45. About how many foreign language-qualified
employees left your organization in FY 1979?
(Number)
46. Do you consider this level of attrition a
significant problem?
2. % / No
V. Cost of Unerading Employees' Language Skills:
47. How'great a problem, if any, is each of the
following in filling your positions re-
quiring proficiency with "world" languages;
i.e,, French, German, Italian, Portuguese,
Spanish? (Please check one column for each
Too little money
y
available for lan-
guage training
Difficulty in re-
, /
employees for
leasing
I
I
training
Too few personnel to
allow individuals to
take extended periods
if
of time for language
training
Other (please
specify.)
48. How great a problem, if any, is each of the
following in filling your organization's
positions requiring proficiency in other
languages. than the "world" languages referred
to in question 47? (Please check one column
for each row.)
5
1i
J
Too little money
available for lang-
ua~e trainins
Difficulty in re-
leasing employees for
training
Too few personnel to
allow individuals to
take extended periods
of time for language
training
Other (Please specify.
49. Please estimate how much in additional funding
above your organization's FY 1980 already
budgeted amount for foreign language training
would be required to fill all language
designated positions in the organization with
persons having the desired level of foreign
language proficiency by the end of FY 1980.
Please provide additional details concerning
this estimate by showing the estimated amount
that would be needed in each of the categories
listed below as well as any others that are
appropriate. ,..
Cost category
Student salaries, books and
tuition
App-opriate travel, per diem,, and
allowances
Expanded instructional facilities
Additional positions needed to
allow greater numbers of personnel
to attend training for a longer
period of time
Additional staff and student posi-
tions required for programs impact-
ing on effective utilization of
foreign language related programs;
e.g., assignment, training, and
testing programs?
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VI. Statutory Changes:
Congress specifically expressed interest in
learning of statutory changes needed to
improve the language proficiency of Federal
personnel. In this section of the questionnaire
we are interested in obtaining information
on statutes relating to foreign language
capabilities in Federal agencies and any
changes you'feel are needed to increase
your organization's foreign language
capabilities.
VII. Other Comments
53. If you have any convents relating to the
foreign language requirements of Federal
agencies or any other co=ents,ccncerning
Federal practices and procedures for filling
positions requiring language skills, please
add then here. Please complete the attached
tables where applicable. Thank you for your
cooperation.
50. Please provide in the space below legislative
citations, if any, referring to language
training or the need for language skills
that are pertinent to your organization.
51. Do you feel that the statutory authority
your organization now has is adequate to
provide your organization with the language-
qualified people it needs?
1. // Yes (If yes, please skip to
question 53.)
No
52. If no, please cite existing legislation
and describe either specifically or in
general the changes you would like to see.
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FULL-TIME PERMAtENT U.S. CIVILIAN POSITIONS
IN TOTAL AND THOSE DEESIGNATED AS REQUIRING
FOREIGN LANGUAGE ?RoFICIE`:CY
AS OF SEPTEMBER 30, 1979
Located Overseas
Locacea r.n U.S.
Organization positions
Professional
Other ?l
Professional
OtheryJ
Total number of positions
authorized in organization
Total number of positions
filled in organization
Number. of authorized positions
that have been designated as
requiring proficiency in a foreign
/~
??~ A
language .(LDP s) /
Number of LDP's filled by an
incumbent who has the required
foreign language proficiency
Number of LDP's filled by an
incumbent who does not have
the required foreign language
proficiency
Number of LDP's unfilled
" G
J
y
a/ Many "Other" classifications may be
and technical staffs.
b/ 'Language designated position-
Y
1)
i i
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FULL-TI"a PER_ ANENT U.S. CIVILIAN POSITIONS LOCATED
IN TIE U.S. AS OF SE?TE`6ER 30. 19:9 CATEGORIZED
ACCORDING TO LANGUAGE AND ?ROFICIENCY
LEVEL REQUIRE:ENTS
Instructions
Please enter across the top, in columns A. through F, for each of the languages shown and any
others for which LDP's exist in the organization the various proficiency levels at which there is
at least one LDP. Then enter under each proficiency level listed 1) the number of LDP's authorized
at that proficiency level; 2) the number filled by persons possessing that level of proficiency;
3) the number filled by persons not possessing that level of proficiency; and, 4) the number unfilled.
Language
A
B
C
D
E
I F
Chinese
Authorized
Filled at level
Filled at non-level
(
Unfilled
French
Authorized
Filled at level
I
Filled at non-level
Unfilled
I
e--an
Authorized
Filled at level (
I
Filled at non-level
I
Unfilled (
(
f
Italian
Authorized
Filled at level I
I
i
`
Filled at non-level
I
Unfilled
Proficiency Levels a/
a/ List proficiency level required, i.e., speaking (S) and reading (R), using the
Foreign Service Institute's proficiency (0 to 5) rating system. If you use another
rating system, write in the prQr~i~}g~ly,12 a'aIA4 bP83-00156 R001000060010-0
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FULL-TIM? PERtANI:NT U.S.CIVILTAN LANCUACE-DESICNATED POSITIONS
OVERSEAS -AS OF SEY1'E'USE11 3U, 1979
CATECOtU 7.LD ACCORDINC?TO?LANCUACIi AND PROFICIENCY LEVEL
JtSUIREIIENrS AND COUNTRY IN NIIICH POSITION IS LOCA'T'ED
level, There are e a ie
R3/S2 levels but there are 5 R3/S3'o unfilled. Please begin your first entry on the following page. (The entry below is an example only.)
level are filled at the required proficiency level; and all 20 of the 20 authorized at the R3/SZ level are tii>.ea at rue rcquirca proticiency
6 LDP' t C1 R4 /S4 I- -filled at less than tits required proficiency level. There are no unfilled LDP's at the 114/S4 and
reading 4/speaking 4; 20 require a proficiency level of reading 3/opeaking 3; and 20 are authorized at a proficiency level of reading 3/speaking
- - - ?-- . .- -? ?e - .1 10-1
14- exam le below shows that SO LDP's are authorized in the Spanish languoge in Colombia. Ten are authorized at a proficiency level of
vho have less than the required level of proficiency, and the number unfilled. All of this information should be as of September 30, 1979.
Please enter in column A each foreign language-in which your organization has at least one LDP. In column D, list each foreign country in
Instructions
system, If you use anothcr isvil9r VaVAg9 4WftW518?a,~cyl?IdQ0156R001000060010-0
F,iot proficiency level required, L,e, spoaking (S) and reading (R), using tho Foreign gervite Inatituta'o prof$eloney CO to 5 rating
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TOTAL EXPE:.'DITURES FOR
FOREIGN LANGUAGE TRAINING FOR
FULL-MC PEcY_A EST U.S. CIVILI_A. E:'LOYEES
FISCAL YEAR 1978
Instructions
For each foreign language in which organization employees received training in FY 1978, enter on the
appropriate line the number of employees trained by the Foreign Service Institute (FSI), the Defense
Language Institute. (DLI), an academic institution, a conrercial institution,or sore other source; the
total salaries paid to them while they received the training; any travel and per diem costs they incurred
during that tine; their tuition costs; other related 'expenses; and the total of those four cost elements.
Similarly, for each foreign language in which training was provided to spouses or dependents of organiza-
tion employees during FY 1978, please show the total number of persons receiving the training; their total
tuition; any other expenses; and the total of the two cost elements.
Organization Employees
pouaea and
Dependents
Languag
Training
Source
ro a~ ~
0 4
4