LETTER OF INSTRUCTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00586R000300090014-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 23, 2016
• Document Release Date: June 24, 2013
• Sequence Number: 14
• Publication Date: May 8, 1953
• Content Type: MEMO

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Declassified in Part - Sanitized Copy Approved for Release 2013/06/24: CIA-RDP83-00586R000300090014-7
V Security InfOrmation ?11
TO: Chiefs, Field Bureaus 8 May 1953
FROM: Chief, F7?.IS.
SUBJECT: Letter of Instructions
. .
1. ? A project for construction and equipment of the new Santa Rosa station'
has been approved by the Director, and plans and specifications have teen issued
to bidders. Construction bids are scheduled for oreninz on 11; Nay 1953 in San
Francisco. Plans and specifica.tiona for antenna and underground ?over line are ,
nearinz completion. All requisitions rith the exception of those for items to
be issued from existins stocks have been submitted.
2. J project for completion of the Okinn -Club-Chelter-BCfl was approved.
by the Director. Transfer of funds for construction and furnishinrs is .being.? -
expedited to meet deadlines.
-3: ,Reciarsification of the following VMS field positions ITas approved
effective 17 April 1953:
East and -.est Coast Bureaus:
.Electronic Enz. (Radio) . 1 pos. GS-9 to Gr.-11
Info Spec (Fgn Brdcst) 1 pos. GE-11 to GE-12
Heditarranean Rureau:
Chief lionitor
Info Spec .(Fgri Brdcsi)
Info Spec (Fpa Brae:A)
Electronic Ens. (Radio)
Okinawa Bureau:
Chief -.ionitor-
Ir.fo Spec (Fgn Brdcst)
Info Spec (Fgn Brdcst)
Electronic Ens. (Radio)
Tele'-Toe 0-enaior
'Tokyo Bureau:
Teletype Operator.
SEC EST
1 pos.
1 pos.
3 pos.
1 pos.
1 pas,
S.
GC-11 to 05-12
CS-11 to GS-12
05-9 to cri-11 ?
05-9 to 05-11
GC-11 to Gr.-12
CS-11 to 05-12
CE-9 to 5-lI
GC-9 to cir-2i
es-5 to es-6
1 pos. GE-5 to GG-6
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Declassified in Part - Sanitized Copy Approved for Release 2013/06/24: CIA-RDP83-00586R000300090014-7
&2C RET
Security Information
L. The Chief, FDIC and Administrative Officer completed field inspections
of FBIS Bureaus, returning to Headquarters 27 April 1953.
1. All requests for part time employment, schooling, and other personal
matters for wrich clearance is receired should be submitted in six copies.
2. One or two bureaus' Monthly Progress Reports tend to include excessive
detail of ,aor;:inal importance. Unless of unusual significance, individual
leaves of atsence, promotions, periodic salary increases, and employment appli?
cations should be omitted. In referring to testing or appointment of aionitor
candidates, language fields in which applicants are qualified should be reported
in lieu of mere reference to individuals as mono or multi?monitors. Coverage
change minutiae, and day to day fluctuations of specific programs should be
avoided in favor of more comprehensive and general descriptions of coverage
and reception trends, 2epair or maintenance of property and equipment should
be mentioned only when of a non-routine nature and of sivnificance in revealing
equipment performance.
EDITO:= Ca!' 112
1. Ina:airy has been addressed to the International Information Administration,
Department of Stets, as to VOA views on the scope of the present FBIS "s" wire
service to VOL, New York. This inquiry was made in view of curtailment of VOA
operations.
2. r:xtensive field covcrage of radio reaction to the President's 16 April
speech to the American Society of ntwspaper Editors facilitsted the preparation
of two reports for the rhits House summing up world?wide comment on the speech.
A similar report on reactions to the 25 April FRIVDA editorial article on the
President's address was prepared for the Deputy-Director, Intellirence, for use
in briefing the Eationel Security Council. Field editors should bear in mind
the importance to Government policy makers of prompt information on -estern
as well as Communist reaction to such pronouncements as the PRAVDA article, with
particular emphasis on press and radio items wrich might be construed as reflecting.
official views. The field must be relied upon for fully representative coverage
of such material, including editorial roundups when appropriate.
3. The volume of Soviet regional briefs Fent in from the field, particularly
from the Mediterranean Bureau, has become so large as to preclude rezular pub?
lication of all of them in the Daily Report. An effort is being raade to publish
material of the ridest general interest and to channel the more specialized copy
directly to consumers. The personnel briefs, which have been very well received,
are sent either to the Agency's Biographical Register or to the State Department'
for recording, filing, and distribution. Almost all of the briefs are used in
one form or another.
?2 -7 0
SEC 02
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4 1
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4. There has been great interest in the material filed on Soviet republican
and regional Government and Party changes. The repocts have come in pomptly and
in good form, enablin:, IBIS to contribute substantially to efforts to piece
together the vz.rilus changes and eetnine the pattern being followed under the
new regime. Editors are referred to pages 2 through 5 of the 23 April Political
Abstracts for a single reek's compilation of this material, which may provide
some indication of the scope of the reorganization in progress at the lower
goVerrnental levels.
5. Preparation of the new Field Manual on the protessing of broadcast
material ras completed, Copies have been sent to all bureaus, and to theTBIt-BBC
Standardinatinn Comaittee for it consideration. The manual is intended as a -
basic outline on objectives and procedures, not as a set of rigid regulations. '
IndiVideal burecus are expected to have their awn manuals detailing the specific
procedures appropriate to their particular operating conditions and areas of
coverage anu should utilize the more generalized master manual as an over-all
guide, subject at all times to the exercise of editorial discretion in the '
handling of individual problems. A number of bureaus have already reported
progress on, or completion of, editorial manuals or sets of directives. It is
urged that these be kept up to date on the basis of requirements communicated
by message, memorandum, and in the monthly Letters of Instruction.
6. Editors Ere reminded that the sending of an FYI about an upcoming text
does not relieve them of responsibility for filing independently the full text
of the broudcast to which the FYI refer's. The field editor should not expect
"B" wire and Daily Report editors to incorporate his FYI in the follow-up
material. A case in point is the 2C Ple!VDA editorial on the Soviet
reply to the appeal for a five-power peace pact, an important broadcast re-
quirins full and accurate rel3ortage.? A lensthya: vas filed by the London ?
Bureuu, followed not by the text but by a portion of the to:awhich vas to be
pieced together rith the FYI to form the full editorial. This is at best a
risky; procedure which inevitably slows up handling Et this end.
7. Pursonal and place name's in preps copy should as a general rule be
changed to conform to FBIS-spelling, and in any case to standard American spell-
t& whenever possible. icrecent reference in an AFP story to the' "Chan States"
(Shan Statee) is an example. The substitution of "ch" for "sh" is common in .?
French copy. Similar cases are the phonetic versions Of Latin American names
in the point-to-point T..55 copy from Montevideo.
TAS3 point-to-point material from China to Moscow particularly
cap be cleaned up in this respect. :t should be borne in mind that
English spelling of Chinese names is purely arbitrary. The Russians
do not use the rade-Giles system, and the more phonetic PASS verSions
should be changed to conform to rade-Giles whenever possible. T.tSS
renders EWeiyang as Guiyan, Eveichow as Guichjou, Ikuantao as Iguandao,
and so on, consistently using g whe?e rade-Giles uses k, d insteud of t,
and b instead of p. It should be possible in most cases to'clear
Chinese names in TtSS copy in the field and change them to conform:to ?
the style Used in the Daily Report.
-3-
SEC PST
Declassified in Part - Sanitized Copy Approved for Release 2013/06/24: CIA-RDP83-00586R000300090014-7
Declassified in Part - Sanitized Copy Approved for Release 2013/06/24: CIA-RDP83-00586R000300090014-7
&LC/ ST
Security Information
In the same connection editors are reminded that the spelling of
Chinese place names in e71!TeeS, AFP, and PeNAcIA copy is freeeently at
variance with FBI e style. ereferred spelling ofso..:as of the more common
names, is: Szechwan (not Seechuan), Tsinehai (not Chinghai), Chingchiang
(not Chinkiang), Nineria (not rire:heia)? and Hopei (not Ropeh -- the style
here has been adopted tn.evoid confusien with Hupeh). Note that in the
case of some of these more common nemea 7:;I: makes exceptions to eeneral
use of the eade-Giler system, in the interests of clarity and conformity
to the style of other egency publications.
a. Editors are referred to Paragraph 24 of the Field kanual for a descriptic
of the nature and lomat of Briefs. Please keep Briefs within the spirit of this
definiation, and above all keep them brief.
9. ell bureaus are reminded to use a liebt for publication or uce on mire,'
subslug for news azency intercepts thich are clearly of an administrative or
service-mossaee nature.. Intercepts referred to are those which correspond to
our awn administrative and service messazes as distinct from the regular monitor:
file.
PIM OPER'T7ONS
1. :al FeIS monitoring survey mission explored the Niigata area on the west
coast of Honshu, Japan as a poseible substitute site for tee Hokkaido Bureau.
Preliminary repoets indict ted that tuts location would provide adequate receptinn
for most target areas. The suitability or Niigata from an operational standpoint
is presently under active study and a recommendation aill be made in the near
future.
2. It was decided to discontinue the direct channel telotyee service leased
from ATaT between Loneen and 'aehington. This circuit as shared vith the Army
and Air Force, whose withdrewal rendered the coet ta Feee of continuing this
service excessive. .:istina, lanes thrnu;11 Heidelbere will absorb the former
direct channel trafCic, which has in recent months represented only a mall
portion of the total Loneon-eadeteeton volume. Deleys a.e not anticipated. .
3. Oltinavra Bureau is cneplimented on its perfect recoel of zero discrep, .
ancies in communicatiles as monitored by ASh dueing eale the annth. The Bureau
is also complimented for its alert handling of coverage of the Laotian invrsion.
Reception of the Vientiane transmission provides a unique source of information.
It win not be surprisine if the invasion fortes shortly apeear on the air with
a transmitter, possibly the recent discontieued Saizon-eholon transmitter, and
watch for such a development should he maintained. en atteept by the Okinata
Eueeau to intercept net e agency transmissions out of Banekok to supplement
meager Radio Bangkok coveraee would be appreciated..
CECeET
Declassified in Part - Sanitized Copy Approved for Release 2013/06/24: CIA-RDP83-00586R000300090014-7
r -
Declassified in Part - Sanitized Copy Approved
PERSONITI 11:71.13
for Release 2013/06/24: CIA-RDP83-00586R000300090014-7
SEC
Security Information
1.
Ne-i Employees
Teleg. Typwr. Opt'.
Fiditorial Branch
50X1
Teleg. Typwr. Opt'.
Editorial Branch
Teleg. Typwr. Opt'.
East Coe.st Bureau
Teleg. Typrr. Opt'.
East Coast Bureau
2.
ceoarations
50X1
3.
fleas: raents
From
To
Info 5pec (Fan 3rd)
50X1
Info Spec (Fcn Bid)
Editorial Breach
OkinaTa iAireau
Teleg. Typwr. Opt'.
Witorial Branch
Ole zi.;
dm Ln. Staff
Info Spec (Pcn Brd)
Intelligence Off.
Sditerranean Bureau
E;ecial Reports Branch
Amin. :est.
.cifel" :Est.
Eaet Coast Bureau
LonCon Bureau
1.?,.:1 Trip
50X1
O
?6?
SECRF.T
Declassified in Part - Sanitized Copy Approved for Release 2913/06/24: CIA-RDP83-00586R000300090014-7