FILES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00764R000300080029-1
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 1
• Document Creation Date: December 12, 2016
• Document Release Date: August 4, 2000
• Sequence Number: 29
• Publication Date: May 26, 1955
• Content Type: MF

Approved For RdIw4se 2002/01/31 49 3-00764R000300080029-1 C- 0- p
DEPARTMENT OF STATE
Office of the Controller
1'Jiia dooulnent aaneietx ?t-1
Numbor_ -..oY_s
May 26, 1955 000 039 Series-___.
MEMORANDUM FOR: U/OP - Mr. Higgs
Through: 0 - Mr. Henderson
SUBJECT: Files
In response to your memorandum of March 2, 1955 to Mr. Henderson,
you are advised as follows:
1. Memoranda and similar documents furnished you by other agencies
on an informal basis which, in effect, remain the property of the
agencies concerned, are not considered as being part of the files of
the Department of State and are not subject to publication, access by
other Departmental officials except as you or higher authority so
authorizes, storage or other disposition by,the Department.
2. Memoranda and similar documents prepared in your office under
your direction or the direction of higher authority, are prepared as
result of the exercise of official status and hence must be regarded
as part of the official records of the Department of State within the
meaning of Section 181.1(d) of the Departmental Regulations which
defines "Records" as:
"official memoranda, position papers, and classified studies
prepared in the Department".
However, these files may be retained in your custody and will not be
considered as available for publication, access, storage or other dis-
position except as authorized by the Under Secretary. Furthermore, as
set forth in Section 184 of the Department's Regulations, provision is
made for the transfer out of the Department of its records. Specifically,
Executive Order 9784 and Bureau of the Budget Circular A-23 of June 12,
1947, and Section 184.4, provides authority and procedures for transfer
of records to another Federal agency. (See attached references.)
A request for the transfer of the records under reference should
be made in accordance with Section 184.41, except that the description
requirement may be met by a code name to preserve the sensitivity of
the reference files.
I believe that this procedure meets your requirement but still meets
the requirements of law and regulation regarding official records.
/s/ I. W. Carpenter, Jr.
Attachmentes As stated above.
State Dept. decA"fiMtiQAi Aer glir Ar giW gbigoosoo29-1
SECRET