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November 17, 2016
Document Release Date: 
July 19, 2000
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PDF icon CIA-RDP83-00764R000300090003-8.pdf388.95 KB
Approved For Release 2000/08/0 :EQ It-EDEP83-0076400300090003-8 APPENDIX A REFERENCE TOOLS AVAILABLE IN THE HISTORICAL STAFF The following isja list and brief description of the planned records being compiled in the Historical Staff by the CS Group that may be helpful to the writer of CS history: a. Knowledgeable Persons File (An alphabetical card index of those persons known to have a. detailed knowledge of the operations or functions of the CS on either an area and/or a. functional basis and their specialty.) b.. Index to Source Documents (A cross-index of abstract cards of existing documents known to have historical significance. This index is arranged by country, area, unit!, and function.) c. Index of CS istories (A card index, by area and function, of anticipated historical studies a.ndl those that have been completed includ- ing summary statements, controls, location and availability.) d. Chronology (A card index; of CS organizational events maintained by date and supplemented by charts reflecting approved re-organizations.) e. Agency Historical Staff Records (Basically not CS) (Numerous and :varied historical studies and histories of parts of the Agency and predecessor organizations.) S E C R E T Approved For Release 2000/08/08 : CIA-RDP83-00764R000300090003-8 Approved For Releavia 2000/008 : CIA-RDP83-007648 00300090003-8 E C R E T DEBRIEFING GUIDE (General Information desired from each interviewee) NAME: DATE OF INTERVIEW: RESPONSIBILITIES: DATES: (Arrival and Departure; Job title or responsibilities) NAMES: (Others known tb have been responsible for an important part of the program and suggested as addi- tional informants; why suggested.) GENERAL COMMENTARY: (Work performed, relationship with others [foreigniand U.S. Government elements], prog- ress, unusual d.volopments, support required, Head- quarters and Station guidance and CONCLUSIONS: (Oustandiijgly effective aspects of the' program which may have bcon successful and could or should be applied to Agency efforts in other countries. Approaches and procedures found to be productive in your activity. Mistakes, failures, or shortcomings, with constructive suggestions.) REFERENCES AND BACKGROUND MATERIALS: (Identify and if possible provida a copy of reports or studies pre- pared earlier which cast light upon your responsibi- lities and actual activities; list any periodic reports which may include reference to your operations.) Assembling your ideas for the debriefing, keep in mind that your information will be used in the preparation of a history of the efforts. It is also intended that the history and attachments will benefit individuals assigned similar responsibilities. S E C R E T Approved For Release 2000/08/08 : CIA-RDP83-00764R000300090003-8 URET Approved For Relea'2000/08/08: CIA-RDP83-0076400300090003-8 The Clandestine 1. The Need Services Historical Program The Clandestine Services has relied too heavily and too long on the word-of-mouth technique for passing along contributing experiences and valuable! lessons learned. The shifting of prior- ities, with a buildup in one area while there is a balancing decrescendo elsewhere, carries with it a natural lag in the trans- fer of our experiences, if indeed the transfer occurs at all. Informal or sporadic reviews of past activities form an inadequate basis, with the growth of the Clandestine Services, from which to apply accululated experience to the future fulfillment of our responsibilities. Responsible officers recognize the need for a more systematic effort to record historically the development of the operational arm of the Agency, including its contributions to the development of national policy and national strength, its experiences with operational, organizational, and methodological innovations, and its relations with policy authorities, other agencies, and other intelligence services. 2. The CS Historical Board A Clandestine Services Historical Board has been established under 'the jurisdiction of the Deputy, Director for Plans. The purpose of the Board is!to review, advise, and assist in the preparation of CS historical studies. 3. The Historical Staff and Its Clandestine Services Group The Historical Staf; is a part of the Office of the Director of Central Intelligences A DD/P Representative has been assigned to the Historical Staff to manage the CS historical program. Working with him is the! Clandestine Services Group (HS/CSG), a three-man research teamfor developing the approaches to and sup- porting the preparationof histories of the Clandestine Services. The DD/P Representative and the HS/CSG serve as the implementing arm of the CS Historical Board. 4. The Participation of the CS Components Each division and staff chief: a. Has designated a senior officer on his immediate staff as Responsible Historical Officer (RHO) for the coordination of historical matters. b. Is arranging for the DD/P Representative, Historical Staff, to receive lists~of particularly knowledgeable persons from group,, branch, section and/or desk-chiefs, usually via the RHO. The period of interest reaches back to 1 October 1945.' Approved For Release 2000/08/O ffctP83-00764R000300090003-8 Approved For Releas 2000/08/08: P83-00764W O0300090003-8 The list will indicate the subject or region of knowledgeability and the period in which the individual held related responsibil- ities. c. Is assisting the HS/CSG to locate, index and preserve valuable source documents, through his Records Management Officer MO. d. Will insure through his RHO that historical papers in the custody of his staff or'division which have been identified, re- viewed and accepted as a part of the Clandestine Services History will be maintained for reference and historical purposes. 5. Individual Participation The cooperation of all CS operations and staff officers in the CS historical program is encouraged. Where the opportunity affords the individual ;should take the time to analyze and record his experiences; he should keep a record of the subject and date of any study or special review which he has prepared. This might well be accomplished between tours or assignments and held by the officer for probable latter use. In some instances he may be sought for debriefing in the near future, since the CS historical program is now in progress. With the inevitability of having to pass the torch eventually to another generation, it is incumbent upon the individuals engaged in operations to record their ac- tivities for the benefit of others. 6. The Participation of the Clandestine Services Group of the Historical Staff a. The DD/P Representative with the assistance of the HS/CSG will advise and guide participants in the CS historical program-- explain the purpose behind the CS effort, show the relationship between the work of individual participants and the planned history, furnish references and leads to sources, outline ele- ments to be included in'CS historical papers, provide other assistance (e.g., reviewing papers before final typing as re- quired), and integrate ;the products into a Catalog of CS Histories. b. The HS/CSG will' develop guidance papers and archival aids to assist historical writers. c. The HS/CSG will: be winnowing the wheat from the chaff in the retired files, identifying important items and knowledgeable CS individuals. Thus it will provide the means for: (1) Filling existing gaps by identifying available, knowledgeable officers to prepare historical papers. 2. - k! fi Approved For Release 2000/08/0 I P83-00764R000300090003-8 Approved For Releasb4000/08/08 :'419' 3-00764F00300090003-8 (2) Keeping past and current material from slipping away and being lost to history; as documents of historical value are identified in record collections the HS/CSG analysts will record their content and location for inclusion in an Index to Source Documents Depending on the sensitivity of its content the HS/CSG and office of primary interest will establish where each historical paper will be held and the release procedures for it. Normally, the original will be hold in the office of primary interest for appropriate control and later use; one carbon will be held,as part of the permanent set of papers comprising the Clandestine Services History, in the office of the DD/P. ~r Approved For Release 2000/08/08 C 83-007648000300090003-8 ai-D Approved For Release 2000/08/b'~:' k-RDP83-007#4R000300090003-8 EXAMPLES OF ASSISTANCE PROVIDED DDP OFFICES 25X1A 25X1A 1. Counterinsurgency: List of historical papers available n drat' or in ;process was provided the Counter- insurgency Study Committee; also lists of debriefing reports on many aspects of operations in Vietnam and the Dominican Republic were provided. (Contents of many of the above were discussed and individual ones continue to be borrowed for use by the Committee.) 2 Nov 1965 Vietnam Training: A election of debriefing reports on Vietnam was pro ided for use in the Vietnam Training Course; also 23 drafts of historical papers were lent to the director of the course for background and instruction. 1~ Nov 1965 3. Dominican Republic: Dominican Repub.lic Desk officer rec,uested copie$ of the 17 debriefings which the Executive Secretary of the CS Historical Board had assembled in June and July 1965 to be incorporated in a historical review for the DCI. 5 Nov 1965 -,)ecial Assistant for:Vietnamese Affairs: Copies of reports of a debriefing were made available to for the consideration 25X1A of his Specia ~ie nam coup. 16 Aug 1965 5. Vietnamese Affairs Stiff: Additional debriefings, draft reports and historical papers have been provided . from time to time. 6. Doctrine on Capture: ;Research records and indexes of the 17CSG prow ded leads for a CI Staff officer to documents concerning doctrine and techniques related to conduct of Agency assets under conditions o capture. 7. Projected Planning: garly planning documents which had been indexed by;the HS/CSG were quickly located and made available to the DDT Representative on "The Planning Group" prepared 15 years ago and projected 5 years into the future they proved interesting and useful. Approved For Release 2000108/08 CIA-RDP83-00764ROOO30-0090003-8- ? Approved For Relea6e 2000/08/O$-`.` -RDP83-00 kR000300090003-8 S. The FBA .ove in LA: Historical records (White House, , Department of State and CIA predecessor organizations) on former FBI maneuvers regarding Latin America clarifying a picture of history repeating itself in the spring of 1865, were re- 25X1A called for interested DDP officers. 9. Vietnam ime in research and review was gi ng the Far East Division in P LPN preparing a res`oo nse to the DCY on certain results of operation 25X1A 10. Vietnam: VIYC Desk officers made extensive use of reports assembled by the CS Historical Board's Executive Secretary in assembling statistics on the various programs conducted by the 25X1A 25X1A 1i . Third Force: ~Ellivision requested the assistance of the Executive Secretary in locating the original request from the Department of State for the Agency to work with the 25X1A NeWhird Foiice. Although the particular document could not be located HS/CSG records led us immediately to Minutes of the Board of Consultants and later of the Representatives which proved our action was in line with Stata's wishes and did not violate existing policies. Seven "TS" papers were made available to 25X1A the M Desk within two hours. 25X1A 12. Counterinsurgency: Non-sensitive background information was made available to the responsible - officers 25X1A on counterinsurgency and related matters in Vietnam. This information continues to be used in preparing 25X1A officers for their forthcoming assign- ments'in Vietnam. -Approved For.,Release 2000108/08 :'CIA-RDP83-00764R000300090003-8