DECISION REQUESTED REGARDING INTEGRATION OF DDP INDEX CARDS WITH THOSE OF THE OTHER THREE DIRECTORATES AND ACCESS TO THESE CARDS, P

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00764R000300110021-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Document Release Date: December 19, 2001
• Sequence Number: 21
• Publication Date: May 6, 1969
• Content Type: MEMO

W
S E C R E T
6 May 1969
25X11
AIDE MEMOIRE FOR DISCUSSION WITH?THE.DEPUTY DIRECTOR FOR PLANS
SUBJECT Decision Requested Regarding Integration of DDP
Index Cards With Those of The Other Three
Directorates and Access to These Cards, Plus
Succession of DDP Personnel Assigned to the
Historical Staff and Clear Command Lines
1. Statement of the problem: HS/CSG was set up in 1964
to be a repository for certain CS documents of general inter-
est to writers, and index cards on CS documents on all sub-
jects deemed to be of importance to individual writers. Thus,
most of the 90,000 index cards and 1,600 documents now held
by deal with CS subject matter. With Professor
Ehrmann s reorganization of January 1969, was named
"Curator, HS/HC," with responsibilities for a four director-
ates. In Ehrmann's words, it is to be "an all source, Agency-
wide index."
2. While this at first seemed like a logical move, it
has since become apparent to the Board and me that this move
now calls for a policy decision on the following questions
which CSHB has asked me to discuss with you:
A. Should CS cards and documents continue to
be comparted from those of the other
three directorates? CSHB believes strongly
that they should be.
B. Is it advisable for one person to be in
charge of the index cards and documents
of all directorates?
.C. Should we not nngii that the future suc-
cessor to be a DDP officer?
S E C R E T
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Approved For Release 2006/11/05: CIA-RDP83-00764R000300110021-4
Approved For Release 2006/11/05: CIA-RDP83-00764R000300110021-4
 Approved For Release 2006/11/05: CIA-RDP83-00764R000300110021-4
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3. In ex la nation of item 2C, it should be noted that
while is a DDP officer, he is in a DCI slot and
directly responsible since January 1969 to C/HS rather than
to the Executive Secretary, CSHB, as he always has been pre-
viously. Thus, it appears that it would be perfectly possible
at some later date for his successor to come from any one of
the four directorates, which would leave CS material in the
custody of a non-DDP officer, a situation that we feel is not
acceptable.
4. It is recommended that you approve the following
course of action:
A. A separate section be established in the
Historical Staff to be responsible for
the card indices and documents, as they
are accumulated for the other +h "MM
directorates. /L+ ,,u ['/V
B. That the HS/CSG, with in
charge, be re-established as it was, and
responsible directly to CSHB through its
Executive Secretary.
C. That there can be no access to DDP mater-
ial under control without
proper cl , ., only in the pres-
ith the approval obtained bar
ence
'D. That in order to ensure the succession of
DDP personnel. in the Historical Staff,
at the positions presently occupied by
E. Establish clearly the command lines that
affect the DDP Historical Program as re-
flected in Attachment #2.
Executive becreva--ry
CS Historical Board
Attachments:
1. Present organizational chart
2. Proposed organizational chart
3. Original organizational chart
Approved For Release 2006/11Q5,; C,IXZC 'U-00764R000300110021-4