(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP83-00764R000300110040-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: December 19, 2001
• Sequence Number: 40
• Content Type: NOTES

Approved For Release 2006/11/05: CIA-RDP83-00764R000300110040-3
Vp" S E C R E T
Please destroy the copy of
13 November 1968 and replace it with-the attached
revised copy dated 18 September 1969.
The only change in text appears in the last
sentence of paragraph l., III, 2,c (1).
Executive Secretary
CS Historical Board
S E C R E T
Approved For Release 2006/11705: CIA-RDP83-00764R000300110040-3
 Approved For Release 2006/11/05 CIA-RDP83-00764R000300110040-3
~Fw
18 Se tember 1969
(Revised)
MEMORANDUM FOR : All CS Historical Officers and Writers
SUBJECT Source References and Footnotes
REFERENCE
1. References to Source Documents and Interviews
From time to time, we receive draft histories in
which source references are not listed at the end of the
paper as specified in the Handbook, but are placed at the
bottom of pages, keyed to the text by asterisks or other
reference marks. Possibly this results from misunderstand-
ing by some writers of the term "source footnotes" as used
in the Handbook, since by usual definition a footnote is a
comment or source note placed at the foot of a page of text.
While it is standard practice in history books and other
printed publications to put source references in footnotes,
this is not the prescribed procedure for CS historical
papers. The following rewording of the referenced sections
should help to clear up any confusion about
the method of citing sources in CS historical papers:
III, 2,c (1) - Sources should be listed in
a source bibliography at the end of the
paper (or chapter of unusually long papers)
and keyed by reference numbers to the rele-
vant sentence or paragraph of the text.
Source references' should be numbered con-
secutively from the beginning of the text,
and are not repeated.
Approved For Release 2006/11/05: CIA-RDP83-00764R000300110040-3
 Approved For Release 2006/11/05: CIA-RDP83-00764R000300110040-3
-0011,
NW,
S E C R E T
III, 2,c (3) - Source notes listed in the
bibliography will usually refer to either
an interview or a document. They should
specify: . . . .
show's how source refer-
ences should be listed at the end of the paper.)
2. References to Document Collections
When a CS historical paper is based wholly on a few
large groups of source materials, such as project files or
document collections in the archives, it may not be feasible
to list individual sources and reference them to particular
portions of the text. In such instances, a general descrip-
tion of the source material should be included in a preface
or Historian's Note at the beginning of the paper, or in a
descriptive appendix.
3. Footnotes
The instructions on page 11 of the Handbook con-
cern only references to source materials; they do not mean
that explanatory comments and other remarks extraneous to
the text also are to be listed at the-end of the paper.
Footnotes placed below the page of text may be used for
such comments in CS histories, but should be employed
sparingly. Footnotes usually can be avoided by using
brackets or parentheses in the text, but on occasion may
be appropriate for commenting on some event outside the
Approved For Release 2006/11/05: CIA-RDP83-00764R000300110040-3
 Approved For Release 2006/11/05: CIA-RDP83-00764R0003001'10040 -3
S E C R E T
scope of the text, or for calling attention to some', col-
lateral'read'ing matter. Like source references, footnotes
must be keyed to the relevant portion of the text, but to
avoid'confusion with the source reference numbers, other
reference marks such as asterisks should be used for this
purpose. Thus, at the end of a text sentence there might
be two kinds of reference marks: arabic numeral for a
source reference and asterisk for a footnote.
xecu ive ecre -ary
CS Historical Board
S E C R E T
Approved For Release 2006/11/05: CIA-RDP83-00764R000300110040-3