Document Type: 
Document Number (FOIA) /ESDN (CREST): 
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Document Creation Date: 
November 17, 2016
Document Release Date: 
July 5, 2000
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Publication Date: 
May 18, 1972
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PDF icon CIA-RDP83-00764R000400030041-1.pdf152.38 KB
Approved For Release 2000/08/04: CIA-RDP83-00764R000400030041-1 DDP 72-2228 18 May 1972 MEMORANDUM FOR: Executive Director-Comptroller SUBJECT: Records, Archives and History (Annual Chronicles) 1, This memorandum is restricted to a ctiscuFsion cif the Annual Reports requirement outlined in your 0 May 1972 memorandum. Other features of that memorandum will be the subject of brief follow-up comment later. With the program inventory in hand, is there really a compelling need for annual chronicles that will in large measure duplicate this already,existing material ? 4. From the CS standpoint, duplication is only a part of the problem. Experience in preparing historical papers in the past and the shortage of manpower have led us to conclude that future efforts will be attempted Qnly when writing talent is available. We know such talent is not uniformly available in all CS components, and that, if it is available, the demands of more urgent business 2. The proposed requirement for units and offices of the Agency to prepare annual chronicles of their activities in the context of archival and historical use continues to cause the CS serious concern. Reservations stem, in part, from the unknown -- what units would be required to compile chronicles, what degree of detail is contemplated, what ultimate use is envisaped,. etc. 3. As noted in my memorandum of 25 April, the narrative it c-laded .in the CS Program submission highlights operational thrusts, pi ogress, problems, plans, operational activity, and collection levels in sufficient detail to tell where we are, results to date, and where we think activity will take us. In most cases, the data included in the Operating Program does and will surface those subjects which can be the theme of subsequent historical study. Approved For Release 2000/08/04-F P40764R000400030041-1 Approved For Release 2000/08/4~0 83-04764R000400030041-1 begins in October. Thus, I am glad to hear that you have tenta- tively decided to conform the schedule of the annual chronicles, if there are to be such, with that for the PFIAB Annual Report. 7. Finally, I would reiterate the necessity to work out direct CS participation in formulating the program, distribution, use and controls over annual chronicles, and procedures that would assure has usually pre-empted these skills. The. several recant papers that outline the CS history pro-rain have reco,;nnized these realities. T}ius, the usefulness and primary purpose cif annual chronicles are questioned, because we simply could not exploit them.; 5. An annual report based upon the calendar year has an easily recoginizable neatness but it also has a built-in inflexibility. Seldom, if ever, will a significant CS activity fall within a single year. Indeed, one would be hard put to cite an exception. Thus, from the Directorate's point of view, the maximum that can be expected is a segmented account of events and effort as They carry over into successive years. With the chronicle ciestined'to being aserial of episodic chapters fashioned largely out of context and without knowledge where the future might take an activity, it is difficult to imagine the report serving more than as a "tickler" for writers of history. I hope you will agree with me that an annual historical report, particularly with these weaknesses, is not an appropriate vehicle in which to record "conclusions and recommendations for future action, " i. e. , it should not be an action paper. 6. If, in spite of the foregoing, the call for some sort of annual report is eventually promulgated, I would urge you to forego a January schedule. That timing would conflict with the latter stages of the Directorate's annual Program review and the preparation of the Operating Program, efforts that involve the components at all levels. These activities are vital to an evaluation of what the CS is about and to its search for resources. Any requirement that competes with these. exercises would present a serious conflict of interest and would surely impinge on the quality of all three. If ai annual report is to serve any CS function, even marginally, ;it should precede the onset of the Program review cycle which sng Approved For'Release 2000/08/04: CIA- c D764R00040003~0041-1 Approved For Release 2000/08 4 4-WP83-00764R000400030041-1 formal CS overview of all contributions of other Directorates that include materials and references to CS data and activities. Thomas H. Karamessines Deputy Director for Plans 3 Approved For Release 2000/08/04: C