Document Type: 
Document Number (FOIA) /ESDN (CREST): 
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Document Creation Date: 
November 17, 2016
Document Release Date: 
July 5, 2000
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Publication Date: 
May 18, 1972
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PDF icon CIA-RDP83-00764R000400030045-7.pdf150.91 KB
Approved For Release 2000/08/04: CIA-RDP83-00764R000400030045-7 1)1)P 72-2228 18 May 1972 MLitiORANDUM FOR: Executive Director -Conit)troller SUBJECT: Records, Archives and History (Annual Chronicles) 1, This memorandum is restricted to a discussion or the Annual Reports requirement outlined in your 9 May 1972, pieniorandum. Other features of that memorandum will be the subject of brief follow-up comment later. 2. The proposed requirement for units and offices of the Agency to prepare annual chronicles of their activities in the context of archival and historical use continues to cause the CS serious concern. Reservations stem, in part, from the unknown -- what units would be required to compile chronicles, what degree of detail is contemplated, what ultimate use is envisaged, etc. 3. As noted in my memorandum of 25 April, the narrative included in the CS Program submission highlights operational thrusts, progress, problems, plans, operational activity, and collection levels in sufficient detail to tell where we are, results to date, and where we think activity will take us. In most cases, the data included in the Operating Program does and will surface those subjects which can be the theme of subsequent historical study. With the program inventory in hand, is there really a compelling need for annual chronicles that will in large measure duplicate this already existing material? 4. From the CS standpoint, duplication is only a part of the problem. Experience in preparing historical papers in the past and the shortage of manpower have led us to conclude that future efforts will be attempted only when writing talent is available. We know such talent is not uniformly available in all CS components, and that, if it is available, the demands of more urgent business Approved For Release 2000/08/04: CIA-RDP83'007'6'4 i00040,06,tgo4,"7' 6LUFLI Approved For Release 2000/08/04: CIA-RDP83-06764R000400030045-7 W has usually pre-enmpted these skills, The several recent lrtp~~rs that out line the CS history i>ro ram have recw,,ni/ed these realities. Tilusy the usefulness and primary pu1'poSe,ot annual chronicles are questioned, because we simply could not exploit them. 5. An annual report based upon the calendar year has an easily reco